DMH705_CRP30884_Revised_Contract_07.01.2025.pdf

Rev. 4.19.22

Index No.: DMH705 Eff. Date: 07/01/2025 Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, Northwest Ohio Psychiatric Hospital

CONTRACT No.: CRP30884 EFFECTIVE DATES: 07/02/2024 to 06/30/2025 Renewal through 06/30/2026*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Ohio Department of Mental Health and Addiction Services, 930 South Detroit Avenue, Toledo, OH 43614.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and add a summary of amendments page effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

PAGE NO.

SCOPE OF WORK

Specifications 3-5

CONTRACT ITEMS

Cost Summary 6 Contractor Index 7 *Summary of Amendments 8

*Add a summary of amendments page effective 07/01/2025.

SPECIFICATIONS

I. SCOPE OF WORK

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision and labor to accomplish all contracted services for the Department of Mental Health and Addiction Services, Northwest Ohio Psychiatric Hospital, 930 South Detroit Avenue, Toledo, OH 43614. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from approved schedule without prior written approval of the designated representative. Contractor shall be deemed to have adequate knowledge of the nature of the contracted services.

II. WORKING DAYS/HOURS

Janitorial Services

A. Five (5) days per week, Monday through Friday, 7:00am through 3:30pm as specified.

III. SERVICES TO BE PROVIDED

A. Restrooms/Lavatories

1. Daily Tasks

a. Wash all sinks, urinals, bowls, showers, etc. with a disinfectant/germicidal solution.

b. Wash walls and partitions, doors, and areas around plumbing and fixtures with approved solution.

c. All mirrors, shelving, dispensers, chromium fixtures, and piping will be damp wiped and polished dry.

d. Sweep and wet mop the entire floor with a disinfectant/germicidal solution.

e. Remove all fingerprints, smudges, and writing from walls.

f. Radiators, windowsills, ledges, grilles, and stall partitions shall be dusted.

g. Sanitary napkin receptacles will be emptied, cleaned, disinfected, dried, and provided a new paper liner.

h. Pour a gallon of water in bathroom floor drain.

B. Room Cleaning

All non-patient areas, offices, conference and file areas will be cleaned as follows:

a. Waste receptacles shall be emptied, and trash removed to the main disposal area. Severely soiled waste receptacles shall be cleaned with detergent solution. Plastic liners shall only be replaced when necessary.

b. Clean all sinks, water fountains, and plumbing fixtures.

c. Floors shall be swept clean and dust mopped to remove all dust, dirt, and debris.

d. Floors shall be damp mopped using an owner approved neutral soap solution that does not remove the wax or injure the floor. Floors shall be wet mopped to remove dirt, traffic marks, gum, and stains which cannot be removed by sweeping or damp mopping.

e. All carpet shall be vacuumed; area rugs and walk-off mats shall be vacuumed and cleaned beneath.

f. Spot clean all stains from carpet with spot removing solution.

SPECIFICATIONS, CONTINUED

2. Weekly Tasks

a. Dust furniture, shelves, wall hangings, fixtures, cabinets, files, vents, lighting, and counter tops.

b. Remove all dust and dirt from interior/exterior doors and frames, doors glass, walls, partitions, window frames, sills, and ledges.

c. Remove all fingerprints, smudges, and writing from walls and glass doors.

3. Monthly

a. The floors shall be buffed monthly or as requested to maintain shine.

b. Carpet cleaning shall be done monthly or as requested to maintain a clean environment.

C. Medical/Dental Clinic Cleaning

a. Empty and clean waste receptacles according to the Environmental Services Waste Management Procedure.

.Reline receptacle according to NOPH liner guidelines and place in original location. If the infectious waste containers are 2/3 full, empty according to policy. Gloves should be changed before cleaning begins.

b. Begin at the door and move clockwise around the room dusting everything above shoulder height with dusting tool.

c. Once again begin at the door and move clockwise to damp dust all horizontal and vertical surfaces of the room with a disinfectant. Do not open the drawers or cabinets or attempt to clean the inside in any way.

Damp dusting includes all furniture, exam tables, spot washing of walls, spotting around light switches, doorknobs and other obvious dirty areas. Carefully work around any of the medical equipment. Do not attempt to clean any medical equipment.

d. Note: Damp dust and wipe telephones dry in Medical Clinic and Waiting Room (spray disinfectant cleaner solution onto cloth rather than onto any electrical equipment to avoid shock).

e. Check windows and windowsills, radiators and/or air conditioning units. Spot clean with disinfectant cleaning solution as required.

f. Dust mop the entire floor beginning at the office/exam room furthest from the door and work toward the door.

Dust beneath all furniture. Immediately remove debris from floor with dustpan and broom. When dust mopping is completed, place dust mop on cart to avoid accidents.

g. Use disinfectant solution to wet mop the entire floor. Begin in the furthest office/exam room and work toward the door, damp mop beneath all furniture.

h. Clean restrooms according to procedures for restroom cleaning

D. Corridors/Lobbies

a. Waste receptacles shall be emptied, and all trash removed to main disposal areas. Severely soiled waste receptacles shall be cleaned with a detergent solution. Plastic liners shall only be replaced when necessary.

b. Floors shall be swept clean and dust mopped to remove all dust, dirt, and debris.

SPECIFICATIONS, CONTINUED

c. Floors shall be damp mopped using an owner approved neutral soap solution that does not remove the wax or injure the floor. Floors shall be wet mopped to remove dirt, traffic marks, gum, and stains which cannot be removed by sweeping or damp mopping.

d. All carpets shall be vacuumed, area rugs and walk off mats shall be vacuumed and cleaned beneath.

e. Wash, disinfect and polish all water fountains

2. Weekly Tasks

a. Remove dust and dirt from window frames and sills, ledges, door frames, etc.

b. Walls shall be wiped and kept clean.

3. Monthly

The floors shall be buffed monthly or as requested to maintain shine.

E. Floor Maintenance

1. All floors and baseboards shall be free of dust, dirt, streaks, gum, and scuff marks including under furniture, around pipes, behind doors, at edges and in corners.

2. Hard surface floors in all areas shall be cleaned daily and buffed monthly or as requested to maintain shine.

3. All carpet, mats and area rugs in all areas shall be vacuumed daily and cleaned monthly. Spotted and heavily soiled areas shall be cleaned as discovered.

4. Stripping and waxing shall be scheduled at owner's request at a cost of $0.50 per square foot. Floors shall be stripped, any splashed stripper shall be cleaned from walls and baseboard immediately, four coats of owner approved wax shall be applied, finish buffing shall occur after manufacturer recommended cure time. Additional labor hours may be scheduled as needed for special projects. This service of stripping & waxing is not included in this contract pricing.

IV. DRESS CODE

Employees of the vendor shall wear at least one item with the vendor’s name and/or other identifying wording (i.e.

"Caretaker", "Janitorial Staff', etc.) to provide identification of themselves to anyone entering facilities or properties where they are providing services pursuant to these specifications. No jeans will be permitted, only clothing that is deemed casual workplace attire by the facility, preferably khaki in color.

V. DAS SPECIFICATIONS

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 03.31.2024 including any subsequent changes, shall govern this work.

COST SUMMARY

OHIOlBUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30884-1 76111501

Janitorial Services, Northwest Ohio Psychiatric Hospital 930 South Detroit Ave., Toledo, OH 43614

$8,757.97 per month*

*Update price list effective 07/01/2025.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30884

OAKS ID: 0000072719

Goodwill Industries of Northwest Ohio 1120 Madison Avenue Toledo, OH 43604

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Ryan Martin Telephone: (419) 255-0700 Fax: (419) 255-8152 Email: dtakats@goodwillnwohio.org mailto:dtakats@goodwillnwohio.org

Index No.: DMH705*

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

1 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and add a summary of amendments page effective 07/01/2025.

Additionally, it is issued to update the DAS Standard Terms and Conditions, rev.

03.31.2025 effective 07/01/2025.

*Add a summary of amendments page effective 07/01/2025.

CONTRACT FOR: Janitorial Services, Northwest Ohio Psychiatric Hospital