DLA RFI 2024.12 Auction Services.pdf

RFI 2024.12 Auction Services Department of Legal Affairs Request for Information (RFI)

STATE OF FLORIDA

DEPARTMENT OF LEGAL AFFAIRS

OFFICE OF THE ATTORNEY GENERAL

REQUEST FOR INFORMATION

AUCTION SERVICES

DLA RFI 2024.12

Refer ALL inquiries to:

Savannah Dunn Bureau of General Services Office of the Attorney General State of Florida, Department of Legal Affairs 107 West Gaines Street, Tallahassee, FL 32301 Telephone: (850) 414-3468 Email: Savannah.Dunn@myfloridalegal.com

***PLACE THE REQUEST FOR INFORMATION NUMBER IN THE SUBJECT LINE OF

ALL EMAILS TO THE PROCUREMENT OFFICER***

THIS REQUEST FOR INFORMATION IS NOT A PROCUREMENT THAT WILL

RESULT IN A CONTRACT AND IS NOT SUBJECT TO CHAPTER 120, FLORIDA

STATUTES.

SECTION 1. INTRODUCTION

Pursuant to Rule 60A-1.042 Florida Administrative Code, an agency may request information from the business community by issuing a written Request for Information (RFI). Agencies may use RFI’s in circumstances including, but not limited to, determining whether to competitively procure a commodity or contractual service, determining what solicitation process to use for a particular need, or researching general, special, and technical specifications for a solicitation. A Respondent’s answer to a RFI is not an offer and will not be used to justify a contract with that respondent without the agency complying with Chapter 287, Florida Statutes, and Chapter 60A-1, Florida Administrative Code. Respondents submitting answers to an agency’s RFI are not prohibited from responding to any related subsequent solicitation issued by that agency.

The Agency reserves the right to use or reject any information supplied in response to this RFI.

However, information received from this RFI may be used to develop future specifications. Respondents are encouraged to respond with solutions that meet all or part of the specified requirements. Interested parties may offer one or more solutions to the issue(s) presented. The Office of Attorney General (OAG) does not currently have a contract in place for these services and may be interested in procuring one in the future, based on the responses to this RFI. Any information solicited and acquired from this RFI may be used to develop a future competitive solicitation.

SECTION 2. OAG OBJECTIVE

The OAG is seeking information and ideas regarding auction services, appraisal services, storage, transportation, and delivery of items confiscated through judicial seizure.

SECTION 3. ANSWERS BEING SOUGHT

1. What areas of the State of Florida do you currently serve or have the capacity to operate in?

2. Provide a brief overview of your business and experience with government or enterprise customers.

3. Describe the methods of auctioneering you use (i.e., in-person, online, or both).

4. Describe any appraisal services you provide.

5. Specify the licenses your company possess for the requested services described herein.

6. Identify the type of insurance policy and limits your company possesses for the requested services described herein.

7. Do you pick up and store items to be sold? If so, describe the security measures you have in place to ensure the safety of stored items. If not, describe who is responsible for storing and picking up items prior to auction.

8. Describe how you facilitate the pickup or delivery of sold items to buyers.

9. Describe how you advertise items to be sold at auction.

10. Do you subcontract any of the services your company offers? If so, please specify the subcontracted services.

11. Describe how you handle items that are sold, but not fully paid for by the buyer.

If this occurs, are the items auctioned again, or do you go to the second highest bidder?

12. Has the Respondent had to submit a bond (e.g., performance bond or surety bond) prior to being awarded a contract? If so, please indicate the amount, type of bond, and any requirements made by the awarding agency for that bond.

13. Describe your pricing structure in detail (e.g., commission, fees, etc.).

14. Describe your process in remitting proceeds of items sold, including application of commission and any additional fees and taxes.

15. Describe in detail all the services that your company provides, giving any additional details that you feel the OAG needs to know or would be helpful in developing any potential solicitation.

SECTION 4. RESPONSE REQUIREMENTS

1. Contact Information

Provide the Respondent’s complete name, address, telephone number, facsimile number (if applicable), email address, and the Respondent’s contact person for this

RFI.

2. Management Capability/Experience

Provide a general overview of the Respondent’s profile including a detailed description of the Respondent’s years of experience, capability, and capacity for providing the services described in this RFI.

3. Narrative

Provide a detailed narrative addressing each of the questions identified in Section C. above as applicable.

SECTION 5. RESPONSE DUE DATE

Responses must be emailed to Savannah.Dunn@myfloridalegal.com no later than 5:00 p.m., Eastern time, on May 1, 2025.

SECTION 6. RESERVATION OF RIGHTS

The OAG reserves the right to selectively request additional information from any vendor to obtain clarification regarding their submitted response.

SECTION 7. PROPRIETARY INFORMATION

Notwithstanding any provisions to the contrary, public records must be made available pursuant to Chapter 119, Florida Statutes, the Public Records Act, or other provisions of Florida law. If a Respondent considers any portion of its Response to be confidential, exempt, trade secret, or otherwise not subject to disclosure pursuant to Chapter 119, Florida Statutes, the Florida Constitution, or other authority, the Respondent must segregate and clearly mark those portions it deems exempt as “CONFIDENTIAL”. Simultaneously, with submitting an unredacted copy of the Response, the Respondent will provide the OAG with a separate, redacted electronic copy of its Proposal and briefly describe in writing the grounds for claiming exemption from the public records law, including the specific statutory citation for such exemption. The redacted copy must contain the RFI name, number, and the name of the Respondent on the cover and must clearly be titled “REDACTED COPY”. The Respondent must protect, defend, and indemnify the OAG for all claims arising from or relating to the determination that the redacted portions of its RFI are confidential, proprietary, trade secret, or otherwise not subject to disclosure.

Respondent’s failure to submit a redacted copy with its Response or to specify the grounds upon which the claim of exemption from disclosure is based, constitutes authorization by the Respondent for the OAG to produce the entire documents, data, or records submitted by the Respondent in response to a public records request for the records.

SECTION 8. RESPONSE SUBMISSION

Respondents must submit one electronic copy of their Response via email to the contact person listed below. The Response must not exceed 30, single-sided, pages in length. The electronic files must be logically named.

SECTION 9. VENDOR COSTS

Respondents are responsible for all costs associated with preparing a Response to this RFI.

The OAG is not responsible for any Respondent costs associated with preparing a Response to this RFI.

SECTION 10. QUESTIONS

Questions concerning this RFI must be submitted via email to Savannah.Dunn@myfloridalegal.com. All responses to any questions received will be made, in writing, directly to that Respondent.

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