RFP

Solicitation DJJI-10-RFP-0666 (Amendment 0001) ICITAP Program Support

August 25, 2010 Page 1

Solcitation DJJI-10-RFP-0666

ICITAP PROGRAM SUPPORT

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SECTION B - SUPPLIES/SERVICES/PRICES

B.1 General

(a) The Contractor shall provide all services and supplies necessary to support the Department of Justice’s International Criminal Investigative Training Assistance Program (ICITAP) on an indefinite delivery/indefinite quantity basis as defined in this contract.

(b) The proposed contract is expected to include a transition period, a base period and six (6) option periods as described below:

Contract Term

Transition Period 03/01/11 thru 04/30/11

Base Period 05/01/11 thru 04/30/12

Option Period I 05/01/12 thru 04/30/13

Option Period II 05/01/13 thru 04/30/14

Option Period III 05/01/14 thru 04/30/15

Option Period IV 05/01/15 thru 04/30/16

Option Period V 05/01/16 thru 04/30/17

Option Period VI 05/01/17 thru 04/30/18

(c) The anticipated date of award for the proposed contract is March 01, 2011. Performance of the contract is expected to commence by May 01, 2011. The current contract, DJJ05-C-1161, with MPRI, expires on March 31, 2011, but will be extended, if necessary, to accommodate transition to the new contract.

If the transition of all on-going work is transferred to the new contractor prior to May 01, 2011, the current contract with MPRI will end at that time. Because the continuing provision of support services is essential to continuity of the program, it is critical that the phase-in of Contractor personnel and the assumption of ongoing tasks is accomplished in a well planned, orderly and efficient manner, utilizing the Transition Plan provided by the contractor in accordance with Section L.3.2.2(10) of the solicitation. The specific phase-in assistance to be provided will be determined by the Government and provided to the Contractor, via separate task order(s) issued by the Administrative Contracting Officer.

(d) Transition of this contract shall be accomplished in two phases. The first phase will fully transition all existing contractor personnel and ongoing tasks for Asia, Africa, the Middle East, and Iraq by March 31, 2011. The second phase will fully transition the remaining contractor personnel and ongoing tasks for Europe, Eurasia, Latin America and the Caribbean by April 30, 2011. When the second phase is complete on April 30, 2011, the twelve-month Base Period of the contract shall commence.

(e) The performance of all work under this contract shall be initiated by the issuance of task orders by the Contracting Officer as discussed in Sections H.2 through H.5. Individual task orders may be issued on a firm fixed price (FFP), time-and-material (T&M), or labor-hour (LH) basis; however, the Government anticipates that the majority of orders will be issued on a T&M basis.

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B.2 Minimum and Maximum Amounts

(a) The Government will order a minimum amount of $200,000 under this contract. The Government will have the entire term of the contract (to include all options) to fulfill the contract minimum.

The specific Contract Line Item Numbers (CLINs) and quantities will be identified in the task order(s) issued under the contract. The exercise of the renewal options (see Section F.2) does not re-establish the contract minimum. During the life of this contract, the Government may order items in any quantity up to the maximum amount specified in paragraph (b) below. If the minimum amount has not been ordered then the Government will exercise the option for the next year.

(b) There are no maximum quantities or amounts for each individual CLIN, task order, or contract period. The maximum aggregate amount of all task orders issued under this contract shall not exceed $1,000,000,000 for the entire term of the contract, including all options which may be exercised.

B.3 Pricing

(a) All contract unit prices and multipliers (applied to other direct cost items) shall be as specified in the pricing tables contained in Attachment (1). The basic contract line item number (CLIN) structure includes individual pricing tables segregated by contract period and the type of service. Each CLIN includes a one-digit prefix and a five-digit core number. The first digit of each CLIN represents the contract period, i.e., for the Base Period, the first digit for all CLINs is "0", for Option Period 1, the first digit for all CLINs is "1", etc. The first digit of the core number represents the Unit Price Table classification, i.e., “1" indicates Program Management Support; and “2" indicates Field Support - Hourly. The remaining four digits are reserved as the “unique identifier” within that particular Unit Price Table classification.

(b) As indicated above, two types of support will be ordered under this contract - Program Management Support and Field Support.

1) Program Management Office (PMO) is that support required under Section C.3.1. All PMO related costs shall be recovered through the Contractor’s fully loaded direct labor rates included in Pricing Tables B-1 through B-4. Costs incurred for travel under PMO support that relate to a particular program shall be billed against the travel CLIN of that program’s task order when applicable.

2) Field Support is that support required under Section C.3.2. Field Support will be ordered separately by the Government, typically through T&M task orders, although in certain circumstances a FFP task order may be negotiated between the Government and Contractor.

(c) Attachment (1) includes four pricing tables that cover all prices/costs associated with Program Management Support and Field Support. The tables contain the following types of unit prices:

1) Hourly Rates. Services obtained on a LH or T&M basis at the hourly rates (fixed unit prices) specified in Attachment (1) for a given task order. All hourly rates are fully loaded rates that include all costs (including indirect costs) and profit necessary to provide the level of service specified in the contract and/or task order.

2) Daily Rates. Services obtained on a LH or T&M basis at the daily rates (fixed unit prices) specified in Attachment (1) for a given task order. All daily rates are fully loaded rates that

August 25, 2010 Page 4 include all costs (including indirect costs) and profit necessary to provide the level of service specified in the contract and/or task order. Daily rates are based on an eight hour workday.

3) Monthly Rates. Services obtained on a LH or T&M basis at the monthly rates (fixed unit prices) specified in Attachment (1) for a given task order. All monthly rates are fully loaded rates that include all costs (including indirect costs) and profit necessary to provide the level of service specified in the contract and/or task order. Monthly rates are based on twenty-two days of work per month.

4) Annual Labor Rates. Services obtained on a LH or T&M task order basis at the fixed Annual rate as specified in Attachment (1). All annual rates are fully loaded rates that include all direct and indirect costs, and profit necessary to provide the level of service specified in the contract and/or task order. Annual rates are based on a twenty-two day work month, twelve months a year.

5) Multiplier. The factor (fixed unit price) to be applied against the actual cost of an "Other Direct Cost" (ODC) item to cover administrative handling expenses. Table B-5 includes categories of costs which are considered allowable ODCs for task orders issued on a T&M basis. The Government will use these tables to authorize and track actual ODC expenditures under T&M orders. The fixed multiplier for each ODC CLIN includes all administrative handling costs associated with the CLIN. The multiplier is to be applied against the actual cost of the item for which reimbursement has been authorized. The billable amount shall be limited to the actual cost of the item plus the amount resulting from the application of the appropriate multiplier identified in the table (e.g., actual cost of item is $100.00, and multiplier for the CLIN is 1.02, the total billable amount is $102.00). For subcontracted items/services, the multiplier shall only be applied one time. For example, a subcontractor might be required to travel. It is not permissible for the subcontractor to apply a markup to the travel costs in billing the prime contractor, and then for the prime contractor to apply another markup when billing the Government. The multiplier may only be applied once, and must be applied to the original cost of the item.

(d) The appropriate fixed unit rates and the ODC multipliers shall apply for the duration of the task, except when the period of performance of a task crosses a contract year and the Government has exercised its option to extend the overall contract. In these cases the then current year contract rates/multipliers shall apply for the balance of the task order performance, effective at the beginning of the then current contract year.

(e) A task order may include any combination of unit pricing to appropriately reflect the requirements, conditions and constraints.

B.3.1 Pricing Tables

(a) Tables B-1 through B-5 include the costs associated with the Contractor’s management, administration, staffing, planning, scheduling, procuring, etc., for all items and services required under Section C.3.1 and the costs associated with the Contractor’s field project coordination; conducting of training courses, conferences, and seminars; providing of support for training/conference/seminar participants;

providing of administrative and logistical services in support of DOJ’s Office of Overseas Prosecutorial Development, Assistance, and Training (OPDAT); and other periodic ad hoc tasks as required. Under Section C.3.2 for the contract and/or task order. All labor rates included in Tables B-1 through B-4 are fully loaded

August 25, 2010 Page 5 rates that include all direct and indirect costs, and profit necessary to provide the level of service specified in the contract and/or task order for a specific order and any PMO support for that order. The fixed multiplier for each ODC CLIN in Table B-5 includes all administrative handling costs associated with the CLIN and is to be applied against the actual cost of the item.

(b) The following ODCs are included in Table B-5:

1) Foreign Local Labor: Foreign Local Labor (FLL) refers to residents of countries in which ICITAP has ongoing projects who have been hired to provide specific local support, such as drivers, security guards, administrative assistants, interpreters and translators, etc. Labor categories included in Tables B-1 through B-4 do not fall into this grouping. NOTE: Drivers that provide their own vehicle shall be applied to this CLIN.

2) Third Country Nationals: Third Country Nationals (TCN) refers to residents of countries other than the United States who have been hired to provide specific professional support in countries outside of their country which ICITAP has ongoing projects. Labor categories included in Tables B-1 through B-4 do not fall into this grouping.

3 ) Travel - Refer to Section B.3.2 below.

4) Material: Material includes such items as course supplies and equipment; information technology hardware and software; office furniture; vehicles and reference materials. More specifically, materials have historically included the following: various types of crime scene investigation kits; crowd and riot control gear; law enforcement uniforms and accoutrements;

forensic laboratory equipment; various types of chemicals; weapon simulation machines;

personal computer systems; audio visual equipment; translation devices; desks and chairs;

bound training material (to include the printing and production of); and reference materials such as law enforcement or other related subject matter books. Material purchases may be for a variety of purposes in support of ICITAP activities, with the bulk either purchased in or for use in the host country. Material may be procured for initial use in program activities and then donated to the host country; or, they may be procured for direct donation to the host country as directed via Task Order (TO) or Technical Guidance Letter (TGL).

5) Shipping: Shipping refers to the cost of moving Material to its required location.

6) Facilities: Facilities refers to anything that has to do with the long-term procurement and support of space such as leases and utilities; janitorial services; HVAC duct cleaning or repair and cosmetic improvements such as painting and patching. Facilities also refers to minor refurbishments such as air conditioning or heater unit installation; window, roof and siding replacement; or plumbing and electrical repairs, etc. Larger projects such as structural work within a facility, ground-up construction, and any work which requires architectural design plans will be categorized as construction and will be negotiated and separately priced in accordance with Section B.3.3.

7) Special Service Subcontractor: Special Service Subcontractor refers to ODCs for Field Support that do not fit into Tables B-1 through B-4. The type of support to be provided via this CLIN includes, but is not limited to, subject matter experts possessing unique skills and areas of expertise who are priced out of Tables B-1 through B-3 and “turnkey” specialized

August 25, 2010 Page 6 training courses where, for a fixed price, the Contractor provides not only the training itself but also, the material (i.e., special equipment, weapons, etc., for which the training is being provided), travel, shipping, etc., that is required for said training course.

8) Defense Base Act (DBA) Insurance: DBA is federally mandated for all contractor employees and independent contractor personnel or subcontractors working outside the United States and its territories. This coverage is a separately billable line item for U.S.

civilians, Foreign Local Labor, and Third Country Nationals as directed by task order. When applicable, DBA will be included in the task order pricing table and calculated at a policy rate per $100 of the covered worker’s fee.

9) Emergency Medical Evacuation (EME) Insurance: EME is required by ICITAP for all U.S.

citizens traveling abroad in support of this contract. This coverage is a separately billable line item for U.S. civilians and Third Country Nationals as directed by task order. When applicable, EME will be included in the task order pricing table and calculated at a policy rate per 12-month period. The Contractor shall maintain a list of individuals with current policies in order to advise ICITAP staff and ensure duplicate coverage is not purchased.

10) Personal Medical Insurance (PMI) for Participants/Interns: PMI may be required by ICITAP from time to time. This coverage is for minor medical emergencies for participants and interns traveling under task in the U.S. This coverage is a separately billable line item as directed by task order. When applicable, PMI will be included in the task order pricing table and calculated at a policy rate per trip period.

(c) Rate premiums may be applied to contract unit prices for labor when Contractor personnel are performing in geographic areas identified by the Department of State as being subject to Danger/Hazard Pay premium and/or Post Hardship Differential Pay premium. The premium is intended to compensate the individual Contractor personnel for performing in these areas. When directed by task order, the premiums in the following table shall be applied to the actual labor rate paid to the individual Contractor personnel, not the fully loaded rate included in Tables B-1 through B-4. The application of the Post hardship Differential shall be at the discretion of the ICITAP Program and itemized in the appropriate premium CLIN on a per lot basis.

Type of Premium Premium When Premium Applied

Danger/Hazard Pay See DSSR* When established by DSSR

Post Hardship Differential Pay See DSSR* When established by DSSR

* DSSR - Department of State Standardized Regulations. DSSR establishes allowances and benefits available to U.S. personnel assigned to foreign areas.

B.3.2 Travel

(a) As a general rule, local travel within the United States will not be reimbursed under this contract.

Examples of local travel which will not be subject to reimbursement are travel to and from normal job site and supervisory personnel traveling to a Government site or alternative facility to oversee operations. Personnel temporarily working at a Government site or alternative facility will consider such facility his/her normal job site.

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(b) Reimbursement for actual (approved) travel costs incurred during the performance of support services shall be in accordance with Part 31 of the Federal Acquisition Regulations.

The FAR, FTR and current per diem rates can be accessed through the U.S. General Services Administration portal found at: www.gsa.gov.

(c) All approved travel shall be directed by individual task order and shall be invoiced against only the specific task order directing said travel.

(d) All travel requirements under this contract shall be met using the most economical form of transportation available and booked sufficiently in advance to take advantage of discount rates. The Contractor shall make all individual air travel arrangements and airfare ticket purchases for travelers and shall not allow individuals to make or pay for their own air travel. The Contractor shall purchase “non-refundable but changeable” economy class tickets unless directed otherwise by TGL. If the trip is canceled or travel dates are changed due to the Government’s actions, the Government will, absent special circumstances, pay airline cancellation charges or airline charges for changes in the travel dates. If economy class transportation is not available, the Contractor must submit a request to the Government’s Contracting Officer’s Technical Representative (COTR) and Contracting Officer (CO) for approval to utilize premium class travel. Approval by one of these officials must be received by the Contractor via TGL or email before purchasing a premium class ticket.

(e) Premium class accommodations may only be authorized on a case-by-case basis. The authority for approval of premium class travel rests with the COTR or CO and may not be re-delegated. The purchase of premium class tickets may be considered and requested by the contractor if all the following conditions are met for each travel category below:

(1) Mission Criteria and Intent

(A) the traveler must arrive at an overseas destination to perform official duty by circumstances not within the government’s control;

(B) the flight time is 14 hours or more;

(C) the traveler cannot be granted a rest stop or rest period;

(D) there are no coach class flights available;

(E) the traveler must report for official duty at the travel location either upon arrival or the next morning.

(2) Medical Certification – a traveler has a medical condition that requires the use of premium class. A traveler requesting an accommodation based on a medical condition or disability must submit a written certification issued by a competent medical authority. The certification must be attached to the travel authorization and indicate the duration of the employee’s disability.

(f) In order for the Contractor to request premium class travel based on Mission Criteria and Intent, the request must document the specific mission criteria which require the traveler to report for work on the day of arrival or the following morning; the reason why coach travel with or without a rest stop or rest period cannot accomplish the official purpose of travel; and, the difference in cost between the premium class and coach class travel. If the conditions outlined above are met, then the Contractor shall follow these steps:

Step 1. The Contractor shall email the request with required information to the COTR and CC the ACOTR and CO. The email must provide the traveler’s name; the task order and TGL numbers the traveler is under; the program POC; rationale for determining premium class while addressing http://www.gsa.gov

August 25, 2010 Page 8 each condition above; and, an attached premium class itinerary.

Step 2. The Contractor may move forward and purchase the ticket(s) only upon reply email approval or TGL approval from the COTR or CO.

(g) If a Premium class ticket is purchased without prior approval as directed above, the Contractor assumes full risk of non-reimbursement.

(h) If a traveler wishes to upgrade their tickets on their own, there is no prohibition against this. However, as a separate matter between the traveler and the airline, this must occur after the Contractor purchases the regular economy class itinerary. This ensures that the itinerary and receipt showing the ticket price for economy class is the only backup the Government receives when invoiced.

(i) From time to time the Contractor may be directed to book airfare and/or hotel reservations for federal employee travel, but at no time shall the Contractor pay for federal employee hotel or airline ticket costs.

(j) The Department encourages advance airfare purchases to take advantage of supersaver discounts. If the trip is canceled or travel dates are changed due to the Government’s actions, the Government will, absent special circumstances, pay airline cancellation charges or airline charges for changes in the travel dates.

(k) In accordance with Federal Travel Regulation, 41 CFR §§ 301-7.12(b), the Department of Justice may, for an assignment of more than thirty (30) days for contract personnel, reduce per diem to a level not to exceed 75% of the maximum per diem allowable for temporary duty travel. After 90 days, per diem will be no more than 75% of the allowable maximum but could be significantly less. Extenuating circumstances may exist where hotel accommodations are the only viable option for lodging, in which case the 75% rate may not apply.

(l) The Contractor shall ensure no subcontractors begin work or start travel without a signed contract between the prime contractor and the subcontractor.

B.3.3 Fixed-Price Task Orders

(a) The Government will negotiate and order certain items on a firm fixed price basis. One of these items will be Construction. Construction will be negotiated and ordered when required via individual task orders.

Construction will include larger structural projects, especially those requiring architectural design plans.

(b) The Government may also negotiate and order certain services on a firm-fixed price basis, such as training courses of a short duration with specified course dates, locations, and audience size.

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SECTION C - STATEMENT OF WORK

C.1 Introduction

(a) The Department of Justice (DOJ) has a requirement for worldwide support services contract to support the Criminal Division’s International Criminal Investigative Training Assistance Program (ICITAP). The Contractor will furnish administrative, logistical, professional, and technical labor, supplies, equipment, facilities, and materials necessary to perform the required functions consistent with applicable policies, regulations, procedures, business practices, and protocols that define the ICITAP operational environment.

(b) As a component organization of the Criminal Division of DOJ, ICITAP is engaged in the work of international criminal justice development and reform. ICITAP maintains headquarters offices in Washington, D.C., but performs the majority of its work in foreign countries. In so doing, ICITAP utilizes a combination of Federal employees and contractor support. In order to effectively perform the work ICITAP undertakes, it requires a wide range of personnel, logistical and other support services.

(c) DOJ also has a requirement for worldwide support services contract to support the Criminal Division’s Office of Overseas Prosecutorial Development, Assistance and Training (OPDAT). Contractor personnel will furnish administrative, logistical, professional, and technical labor, supplies, equipment, facilities, and materials similar to that being provided for ICITAP. OPDAT’s requirement will be procured under a separate contract.

However, in extremely critical situations where the OPDAT contractor might not be able to provide necessary supplies and/or services in a specific location and in a timely manner, the ICITAP contractor may be tasked with fulfilling the specific requirement under this contract. If such a situation presents itself (it is not envisioned that this will occur very frequently during the life of this contract), the Government will issue a task order to the ICITAP contractor for the required supplies and/or services.

C.1.1 Definitions

The following terms and acronyms are provided to facilitate understanding of the requirements of this solicitation.

Table 1 – Definitions

Term Definition

ACOTR Assistant Contracting Officer’s Technical Representative. Responsible for day-to-day management of the contract and task orders

COTR Contracting Officer’s Technical Representative. Responsible for day-to-day management of the contract and task orders.

Contracting Officer Person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contractor The prime Contractor and any subcontractors, team members or consultants providing supplies or services under this contract. The prime Contractor shall ensure that its subcontractors, team members and/or consultants comply with the requirements of this contract and each task order.

Contractor Employee An employee of the prime Contractor, any subcontractor, team member, or consultant providing supplies or services under this contract.

Table 1 – Definitions

Term Definition

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Federal Travel RegulationThose found within Title 41, Code of Federal Regulations, Chapters 300-304 and referred tos herein as “the FTR.” The FTR and current per diem rates can be accessed through the

U.S. General Services Administration portal found at: www.gsa.gov.

Field Program Manager The ICITAP Federal employee deployed for an extended in-country assignment to a host foreign country.

ICITAP The International Criminal Investigative Training Assistance Program of the Criminal

Division of the U.S. Department of Justice (DOJ).

Instructor Contractor employee or subcontractor who primarily provides on-site instruction to foreign criminal justice practitioners.

Notice to Proceed A document or communication prepared and approved by the Contracting Officer which authorizes the commencement of performance on predefined action on the part of the

Contractor pursuant to an existing task order

OPDAT The Office of Overseas Prosecutorial Development, Assistance and Training of the Criminal Division of the U.S. Department of Justice (DOJ)

Personnel Security That aspect of the employment and supervision processes which assures that individuals employed or contracted to perform work are reliable and do not pose an unreasonable risk in terms of adversely affecting information, physical or personal security in connection with an ICITAP or OPDAT project or Government interests as a whole

Physical Security The process of securing a site in order to prevent unauthorized access and/or to protect the personal safety of persons occupying that location

Program Manager Person designated as such by the Contractor and who performs, among others, the duties and responsibilities specified herein in connection with this Contract

Quality Assurance/Quality Control (QA/QC)

The Contractor’s internal management functions that include, but are not limited to, training, documented procedures, inspections, and tests (taken at the point of performance) necessary to ensure that Contractor products and services conform to requirements, specifications, and standards

Subject Matter Expert

(SME)

Also called ASME@ is a Contractor/subcontractor employee who, by reason of experience, education, or a combination thereof, possesses a high degree of specialized knowledge with respect to a particular area of the criminal justice system or other area which is relevant to the work of ICITAP and/or OPDAT.

Task Order / Delivery Order

An order for services or supplies placed against this contract.

Technical Advisor A Contractor/subcontractor employee who provides on-site guidance, advice, coaching, counseling and limited instruction to foreign criminal justice practitioners

Technical Assistance The act of providing field guidance, mentoring and/or advice with respect to criminal justice system component development, operation, supervision and/or management.

Technical Direction Direction to the Contractor which fills in details, suggests possible lines of inquiry, or otherwise supplements the scope of work. Technical Direction shall be confined to the general scope of work set forth within the contract and shall not constitute a new assignment, nor supersede or modify any other clause of the contract.

Technical Guidance Letter (TGL)

A Technical Direction document prepared by program staff and approved by the COTR.

This document authorizes specific actions pursuant to and within the scope of an existing task order only. TGLs will be numbered with the governing Task Order’s number followed by the TGL’s sequential number (ie TO350/TGL1; TO475/TGL16) file:///|//h

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C.1.2 Background

(a) ICITAP was established by Congress in 1986 to provide training to police forces in Latin America and the Caribbean on how to conduct criminal investigations. Since that time, globalization has generated enormous and unforeseen opportunities for the growth of crime, and ICITAP’s mission has evolved with this change. Today, ICITAP is a full-service criminal justice development agency—a primary player in the Department of Justice’s overseas rule of law development and assistance mission.

(b) Given the globalization of crime, it has become essential for the United States to extend its first line of defense abroad, in order to better protect its citizens. A key strategy is to help build foreign police and prosecutorial agencies that are committed to the rule of law. Where there is rule of law, citizens can have an expectation of safety, fairness, due process, and accountability. Rule of law development also helps foster capable and strong partners in the fight against transnational crime, corruption, and terrorism and, in so doing, helps stem the tide of criminality before it reaches the United States. The safety and future prosperity of the United States, no less than that of foreign countries, depends on the strengthening of the rule of law overseas.

(c) A commitment to rule of law is one of the Department’s key responsibilities. The Department is committed to expanding its role in overseas rule of law development and assistance.

(d) The Justice Department believes that to be effective, the approach to rule of law development must be holistic. Thus, DOJ seeks to use the full range of its expertise in developing host nation capacity across the entire criminal justice system: from evidence-based investigations designed to help protect the rights of citizens, to prosecution in a fair and just legal system, to incarceration and rehabilitation that meets international norms.

(e) ICITAP and OPDAT are the two offices in the Justice Department’s Criminal Division dedicated solely to overseas rule of law development. ICITAP focuses on police, forensics, corrections, and border security development and OPDAT focuses on the development of the prosecutorial function. ICITAP and OPDAT also work together to ensure that proper connections are made and assistance is coordinated in the reform of the host country’s criminal justice system.

(f) ICITAP’s programs are authorized and funded through interagency agreements with the U.S.

Department of State, the U.S. Agency for International Development, the Department of Defense, and the Millennium Challenge Corporation. ICITAP works in close partnership with its funders.

C.1.3 Mission and Scope of Work

(a) ICITAP’s mission is to work with foreign governments to develop effective, professional, and transparent law enforcement capacity that protects human rights, combats corruption, and reduces the threat of transnational crime and terrorism, in support of U.S. foreign policy and national security objectives.

(b) ICITAP’s expertise has expanded over the years in response to the following three types of development challenges, each requiring a unique approach:

(1) Emerging democracies and developing countries

(2) Post-conflict reconstruction and international peacekeeping missions

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(3) Nations on the front line of the war on terrorism.

(c) ICITAP works in about forty countries worldwide. ICITAP programs vary in size. Large, full-time programs are managed in the field through about twenty field offices, and smaller programs are managed by regional assistant directors at ICITAP headquarters in Washington, DC. A field office is a location overseas, usually attached to a U.S. embassy, where an ICITAP federal employee is deployed full-time and the position is funded through an interagency agreement.

(d) As an international law enforcement development organization, ICITAP’s activities go beyond training and equipping foreign police forces. Today, ICITAP works to achieve sustainable, institutional development in its overseas programs, rather than individual skills enhancement. ICITAP fosters sustainable development by designing all training and development programs in cooperation with host country institutions. ICITAP also tailors assistance programs to the unique requirements of the host country, taking into account the country’s resources and readiness for reform, and best practices.

(e) ICITAP’s development methods encompass the following:

(1) Fostering Long-Term Institutional Reform: Placing senior law enforcement advisors to reside in-country to provide long-term rule of law assistance. That assistance centers on fundamental institutional reform, establishment of training academies, and standing up of anti-corruption, and other vetted investigative and police units.

(2) Providing Expert Advice: Engaging subject matter experts to provide specialized training in the host country.

(3) Serving as Mentors: Working side-by-side to offer expert guidance to host country counterparts. This exposes foreign law enforcement not only to new techniques and technologies, but also to international standards for policing, evidence management and analysis, prosecution, and management of prisons and inmates.

(f) The general subject areas in which ICITAP provides training and technical assistance include both institutional development and law enforcement capacity building areas:

Institutional Development

(1) Organizational Development

(2) Academy and Instructor Development

(3) Information Systems

Law Enforcement Capacity Building

(1) Basic Police Service

(2) Specialized Law Enforcement and Tactical Skills

(3) Criminal Investigations

(4) Marine and Border Security

(5) Policing in a Democracy

(6) Terrorism and Transnational Crime

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(7) International Post Conflict Law Enforcement Responders

(8) Public Integrity and Anticorruption

(9) Forensics

(10) Criminal Justice Coordination

(11) Corrections

For a comprehensive list of topics on which ICITAP provides training and technical assistance, visit ICITAP’s website at www.justice.gov/criminal/icitap.

(g) In FY 2009, ICITAP facilitated more than 1,000 distinct training events (in the above categories) to nearly 40,000 participants.

(h) ICITAP coordinates with, and draws upon, Department of Justice law enforcement agencies. In the delivery of its training and mentoring programs, ICITAP frequently uses experts from the Federal Bureau of Investigation; the Drug Enforcement Administration; the Bureau of Alcohol, Tobacco, Firearms and Explosives; the U.S. Marshals Service; the Internal Revenue Service; the Department of Homeland Security;

and the Bureau of Prisons. By involving federal agents as partners in ICITAP’s programs, ICITAP opens up invaluable opportunities for the exchange of information and best practices between U.S. law enforcement and host nation counterparts.

(i) ICITAP also uses federal, state, and local law enforcement experts made available through its prime contractor. In all cases, ICITAP designs and manages its programs.

(j) The long-term overseas deployment of experienced police experts supports ICITAP’s goal of sustainability, because by living in country full time, advisors are able to develop in-depth knowledge of the law enforcement capabilities of the host country, establish trusting relationships with local law enforcement and government officials, and provide consistent guidance over time on complex development initiatives.

C.2 Scope of Contract

(a) This contract is available for use by the Department of Justice, Criminal Division, on an indefinite delivery/indefinite quantity task order basis to provide/facilitate technical assistance, training, equipment donation, and construction. Performance under this contract may be provided anywhere in the United States, its territories, and foreign countries; however, the majority of work will be performed in foreign countries.

(b) The Contractor will be required to coordinate activities and communicate with a wide variety of organizations. This coordination will be maintained to achieve the dual objectives of specific support requirements and broader program goals. These organizations may include: DOJ components; other Federal agencies; state and local organizations; DOJ management, divisions, employees, consultants, contractors, and grantees performing services for ICITAP; and, International Government Organizations.

C.3 Statement of Work

C.3.1 Program Management Support

C.3.1.1 General http://www.justice.gov/criminal/icitap

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(a) The Contractor’s ICITAP program management office shall be located within the Washington, D.C. metropolitan area, including the necessary resources (management, technical and financial) needed to support the ICITAP program. A Contractor representative from each of the following program management functions shall be co-located at ICITAP headquarters in Washington, DC: 1) recruitment; 2) travel; and 3) shipping.

(b) The Contractor’s Program Manager shall be responsible for technical and administrative performance of all services required hereunder. The Program Manager shall be the single point of contact through which all Contractor/Government communications, work, and technical direction shall flow. The Program Manager shall receive and execute, on behalf of the Contractor, all orders for work and technical direction as the COTR and authorized ordering officials may issue within the terms and conditions of the contract. All administrative support of Contractor technical personnel required to fulfill the tasks assigned under this contract shall be the responsibility of the Contractor.

(c) The Contractor shall provide all management, administration, staffing, planning, scheduling, procuring, warehousing, etc., for all items and services required by the contract and/or task orders. Program management support to be provided by the Contractor shall include, but not be limited to, the following items:

(1) Supervision of its contract personnel and consistent and timely management of the support services to be provided under this contract.

(2) Technical Advisor Repository. All activities associated with recruiting and hiring staff, such as screening applicants (to include security clearance requirements), interviewing, reference checking, etc. The Contractor shall develop and maintain a Technical Advisor Repository (Repository) of recruited technical advisors and trainers with areas of expertise as directed by the Government. The Contractor shall submit a copy of this Repository to the Government no later than sixty (60) calendar days after contract award. All personnel must meet the qualifications listed in Attachment (2).

The Contractor shall update this Repository on a monthly basis and provide an electronic version, in Access file format, each month to the Government. The Contractor shall deliver this Repository via CD without the Personal Identifiable Information of any Technical Advisor. The Contractor shall maintain the Repository with current personnel to include any recommendations for consideration from the Government. The Repository shall include the following information:

(A) Last Name

(B) First Name

(C) AKA

(D) Areas of Expertise

(E) Previous Missions with ICITAP

(F) International Experience

(G) Language Skills

(H) Education

(I) Training

(J) Currently Available/Dates of Availability

(K) References

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(L) Security Clearances (Yes/No)

(M) Awards

(N) Professional Affiliations

(O) Publications

(P) Additional Skills/Information

(3) Providing guidance on all contractor-supported functions (e.g., procurement processes, travel guidelines, DBA and EME insurances, etc.) and resources (e.g., corporate credit cards, cash advances, local contacts, etc.) available to travelers. The Contractor shall provide such guidance prior to deployment and as needed, following all travelers’ arrival to destination.

(4) Planning, scheduling and procuring airfare, lodging accommodations, and ground transportation for all approved travel by Contractor personnel. Ensuring that invoiced travel costs are itemized in accordance with the Government travel regulations in effect at the time of travel. Facilitating the acquisition of all necessary travel and residency documents including, but not limited to, the following:

(A) Passports

(B) Visas from local embassies

(C) Residency permits from local authorities

(5) Planning for and making all necessary arrangements to ensure that Contractor personnel performing field work have all necessary supplies by the time they arrive at the site.

(6) Providing appropriate pre-deployment briefings covering all relevant issues including, but not limited to, travel, cultural, security and other conditions that will facilitate travel and residency abroad. Providing post-arrival briefings and orientation.

(7) Assembling billing data and billing back-up materials, including all time and materials needed for preparing any responses to Government billing rejection letters.

Generating, distributing, and tracking invoices, including generating reports and responding to inquiries regarding invoice status, tracking which deliverables and/or units have been invoiced and which have not, etc.

(8) Tracking and reporting on Government furnished materials. The Contractor is responsible for adequate care and safekeeping of all Government furnished materials, including inventorying, tracking and reporting, etc. The Contractor shall reimburse the Government for any Government furnished materials lost or stolen while in the Contractor's safekeeping.

(9) All activities associated with managing subcontractors/team members, such as identifying and qualifying them, negotiating subcontracts, reviewing invoices, ensuring compliance with the security and other requirements of this contract, etc.

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(10) Implementing and maintaining quality assurance and quality control systems to ensure that all contract and task order requirements are met throughout the term of the contract.

(d) In addition to the aforementioned program management support requirements, the Contractor shall prepare task order proposals for specific tasks when requested by the Government. In certain circumstances, the Contracting Officer (see Section G.2) may issue a Task Order Proposal Request (TPR) as described below.

(1) The TPR will generally include the following (as appropriate):

(A) A description of the requirement

(B) Type of order (FFP or T&M) anticipated

(C) The period of performance or required completion date.

(D) Proposal instructions

(E) The date and time by which the Contractor's response is due.

Note: The TPR does not commit the Government to issue a task order for said services. The Contracting Officer is the only individual who can commit the Government to the expenditure of public funds in connection with this contract.

(2) The Contractor's written response shall consist of the following:

(A) A description of the Contractor's approach to performing the work.

(B) Performance standards and incentives

(C) A staffing plan, to include labor mix, and which individuals will serve as key personnel for the order.

(D) A detailed work schedule identifying all significant milestones and deliverables.

(E) A list of equipment, products, and/or miscellaneous material to be delivered.

(F) A price proposal for the performance of the task on a T&M or FFP basis.

The services portion of the price shall be prepared using the appropriate CLIN unit prices from Table B-2 of Attachment (1) to include each category of labor required to perform the work, and the corresponding estimated number of hours for each category. For ODCs, itemize all ODCs and calculate the price using the multiplier included in Table B-2.

(G) A clear delineation for each order of what support will be provided by the program management office and what support will be charged to field support activities.

C.3.1.2 Personnel

(a) Training of Contractor Staff

(1) The Contractor shall be responsible for providing trained, experienced staff for performing the work ordered under this contract, and for continuously monitoring, managing and controlling the work. The

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Contractor shall make its best efforts to retain staff members who have gained experience on this contract, and to minimize staff turnover.

(2) The Contractor shall train its own staff so as to ensure that all personnel are able to perform their duties under each task/delivery order satisfactorily. Upon request, the Contractor shall furnish the COTR with formal documentation of the training provided to Contractor staff including testing tools for determining whether individual employees have achieved required competence levels. Except where specifically approved by the COTR, training of Contractor staff is not separately billable. Specialized training requested by the COTR beyond that which would normally be required to perform under the contract is billable.

(3) In addition to job-specific or professional training, the Contractor shall ensure its employees on this contract are trained on "contract-specific" issues such as DOJ ethics, standards of conduct, individual conflicts of interest, confidentiality requirements, DOJ security requirements, understanding of the function of reporting, and the importance of quality control and quality assurance. In addition, Contractor managers shall be educated in the terms and conditions of the contract.

(b) Employee Qualifications and Conduct

(1) The Government reserves the right to require the Contractor to reassign from this contract any Contractor employee(s) who is deemed incompetent, careless, unsuitable or otherwise objectionable, or whose continued use under the contract is deemed contrary to the best interests of the Government.

(2) The Contractor shall remove any employee from performance of contract work within five (5) working days of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. The Contractor shall immediately remove any Contractor employee found to represent a threat to the safety of government records, government employees, or other Contractor employees; if this occurs the Contractor shall reimburse the Government for the cost of any Government-provided or funded training given to the Contractor employee who ceases to perform Contract duties within six (6) months after receiving that training. In instances where the removal of an employee is for substandard performance or behavior negatively impacting delivery of services, the Contractor will be given an opportunity to address the situation prior to removing the employee.

C.3.1.3 Security Clearances

(a) Each employee of the Contractor working under this contract is subject to the security clearance requirements as set forth in Section H.17 or the individual task order. Prior to assigning an employee to the contract, the Contractor must submit for that employee the completed forms as specified in Section H.17 or the task order.

(b) The Contractor is responsible for screening all prospective employees for suitability for work on this contract as delineated in the Contractor's proposal. Guidelines for this screening function are also provided in Section H.17.

C.3.1.4 Quality Control

(a) The Contractor shall be solely responsible for the quality of services provided. The Contractor shall also be liable for Contractor employee negligence, and any fraud, waste or abuse.

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(b) The Contractor shall utilize a Quality Control program to ensure that services are completed in accordance with acceptable principles of internal control, and meet specified, acceptable levels of quality.

The operation of the Quality Control Program shall be described in a written Quality Control Plan provided to the Government no later than sixty (60) calendar days after award of the contract. The Contractor shall maintain this Quality Control Plan, revise it as necessary throughout the life of the contract, and provide updated copies to the COTR as necessary.

C.3.1.5 Performance Evaluation Meetings

(a) At a minimum, performance evaluation meetings shall be held quarterly during the contract performance period, or as agreed to by the COTR and the Contractor. Performance meetings will be required on a weekly basis during the transition period and initial implementation.

(b) The Contractor shall be prepared to discuss contract performance at these meetings. These meetings shall be conducted as specified by the COTR. Meetings will be held during hours that are mutually agreeable between the COTR and the Contractor. At a minimum, these meetings shall include the Contractor's Program Manager and the COTR.