DJJ-15-C-EOA02-0299JA08112015135301.pdf

U,S. Department of Justice

Executive Ofllce for United States Aftorneys

SOLE SOURCE JUSTIFICATION

SIMPLIFIED ACQUISITION EXCEEDING $I5O,OOO

JUSTIFICATION

l. Contracting Activitv. Executivo OfIice for UDited States Attomeys

2. Descriotion ofthe Action beins Aporoved. New contract with Venio Systems LLC (DLNS 006208229).

3. Description ofthe Supplies or Services and Estitnated Dollar Value. Venio Systems LLC electronic discovery software. This contract includes baseload softwaro capacity in the qualtities detailed below and pricing for per-hour software peaking capacity at the pricing detailed below. The period ofperfonnance for this contract is one year with no option years. The estimated dollar value ofthis contract is less than S300,000.00.

Baseload Sofiware Capacity

Description Price (Per Year)' 8-Core Processing License $86.r41.25 Tifline -Core License $4,823.9 r

Near De-Duplication (Ouantity) s25.842.38 OCR l0 Coles $ 13,500.00 50 Concurrent Review Seats $r 8.089.67 Tokenized Proccssing Corcs - 4 Co[es (35.040 hours) $55,991.82

Total $204,3 89.02

Peaking Software Pricing

Description Price Processing Core Per Hour $1.95 per hour Tiffing Worker Per Hour $0.07 per hour Near De-Duplication Core Per Hour $0.90 per hour Assisted Review Per Hour $1.50 per hour OCR Worker Per Hour $0.l9 per hour Concurrent Review Seat $1.44 per day

4. Authoritv Pennittine other than Full and Open Competition. Section 4202 of the Clinger-Cohen Act of 1996.

Cited in Parasraph 4.

Page I of2 Source Seleaion lnloraation - See FAR 2. l0l qnd 3.104.

(Augusr 2014)

The supplies required are an itetn peculiar to one rnanufacturer, Venio Systents LLC, and no other q?e ofsupplies or services will satisff agency requirements. Vcnio's software is highly specialized and unique. gObSe,s Oince ofthe Chief lnfonnation Officer (OCIO) is acquiring venio's software to support a proofofioncept project. oclo seeks to explore the benefits (and drawbacks) ofdeploying certain electronic discoyiry (eDiscovery; ani collaboration software in a commercialcloud envLomnent. OCIO seeks to create a workspace in Amazon Web Services that enables broad Out secure) access by the diverse and geographically-dispersed members ofa federal ljtigation tealn and that contains the tools those federal case teams need to effectively and efiiciently irrestigut" u,,a litigatelheir cases. oclo's goal is to create a unified, secure workspace ir rvhich members ofa feierat

"ui.-t.",can collaboratively review, analyze, organize, and share case-related documents and iDformation. In order to successfully create the envisioned wolkspace, OCIO requires electronic discovery software tbat is integrated (i.e., data is available for review imnrediately following processing), suppofis the processing of a wide diversiry of common electronic productivity files and common ibrensic container files, suppons effective early data analysis, suppons attorney review, has been successfully deployed in Anlazon Web Services, and is capable ofbeing licensed on a per hour basis to allow for software peaking capacity. After extensive market research. OCIO has determined that Venio's software is the only softwarc that meets its requirements. Venio Systems LLC is the sole source of Venio software licensing. In addition to the exemption cited in paragraph 4, competitiolr is not required per 4l U.S.C.330a(a)(1).

6. EIIorts Made to Ensure that Offers will be Solicited from as Manv Potential Sources as is Practicable

For the reasons stated in paragraphs 5, 8, 9, and 10, soliciting only one source is the only practicable altemative,

7. Fair and Reasopable Cost. The anticipated cost to the Oovemrnent is fair and reasonable.

8. Market Research. OCIO conducted extensive market rosearch. The market for electronic discovery software is narrow and niche, as compared to the rnarket for many other types ofsoftware. OCIO's market research included, intemet searches, searches of GSA schedules and resouces, review of industry ana)yst research and reports, attendance at LegalTech New York (the largest electronic discovery conference in the world), review ofelcctronic marketing and technical materials provided by electronic discovely software manufacturers, communications and meetings with numerous elecEoric discovery software manufacturen, communications with ntultiple electroojc discovery vendors, communications with other DOJ entities, and commuuications with other Govemment entities.

9. Other facts. None.

10. Liltins of Soulces. if Anv. that Expressed an Interest in the Acquisitiop. None.

11. Actions to remove banieff for anv subsoquent acquisition for the same supplies or services.

ln an effort to remove competition barriers in the future, OCIO plans to re-evaluate its requirements during the proof ofconcept projcct. OCIO also plans to continue its rnarket research. OCIO anticipates re-evaluating ils requirem€nts and re-conlpeting this requircment (ifwarranted) at the expiration ofthe period ofperformance.

APPROVAL

Requesting Ofricial The technical ilformation provided as supporting data for this justification is accurate and complete to the best of rny krowledge and beliei

Sienature:

Printed Name and Title:

Contracting Officer ln accordance with FAR and beliei

Marc Fulkert, Managing Attomcy - Litigation Tcchnology Seruice Ce nter l3.50 l. I cerlify that this justilication is accurate and conlplete to the best of my knowledge

Source Selection lnfot'mation - See FAR 2.101 and 3.104.

(Augusl20l4)

Signature:

Printed Nanre:

Date: tlttlls