Amendment_0003_to_AFISS_RFP.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

JAMGCODE

U.S. Department of Justice JMD, Acquisition Management Group 145 N. St., NE, Room Washington, DC 20530

Richelle P. Wright

6. ISSUED BY JAFM01CODE

Department of Justice Asset Forfeiture Mgt. Staff 145 N. Street, NE Room 5W.511 Washington, DC 20530

(O) 202-616-8000

(F) 202-616-8100

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

DJJ-14-JAFMS-R-0002

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

04/30/2014

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this Amendment 0003 to the above referenced solicitation is to provide answers to Bidders' Questions 124-133 and to provide Attachments referenced in the draft DD-254 originially provided with the initial RFP. No other changes are made and the due date remains 08 July 2014 at noon Washington DC time.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Richelle Wright

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

DJJ-14-JAFMS-R-0002/0003 Page 1 of 1 rwright Typewritten Text 5/29/14 rwright Typewritten Text x rwright Typewritten Text

DJJ-14-JAFMS-R-0002 Asset Forfeiture Investigative Support Services Attachment 6

No. RFP Section RFP Pg. Bidder’s Question DOJ Answer 124 L.2.1 (d) 60 Can an alternate such as the Arial family of fonts in 8pt be used to aid in the legibility and ease of reading of graphics and tables?

Yes, for graphics and tables only.

125 L.2.3 Volume II

- Technical Proposal; L.2.3.7 Past Performance, [a], Second bullet

64 RFP Text: The following information is required for each reference....Point of Contact (Name, Title, Telephone Number, Fax Number, E-mail Address) for contractual/administrative matters (e.g., the Contracting Officer) and for technical performance (e.g., the Contracting Officer’s Technical Representative);

Question: Most contracting officers no longer have direct fax numbers, will the Government consider removing this requirement?

No, most contracting officers are in offices with a fax machine. The requirement is not for a personal fax machine.

126 C.2

BACKGROUND

AND

OBJECTIVE, [c]

10 RFP Text: This new Asset Forfeiture Investigative Support Services (AFISS) contract seeks to incorporate these recommendations by narrowing the scope to focus solely on investigative support.

Question: The examples of potential work lists "Seized

The work statement and labor categories set forth in the RFP reflect the requirements currently identified by the Government.

No. RFP Section RFP Pg. Bidder’s Question DOJ Answer Property Analysis and Support" (p.

13), which appears to be an administrative role. Are there other administrative or management roles that the government anticipates releasing on this vehicle?

127 C.6.6 Reassignment of Contractor Personnel [b] and [c]

17 RFP Text: [b] In the event the contractor finds it necessary to replace any of the key personnel, the COR shall be notified in writing. [c] In cases of contractor initiated reassignment of personnel, notice shall be provided at least 30 days prior to reassignment with sufficient time allowed for training of replacement personnel.

Question: Is the contractor required to provide the COR with written notification at least 30 days in advance of the reassignment of non-key personnel?

Yes. This applies to all personnel on the contract.

128 L.2.2.1 Terms and Conditions

61 RFP section L.2.2.1 [c] references Section G.1.5 which refers to the Assistant COR. Please confirm the section should reference G.1.6, Contractor Representative.

See answer to Question #23.

129 Attachment 3, 2 RFP Text: Classified contract Attachment provided with this

No. RFP Section RFP Pg. Bidder’s Question DOJ Answer DD-254, Block 13; 11a performance is restricted to U.S.

Department of Justice locations and other Federal government Facilities. The highest level of classified information to be accessed for this Contract is Top Secret / SCI...See attachment.

Question: Will the Government specify what attachment is being referred to in this section?

Amendment 0003.

130 L.2.1 [d] 60 RFP Text: [d] Each volume including all supporting documentation shall be submitted in standard three ring loose leaf binders (3" maximum). Paper size shall be 8.5" by 11.0". Fold-outs shall be limited to 11" x 17" and shall count as two pages. All pages shall have appropriate left margins and three punched holes

Question: Will the Government define what "appropriate" margins are? For example, are 1/2" left and right margins acceptable?

Standard 1 inch margin left and right.

131 L.2.2.1 Terms and Conditions [d]

61 RFP Text: In lieu of providing actual copies of these pages, the Offeror shall provide the following written certification of

In the business proposal

No. RFP Section RFP Pg. Bidder’s Question DOJ Answer acknowledgment and compliance with these requirements.

Question: Will Government specify where the written certification should be placed in the Offeror's response (for example, should it be included in the cover letter)?

132 B.3 Pricing Table, B.3.1 General, 1st paragraph

7 RFP Text: The first digit of each CLIN represents the contract period, i.e., for the Base Period, the first digit for all CLINs is "0", for Option Period 1, the first digit for all CLINs is "1", etc. The remaining three digits are reserved as the unique identifier”. The pricing table contains fixed unit prices of hourly rates for labor and estimated Other Incurred Expenses and Travel as defined below.

Question: The CLINs in Attachment 1 begin with X, not "0" and do not change by option period. For clarification, please confirm the CLIN numbers in Attachment 1 are correct and the information in section B.3.1 should be ignored.

Yes, the CLINs in Attachment 1 are correct. Please ignore the CLIN numbering discussion in Section B.3.1 first paragraph.

No. RFP Section RFP Pg. Bidder’s Question DOJ Answer 133 B.3 Pricing

Table, B.3.1 General (a) Hourly Rate

7 RFP Text: All hourly rates are considered fixed unit prices that shall include all expenses and profits.

Question: What requirements are there, if any, that the components of theses rates be DCAA audited and approved?

No requirement.