DJD-15-R-0007_Combined_Synopsis_Solicitation.pdf

DJD-15-R-0007

U.S. Department of Justice Drug Enforcement Administration

The U.S. Department of Justice, Drug Enforcement Administration (DEA) has a requirement for a contractor to provide HVAC, Electrical System, Fire Alarm, Power Distribution Unit (PDU), Generator and Generator Fuel Tank Preventive and Comprehensive Maintenance Support Services in Fairfax, VA.

The Government intends to issue a single firm fixed price contract for a base period and four one-year option periods in accordance with FAR Subpart 13.5 Test Program for Certain Commercial Items.

This Request for Proposal (RFP) is being issued as a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This RFP does not commit the government to pay any cost incurred in the submission of a proposal or to award a contract for these services. It is also noted that the Contracting Officer is the only individual who may legally commit the Government to the expenditure of public funds in connection with this procurement. RFP number: DJD-15-R-0007 is issued as a 100% total small business set-aside. The applicable NAICS code is 238220 – Plumbing, Heating and Air-Conditioning Contractors” and the Size Standard is $15 Million.

The proposals will be evaluated on:

1. TECHNICAL CAPABILITY

2. PAST PERFORMANCE

3. PRICE

This RFP document and incorporated provisions and clauses are those in effect through Federal

Acquisitions Circular 2005-81 effective April 10, 2015. This announcement constitutes the only RFP;

proposals are being requested. The Government anticipates award of a single firm fixed price contract.

This is an all or none requirement. All questions regarding this RFP shall be submitted in writing via email to Contract Specialist Paula McMillan at paula.mcmillan@usdoj.gov by May 14, 2015 at 1:00 pm EST. If necessary, an amendment will be issued. The proposal must be received by June 16, 2015 at 4:00 pm EST. The proposals shall be submitted to DEA/ Attn: Paula McMillan / 8701 Morrissette Drive, Springfield, VA 22152.

**A mandatory site visit is scheduled for Monday, May 11, 2015, 11:00am, EST. All interested parties must contact the Office of Special Intelligence no later than Friday, May 8, 2015 via email. The point of contact for the site visit is Lisa.K.Walbert@usdoj.gov;

and Bernard.W.Rollins@usdoj.gov. If the Offeror does not attend the mandatory site visit, the proposal will not be considered for award. ** mailto:paula.mcmillan@usdoj.gov mailto:Lisa.K.Walbert@usdoj.gov mailto:Bernard.W.Rollins@usdoj.gov

TABLE OF CONTENTS

Description

1. Schedule of Supplies/Services

2. Statement of Work

3. Tasks

4. Deliverables

5. Security

6. Place of Performance

7. Basis for Award

8. Proposal Preparation Instructions

9. Evaluation Factors

10. Evaluation – General

11. Evaluation of Business Proposal

12. Compliance With Instructions

13. Determination of Contractor Responsibility

14. Proposal Submission

15. FAR Clauses

16. Additional Terms and Conditions

17. FAR Solicitation Procedures

18. DEA Provisions

19. Provision & Clause Matrix – Commercial Items

Exhibit

1. Wage Determination No. 2005-2103, Revision No. 15, dated 12/22/2014

2. Contractor Performance Assessment Questionnaire

1. SCHEDULE OF SUPPLIES/SERVICES

Base Period – September 28, 2015 through September 27, 2016

CLIN DESCRIPTION QUANTITY UNIT OF

ISSUE

UNIT PRICE AMOUNT

0001 HVAC, UPS & PDU,

Generator, ATS Fire Suppression and Infrared Scan on Electrical Panels

12 MO

0002 Repairs and Replacement Parts As Needed (NTE)

10,000 LT $1.00 $10,000.00

Base Period Grand Total

Base Period (Maintenance Breakout) *This amount must equal the Base Period - Grand Total*

HVAC Comprehensive Maintenance $_________________________ UPS & PDU Comprehensive Maintenance $ _________________________ Generator & ATS Preventive Maintenance $ _________________________ Fire Suppression Preventive Maintenance $ _________________________ Annual Infrared Scan on Electrical Panels $ _________________________ Repairs and Replacement As Needed $10,000.00_________________ Base Period Maintenance Breakout Total $ _________________________

Option Period 1 – September 28, 2016 through September 27, 2017

CLIN DESCRIPTION QUANTITY UNIT OF

ISSUE

UNIT PRICE AMOUNT

1001 HVAC, UPS & PDU,

Generator, ATS Fire Suppression and Infrared Scan on Electrical Panels

12 MO

1002 Repairs and Replacement Parts As Needed (NTE)

10,000 LT $1.00 $10,000.00

Option Period 1 Grand Total

Option Period I (Maintenance Breakout) *This amount must equal Option Period 1 - Grand Total*

HVAC Comprehensive Maintenance $_________________________ UPS & PDU Comprehensive Maintenance $ _________________________ Generator & ATS Preventive Maintenance $ _________________________ Fire Suppression Preventive Maintenance $ _________________________ Annual Infrared Scan on Electrical Panels $ _________________________

Option Period I Maintenance Breakout Total $ _________________________

Option Period 2 – September 28, 2017 through September 27, 2018

ISSUE

UNIT PRICE AMOUNT

2001 HVAC, UPS & PDU,

Generator, ATS Fire Suppression and Infrared Scan on Electrical Panels

12 MO

2002 Repairs and Replacement Parts As Needed (NTE)

Option Period 2 Grand Total

Option Period 2 (Maintenance Breakout) *This amount must equal Option Period 2 - Grand Total*

UPS & PDU Comprehensive Maintenance $ _________________________ Generator & ATS Preventive Maintenance $ _________________________ Fire Suppression Preventive Maintenance $ _________________________ Annual Infrared Scan on Electrical Panels $ _________________________

Option Period 2 Maintenance Breakout Total $ _________________________

Option Period 3 – September 28, 2018 through September 27, 2019

ISSUE

UNIT PRICE AMOUNT

3001 HVAC, UPS & PDU,

Generator, ATS Fire Suppression and Infrared Scan on Electrical Panels

12 MO

3002 Repairs and Replacement Parts As Needed (NTE)

Option Period 3 Grand Total

Option Period 3 (Maintenance Breakout) *This amount must equal Option Period 3 - Grand Total*

UPS & PDU Comprehensive Maintenance $ _________________________ Generator & ATS Preventive Maintenance $ _________________________ Fire Suppression Preventive Maintenance $ _________________________ Annual Infrared Scan on Electrical Panels $ _________________________

Option Period 3 Maintenance Breakout Total $ _________________________

Option Period 4 – September 28, 2019 through September 27, 2020

CLIN DESCRIPTION QUANTITY UNIT OF

ISSUE

UNIT PRICE AMOUNT

4001 HVAC, UPS & PDU,

Generator, ATS Fire Suppression and Infrared Scan on Electrical Panels

12 MO

4002 Repairs and Replacement Parts As Needed (NTE)

Option Period 4 Grand Total

Option Period I (Maintenance Breakout) *This amount must equal Option Period 4 - Grand Total*

UPS & PDU Comprehensive Maintenance $ _________________________ Generator & ATS Preventive Maintenance $ _________________________ Fire Suppression Preventive Maintenance $ _________________________ Annual Infrared Scan on Electrical Panels $ _________________________

Option Period 4 Maintenance Breakout Total $ _________________________

Base Period $ _________________________ Option Period I $ _________________________ Option Period II $ _________________________ Option Period II $ _________________________ Option Period IV $ _________________________

TOTAL CONTRACT AMOUNT: $ _________________________

ACRONYMS

HVAC – Heating, Ventilation and Air Conditioning UPS - Uninterruptible Power Source PDU - Power Distribution Unit ATS – Automatic Transfer Switch

2. STATEMENT OF WORK (SOW)

A. BACKGROUND

The mission of the Drug Enforcement Administration (DEA), a federal government agency under the U.S. Department of Justice, is to enforce the controlled substances laws and regulations of the United States and bring to the criminal and civil justice system of the United States, or any other competent jurisdiction, those organizations and principal members of organizations, involved in the growing, manufacture, or distribution of controlled substances appearing in or destined for illicit traffic in the United States; and to recommend and support non-enforcement programs aimed at reducing the availability of illicit controlled substances on the domestic and international markets.

B. SCOPE

DEA has a requirement for a contractor to provide HVAC, Electrical System, Fire Alarm, Power Distribution Unit (PDU), Generator and Generator Fuel Tank Preventive and Comprehensive Maintenance Support Services in Fairfax, VA.

i. Comprehensive (COMP) Coverage Includes: Mechanical, Power Distribution Units

(PDUs), and Uninterruptible Power Supply (UPS)

ii. Preventive Maintenance (PM) Includes: The UPS Batteries, Generator, ATS, Fire Protection and Suppression, Panel-boards, and Frame Circuit Breakers

iii. Repairs and Replacement Parts (As Needed): To be performed, as needed for any of the equipment maintained under the contract.

3. TASKS:

The preventive maintenance support services and comprehensive coverage support services are detailed in the Schedules on Pages 7 – 21.

SCHEDULE A

PREVENTIVE MAINTENANCE PROCEDURES

Preventive maintenance inspections shall be performed during normal working hours in accordance with the attached schedules.

It shall include the equipment listed on Schedule D and shall consist of specialized equipment oriented routines, as indicated on the following Schedules, to keep the equipment operating at a high level of efficiency and dependability.

Schedules Included:

EQUIPMENT COVERAGE INSPECTION SCHEDULE

PM COMP Weekly Monthly Quarterly Semi- Annual Annually

A-5 & A-6 Environment Package Unit X X A-17 Drycooler X X A-36 Uninterruptible Power Systems and Power Distribution Units X X

A-37B Sealed Battery Systems X X A-39 Generators X X A-49 Infrared Scan X X

A-52 Fire Alarm System X X X

Fuel Storage Tank * X X

Liebert Rope Detector * X X *tank and leak detection services include quarterly inspections only – no repairs or modifications

SCHEDULE A-5 & A-6

ENVIRONMENTAL PACKAGE UNIT

Scheduled preventive maintenance inspections shall be performed during normal working hours Four times per year with an addition of a Monthly Maintenance Walk-Through to address operating conditions.

The Contractor shall:

• Check in with customer; discuss any operating issues or deficiencies.

• Check unit for proper operation, interlocks, tagging and excessive noise or vibration. Perform preventive maintenance and fill out maintenance report. Note any problems in writing.

• Visually inspect units, piping and accessories for any signs of oil or refrigerant leakage. Note any found and schedule necessary repairs.

• Visually inspect coils for damage, obstruction and cleanliness. Brush, if needed, or schedule chemical cleaning.

• Check condition of and lubricate motors and/or shaft bearings, if applicable.

• Inspect fans or blowers for bent blades, imbalance, trash, dirt, proper rotation and air flow.

• Check belts for condition, proper tensions, and alignment. Adjust and/or replace as needed per manufacturer’s recommendations.

• Check operation and settings of fan cycling, fan speed and temperature controls, if applicable.

• Inspect electrical wiring, components and connections for signs of wear or overheating;

correct/tighten, if necessary.

• Remove any loose debris or old parts around equipment. Notify customer if excessive.

• Clean evaporator drain pan and condensate drain piping as necessary. Install pan tablets and preventive maintenance condensate pump, if applicable.

• Replace air filters and/or media as needed per manufacturer’s recommendations. Clean reusable filters.

• Check operation of refrigerant cycle, pumpdown cycle, controls, refrigerant charge and oil level, if applicable. Note any deficiencies.

• Check operation of compressor. Note any deficiencies.

• Check operation of microprocessor, thermostats, and/or controls in all modes. Verify proper set points. Note any deficiencies and replace any bad indicator lamps.

• Check operation of reheat.

• Check operation of humidifier, clean and flush same, check or replace defective lamps, probes, valves, element, canister, pads, filters and tanks as applicable.

• Check operation of condenser fan section or condensing unit, if applicable.

• Check for proper water/glycol flow and heat exchange. Note any deficiencies in writing.

• Check operation of water/glycol regulation valves, flow safeties, changeover controls and pumps, if applicable.

• Check condition of water/glycol piping, valves, hoses, supports, gauges, thermometers, etc. Note any deficiencies.

• Check glycol concentration and level. Note any problems and schedule corrective action to prevent freezing or other related problems.

• Check operation of dry cooler and pump. If applicable, perform P/M.

• Pull and clean strainers in water lines, back flush condenser as needed (per contract terms).

• Inspect chilled water piping and valves for leakage. Check condition of unit and pipe insulation.

MATERIALS/SERVICES

Air Filters Included Fan Belts Included Humidifier Canisters Included

SCHEDULE A-17

DRYCOOLER

Scheduled preventive maintenance inspections shall be performed during normal working hours Four times per year

It shall include the equipment listed on Schedule D and shall include the following preventive maintenance procedures:

The Contractor shall:

• Check in with customer to discuss any operating issues or deficiencies.

• Check unit for proper operation, interlocks, tagging and excessive noise or vibration. Perform P/M and fill out maintenance report. Note any deficiencies in writing.

• Visually inspect coils for damage, obstructions and cleanliness. Brush, if needed, or schedule chemical cleaning.

• Pressure wash coils and fans with biodegradable coil cleaning solution when needed, per manufacturer recommendations.

• Check condition of and lubricate motors and/or shaft bearings, if applicable.

• Inspect fans or blowers for bent blades, imbalance, trash, dirt, proper rotation and air flow.

• Check belts for condition, proper tensions and alignment. Adjust and/or replace as needed, per manufacturer recommendations.

• Check operation and settings of fan cycling, fan speed and temperature controls, if applicable.

• Inspect electrical wiring, components and connections for signs of wear or overheating;

correct/tighten if necessary.

• Remove any loose debris or old parts around equipment. Notify customer if excessive.

• Check unit controls, thermostat economizer, valves, dampers, louvers, linkage and shutters.

Lubricate pivot points if applicable.

• Check for proper water/glycol flow and heat exchange. Note any deficiencies.

• Check operation of water/glycol regulating valves, flow safeties, changeover controls and pumps, if applicable.

• Check condition of water/glycol piping, valves, hoses, supports, gauges, thermometers, etc.

Note any deficiencies in writing.

• Check glycol concentration and level. Note any problems and schedule corrective action to prevent freezing or other related problems.

• Check condition, operation and proper liquid/air levels in expansion tank. Should have positive pressure if applicable.

MATERIALS/SERVICES

Coil Cleaner Included Excluded Coil Cleaning Included Excluded (Quarterly)

SCHEDULE A-36

UNINTERRUPTIBLE POWER SYSTEMS

UPS SYSTEMS and Power Distribution Units (Major Visit – One Per Year)

The Contractor shall Measure and Record the following:

Rectifier Input voltages & currents.

Inverter Output voltages & currents.

Bypass Input voltages & currents.

System Output (Critical Buss) voltages & currents.

Rectifier Output voltages and currents.

Delta voltages (difference between Bypass & Inverter Output).

• Bypass and Inverter frequency.

• Compare front panel meter readings with above measurements and verify 3% accuracy.

• Check alarm / status indicators and remote status panel, note any deficiencies.

• Inspect air filters and replace if necessary.

• Check all fans for free and quiet rotation.

• Perform operational inspection of Static Switch / Transfer circuitry.

• Vacuum and clean UPS interior and exterior.

• Inspect, test & clean all major sub-assemblies and replace defective or marginal components.

• Check all electrical terminations for proper tightness and signs of overheating.

• Perform mechanical inspection of all transformers, filter capacitors and wiring.

• Check unit Power Supplies, AC / DC protection settings, and voltage waveforms.

• Verify correct Inverter free-run frequency.

• Simulate Input power failure and verify proper unit operation (customer permission required).

• Provide one copy of recorded data.

• Provide Required Corrective Action Report

UPS Systems and Power Distribution Units (Minor Visit – One Per Year)

The Contractor shall:

Measure and record the following:

Rectifier Input voltages & currents.

Inverter Output voltages & currents.

Bypass Input voltages & currents.

System Output (Critical Buss) voltages & currents.

Rectifier Output voltages and currents.

Delta voltages (difference between Bypass & Inverter Output).

Bypass and Inverter frequency.

• Compare front panel meter readings with above measurements and verify 3% accuracy.

• Check alarm / status indicators and remote status panel, note any deficiencies.

• Inspect air filters and replace if necessary.

• Check all fans for free and quiet rotation.

• Visually inspect UPS interior.

• Provide one copy of recorded data.

• Provide Required Corrective Action Report

• Battery and Capacitor replacement is not included.

Power Distribution Units: Monthly Inspection

• Visually inspect

• Perform any corrective action

SCHEDULE A-37B

SEALED CELL BATTERY

Scheduled preventive maintenance inspections will be performed during normal working hours Four times per year

• Measure and record total battery plant Float Voltage.

• Measure and record the DC Float Voltage of each individual battery jar.

• Measure and record the internal impedance of each individual battery jar.

• Measure and record the AC Ripple Voltage of each individual battery jar.

• Measure and record battery plant DC charge current.

• Measure and record battery plant AC ripple current.

• Visually inspect each battery jar & cover for cracks or leaks.

• Visually inspect each terminal and related hardware for signs of corrosion.

• Inspect all battery interconnect cable for signs of chaffing and stress.

• Clean all jar covers, racks and cabinets.

• Check for proper ventilation and unusual odors.

• Record ambient room temperature.

• Review the data recorded above and initiate corrective action if necessary.

• Annually re-torque all link connections to manufacturer’s specifications.

• Provide Required Corrective Action Report

• Battery and Capacitor replacement is not included.

SCHEDULE A-39 & 40

GENERATORS and Automatic Transfer Switch (ATS)

Major Maintenance Schedule (One Per Year)

• Replace engine lubricating oil and disposable type oil filters regardless of unit hours.

• Change all fuel filters.

• Change water filters.

• Change disposable type air filters when necessary.

• Includes all tasks listed under Minor Maintenance

Minor Maintenance Schedule (Three Per Year)

The Contractor shall:

• Lubricate all linkages and accessories where applicable.

• Check equipment lubricating oil, top off as necessary at each Inspection visit.

• Check for fuel leaks.

• Check fuel level and record.

• Check fuel pump and fuel tanks for operation and safeties,

• Check condition of batteries, adjust water level, and clean terminals when necessary.

• Protect battery terminals.

• Inspect battery cables.

• Inspect battery casings for cracks or damage.

• Check electrolyte level- add if needed.

• Check voltage drop on start and load test.

• Check battery, charger system.

• Inspect fan, shroud, water pump, belts and pulleys.

• Inspect drive belts, adjust as needed.

• Check radiator air ventilation louvers.

• Clean and refill air cleaner.

• Inspect all hoses, radiator cap, zinc anode and tighten all related clamps.

• Check cooling system solution. Add antifreeze when necessary to maintain 0 F protection.

• Replace block heater hoses as necessary with silicone hose.

• Check generator block heater operation.

• Clean brushes on generator and adjust setting. Check commutator and slip rings and clean as needed.

• Inspect and clean rotating exciter when necessary.

• Visually inspect generator assembly.

• Check output breaker line and load connections.

• Check starter connections, mounting & solenoid.

• Check exhaust system and condensate drain.

• Check load transfer switch for proper operation, inspect and test. (approval only)

• Verify automatic transfer switch settings and all time delays.

• Test safety shutdowns.

• Adjust frequency and voltage if necessary

• Check engine governor for proper operation and oil level if applicable.

• Run unit and check operations quote any repairs needed.

• Supply operations readings on work ticket.

• Verify unit in automatic mode. (On-Line)

• Clean unit as necessary providing unit is in good condition.

Generator (Monthly)

The Contractor shall:

• Check generator oil, jacket water, heater and general condition

• Monitor generator temperature and output during test. Record conditions and reading on Monthly inspection form. Check condition of generator for signs of leaks, General Fuel Tank Inspection (Monthly)

• Inspect exposed fuel piping and valves for leaks. Inspect the diesel tank for fuel leaks.

• Record this inspection information on the standard EDC/TSS inspection form. Record the diesel fuel level on the EDC/TSS inspection form.

• Provide a copy of the form to the Government representative at the conclusion of the inspection.

ATS (Monthly)

• Visually inspect the display panel.

SCHEDULE A-49 Infrared Scan

• Perform infrared testing on all electrical Power Distribution Units (PDU), UPS Systems, and ATS Systems.

• Provide detailed report and images of failure points.

• Failure point issue repairs will be quoted separately and are not covered under this contract agreement.

SCHEDULE D

LIST OF EQUIPMENT TO BE MAINTAINED

Floor Room

ID

Asset Equipment

Model # Serial Number

6th 6109 2802 5 Ton CRAC DX Glycol Cooled

GGEHB06041MO2BOLRB0610002100010000

W05G38623

6th 6060 2803 5 Ton CRAC DX Glycol Cooled GGEHB06041MO2BOLR6100210001000000 W05G38625

6th 6034 2804 5 Ton CRAC DX Glycol Cooled GGEHB06041MO2BOLR6100210001000000 W05G38624

6th 6034 2804 5 Ton CRAC DX Glycol Cooled GGEHB6041MO2BOLR6100210001000000 W05G38621

5th cfnrm ??? 5 Ton CRAC H3-VAL-3-18-1A-3AS 201108-

CJEB00642

5th 5017 2806 5 Ton CRAC DX Glycol Cooled

GEHBO48481M01BOBOLRB06100021000100

W05G38626

5th 545 2104 5 Ton CRAC DX Glycol Cooled GEHB00671M02ACLL W05G38611

5th 546 2105 5 Ton CRAC DX Glycol Cooled GEHB04841M02AOLL W05G38614

7th 749 2107 5 Ton CRAC DX Glycol Cooled GEHB04841M02AOLLB0610021001000000 W05G63613

7th 749 2106 5 Ton CRAC DX Glycol Cooled GEHB04841M02AOLLB0610021001000000 W05G38615

7th 750 2108 5 Ton CRAC DX Glycol Cooled GEHB03671M02AOLL W05G38620

7th 750 2109 2 Ton CRAC DX Glycol Cooled GEHB02471M02AOLL W05G38619

7th 752 2110 5 Ton CRAC DX Glycol Cooled GEHB00671M02AOLL W05G38612

7th 753 2111 5 Ton CRAC DX Glycol Cooled GEHB00481M020AOLL W05G38617

7th * 2112 5 Ton CRAC DX Glycol Cooled GEHB00481M02AOLLB6100210001000000 W05G38616

7th * 2113 5 Ton CRAC DX Glycol Cooled GEMB003671M02AOLRB06100210001000000 W05G38610

FL1

Loading

Dock

2 Ton CRAC DX Glycol Cooled PLA-A18AA, including dry cooler NSG

* * 2705 Dry Cooler Mitsubishi PUZ-Z-15NHA 52U00406B

FL1

Loading

Dock

Diesel Generator

750 kW – 999 kW Diesel Generator 3 Phase

SR43

7TN01640

FL1 Roof 1086 Drycooler Drycooler DDNT94OA 0530C79079

FL1 Roof 1087 Drycooler Drycooler DDNT94OA 0530C79051

FL1 Roof 1088 Drycooler Drycooler DDNT94OA 0530C79025

FL1 Roof 1089 Drycooler Drycooler DDNT94OA 0530C79019

FL1

Server Room

1055 PDU PNM168-42-225F L05512297

FL1

Server Room

1056 ATS 69B1005H01 1.75E+14

FL1

Server Room

1062 Battery Cabinet 4EPC5-160TC150C-480 116793

FL1

Server Room

1064 Battery Cabinet 4EPC5-160TC150C-480 116793

FL1

Server Room

1065 Battery Cabinet 4EPC5-160TC150C-480 116793

FL1

Server Room

1066 Battery Cabinet 4EPC5-160TC150C-480 116793

FL1

Server Room

30 Ton CRAC DX

Glycol Cooled DE363G-AAE1 768452-005

FL!

Server Room

30 Ton CRAC DX

Glycol Cooled DE363G-AAE1 768452-002

FL1

Server Room

1069 PDU PMN168-42-225 LO12298

FL1

Server Room

30 Ton CRAC DX

Glycol Cooled DE363G-AAE1 768452-005

FL1

Server Room

30 Ton CRAC DX

Glycol Cooled DE363G-AAE1 768452-001

FL1

Server Room

30 Ton CRAC DX

Glycol Cooled DE363G-AAE1 768452-003

FL1

Server Room

30 Ton CRAC DX

Glycol Cooled DE363G-AAE1 768452-004

FL1

Server Room

30 Ton CRAC DX

Glycol Cooled DE363G-AAE1 768452-009

FL1

Server Room

1075 UPS Unit 72-130-108-44 S0510420

FL1

Server Room

1076 PDU PNM168-42-225F LO12298

FL1

Server Room

1080 PDU PNM210-42-225 LO512300

FL1

Server Room

30 Ton CRAC DX

Glycol Cooled DE363G-008 768452-008

FL1

Server Room

30 Ton CRAC DX

Glycol Cooled DE363G-AAE1 768452-006

FLR5

Hallway

VIP

Entrance

5 Ton CRAC DX Glycol Cooled

GEHB04841M01B0B0LR06100021000100000

W05G38627

FLR5 5100 3424

5 Ton CRAC DX Glycol Cooled

GEHB04841M01B0B0LR06100021000100000

W05G38618

* * 3092 5 Ton CRAC DX Glycol Cooled

GGEGB06041MO2BOLRB0610002100010000

W05G38610

7th * 3098 5 Ton CRAC DX Glycol Cooled

GEHB04841M01B0B0LRB0610002100010000

W05G38628

7th * 3099 5 Ton CRAC DX Glycol Cooled

GGEHG06041M02BOLRB0610002100010000

W05G38622

* * 3100 5 Ton CRAC DX Glycol Cooled

GGEHB06041M02BOLRB0610002100010000

W05G38621

* Roof * Drycooler DDNT260A 0529C78974

* Roof * Drycooler DDNT260A 0529C78970

* Roof * Dual Pump

Package

V184TTDB7357AA CV4626-01F50

* Roof * Dual Pump

Package

V184TTDB7357AA CV4626-02F50

* Roof * Dual Pump

Package

BVN324TTDC4026AAS NSG

* Roof * Dual Pump

Package

BVN324TTDC4026AAS NSG

* Roof * Pump Control

Box Liebert 1C18835P1 *

* * 5890 Stulz CRAC 1 OHS-024-G-LP 10007257

* * 5889 Stulz CRAC 2 CCU-171-G 407464/10007258

* * 5888 McQuay HP-1 WCCW4036 AUBU113001447

* * 5891 McQuay HP-2 WCCW4036 AUBU113001449

* * 5887 McQuay HP-3 WCCW4036 AUBU113001450

* * * McQuay AHU-4 WCCW4036 NSG

* * * Trane 8 Ton THC092A4RCA1FD1C00001B000 5301035232

Server Room

1600 Amp

Switchboard

72221943 SHF16B216

Server Room

3000 Amp

Switchboard

72221943 SKPB36BD1200

Server Room

3000 Amp

Switchboard

72221943 SKPB36BD1200

Server Room

400 Amp Frame

CB

SGPB36BBO400 NSG

Server Room

Panel HCL Breaker

SGPB36BBO150 NSG

Server Room

1061 Panelboard 72221954R APF8933CDS

Server Room

1077 Panelboard 72221954R APF8933MDS

Server Room

1083 Panelboard * AEF3421DBX

Server Room

1084 Panelboard CAT#AF37SD AQF33301EBX

* * 1063 Transformer 9T23Q9572G03A 83173101469

* * 1085 Fire Alarm Panel EST2 26032502

* * 1331 Pre-Action Panel Viking Par-3 NSG

Server Room

Smoke

Detectors

EST *

Server Room

Liebert Rope

Detector Omntec ELP21LU3 *

Loading

Dock

3000 Gallon Tank

Convault RN30002SP *

Mitsubishi Split PLAA42BA4 12U01675B

Mitsubishi Condenser

PUY42NHA4

12U01675B

Mitsubishi Split

PLAA42BA4

XA00050A

PUY42NFA4

0ZU00264A

Mitsubishi Split

PLAA24BA4

01A00597B

OUYA24NHA4

IYU05206A

Dayton 2YU39 1205076433

Dayton 2YU39 1205076380

Dayton 2YU39 1205076973

Certification:

The Contractor shall ensure that all personnel engaged in the preventive, comprehensive, and repair services under this contract shall possess certificates of training, licenses, permits as required by Federal and state regulations for the individuals proposed to perform the required services The documents shall be current and valid.

Repairs and Replacement Service (As Needed):

The Contractor shall not proceed with repair or replacement services without the written approval of the COR. The Government may accomplish the repair by using other sources more advantageous to the Government. The contractor shall submit an itemized schedule of labor rates as well as other fees or charges that may be associated with subsequent proposal for repairs not otherwise covered by maintenance.

4. DELIVERABLES

a. The Contractor shall provide a schedule for inspections and maintenance of the equipment and systems in accordance with the required times in accordance with the manufacturer’s recommendation.

b. The Contractor shall provide via email a detailed list of the work performed during each inspection and each maintenance call. The frequency of those inspections and maintenance will vary by type of item being inspected and maintained. Any problems encountered shall be included in this document.

c. The Contractor shall provide copies of certificates of training, licenses, and permits, as required by Federal and state regulations for the individuals proposed to perform the preventive, comprehensive and repair services. The documents shall be current and valid.

DELIVERABLE DATE DUE

Schedule for Inspections & Maintenance - 5 days after award of contract and 5 days after the exercise of an option period

Detailed List of Work Performed - 3 days after work is completed

Corrective Action Report - 3 days after work is completed

Copies of Training, Licenses, Permits - 5 days after award of contract and 5 days after the exercise of an option period

5. SECURITY:

All contractor personnel supporting this procurement are entrusted with a certain level of trust due to the nature of DEA’s mission. The Government expects the Vendor will employ persons of integrity and trustworthiness. To ensure this, DEA reserves the right to conduct background screening or a full background investigation on all employees if a need arises. While all services provided on this contract will be performed outside of DEA, all contractors must be escorted if entering a DEA facility. DEA reserves the right to modify the security requirements found in this contract at any time.

6. PLACE OF PERFORMANCE:

The contract shall be performed at Drug Enforcement Administration (DEA) buildings located in Fairfax Virginia.

7. BASIS FOR AWARD:

Award will be based on the selection of the technically acceptable proposal with the lowest price. This is an all or none requirement.

8. PROPOSAL PREPARATION INSTRUCTIONS

General Instructions

The proposal shall be prepared and submitted in two (2) separate volumes clearly labeled as: Volume I “Technical Proposal” and Volume II “Business Proposal”. Each volume of the proposal shall be separate and complete in itself so that evaluation of one may be accomplished independently of evaluation of the other.

The proposal shall conform to solicitation provisions and be prepared in accordance with this section. To aid its evaluation, the proposal shall be clearly and concisely written as well as being neat, indexed (cross-indexed as appropriate) and logically assembled in binders addressing each factor in the order specified in the solicitation.

The offeror shall submit one (1) original proposal and three (3) copies of the Technical Proposal, Volume I and one (1) original and one (3) copies of the Business Proposal, Volume II. Price information shall be provided in Volume II only.

The Offeror shall also submit one CD each of its Technical and Business proposals in Microsoft (MS) Office compatible file clearly labeled “Volume I -Technical Proposal” and “Volume II – Business Proposal”. The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD-ROM the volume number and title. Use separate files to permit rapid location of all portions. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft Office 2010, as applicable.

The Technical Proposal, Volume I, shall be written in plain English, in a concise, easy to read manner.

Pages shall be standard size 8.5 x 11 inches, printed on one side (one sheet printed on both sides will count as 2 pages), and print shall be standard 12point font. The Technical Proposal, Volume I, shall not exceed 15 pages. The first 15 pages of the Technical Proposal, in book order, will be evaluated; pages in excess of this 15 page limit will not be considered. Contractor Performance Assessment Questionnaires, title page, table of contents, index, and tabs shall NOT be counted in the page count limitation.

Technical Proposal (Volume I Instructions)

The specific areas to be addressed are listed in Section 9. Technical proposals are to be prepared in a format that will facilitate the evaluation of the proposals. Accordingly, proposals shall be structured in such a way as to address, separately, each of the evaluation factors outlined in “paragraph entitled “Evaluation Factors”.

The technical proposal shall be sufficiently specific, detailed, and complete to clearly and fully demonstrate that the prospective offeror has a thorough understanding of the requirements stated in the

SOW.

The technical proposal shall discuss the Offeror’s past performance for projects of a comparable or related nature and complexity to the proposed contract and the Offerors capability of providing the services as described in the SOW.

Business Proposal (Volume II Instructions)

- The Offeror shall provide a breakdown of pricing for the Base Period and all Option Periods as follows:

- Description: HVAC, Electrical System, Fire Alarm, PDU, Generator , Generator Tank Comprehensive and Preventive Maintenance Support Services

Quantity: 12 Unit: Month Monthly Unit Price: $___________ Total Amount (Quantity times Monthly Price): $____________

- Description: Maintenance Breakout: The Offeror shall provide a breakout of maintenance pricing included in the “Task” paragraph above. The total amount of the equipment pricing shall equal the total amount for the base period and each of the four option periods.

- The Offeror shall complete 52.212-3 Offeror Representations and Certifications – Commercial Item (MAR 2015)(Deviation) and submit in Volume II.

- The offeror shall agree to comply with the Wage Determination referenced in the RFP.

9. EVALUATION FACTORS

The Offeror’s proposal shall address the evaluation factors listed below.

Factor 1 – Technical Capability

- The Offeror shall provide verification that they attended the mandatory site visit.

- The Offeror shall discuss their technical approach for performing all of the work as described in the Statement of Work (SOW). The technical approach shall address all of the tasks as referenced by the “Schedules” in the SOW.

- The Offeror shall propose a schedule for inspections and maintenance of all equipment and systems in accordance with the manufacturer’s recommendation. The schedule shall include the dates that the contractor shall perform the services as required by the manufacturer.

- The Offeror shall provide copies of certificates of training, licenses, and permits, as required by Federal and state regulations for the individuals proposed to perform the preventive, comprehensive and repair services. The documents shall be current and valid.

Factor 2 – Past Performance

The Offeror shall obtain and provide up to three (3) Contractor Performance Assessment Questionnaires (Exhibit II) for projects which are of a comparable or related nature and complexity to the requirements of the proposed contract.

Finally, the Offeror shall list any contracts that have been terminated for convenience, cause or default in the past 3 years – indicating the other party to the contract, point of contact, and phone number; if none, please make affirmative statement to that effect.

10. EVALUATION – GENERAL

A Mandatory Site Visit is scheduled for this requirement. If the Offeror does not attend the mandatory site visit, the proposal will not be considered for award.

The Government will conduct a source selection based on award to the contractor whose proposal is technically acceptable and offers the lowest price.

In accordance with the evaluation factors stated in the solicitation, the Government will evaluate those areas against specification requirements presented in the solicitation to determine the technical rating for each evaluation factor.

The Government reserves the right to make award based on initial offers without discussions. Therefore, the Offeror is requested to submit its best proposal to the Government on the most favorable terms both from a technical and cost/price standpoint.

11. EVALUATION OF BUSINESS PROPOSAL

Cost/price, proposed in the Business Proposal, will be evaluated separately from technical factors to assess its reasonableness (based on competition) and the probable cost to the government over the entire life of the contract; no adjectival rating will be applied. Cost/price will also be used as an aid in determining the Offerors understanding of the technical requirements of the solicitation.

The Government will make award to the responsive, responsible Offeror whose proposal is most advantageous to the Government, price and other factors considered. The Government will evaluate proposals based upon technical factors described herein, and price reasonableness. Prior to being evaluated in terms of the technical factors, the proposal must meet the requirements set forth in the solicitation. The Offeror’s proposed cost/price will be considered independently of the technical factors and will not of itself be accorded any specific adjectival rating.

12. COMPLIANCE WITH INSTRUCTIONS

When evaluating an offeror’s capability to perform the prospective contract, the DEA will also consider compliance with these instructions. The Government will consider an offeror’s noncompliance with these instructions, or any attempt to evade the requirements imposed by these instructions, as indicative of conduct the Government may expect from the offeror during contract performance. The Government reserves the right to treat noncompliance with these instructions as a risk, and may treat such a risk as grounds to eliminate any vendor from award consideration.

13. DETERMINATION OF CONTRACTOR RESPONSIBILITY

Separate and independent of this evaluation, the Contracting Officer will make a determination of responsibility using the standards listed in FAR 9.104-1. In the event an offeror is deemed not responsible, that offeror will be notified and removed from participation in this procurement.

14. PROPOSAL SUBMISSION

Proposals are due by: June 16, 2015 by 4:00PM, EST

Mail Proposals to the following address:

Drug Enforcement Administration, Office of Acquisition & Relocation Management Attn: Paula McMillan (E-8343-FAC)

RFP: DJD-15-R-0007 (DO NOT OPEN)

8701 Morrissette Drive Springfield, VA 22152

Submission of Questions All questions regarding the RFP must be issued in writing to Paula McMillan at paula.mcmillan@usdoj.gov. Questions must identify the applicable section, page number and paragraph. The Government will provide to all offerors a listing of all questions received with the Governments responses in the form of an amendment to the RFP. The deadline for questions is May 14, 2015, 1:00PM, EST. Any questions received after this date may not be answered.

mailto:paula.mcmillan@usdoj.gov

15. FAR CLAUSES:

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a fixed-price contract from this solicitation.

(End of clause)

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 1989)

In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY:

IT IS NOT A WAGE DETERMINATION.

Employee Class Monetary Wage-Fringe Benefits

Heating, Ventilation (23410) $23.89/hour and Air Conditioning Mechanic $3.81/hour for Health & Welfare

Wage Grade – WG GS-8

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond September 30, 2015. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 28, 2015, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

16. ADDITIONAL TERMS AND CONDITIONS

DEA-2852.211-70 PERIOD OF PERFORMANCE (BASE AND OPTIONS)

(MAY 2012)

(a) The period of performance of Base Period of this contract begins on September 28, 2015 and ends on September 27, 2016.

(b) Pursuant to clause 52.217-9, Option to Extend the Term of the Contract, in the event that the

Contracting Officer exercises an option, the period of performance for each option period shall be as follows:

Option Period I, September 28, 2016 through September 27, 2017 Option Period II, September 28, 2017 through September 27, 2018

Option Period III, September 28, 2018 through September 27, 2019 Option Period IV September 28, 2019 through September 27, 2020

(c) The exercise of any options is subject to the availability of funding and the continuing needs of the Government.

(End of clause)

17. FAR SOLICITATION PROVISIONS

52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Capability Past Performance Price

Technical and past performance when combined, are equal when compared to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

18. DEA PROVISIONS

DEA-2852.242-73 CONTRACTING OFFICER’S REPRESENTATIVE (MAY 2012)

(a) Pursuant to FAR 1.602-2, the following individual has been designated as the Contracting Officer's Representative (COR) under this contract:

[name] [organization] [address] [e-mail address and telephone number]

(b) The COR has responsibility for performing contract administration, which includes, but is not limited to, the following duties: functioning as the technical liaison with the contractor; monitoring the contractor’s performance and progress of the work; receiving, inspecting, and accepting all deliverables or services provided under the contract; and reviewing all invoices/vouchers submitted for payment.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes.

(End of clause)

DEA-2852.242-74 CONTRACT ADMINISTRATION POINTS OF CONTACT (MAY 2012)

(a) The Contract Administration Office for this contract is:

U. S. Department of Justice Drug Enforcement Administration Office of Acquisition and Relocation Management (FA) 8701 Morrissette Drive Springfield, VA 22152

Contract Specialist/telephone #/email: [enter name, telephone #, and e-mail address]

Contracting Officer/telephone #/email: [enter name, telephone #, and e-mail address]

Contracting Officer’s Representative (COR): See DEA-2852.242-73

(b) Contract administration for the contractor shall be performed by:

Name: [enter name, title, mailing address, telephone #, and e-mail address]

DEA-2852.242-77 PERMITS AND LICENSES (MAY 2012)

(a) The Contractor shall obtain, and maintain in effect, all necessary permits and/or licenses required by Federal, State and/or Local laws, regulations, or ordinances for the performance of work under this contract. For other than firm-fixed price contracts, the costs for obtaining such permits and/or licenses are reimbursable except for any such licensing or certification standards applicable to employee qualifications for performing the required work.

(b) The costs of obtaining and maintaining such permits and licenses are reimbursable to the extent permitted by the applicable cost principles specified in Part 31 of the Federal Acquisition Regulation.

(c) The Contractor shall comply with all applicable laws and ordinances pertaining to the work under this contract.

EXHIBIT II

U.S. DRUG ENFORCEMENT ADMINISTRATION

CONTRACTOR PEFORMANCE ASSESSMENT QUESTIONNAIRE

NAME OF FIRM TO BE EVALUATED: ___________________________________

The purpose of this questionnaire is to obtain an evaluation of past performance on a contract that has been completed or is currently being performed by the Contractor listed above. You received this questionnaire because the Contractor selected you to provide this evaluation in response to a request by the Drug Enforcement Administration (DEA) for past performance information. DEA will use the information you provide to assess the level of confidence associated with the Contractor’s ability to perform the requirements of a contract to provide facilities maintenance and repair services. The information you provide may be released to the Contractor during debriefings, however the source of the information will not be released.

It is requested that the cognizant Program Manager or Contracting Officer Representative complete the evaluation. Please complete this questionnaire by answering the questions below and submitting your responses by email to Paula.McMillan@usdoj.gov or to the following address no later than June 16, 2015.

Mailing address: Drug Enforcement Administration Office of Acquisition & Relocation Management 8701 Morrissette Drive Springfield, VA 22152 Marked for: DJD-15-R-0007 Attn: Paula C. McMillan, Contract Specialist

Thank you for your assistance.

Ms. Paula C. McMillan DEA Contract Specialist Acquisition Management Section/FACN mailto:Paula.McMillan@usdoj.gov

CONTRACTOR PEFORMANCE ASSESSMENT QUESTIONNAIRE

SOLICITATION: DJD-15-R-0007

CONTRACTING OFFICER: Michelle Reeves

REQUIREMENT HVAC, Electrical System, Fire Alarm, Power Distribution Unit (PDU), Generator and Generator Fuel Tank Preventive and Comprehensive Maintenance Support Services

CONTRACT INFORMATION

Contractor Name and Address: __________________________________________

Contract Number/Contract Title: __________________________________________

Contract Value ($): __________________________________________

Period of Performance: __________________________________________

Description of Work Performed: __________________________________________

EVALUATOR INFORMATION

Name and Title of Evaluator: __________________________________________

Agency/Company Name: __________________________________________

Phone Number: __________________________________________

CONTRACTOR PAST PERFORMANCE:

Please rate the contractor on the abilities listed below by circling the appropriate number to the right. The following definitions apply:

1 = Unacceptable Performance: Requirements were not achieved with significant consequences.

2 = Marginal Performance: Requirements were frequently not fully achieved, often with significant consequences.

3 = Adequate Performance: Requirements were generally achieved with occasional exceptions, and in most cases with minor consequences.

4 = Good Performance: Requirements were achieved with only rare exceptions, and the exceptions had minor consequences.

5 = Excellent Performance: Requirements were essentially always achieved or exceeded.

NA = Not applicable This does not apply to the work that was performed.

1. Quality of Solution: The Contractor comprehended the goals, thoroughly researched the problem, and presented a comprehensive, complete, feasible, and effective solution (Met the needs and performed successfully).

1 2 3 4 5 NA

2. Effective and Efficient Use of Resources: The Contractor deployed, in a timely manner, the proper amount and type of personnel, facilities, and other resources to support the project.

1 2 3 4 5 NA

3. Communication: The Contractor worked and communicated well with client management, staff, and contracting officials as well as with his or her own staff.

1 2 3 4 5 NA

4. Timeliness of Performance: The Contractor planned and proposed realistic schedules, successfully monitored performance and completed work on time.

1 2 3 4 5 NA

5. Customer Satisfaction: The Contractor exhibited a commitment to customer satisfaction and achieved customer satisfaction.

1 2 3 4 5 NA

6. Responsiveness and Attentiveness: The Contractor exhibited reasonable and cooperative behavior in response to client changes, criticism/rejection of contract deliverables and in detecting and correcting errors, poor performance, and other problems.

1 2 3 4 5 NA

7. Cost Control: The Contactor successfully planned and proposed realistic costs and monitored performance, and consistently operated at or below budget.

1 2 3 4 5 NA

Please provide any additional comments to describe the Contractor’s performance as it relates to the contract:

Would you hire this contractor again? (please check one) _________yes __________no

If “no,” please explain why you would not hire this contractor again:

PROVISION & CLAUSE MATRIX – COMMERCIAL ITEMS

Updated through FAC 2005-81 (5/1/2015)

Solicitation #: DJD-15-R-0007 Page 33

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer.