DJA-17-AHDQ-R-0035.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

DJA-17-ALAB-PR-0479

5. SOLICITATION NUMBER

DJA-17-AHDQ-R-0035

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

06/19/2017

7. FOR SOLICITATION INFORMATION

CALL:

a. NAME

Sheray Millhouse Sheray.Millhouse@ATF.gov

b. TELEPHONE NUMBER (No collect calls)

(O) 2026489071 (F) 2026489654

8. OFFER DUE DATE / LOCAL

TIME

07/05/2017 10:00:00

CODE 15A000

ATF - ACQUISITIONS BRANCH

99 New York Ave. NE, #3.S-153 Washington, DC 20226

9. ISSUED BY UNRESTRICTED OR X SET ASIDE:100.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

X 8(A)

NAICS: 541990

SIZE STANDARD: $15,000,000

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

NET 30

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

ABLANKCODE15. DELIVER TO

See Schedule

CODE ABLANK16. ADMINISTERED BY

FACILITY

CODE

CODE

TELEPHONE NO.

17a. CONTRACTOR/

OFFEROR

A404040CODE18a. PAYMENT WILL BE MADE BY

ATF - Finance Branch 99 New York Avenue NE, #4.S-288 Washington, DC 20226

(O) (202) 648-7860 Finance.Branch@ATF.gov

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Firm-Fixed Price Administrative and Technical Support Services under NAICS code 541990, with a size standard of $15,000,000

See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Sheray A. Millhouse

31c. DATE SIGNED

06/19/2017

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

DJA-17-AHDQ-R-0035 Page 1 of 62

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

DJA-17-AHDQ-R-0035 Page 2 of 62

Table of Contents

Section Description Page Number

1 Solicitation/Contract Form 2 Commodity or Services Schedule

2.1 Price/Cost Info for Contractor

3 Contract Clauses

3.1 Specifications, SOW, PWS or SOO

3.3 ATF Points of Contact

ATF-04 BACKGROUND INVESTIGATION (BI) REQUIREMENTS

ATF-08 SECTION 8(a) DIRECT AWARDS

ATF-10 CONTRACTOR-ACQUIRED INSURANCE REQUIREMENTS

ATF-11 ATF IDENTIFICATION (ID) MEDIA

ATF-12 NON-US CITIZENS PROHIBITED FROM ACCESS TO DOJ INFORMATION

TECHNOLOGY (IT) SYSTEMS

ATF-14 ELECTRONIC INVOICING

ATF-16 QUARTERLY CONTRACTOR ACCOUNTS PAYABLE LIABILITY INQUIRIES

ATF-17 NOTICE TO THE GOVERNMENT OF DELAYS

ATF-18 REQUIREMENTS FOR ACCESS TO LAW ENFORCEMENT SENSITIVE

INFORMATION

ATF-19 AUTHORITY TO OBLIGATE THE GOVERNMENT

ATF-20 GOVERNMENT FURNISHED PROPERTY AND SERVICES

ATF-21 ALL ITEMS TO BECOME THE PROPERTY OF THE GOVERNMENT

ATF-22 CONFIDENTIALITY OF INFORMATION AND DISCLOSURE

ATF-23 PRIVACY OR SECURITY SAFEGUARDS

ATF-24 COMPUTER SECURITY

ATF-25 OBSERVANCE OF LEGAL HOLIDAYS / FEDERAL NON-WORK DAYS

ATF-28 CONTRACTOR CERTIFICATION OF COMPLIANCE WITH FEDERAL TAX

REQUIREMENTS

ATF-29 STATEMENT OF WORK / SPECIFICATIONS (Continued)

ATF-31 KEY PERSONNEL

ATF-40 Establishing a Minimum Wage for Contractors (Deviation) ATF-41 Department Policy on Domestic Violence, Sexual Assault, and Stalking

ATF-09 NOTICE TO DELAY PERFORMANCE

52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items (Jan 2017) 52.219-17 Section 8(a) Award (Jan 2017)

4 List of Attachments 5 Solicitation Provisions

ATF-43 Corporate Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability - Solicitation (DEVIATION 2015-02) (March 2015) ATF-44 Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud, and Abuse - Solicitation (DEVIATION 2015-02) (March 2015) ATF-45 Contractor Certification of Compliance with Federal Tax Requirements - Solicitation (DEVIATION 2015-02) (March 2015) 52.233-2 Service of Protest (Sept 2006) 2852.233-70 Protests Filed Directly with the Department of Justice (Jan 1998) L1 Instructions to Offerors 52.212-3 Offeror Representations and Certifications--Commercial Items (Dec 2016) M1 Evaluation Factors

DJA-17-AHDQ-R-0035 Page 3 of 62

Section 2 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 BASE YEAR: Administrative & Technical Support Services per the Statement of Work (SOW)

Line Period of Performance: 08/01/2017 - 07/31/2018

0.000000 JB $____________ $___________________

0001A BASE YEAR (OPTIONAL): Administrative & Technical Support Services per the SOW

Line Period of Performance: 08/01/2017 - 07/31/2018

0.000000 JB $____________ $___________________

0002 OPTION YEAR 1: Administrative & Technical Support Services per the SOW

Line Period of Performance: 08/01/2018 - 07/31/2019

0.000000 JB $____________ $___________________

0002A OPTION YEAR 1 (OPTIONAL): Administrative & Technical Support Services per the SOW

Line Period of Performance: 08/01/2018 - 07/31/2019

0.000000 JB $____________ $___________________

0003 OPTION YEAR 2: Administrative & Technical Support Services per the SOW

Line Period of Performance: 08/01/2019 - 07/31/2020

0.000000 JB $____________ $___________________

0003A OPTION YEAR 2 (OPTIONAL): Administrative & Technical Support Services per the SOW

Line Period of Performance: 08/01/2019 - 07/31/2020

0.000000 JB $____________ $___________________

0004 OPTION YEAR 3: Administrative & Technical Support Services per the SOW

Line Period of Performance: 08/01/2020 - 07/31/2021

0.000000 JB $____________ $___________________

0004A OPTION YEAR 3 (OPTIONAL): Administrative & Technical Support Services per the SOW

Line Period of Performance: 08/01/2020 - 07/31/2021

0.000000 JB $____________ $___________________

0005 OPTION YEAR 4: Administrative & Technical Support Services per the SOW

Line Period of Performance: 08/01/2021 - 07/31/2022

0.000000 JB $____________ $___________________

0005A OPTION YEAR 4 (OPTIONAL): Administrative & Technical Support Services per the SOW

Line Period of Performance: 08/01/2021 - 07/31/2022

0.000000 JB $____________ $___________________

0006 Other Direct Costs (ODCs) & Travel

- Cost-Reimbursement CLIN

Line Period of Performance: 08/01/2017 - 07/31/2022

1.000000 LT $____________ $___________________

Clearly display DJA-17-AHDQ-R-0035 on all submissions.

2.1 Price/Cost Info for Contractor

All paperwork for background shall be completed and submitted to the Contracting Officer's Representative no later than 3 days after Award.

The contractor shall maintain the full level of staffing it proposed (staffing categories and the number of posi-tions) to accomplish the SOW. The monthly invoice shall be proportionally reduced based upon any reduction

DJA-17-AHDQ-R-0035 Page 4 of 62 in the level of staffing (i.e., position vacancies, excused or unexcused absences). Proportional reduction shall be based upon the hourly rate of the position affected.

In addition, no indirect rates (e.g., G&A, Material Handling, etc) shall be authorized for ODCs.

Furthermore, the following Wage Determinations apply to this requirement: 2015-4281, 2015-5623 and 2015-5623.

DJA-17-AHDQ-R-0035 Page 5 of 62

Section 3 - Contract Clauses

A.1 ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions--Commercial Items (Jan 2017)

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4.

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

Clause Title Fill-ins (if applicable)

52.246-4 Inspection of Services - Fixed-Price (Aug 1996)

52.233-3 Protest after Award (Aug 1996)

52.237-3 Continuity Of Services (Jan 1991)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

(Dec 2013)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.212-4 Contract Terms and Conditions--Commercial Items (Jan 2017)

Clauses By Full Text

3.1 Specifications, SOW, PWS or SOO

Statement of Work (SOW) Laboratory Services Division/Field Operations Support Contract

1.0 INTRODUCTION/BACKGROUND

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is a federal agency under the Department of the Justice (DOJ) with approximately 5,000 employees located in the Washington, DC metropolitan area and various other locations nationwide. ATF en-forces the federal laws and regulations relating to alcohol, tobacco, firearms, explosives, and arson by cooperating and working dir-ectly with others to:

• Suppress and prevent crime and violence through enforcement, regulation and community outreach.

• Provide fair and effective industry regulations.

• Support and assist federal, state, local, and international law enforcement agencies.

• Provide innovative training programs in support of enforcement and regulatory functions.

ATF’s Laboratory Services Division (LS) is a part of the Office of Science and Technology (OST); it’s comprised of four laboratories

DJA-17-AHDQ-R-0035 Page 6 of 62 in three locations. The Forensic Science Laboratories (FSLs) are located in Atlanta, Georgia (FSL-A); Walnut Creek, California (FSL-SF); and Beltsville, Maryland (FSL-W) in the National Laboratory Center (NLC). The Fire Research Laboratory (FRL) is co-located with the FSL-W. LS employs approximately 100 personnel, including chemists, engineers, firearm and tool-mark examiners, fingerprint specialists, biologists, questioned document examiners, specialized laboratory technicians and administrative support per-sonnel. The three FSLs and the FRL are accredited by the American Society of Crime Laboratory Directors –Laboratory Accreditation Board (ASCLD/LAB) International under the ISO/IEC 17025 criteria.

ATF’s LS provides scientific and engineering services in support of ATF’s law-enforcement mission, which focuses on violent crime.

Primary areas of ATF jurisdiction include criminal activity related to firearms, arson, explosives, alcohol and tobacco.

ATF’s LS also encompasses the National Firearms Examiner Academy (NFEA) and the National Center for Explosives Training and Research (NCETR). Each has unique functions, distinct and separate from traditional forensic laboratory work. ATF’s LS may take on additional functional areas which may be conducted outside of the existing laboratory offices.

FSL Examinations: The FSLs conduct examinations in the following areas of forensic science: firearms, explosives, fire debris, deoxyribonucleic acid (DNA), latent print, trace evidence, tobacco, questioned documents,), and impressions. The FSLs also provide on-scene support.

FRL Examinations: The FRL conducts testing in support of fire investigations to aid in origin and cause determinations, including:

a. Electrical Examinations, including testing and failure analysis of electrical products, components, equipment and wir-ing;

b. Engineering Analysis, potentially including modeling, hypothesis testing, and test burns; these types of examinations frequently do not involve submitted physical evidence;

c. On-Scene Support, potentially including additional examinations following departure from the scene; a wide variety of scientific and analytical instrumentation is used to support these tests. Many of the instruments used in FRL tests are managed by FireToss, a unique software system developed for the FRL to convert, store and manage instru-ment data.

In addition, examiners and engineers conduct research to improve analytical methods and understanding of issues related to fire, ex-plosives, firearms and tobacco. They provide support to ATF’s National Response Team by responding to major fire and/or explosion scenes and may also be called upon to provide technical assistance for search warrants or other situations. Laboratory personnel also provide expert testimony in courts of law and provide training to law-enforcement and scientific/engineering personnel locally, nation-ally and internationally.

2.0 OBJECTIVE

ATF intends to procure administrative, technical and laboratory support personnel and resources necessary to facilitate/support LS’ operations.

3.0 TASKS

3.1 Requirements (Deliverable #1):

The Contractor shall have in place hiring and retention practices that ensure the Contractor is able to identify, screen, place, monitor, train, and retain qualified candidates to fulfill the service requirements under this contract.

The Contractor must provide capable and competent personnel able to complete the duties stated for each applicable labor-category description. The contractor must only provide personnel possessing the skills, knowledge, experience and training to perform non-personal administrative and technical support services. All Contractor personnel assigned to work on this contract must be eligible to legally work in the United States. All materials, databases, software modules, graphics, etc. exclusively developed and used in sup-port of this contract shall become the property of ATF.

Classification of personnel to be part of this submission:

2 Administrative Assistants: (1) NLC support and (1) Evidence room support – Beltsville, MD (FRL and FSL), Attachment A 1.0

2 General Clerks II: (2) General Pool Support – Beltsville, MD (NLC), Attachment A 8.0 & 8.2

1 Operations Lead: (1) Beltsville, MD (FRL), Attachment A 2.0

1 Metrology Technician II: (1) Beltsville, MD (FRL), Attachment A 3.0 & 3.2

4 Engineering Technicians: (2) Engineering Technician I, (1) Engineering Technician III, (1) Engineering Technician IV – Belts-ville, MD, (FRL), Attachment A 4.0 – 4.4

DJA-17-AHDQ-R-0035 Page 7 of 62

2 Carpenters: (2) Beltsville, MD (FRL), Attachment A 5.0

1 General Maintenance Worker: (1) Part Time – Beltsville, MD (FRL), Attachment A 6.0

4 Laboratory Technicians (FSL): (2) Beltsville, MD; (1) Atlanta, GA; and (1) Walnut Creek, CA, Attachment A 7.0

The contractor shall provide necessary applications to obtain security clearance, or transfer of clearance for incumbents, for personnel intended to be supplied under the Indefinite Quantity (IQ) lines of the contract.

The contractor shall perform additional tasking through the Optional IQ line items, if ordered. Optional tasking can include, but is not limited to, providing additional hours for fixed-price personnel and/or additional capacity for LS due to workload.

Each position provided under the Optional IQ lines is expected to provide the tasked hours with the exception of routine leave and ill-ness. Performance standards for work tasked under the Optional IQ lines are the same as the required/non-optional lines.

The Optional IQ lines should include all categories identified in Attachment A and the possibility of additional personnel beyond those required for the additional security clearances listed in the preceding paragraph (such as General Maintenance Workers, General Clerks, Technicians or Administrative) for a short duration of time to meet a deadline. If the Government orders additional work out-side of the list above, the Optional line(s) will either specify remote completion or provide escort plans as needed.

The duration of the order and involvement/access to information may require additional Optional IQ personnel to apply for security clearances. Time to process additional security clearances will be included as part of any such task order modification.

3.2 Program Management Plan (PMP) (Deliverable #2)

3.2.1 Prepare, implement and execute detailed PMPs and procedures in accordance with (IAW) unique operating requirements loc-ated on the designated website for each contractor to access. The site also contains quality, safety, and work instructions.

3.2.2 Develop a PMP that augments the technical, management and personnel approaches of the contractor’s quote, which shall be used as a foundation for technical- and resources-management planning. The PMP shall address the approach for accomplishing the tasks. The PMP shall include the following information:

a. Schedule and Critical Milestones

b. Staffing Plan

c. Key Deliverables

d. Planned Budget information

e. Quality Assurance (QA)/Quality Control (QC)

3.2.3 Where the contractor identifies deviations from the PMP, provide the supporting rationale necessitating the deviation, in writ-ing to the COR, within seven (7) business days of determining a need for a change.

3.2.4 The PMP is an evolutionary document and shall be updated as required throughout the contract period of performance. The contractor shall work from a Government-approved PMP.

3.2.5 Provide overall program management of its employees for the daily operation and successful execution of this requirement at all locations.

3.3 FRL Operational Support (Deliverable #3)

3.3.1 Furnish personnel skilled in the proper use of basic hand tools and shop equipment such as welder, drill press, table saws, paint sprayers, grinders, etc. for the performance of assigned duties. All materials, databases, software modules, graphics, etc. exclusively developed and used in support of this contract are, or will become the property of the ATF.

3.3.2 Identify an FRL Operations Supervisor, by name, and provide management, direction, administration, quality assurance, and leadership in the execution of this contract. This may include related-additional technical/operational tasks.

a. FRL Material Management System (MMS). Maintain an MMS to track and account for building materials and supplies used in the construction of test structures. The database shall be able to associate used materials and supplies to a unique FRL Case name or number where applicable. Final material accounting for each test structure exceeding a $3,000 materials/supplies threshold shall be provided at the conclusion of testing.

b. FRL Operational/Other Direct Cost (ODC) Support. Purchase and replenish supplies and materials, as necessary, to fulfill the needs of the services being requested. All purchases need prior approval of the COR or his/her government designee prior to purchase. The contractor shall have a purchase system/mechanism in place to meet ATF’s unique, time-sensitive requirements.

The contractor cannot exceed the amount for ODC obligated on the contract and shall meet the requirements defined in the ODC section of this SOW. Space is available in the FRL to accommodate the storage of construction, building supplies and materials

DJA-17-AHDQ-R-0035 Page 8 of 62

c. Preparation and Fabrication of Test Articles. Construct new test articles of varying sizes (i.e., compartment/enclosures or por-tions thereof), perform structural modifications to existing test articles, fabricate test components, and install wiring, carpeting, insulation, interior furnishing and other items as specified in laboratory test plans. This may also include installation of plumb-ing for instrument cooling, sprinkler/water-spray systems, air-sampling equipment, drains, installation of alternating current/dir-ect current (AC/DC) wiring for the control of valves, fans, actuators, test components and extinguishing systems and installation of 120-VAC wiring to provide power for lighting, cameras, etc. These activities may also require the on-site assembly of pre-fabricated test articles (e.g., modular homes) IAW manufacturer-supplied design and construction documents

d. Instrumentation Setup. Install, modify and calibrate test-cell instruments as specified in laboratory test plans. Instrumentation includes but is not limited to: thermocouples, heat-flux transducers, smoke meters, pressure transducers, gas analyzers, smoke detectors, velocity meters, and video cameras. Perform pre-test inspections to ensure all instrumentation is functioning properly prior to each test.

e. Standardizing Test Equipment. Maintain/Calibrate standardized testing equipment and conduct experiments using the equip-ment. Examples of standardized-testing equipment include but are not limited to: Fire Product Collectors, a Cone Calorimeter, Lateral Ignition Flame Spread Test (L.I.F.T) Apparatus, Flooring Radiant Panels, NRS Smoke Chamber and Non- Combustibility Test Apparatus.

f. Calibration Services and Instrumentation Asset Management. Provide onsite calibration services of FRL instrumentation and coordinate offsite calibration services of instrumentation that cannot be calibrated in house. Maintain the database used to track the calibration status of each FRL instrumentation asset; this includes running reports at the request of FRL management to identify asset(s) calibration status, adding and removing assets from active service and ensuring database is current and up to date. Repair and provide maintenance for the instruments which includes such tasks: removing and replacing out-of-calibration instruments; and removing, repairing, and replacing damaged instruments IAW manufacturer’s recommended maintenance schedules and instructions supplied to the contractor by the government.

g. Test and Suppression. Initiate and suppress test burns IAW detailed test plans generated by ATF Laboratory Engineers. Attend all safety briefings and follow-up requirements for usage of Personal Protective Gear (PPG) as identified in the Safety Plan. En-sure the assigned personnel receives proper training and approval required for the associated PPG applicable (i.e. Self- Contained Breathing Apparatus (SCBA), and turnout gear). Suppression may involve the use of hand lines, deluge, fire extin-guishers, etc. and may require entering burning structures to extinguish a fire.

h. Test Maintenance and Clean Up. Repair items/contents (or assist FRL staff with the repair of items/contents) such as monitor nozzles, pressure transducers, thermocouples, heat-flux transducers, or similar support equipment installed in test cells in the event that they are damaged as a result of fire tests. This also encompasses the post-test clean-up of test cells that includes the removal of burned materials/debris/residue, sweeping the test area, hosing the test area down with water, and removing the wastewater to substantially return the test cell to its pre-fire condition. The test cells will be inspected and accepted by FRL staff prior to the initiation of subsequent tests to certify that the test cells are in the ready state.

i. Implementation of Laboratory Test Designs. Fabricate and construct test articles based on the implementation of the test-design protocols and procedures developed by FRL engineers/scientists to conduct specific fire test scenarios. These designs outline the specific test requirements with respect to materials, instrumentation and equipment necessary to accomplish test objectives IAW test plans developed by FRL engineers/scientists. The fabrication and construction shall take place on the FRL burn floors and/or in the on-site fabrication shop

j. Maintenance of Personnel Protective Equipment (PPE). Maintain, inspect and keep records associated with all furnished PPE, such as respirators, helmets, gloves, eye protection, etc. provided under this contract.

k. Maintenance of FRL Heavy Equipment. Maintain, inspect and keep records associated with all heavy equipment such as Bob-cats, aerial man lifts, vehicles, and forklifts.

l. Field Support. Possibly accompany LS staff into the field for fire tests in some situations. Although these may be infrequent, technical support may be required outside of the laboratory.

3.4 LS Administrative Support (Deliverable #4)

3.4.1 The contractor shall provide the necessary personnel to provide administrative support for LS, to include Administrative Assist-ants and General Clerks. Contractor personnel must have experience and expertise that demonstrate an in-depth knowledge and back-ground in providing professional and administrative support services.

3.4.2 The following knowledge and skills are not all inclusive, but are indicative of the requirements for contractor personnel:

a. Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is required in order to prepare documents, listings, tables, briefings, and worksheets.

b. Microsoft Office (Access, Project, Vizio) experience is desirable.

c. Experience exercising administrative judgment and assuming responsibility for decisions, consequences, and results that have an impact on people, costs, and/or quality of service within the functional area.

d. Experience exhibiting industry-accepted customer service practices and professional acumen in response to daily tasks, due dates, and requests for information.

e. Experience exchanging non-routine information using tact and persuasion as appropriate, requiring good oral and written com-munication skills.

f. Experience exercising independent judgment in resolving administrative problems.

3.4.3 General duties are stated below; however, each office may have slightly different needs. The general duties set forth below

DJA-17-AHDQ-R-0035 Page 9 of 62 have been developed to indicate the types of administrative support services that may have to be performed. Contractor personnel in any labor category may be expected to perform some, many, or all of the services for that labor category.

a) General Office Support Services

i) Receive and escort visitors, and refer to appropriate staff. This task may involve coordination with other offices (such as Security Office, Parking Office, etc.).

ii) Receive calls, take messages, and/or forward to appropriate staff.

iii) Handle routine requests for information and refer to appropriate staff for resolution.

iv) Personally respond to requests for information concerning office procedures.

v) Screen phone calls, visitors, and incoming correspondence. Determine which requests should be handled by the appro-priate staff member or other offices. Screen official incoming matters and forward only those which require personal attention.

vi) Assemble, copy, print, fax, and scan a variety of materials/reports and ensure proper distribution and compliance with of-fice rules and procedures.

vii) Create and maintain office files. Assist in the purging and consolidation of office files and reviews for completeness of files. Assist in preparation of packages to National Archives.

viii)Maintain a variety of administrative lists and charts; examples include, but are not limited to, organizational charts, phone lists, distribution mailing lists, inventory lists.

ix) Provide data entry of pertinent information in various automated systems, using a variety of software.

b) Mail Support Services

i) Receive and distribute incoming office mail, inter-office mail and deliveries. Mail includes paper mail, emails, faxes, etc.

ii) Collect, distribute, and post mail. Review incoming mail and make a determination of which can be a) handled person-ally, b) referred, and c) called to personal attention.

iii) Prepare Federal Express, UPS, and other priority mail shipments.

iv) Maintain records and files, such as logs of Federal Express shipments.

v) Coordinate and assemble mass mailings.

c) Calendar Maintenance and Scheduling Support

i) Maintain group calendars (hardcopy and/or electronic).

ii) Maintain Office Activity calendars (hardcopy and/or electronic).

iii) Remind federal staff of meetings and schedules.

iv) Manage complex schedules and calendars.

v) Assist in the scheduling of appointments and use of office conference rooms.

d) Correspondence Support

i) Proofread documents for accuracy, typographical errors and format IAW office guidelines.

ii) Draft correspondence based on rough copy provided.

iii) Prepare and send form letters.

iv) Prepare and format a variety of correspondence, including congressional letters, memoranda, surveys, talking points, re-ports, speeches, budget documents, and notices for publication to the Federal Register.

v) Review and edit, as necessary, all outgoing and internal correspondence for clarity, grammar, accuracy, and proper format per office guidelines.

vi) Maintain and update information in Executive Correspondence tracking system.

vii) Type correspondence, reports, records, and technical papers. These may include tables, charts, graphs, and presentations as well as various Government forms such as requisition forms, travel authorizations, and travel expense vouchers.

viii)Review outgoing materials and correspondence for internal consistency and conformance with ATF’s procedures.

ix) Prepare routine, non-technical correspondence.

e) Office, Facility, and Property Management Support Services

i) Submit and follow-up on requests for services (includes printing requests, housekeeping requests, office equipment maintenance requests, etc.).

ii) Ensure office equipment is maintained and functional.

iii) Request office supplies, printing materials, maintenance or other related and non-related services (i.e.: escort contractors to refill vending machines).

f) Conference, Seminar, and Meeting Support

i) Arrange for meeting rooms.

ii) Arrange for seminars and conferences, including the scheduling of locations/rooms, distribution of agendas, and attend-ance lists.

iii) Assemble conference, seminar, and meeting materials. Pack and unload conference/seminar/meeting materials. Assist with setup of materials.

iv) Provide support during conferences/seminars/meetings, including registering participants, maintaining and updating re-gistrant information.

v) Assist with all administrative and logistical matters related to conference/seminar/meeting support services. This in-

DJA-17-AHDQ-R-0035 Page 10 of 62 cludes making travel arrangements and ensuring all proper clearances have been obtained, when needed; negotiating meeting space, equipment, and accommodations; and ensuring quality of arrangements and plan for any special requirements that may be needed for persons with disabilities, foreign dignitaries, persons requiring special diets, persons requiring an interpreter, translator or transcriber.

vi) Attend meetings, as requested, and take notes and keep a record of all commitments made and/or reports requested.

vii) Record and transcribe minutes. Transcribe presentation notes into speaker notes.

viii)Create, maintain, and update conference-related and seminar-related files, as requested.

g) Travel Support Services

i) Make travel arrangements, including ticketing and UFMS entries.

ii) Prepare/input travel orders using Corporate Cards for non-Federal travelers.

iii) Prepare vouchers.

iv) Reconcile travel documents to ensure forms are completed and returned to the program office and match budgeted amounts and identify sources of discrepancies, if any.

v) Maintain travel associated files.

h) Personnel Support Services

i) Prepare personnel action forms (including training forms), as required; and forward to HR for action.

ii) Administer data entry of timecards (time and attendance) into the Approved Time Keeping System.

iii) Maintain records and files.

i) Procurement and Budget Support Services

i) Enter Procurement Requests (PRs) into UFMS.

ii) Follow-up on Procurement Requests.

iii) Enter approved receiving requests into UFMS.

iv) Maintain and update procurement-related and budget-related records and files.

v) Maintain accurate records of office spending and monitor for office budget and spending activities.

j) Miscellaneous and Special Projects

i) Assist in the preparation of reports, as required. Reports include full-time equivalent (FTE) reporting, year-end budget reconciliations, etc.

ii) Conduct internet searches, as required. Examples include searching for media inquiries or legislative tracking.

iii) Perform special data search tasks/projects, as required. Includes gathering information required to respond to Freedom of Information Act (FOIA) requests.

iv) Explain requirements concerning office procedures; coordinate personnel and administrative forms for the office and for-ward for processing.

v) Collect information from the files or staff for routine inquires on office programs for periodic reports, and refer non-routing requests to the appropriate staff.

vi) Maintain various databases and systems to track, control, and report on the Laboratory’s activities and programs.

3.5 FSL Technician Support (Deliverable #5)

a. The contractor shall provide the necessary personnel to provide Laboratory Technician support for various forensic disciplines such as evidence, explosives, arson, DNA, fingerprint, and firearms. The following knowledge and skills are not all inclusive, but are indicative of the requirements for contractor personnel:

1. Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is required in order to prepare documents, listings, tables, briefings, and worksheets.

2. Microsoft Office (Access, Project, Vizio) experience is desirable.

3. Experience exercising administrative judgment and assuming responsibility for decisions, consequences, and results that have an impact on people, costs, and/or quality of service within the functional area.

4. Experience exhibiting industry-accepted customer service practices and professional acumen in response to daily tasks, due dates, and requests for information.

5. Experience exchanging non-routine information using tact and persuasion as appropriate, requiring good oral and written communication skills.

6. Experience exercising independent judgment in resolution of administrative problems.

a.b. Scientific laboratory technicians perform laboratory-based tasks, which include sampling, testing, measuring, recording and analyzing results in biological, chemical, physical and life sciences. They also provide all the required technical support to en-able the laboratory to function effectively whilst adhering to correct procedures and health and safety guidelines.

c. Scientific laboratory technicians carry out fundamental tests as part of a scientific team. These tests assist in the advancement and development of modern medicine and science. The work plays an important role in the foundation stages of research and development (R&D) and in scientific analysis and investigation.

d. Scientific laboratory technicians’ main function is to perform the specific scientific procedures that allow scientists to perform

DJA-17-AHDQ-R-0035 Page 11 of 62 the more complex analytical processes of the laboratory.

e. Scientific laboratory technicians possess basic research skills in order to perform research and gather data from a variety of sources.

f. Scientific laboratory technicians have knowledge of scientific and specialized terminology used in a laboratory. Must be able to recognize and use scientific terminology to deal with callers (such as equipment vendors, repair personnel, and customers) and in preparing scientific documentation and laboratory reports that are based on rough drafts or verbal instructions.

g. Scientific laboratory technicians must have experience soliciting quotes to procure equipment, supplies, and other materials needed for processing of cases.

h. Scientific laboratory technicians must maintain job proficiency within their area of responsibility by obtaining job-related know-ledge, skills, and abilities through formal instruction, research, and other educational venues and/or job-enrichment opportunit-ies for self-development.

3.6 Provide Field Support (Deliverable #6)

In some situations, personnel may be required to accompany ATF staff to provide technical support outside of the laboratory.

3.7 Meetings and Reviews (Deliverable #7)

For successful management and contract surveillance, the following meetings and reviews are required.

3.7.1 Project Kick-Off Meeting. Schedule and coordinate this meeting at a location and time approved by the Government. The meeting shall provide an introduction between the contractor personnel and Government personnel and provide the opportunity to dis-cuss technical, management, transition, security issues, travel authorization, and reporting procedures. At a minimum, the attendees for this meeting shall include key contractor personnel and the ATF COR.

3.7.2 Technical Status Meetings. Convene a monthly Contract Activity and Status Meeting with the ATF COR. The purpose of this meeting is to ensure that the COR is informed of the monthly activity and status reports, provide opportunities to identify other activit-ies and establish priorities, and coordinate resolution of identified problems or opportunities. Also convene once a year, a month prior to next option period, to discuss work efforts for the following year. Provide minutes of these meetings, including attendance, issues discussed, decisions made, and action items assigned, to the COR within five (5) calendar days following the meeting.

3.8 Monthly Status Reports (MSR), including the Administrative Record (Deliverable #8)

3.8.1 Develop and provide an MSR to the COR. Maintain an Administrative Record of all activities carried out under this contract and submit to the COR monthly. This record shall include copies of all correspondence, meeting notes, and key telephone conversa-tions, to include all comments received from any source on all draft and final documents. The report shall also include the following:

a. Activities during reporting period, by task (including: on-going activities, new activities, activities completed; progress to date on all above-mentioned activities). Start each section with a brief description of the task.

b. Problems and corrective actions taken, including issues or concerns and proposed resolutions to address them.

c. Government actions required.

d. Schedule (including major tasks, milestones, deliverables, and planned and actual start and completion dates for each).

e. Comparison data/monthly performance reports.

f. Fulfillment tracking reports.

g. Summary of trips taken, conferences attended, etc. Attach trip reports to the respective MSR. Accumulate invoiced cost for each CLIN up to the previous month.

h. Personnel gains, losses, and status.

i. Projected cost of each CLIN for the current month when it will be significantly different due to leave requests, etc.

3.9 Prepare Trip Reports (Deliverable #9) The Government will identify the need for a Trip Report (if required) when the re-quest for travel is submitted. The contractor shall keep a summary of all long-distance travel to include, at a minimum, the name of the employee, location of travel, duration of trip, and point of contact (POC) at travel location.

4.0 DELIVERABLE/DELIVERY SCHEDULE

All electronic deliverables shall be prepared using Microsoft Office applications in formats selected by the contractor and emailed to the ATF COR. Contractor shall report all work activities completed during travel in a summary report.

Deliverable (Task) Title Due Date

#1 (3.1) Qualified Personnel (required and optional), including security packages

Upon Award

#2 (3.2) Program Management Plan Within 30 days following award

#3 (3.3) FRL Operational Support Ongoing, as needed

DJA-17-AHDQ-R-0035 Page 12 of 62

#4 (3.4) LS Administrative Support Ongoing, as needed

#5 (3.5) FSL Technical Support Ongoing, as needed

#6 (3.6) Field Support Ongoing, as needed

#7 (3.7) Meetings and Reviews Within 30 days of award and then monthly

#8 (3.8) Monthly Status Reports & Administrative Record By the 15th of the following month

#9 (3.9) Trip Reports Within 15 days after returning from a trip

#10 (15.1) General Safety & Health Ongoing

#11 (15.2) Respiratory Protection Upon Commencement of work

#12 (15.3) Powered Industrial Truck Operator Training As needed

5.0 PERSONNEL

All personnel must be willing to provide a DNA sample which will be entered into the DNA sample employee database to prevent the DNA from entering in the FBI’s Combined DNA Index System (CODIS).

5.1 Contractor Personnel Qualifications

The Government also reserves the right to reject proposed personnel substitutions if they do not meet qualification requirements. The Contractor shall absorb any costs resulting from substitutions of personnel initiated by the Contractor if they are deemed unsuitable. If a Contractor employee hired under this contract resigns or is released, the COR shall be notified immediately. The COR will provide the Contractor a copy of the out-processing checklist for clearing the building. The employee must complete this checklist prior to fi-nal out-processing.

5.2 Key Personnel

5.2.1 Right of First Refusal (ROFR). Consistent with the efficient performance of this contract, the contractor shall, except as other-wise provided herein, offer those employees employed by the current contractor on the effective date of this contract, and whose pre-dominant assignment is the work described in this SOW, an ROFR, for employment under this contract in positions for which they are qualified. The contractor shall determine the number and types of jobs to be filled, and the number of employees necessary for the ef-ficient performance of this contract; they may elect to employ fewer employees than are employed by the current contractor(s).

The ROFR does not apply to supervisory positions, or Key Personnel designated by the Government or contractor.

5.2.2 Approval/Removal. For all positions, ATF reserves the right to request candidates for interview. The COR has the authority to review the qualifications proposed to perform work under this contract. The Contracting Officer (CO) may notify the contractor of substandard job performance and/or personal behavior by the contractor personnel under this contract. The CO shall have the discre-tion to require the contractor to remove any of its personnel from the contract for any reason.

6.0 PERIOD OF PERFORMANCE

The period of performance is for five years consisting of:

One (1) Base Year, 8/1/2017-7/31/2018 Option Year 1, 8/1/2018 – 7/31/2019 Option Year 2, 8/1/2019 – 7/31/2020 Option Year 3, 8/1/2020 – 7/31/2021 Option Year 4, 8/1/2021 – 7/31/2022

6.1 Required Schedule/Core Hours. The contractor shall be available on-site during ATF designated core hours (9 a.m. to 3:30 p.m.). Alternate work hours may be allowed if such meets the Government’s needs and is requested and approved by the Contracting Officer’s Representative (COR) in advance, at least a week’s notice. When overtime is not scheduled but required by the government, it will be paid at the regular rate. Due to the nature of the tasks, the Government reserves the right to schedule the contractor to work after normal business hours to accomplish tasks. At the point in which the Government requests the contractor to work more than forty (40) hours in a week, overtime payment will be implemented, if applicable. In the cases where overtime is required, those hours must be approved by the COR in advance.

7.0 PLACE OF PERFORMANCE

The primary places of performance may include (but are not limited to) the three sites below:

ATF National Laboratory Center

DJA-17-AHDQ-R-0035 Page 13 of 62

6000 Ammendale Road – Beltsville, MD 20705-1250

ATF FSL-A

2600 Century Boulevard, NE – Atlanta, GA 30345

ATF FSL-SF

355 North Widget Street – Walnut Creek, CA 94598

8.0 CONTRACT TYPE

This will be an Indefinite Delivery (IDIQ) Requirements Contract with fixed price labor rates.

9.0 TRAVEL

9.1 The contractor may be required to provide support to multiple offices that may require local or long distance travel.

9.2 All travel requires prior approval by the COR. In exigent circumstances, the government will approve and notify the COR for approval. Travel costs incurred by the contractor for trips under this SOW shall be reimbursed by ATF, IAW the Federal Travel Reg-ulation (FTR).All work-related travel shall be reimbursable based on actual allowable direct cost, IAW the Federal Acquisition Regu-lation (FAR) 31.205-46 Travel Costs, and/or at the rate specified for the location and timeframe identified on http://www.gsa.gov.

All contractor personnel may be required to travel on commercial and/or Government provided transportation at Government cost.

All travel must be authorized and approved by the COR or CO in advance. All contractors are encouraged to utilize the Exemption Certificate from Tax on Occupancy of Hotel, Motel, and Tourist Home Rooms Forms.

9.3 To be reimbursable, the travel expenses must be (i) other than local commuting travel expenses within the assigned metropolit-an area , (ii) allowable under the FTR and the provisions of this contract, (iii) approved prior to travel expenditure by the CO or COR, and (iv) allocable and necessary for performance of this contract.

9.4 Travel reimbursement requests must be submitted in sufficient time for the CO or COR to give prior approval, and must identi-fy, the name of the traveler, destination (s) including itinerary, purpose of the travel, and cost breakdown.

9.5 To be reimbursed, invoices, including travel expenses must provide a detailed breakdown of the actual expenditures invoiced.

Contractor shall maintain the original or legible copy of receipts for all travel expenses invoiced. ATF reserves the right to request evidence of any travel expense paid.

9.6 There will be no reimbursement for local travel within a 50-mile radius of primary working site.

10.0 ODCs

10.1 ODCs include materials and supplies for fabrication and instrumentation of test assemblies and may include copying, faxing, phone usage, package delivery, etc.

10.2 ODCs shall be reimbursed for actual costs as provided in contract. To be reimbursed, invoices, including ODCs must provide a detailed breakdown of the actual expenditures invoiced, including receipts. Contractor shall maintain the original or legible copy of receipts for all ODCs invoiced. ATF reserves the right to request evidence of any ODCs requesting reimbursement. To assure timely reimbursement of ODCs, the contractor is strongly encouraged to submit charges with the monthly invoices.

10.3 Any ODCs exceeding the micro-purchase threshold, currently $3,500, are subject to competition requirements listed in the

FAR.

11.0 INSPECTION AND ACCEPTANCE

11.1 Inspection/Acceptance. Supplies or services delivered under this contract shall be inspected and accepted by the COR. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance IAW the appropriate inspection and accept-ance clause.

11.2 The basis for acceptance shall be compliance with the requirements, objectives, constraints set forth in the contract, and other terms and conditions of the contract. Deliverable items rejected shall be corrected IAW the applicable clauses.

11.3 Acceptance Criteria. The COR and Project Lead assigned to this project shall review all draft and final deliverables to ensure accuracy, functionality, completeness, professional quality, and overall compliance within the guidelines/requirements of the contract.

The contractor shall ensure the accuracy and completeness of all deliverables. Errors, misleading or unclear statements, incomplete or irrelevant information, and or excessive rhetoric, repetition, and “padding” shall be considered deficiencies and shall be subject to cor-rection by the contractor, at no additional cost to the Government. Unless otherwise indicated, the government shall require 7 calen-dar days to review and comment on deliverables. If the deliverable does not meet the noted criteria, the Government shall return it.

11.4 Rejection Procedures. If the COR rejects any deliverable, that rejected document shall be handled in the following manner:

DJA-17-AHDQ-R-0035 Page 14 of 62

11.4.1 After notification that the deliverable did not meet the acceptance criteria, the Contractor shall resubmit an updated/corrected version within five (5) business days after receipt of Government comments.

11.4.2 Upon re-submission, by the Contractor, the Government shall reapply the same acceptance criteria.