DFO Segment 2 Section F Draft 2.pdf

PART I – SECTION F DELIVERIES OR PERFORMANCE

Screening Information Request (SIR) 693KA8-21-R-00001

1 | P a g e “This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

F.1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (July 2019)

(AMS 3.1-1)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

(End of clause)

AMS Clause Number Title and Date 3.10.1-4 FOB Origin - Government Bills of Lading or Prepaid Postage

(April 1996) 3.10.1-9 Stop-Work Order-- (October 1996) 3.10.1-9 Alternate I Stop-Work Order (October 1996) 3.10.1-24 Notice of Delay (March 2009) 3.11-34 F.O.B. Destination (April 1999) 3.11-48 F.O.B. Destination- Evidence of Shipment (April 1999)

F.2 PERIOD OF PERFORMANCE

The period of performance is proposed as a 10-year ordering period, made up of a six (6) year base period and two (2) two-year options periods, under a single award IDIQ contract. The Government will issue task order(s) for specific work activities in accordance with G.11 Ordering Procedures. Each Delivery/Task Order will be negotiated for a specific cost/price, a specific period of performance and delivery requirements.

F.3 PLACE OF PERFORMANCE

The effort required by this contract will be performed at various locations to include the following sites:

Site Name Site Location To Be Determined To Be Determined To Be Determined To Be Determined

The task orders may cite additional locations.

F.4 EQUIPMENT DELIVERY AND INSTALLATION

For all instances where the Contractor is installing WAAS equipment, the Contractor must deliver, install, and test each piece of equipment and all supporting equipment at the sites and in the quantities identified in this contract. The Contractor must install in accordance with the FAA approved Contractor plans. Notification of site readiness and availability and designation of a FAA-Approved Site Coordinator will be communicated to the Contractor by the Contracting Officer.

https://fast.faa.gov/contractclauses.cfm

2 | P a g e “This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

1. Notification of Sites - The Contractor must notify the FAA Site Coordinator at each site as early as possible, but not less than 60 calendar days before the planned date of scheduled delivery and installation.

2. Notification of Shipment to Installation Sites - The Contractor must notify the appropriate FAA Site Coordinator and the CO when equipment/hardware will be shipped to the site. The notification must include the date of shipment, the contract number, the equipment/hardware and quantities, and the name of the carrier.

3. Site Access - Authorization to permit Contractor personnel access to perform the installation work will be the responsibility of the FAA Site Coordinator.

F.5 DELIVERABLES AND SCHEDULE

All documentation must be provided per the requirements herein and within each specific task order SOW.

F.6 PLACE OF DELIVERY- CONTRACT ADMINISTRATION DOCUMENTATION

All deliverables such as reports, analyses, related documentation, or correspondence will be addressed to the FAA Contracting Officer identified in Section G of this contract.

F.7 NOTICE REGARDING LATE DELIVERY

In the event the Contractor anticipates difficulty in complying with any delivery schedule, the Contractor must immediately notify the CO in writing, giving pertinent details, including the date by which it expects to make delivery; provided, however, that this data must be informational only in character and that receipt thereof must not be construed as a waiver by the Government of any contract delivery schedule, or any rights or remedies provided by law or under this contract.

F.8 REQUEST FOR SHIPPING INSTRUCTIONS

a. At least 30 calendar days before the date the Contractor expects to make shipment of any unit (or portion thereof, when authorized), the Contractor must request shipping instructions from the CO or designated representative. The request for shipping instructions must be in writing and include the following information:

i. The expected date of shipment.

ii. The number of units to be shipped.

iii. The contract line item(s) involved.

iv. The current contract unit price of each contract line item to be shipped.

v. Whether commercial bill of lading forms and procedures are desired to be used

vi. The weight and dimensions of the shipment (if unknown, an estimated must be provided).

vii. A statement of any specialized carriage which may be necessary (e.g., whether padded van or flatbed is needed).

3 | P a g e “This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

b. Shipping instructions will be issued by the Transportation Officer on FAA Form 4500-1, titled Project Material Shipping Notice/Receiving Report. The Transportation Officer or his/her designee is the only person authorized to issue FAA Form 4500-1. The FAA Form

4500-1 must be an exact representation of any shipment being made, either F.O.B. point origin or destination, prior to any shipment. If any changes to a shipment are required such as price, destination, quantity, etc., the contractor must notify the CO so that a new FAA Form 4500-1 can be issued. Failure of the contractor to observe these requirements may delay payment of invoice.

c. The Contractor must expressly state if shipment will be delivering Government property previously provided to the Contractor for modification, reconfiguration, or incorporation as a line item under the contract. The request for shipping instructions is to include a copy of the original shipping document(s) received with the Government-furnished property being returned.

d. If any contract line item is to be delivered F.O.B. point of origin, the Transportation

Officer will furnish bills of lading to the Contractor, or authorize him the use of commercial bills of lading forms.

e. Partial shipments (shipments of less than one complete unit of a line item) are not authorized unless specifically approved in advance (on an individual basis) by the Contracting Officer. Authorization of a partial shipment is the prerogative of the Government and will not be authorized unless a definite benefit to the Government will be realized or to meet an unexpected or emergency situation.

f. If the transportation charges per shipment do not exceed $100, the Contractor may be authorized by the Transportation Officer to use commercial bill of lading forms and procedures in lieu of Government Bills of Lading. In such cases, the Contractor must prepay transportation charges and the charges must be included as a separate item on the invoice. A copy of the receipted freight bill must be included with the invoice.

F.9 TRANSFER AND ACCOUNTABILITY OF GOVERNMENT-FURNISHED

PROPERTY (GFP)

a. Immediately upon receipt of any GFP, the Contractor must sign and return the Government transfer document to the Property Administrator and Property Manager with a copy to the COR. The Government transfer document is FAA Form 4650-12. The FAA Form 4650- 12 will be signed by the CO and the COR, and will contain a control number (outgoing or incoming) assigned by the FAA Property Administrator.

b. FAA Form 4650-12 may be forwarded to the Contractor in advance of the GFP shipment or it may accompany the shipment. If any GFP is received without a properly signed and numbered FAA Form 4650-12, it must be reported to the FAA Property Administrator in writing.

4 | P a g e “This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

c. The Contractor must request a properly signed and numbered FAA Form 4650-12 from the FAA Property Manager before returning any GFP, which is accountable under this contract. This form serves as relief from accountability for GFP, which has been returned to the Government or consigned elsewhere in accordance with the CO's instructions.

d. The Contractor must maintain adequate records on GFP which is furnished in order that any GFP which is incorporated into the Contract Line Item Numbers (CLINs) can be matched and identified to the specific CLIN. In its request for shipping instructions (FAA Form 45001), the Contractor must specify the GFP, which has been incorporated in each CLIN for which the shipping instructions are requested, referencing the FAA Form 4650- 12 by which the GFP was furnished.

e. A factor which the Government will consider regarding approval of final payment under this Contract in preparation for final contract closeout is the accountability of all GFP furnished to the Contractor under this Contract and Delivery/Task Orders.

F.10 TRANSFER OF FAA ASSETS FROM DEPOT SUPPORT USING LIS

REQUISITON PROCESS

a. The FAA Logistics Center (FAALC) Item Manager will notify the contractor via the Web-

Based Requisition Interface Tool when assets are required. The contractor will ship the asset to the FAA field activity and include Line Replaceable Unit (LRU) return procedures and transportation procedures to return the failed asset to the contractor.

b. Components, equipment, and spares must be transported by the most economical means considering requisitioning priority, traceability, dependability, safety, and the use of the least costly mode meeting these considerations.

1. Contractor to Government Facility. Upon request by the government, the contractor must ship a serviceable Exchange and Repair (E&R) item to the designated government field facility. Contractor must, when directed by the Government, ship by the most expeditious means possible to allow for rapid delivery of the Government’s asset(s).

Method of shipment must be commensurate with the designated priority of the requirement and may be specifically designated by the assigned FAALC Item Manager.

If the Government’s designated carrier is not used, the contractor will be reimbursed at actual shipping cost. In such instances, transportation costs must be invoiced as a separate line item on the contractor’s invoice.

2. From Government Facility to Contractor. Upon receipt of serviceable item at the government facility, a repairable item will be shipped to the contractor directly from the field facility. The repairable item will be returned to the contractor by traceable means.

F.11 DATA ITEMS

5 | P a g e “This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

All data items must be delivered by the Contractor in accordance with the delivery dates specified in Section J, Attachment J.01, Contract Data Requirements List.

END OF SECTION F