DFO Segment 2 Section E Draft 2.pdf

PART I – SECTION E INSPECTION AND ACCEPTANCE

Screening Information Request (SIR) 693KA8-21-R-00001

1 | P a g e “This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

E.1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (July 2019)

(AMS 3.1-1)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

(End of clause)

AMS Clause Number Title and Date 3.10.4-1 Contractor Inspection Requirement (April 1996) 3.10.4-2 Inspection of Supplies- Fixed Price (November 1997) 3.10.4-3 Inspection of Supplies-Cost Reimbursement (April 1996) 3.10.4-4 Inspection of Services-Both Fixed-Price & Cost Reimbursement (April

1996) 3.10.4-5 Inspection- Time and Material and Labor-Hour (April 1996) 3.10.4-14 Assignment of a Quality Reliability Officer (QRO) ( October 2015) 3.10.4-15 Certificate of Conformance (April 1996) 3.10.4-16 Responsibility for Supplies (April 1996)

E.2 AMS CLAUSES AND PROVISIONS IN FULL TEXT

HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (October 2015) (AMS 3.10.4-13)

a. The Contractor must comply with the standard titled American National Standards Institute (ANSI)/ International Organization for Standardization (ISO)/ American Society for Quality (ASQ) 9001-2015 Quality Management Systems – Requirements, which is hereby incorporated into this contract.

b. The Contractor must establish and maintain a Quality System in accordance with the above referenced standard(s) and the contractor's Quality System Plan (QSP). This QSP is hereby incorporated into this contract when approved by the Contracting Officer. If the QSP is submitted as part of a response to a Screening Information Request (SIR) submission and approved before award, then the QSP is hereby incorporated into this contract at time of award. The QSP must describe the Contractor's provisions for quality assurance, inspection and test of all supplies to be provided under this contract, in accordance with the terms of this contract, including but not limited to the contract specifications and the above referenced standard. (Note; Formal third-party ISO9001 registration is not required. Formal third-party ISO9001 registration does not relieve the contractor from the requirements of submitting a QSP.)

c. In the event of conflict between the Quality System Plan (QSP) and the above referenced standard(s), the applicable standards must control.

d. Calibration systems and measuring and test equipment must be controlled in accordance with a nationally recognized standard, such as ISO 10012.

https://fast.faa.gov/contractclauses.cfm

2 | P a g e “This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

e. Government Furnished Property must be controlled to assure acceptability upon receipt, preclude degradation, damage or misuse during storage, use or test, and assure proper final disposition in accordance with the contract.

E.3 INSPECTION AND ACCEPTANCE

Inspection and acceptance of all work and services performed under each Delivery/Task Order will be in accordance with the AMS clauses incorporated at Section E.1, -Clauses Incorporated by Reference, as applicable.

Final acceptance of all deliverables and or services performed as specified under each task order will be made in writing, by the Delivery/Task Order COR, or as detailed in individual Delivery/Task Orders.

E.4 SCOPE OF INSPECTION

a. All deliverables will be inspected for content, completeness, accuracy, and conformance to task order requirements by the Delivery/Task Order COR, or as detailed in individual task orders. Inspection may include validation of information or software through the use of automated tools and/or testing of the deliverables, as specified in the task order. The scope and nature of this testing must be negotiated prior to Task Order award and will be sufficiently comprehensive to ensure the completeness, quality and adequacy of all deliverables.

b. The Government requires a period not to exceed thirty (30) calendar days after receipt of final deliverable items for inspection and acceptance/rejection, unless otherwise specified in the Task Order. For periods exceeding thirty (30) calendar days, it is the responsibility of the contractor to confirm receipt and acceptance of the deliverable(s).

E.5 INSPECTION AT THE CONTRACTOR OR OTHER SUPPLIER FACILITIES

The Federal Aviation Administration (FAA) reserves the right to inspect equipment, test data and/or test results under this Statement of Work (SOW) or Delivery/Task Order SOW prior to delivery at the Contractor or other facilities related to this Contract. This inspection will be to ensure that the Contractor’s test activities can support the requirements of this SOW. The FAA agrees to abide by the rules and regulations at the Contractor’s facilities during inspection.

E.6 BASIS OF ACCEPTANCE

a. The basis for acceptance must be in compliance with the requirements set forth in the statement of work, the terms and conditions of the IDIQ contract or Delivery/Task Order, as applicable. Deliverable items rejected must be corrected in accordance with the direction found at the IDIQ contract or Delivery/Task Order level.

b. Custom services and cost reimbursable items such as travel and Other Direct Costs (ODCs) will be accepted upon receipt of proper documentation as specified in the contract or order. If custom services are provided as part of a FFP TO, acceptance will be as specified for the milestone with which they are associated. For custom services, the final acceptance of the software program will occur when all discrepancies, errors, or other deficiencies identified in writing by the Government have been resolved, either through documentation updates, program correction, or other mutually agreeable methods.

3 | P a g e “This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

c. Reports, documents, and narrative type deliverables will be accepted when all discrepancies, errors, or other deficiencies identified in writing by the Government have been corrected.

Non-conforming products or services will be rejected. Unless otherwise agreed by the parties, deficiencies will be corrected within fifteen (15) calendar days of the rejection notice. If the deficiencies cannot be corrected within fifteen (15) calendar days, the Contractor will immediately notify the IDIQ CO or TO CO of the reason for the delay and provide a proposed corrective action plan within ten (10) calendar days.

Acceptance Criteria: The following are the FAA quality guidelines for all DFO 2 Support Services products and services:

i. Accuracy. Work products must be accurate in presentation, technical content, and adherence to accepted elements of style.

ii. Clarity. Work products must be clear and concise; engineering terms must be used, as appropriate. All diagrams must be easy to understand and be relevant to the supporting narrative.

iii. Conformance to Requirements. All work products must satisfy the requirements of the contract or order.

iv. File Editing. All text and diagrammatic files must be editable by the Government.

v. Format. Work products must be submitted in Microsoft format or other media defined at the IDIQ Contract or Delivery/Task Order level. The work product format may change from subtask to subtask. Hard copy formats must follow FAA Directives and must be consistent with similar efforts.

vi. Timeliness. Work products must be submitted on or before the due date specified in the IDIQ Contract or Delivery/Task Order.

vii. General. All work products must be presented in a legible format, written in a professional manner, and free of spelling, punctuation, and grammatical errors.

E.7 DEVIATIONS AND WAIVERS

The FAA Contracting Officer (CO) is the only Government official authorized to grant waivers or deviations under this Contract.

END OF SECTION E