DEW20250021_OERC-ESSER_Evals-Final_Signed.pdf

Contract Number: DEW20250021

Agreement for Services-OSU (effective until June 30, 2025) 1

AGREEMENT FOR SERVICES

This Agreement for Services (hereinafter “Agreement”) is made and entered by and between the

State of Ohio, Department of Education and Workforce (hereinafter "DEW"), located at 25 S. Front

Street, Columbus, Ohio 43215, and The Ohio State University, (hereinafter “Contractor”), located at 1960

Kenny Road, Columbus, Ohio 43210, a public university organized and in good standing under the laws of the State of Ohio. In consideration of the mutual promises and obligations contained herein, the parties agree by and between themselves as follows:

I. NATURE OF AGREEMENT

A. Contractor shall be engaged as an independent contractor to fulfill the terms of this Agreement and to act as a contractor to DEW. It is specifically understood that the nature of the services to be rendered under this Agreement are of such a personal nature that DEW is the sole judge of the adequacy of such services.

B. DEW enters into this Agreement in reliance upon Contractor’s representations that it has the necessary expertise and experience to perform its obligations hereunder, and Contractor warrants that it does possess the necessary expertise and experience.

C. Contractor shall perform the services to be rendered under this Agreement and DEW shall not hire, supervise, or pay any assistants to Contractor in its performance of services under this Agreement.

DEW shall not be required to provide any training to Contractor to enable it to perform services required hereunder.

II. SCOPE OF WORK

A. Contractor shall perform the services (the “Work”) set forth in the attached Appendix A, Scope of

Work, which is incorporated as part of this Agreement.

B. In order to facilitate the Work, if specified, DEW shall provide the resources set forth in Appendix

A, Scope of Work.

III. TIME OF PERFORMANCE

A. The Work shall be commenced on or after the date of an approved purchase order.

B. This Agreement shall be binding upon both parties until June 30, 2025, unless this Agreement is terminated earlier as provided in Article VI, Termination of Contractor’s Services.

C. It is expressly agreed by the parties that none of the rights, duties, and obligations herein shall be binding on either party if award of this Agreement would be contrary to the terms of Ohio Revised

Code (“R.C.”) §§ 3517.13, 127.16, or R.C. Chapter 102.

IV. COMPENSATION

A. The total compensation to be paid to the Contractor under this Agreement shall not exceed one million, fifty-three thousand, thirty-eight hundred, and 00/100 dollars ($1,053,038.00).

https://codes.ohio.gov/ohio-revised-code/section-3517.13 https://codes.ohio.gov/ohio-revised-code/section-127.16 https://codes.ohio.gov/ohio-revised-code/chapter-102

Agreement for Services-OSU (effective until June 30, 2025) 2

B. The total amount due and its manner and schedule of payment shall be computed according to the cost schedule established in Appendix A, Scope of Work.

C. Contractor shall not be reimbursed for travel, lodging, or any other expenses incurred in the performance of the Work.

D. Contractor must receive a purchase order from DEW prior to filling an order or performing any of the Work.

E. Payment shall be made upon the submission of an invoice approved by DEW. Invoices shall include an itemization of services, including the date services were rendered, number of hours worked, the rate per hour, and the total amount due. Contractor is expected to complete any deliverable within the requested fiscal year as stated in “Appendix A.” The final invoice under this Agreement will be submitted by the Contractor to DEW no later than forty-five (45) days after the Agreement’s expiration date. Contractor shall submit all invoices via email to the following email address:

Fiscal.management@education.ohio.gov.

F. Contractor is required to provide electronic funds transfer (EFT) payment information and maintain such an account for all associated payments. Contractor may sign up at http://www.supplier.obm.ohio.gov/

G. DEW may use the Ohio Payment Card to pay for services that do not exceed Five Thousand and

00/100 Dollars ($5,000.00) per invoice, unless the Office of Budget and Management approves a higher limit. Contractor may process a payment in the payment card network only upon delivery and acceptance of the supplies or services ordered. For partial deliveries or performance, Contractor may only process a payment for the amount delivered or completed. Upon completion of the delivery of remaining supplies or services, Contractor may process a payment request in the payment card network for the remainder of the order. Contractor will receive payment through its merchant bank within the time frame agreed upon between Contractor and its merchant bank.

Contractor should expect normal processing fees from its merchant bank for payment card transactions which may not be passed on to DEW.

H. OhioBuys. This Agreement will become part of OhioBuys (per State of Ohio Procurement Policy), an electronic procurement system which provides contract and catalog hosting and management services. Ordering agencies utilize this system to trach and monitor procurement, solicitation, and contracting of goods and services. When this contract becomes part of OhioBuys, the Contractor agrees to maintain and support its Supplier account and notify DEW when such updates have been made.

V. APPROPRIATION OF FUNDS

A. It is expressly understood and agreed by the parties that none of the rights, duties, and obligations described in this Agreement shall be binding on either party until all relevant statutory provisions of the Ohio Revised Code, including, but not limited to, R.C. § 126.07, have been met, and until such time as all necessary funds are available or encumbered and, when required, such expenditure of funds is approved by the Controlling Board of the State of Ohio, or in the event that grant funds are used, until such time that DEW gives Contractor written notice that such funds have been made available to DEW by DEW’s funding source.

mailto:Fiscal.management@education.ohio.gov http://www.supplier.obm.ohio.gov/ https://codes.ohio.gov/ohio-revised-code/section-126.07

Agreement for Services-OSU (effective until June 30, 2025) 3

VI. SUSPENSION OR TERMINATION OF CONTRACTOR’S SERVICES

A. DEW may, at any time prior to completion of the Work, suspend or terminate this Agreement with or without cause by giving thirty (30) days written notice to the Contractor. In the event the suspension or termination is due to breach or default under the terms of this Agreement, the

Contractor shall have the opportunity to remedy or default within thirty (30) days after receipt of written notice.

B. In the event that the Work includes divisible services, DEW may, at any time prior to completion of the Work, by giving written notice to Contractor, suspend or terminate any one or more such portions of the Work.

C. Contractor, upon receipt of notice of suspension or termination, shall cease work on the suspended or terminated activities under this Agreement, suspend or terminate all subcontracts relating to the suspended or terminated activities, take all necessary or appropriate steps to limit disbursements and minimize costs, and, if requested by DEW, furnish a report, as of the date Contractor receives notice of suspension or termination, describing the status of all Work, including, without limitation, results, conclusions resulting therefrom, and any other matters DEW requires.

D. Contractor shall be paid for services rendered up to the date Contractor receives notice of suspension or termination, less any payments previously made, provided Contractor has supported such payments with detailed factual data containing Work performed and hours worked. In the event of suspension or termination, any payments made by DEW for which Contractor has not rendered services shall be refunded.

E. In the event this Agreement is terminated prior to completion of the Work, Contractor shall deliver to DEW all work products and documents which have been prepared by Contractor in the course of performing the Work. All such materials shall become and remain the property of DEW, to be used in such manner and for such purpose as DEW may choose.

F. Contractor agrees to waive any right to, and shall make no claim for, additional compensation against DEW by reason of any suspension or termination.

VII. RELATIONSHIP OF PARTIES

A. It is expressly understood that Contractor and DEW are contractors independent of one another, and that neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other.

B. It is further understood that neither Contractor nor its employees or agents are “employees” of

DEW as the term is used in division (F) of section 124.01 of the Ohio Revised Code and, therefore, are not eligible for vacation, medical insurance, sick leave, parental leave, leave of absence, tenure, bumping rights, retirement, or any other benefits or rights, which are incidents of public employment subject to the civil service laws of Ohio. Moreover, Contractor is responsible for compliance with any labor laws and contracts as it pertains to any union employees under its employment.

C. Contractor shall be responsible for all of its own business expenses, including, but not limited to, computers, email and internet access, software, phone service, and office space. Contractor will also be responsible for all licenses, permits, employees’ wages and salaries, insurance of every type https://codes.ohio.gov/ohio-revised-code/section-124.01

Agreement for Services-OSU (effective until June 30, 2025) 4 and description, and all business and personal taxes, including income and Social Security taxes and contributions for Workers’ Compensation and Unemployment Compensation coverage, if any.

VIII. RECORD MAINTENANCE AND ACCESS

A. During performance of this Agreement and for a period of three (3) years after its completion, Contractor shall maintain auditable records of all charges pertaining to this Agreement and shall make such records available to DEW as DEW may reasonably require.

B. Contractor shall, for the purpose of compliance with R.C. § 145.036, provide DEW with a list of all individuals who will provide personal services under this Agreement, but only if Contractor has no more than four employees.

C. Inspection and Copying. At any time during normal business hours and upon not less than twenty-four (24) hours prior written notice, Contractor shall make available to DEW, its agents or other appropriate State agencies or officials all books and records regarding this Agreement which are in the possession or control of Contractor, including, but not limited to, financial reports, and all other information pertaining to Contractor’s performance of its obligations under this Agreement. DEW, its agents and other appropriate State agencies and officials may review, audit, and make copies of such books and records. Any such inspection of books and records will be undertaken in such a manner as not to interfere unreasonably with Contractor’s normal business operations.

D. Document Accessibility. If contractor creates documents that will be posted to external or internet websites, Contractor must comply with Section 508 of the Rehabilitation Act, 29 USC 794(d)

(http://criterion508.com/WebAccessibility), which gives disabled employees and members of the public access to information that is comparable to access available to others.

IX. RELATED AGREEMENTS

A. All Work is to be performed by Contractor, who may subcontract without DEW’s written approval for the purchase of articles, supplies, components, or special mechanical services that do not involve the type of work or services described in Appendix A, Scope of Work, but which are required for satisfactory completion of the Work.

i. Contractor shall not enter into subcontracts related to the Work without prior written approval by DEW. All subcontracted work shall be at Contractor’s expense.

ii. Contractor shall furnish to DEW a list of all subcontractors, their addresses, tax identification numbers, and the dollar amount of each subcontract.

B. Contractor shall bind its subcontractors to the terms of this Agreement, so far as applicable to the work of the subcontractor and shall not agree to any provision which seeks to bind DEW to terms inconsistent with, or at variance from, this Agreement.

X. RIGHTS IN DATA AND COPYRIGHTS/PUBLIC USE

A. DEW shall have unrestricted authority to reproduce, distribute, and use (in whole or in part) any reports, data, or materials prepared by Contractor pursuant to this Agreement. No such documents or other materials produced (in whole or in part) with funds provided to Contractor by DEW shall https://codes.ohio.gov/ohio-revised-code/section-145.036

Agreement for Services-OSU (effective until June 30, 2025) 5 be subject to copyright by Contractor in the United States or any other country. If Contractor has reason to believe that use of a specified item is subject to patent or copyright protection, Contractor shall immediately notify DEW.

B. Contractor agrees that all original works created under this Agreement shall be made freely available to the general public to the extent permitted or required by law until and unless specified otherwise by DEW. Any requests for distribution received by Contractor shall be promptly referred to DEW.

XI. CONFIDENTIALITY AND FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT

(FERPA)

A. Contractor shall comply with all applicable provisions of Ohio and federal laws including the

Family Educational Rights and Privacy Act (hereinafter “FERPA”) or its state equivalent. FERPA includes any amendments or other relevant provisions of federal law, as well as all requirements of

Chapter 99 of the code of Federal Regulations title 34 . Nothing in this Agreement shall be construed to allow either party to maintain, use, disclose, or share student information in a manner not allowed by either state or federal laws or regulations.

B. As used herein, “confidential information” means any and all information provided in any form from one party to the other which is, by its nature, information that a prudent businessperson would maintain as confidential. “Personal information,” as described in 1347.01(E) of the Ohio Revised

Code, includes personally identifiable student information or educational records defined by

FERPA.

C. Each party shall use confidential information only in connection with completing the terms of this

Agreement as set forth herein. Each party agrees to use reasonable efforts to safeguard confidential information. “Reasonable efforts” means efforts not less than those a party employs to protect its own confidential information and, in any event, efforts not less than those a prudent businessperson would take to protect his or her own confidential and proprietary information. No party shall, without the prior written approval of the other party, directly or indirectly, disclose confidential information to any person or business entity except its own employees and representatives, including attorneys, accountants, and financial advisors, on a need-to-know basis.

D. The Contractor agrees not to use advertising, news releases, sales promotions, or other publicity matters relating to any product or service furnished by the Contractor wherein DEW’s name is mentioned, or language used from which a connection with DEW may be reasonably inferred, without the prior written consent of DEW. Neither Party shall use, directly or by implication, the name, logos, or other trademarks of the other Party. For Ohio State, such written approval must come from its Office of Trademark Licensing & Services.

E. Any obligations under this Agreement regarding confidentiality are subject to applicable law, including the Ohio Public Records Act set forth in R.C. Chapter 149. The disclosure of records by

DEW pursuant to the Ohio Public Records Act shall not be a breach of this Agreement and shall not constitute a waiver of Contractor’s obligations under this Article XI as to any records disclosed pursuant to a request for public records.

XII. LIABILITY

A. Each party to this Agreement agrees that it will be responsible for its own acts and omissions and the results thereof and shall not be responsible for the acts and omissions of the other party and the https://www.ecfr.gov/current/title-34/subtitle-A/part-99?toc=1 https://codes.ohio.gov/ohio-revised-code/section-1347.01 https://codes.ohio.gov/ohio-revised-code/chapter-149

Agreement for Services-OSU (effective until June 30, 2025) 6 results thereof. Each party agrees that it will assume all risk and liability to itself, its agents, subcontractors, or its employees for any injury to persons or property resulting in any manner from conduct of its own operations and the operations of its agents or employees under this Agreement.

B. Contractor shall notify DEW immediately upon commencement of any actions brought against

Contractor whose outcome may affect the rights of DEW granted under this Agreement. DEW shall have the right at its own expense to appear in and defend such actions.

XIII. ANTITRUST ASSIGNMENT

A. Contractor assigns to DEW all state and federal antitrust claims and causes of action that relate to all goods and services provided for in this Agreement.

XIV. CONTRACTOR’S STATUTORY OBLIGATIONS

A. COMPLIANCE WITH LAWS. Contractor, in the execution of its duties and obligations under this Agreement, agrees to comply with all applicable federal, state, and local laws, rules, regulations, and ordinances.

B. DRUG-FREE WORKPLACE. Contractor agrees to comply with all applicable state and federal laws regarding drug-free workplace and shall make a good faith effort to ensure that all Contractor employees, while working on State property, will not purchase, transfer, use or possess illegal drugs or alcohol or abuse prescription drugs in any way.

C. NONDISCRIMINATION OF EMPLOYMENT. Pursuant to R.C. § 125.111, Contractor agrees that Contractor, any subcontractor, and any person acting on behalf of Contractor or a subcontractor, shall not discriminate, by reason of race, color, religion, sex, sexual orientation, age, disability, military status as defined in R.C. § 4112.01, national origin, or ancestry against any citizen of this state in the employment of any person qualified and available to perform the Work.

Contractor further agrees that Contractor, any subcontractor, and any person acting on behalf of

Contractor or a subcontractor shall not, in any manner, discriminate against, intimidate, or retaliate against any employee hired for the performance of the Work on account of race, color, religion, sex, sexual orientation, age, disability, military status, national origin, or ancestry.

D. USE OF MBE AND EDGE VENDORS. Revised Code § 125.081 requires state agencies to set aside purchases for Minority Business Enterprises (“MBE”) and Executive Order 2008-13S encourages use of Encouraging Diversity, Growth and Equity (“EDGE”) businesses. DEW encourages Contractor to purchase goods and services from Ohio-certified MBE and EDGE vendors.

E. INDEPENDENT CONTRACTOR ACKNOWLEDGEMENT. Contractor acknowledges and agrees neither Contractor nor any of its individual employees providing personal services under this Agreement are public employees for the purposes of R.C. Chapter 145. DEW will not make contributions to the public employees’ retirement system on behalf of any individuals employed by

Contractor, or its subcontractors or other agents. Contractor certifies that it is an employer with five or more employees as defined as a “business entity” in R.C. § 145.037(A) for the purposes of the application of R.C. Chapter 145, or that it has completed the necessary forms through OhioBuys if Contractor is an employer with no more than four (4) employees.

XV. CONTRACTOR’S REPRESENTATIONS AND WARRANTIES

https://codes.ohio.gov/ohio-revised-code/section-125.111 https://codes.ohio.gov/ohio-revised-code/section-4112.01 https://codes.ohio.gov/ohio-revised-code/section-125.081 https://codes.ohio.gov/ohio-revised-code/section-145.037 https://codes.ohio.gov/ohio-revised-code/chapter-145

Agreement for Services-OSU (effective until June 30, 2025) 7

A. EQUAL EMPLOYMENT OPPORTUNITY. The Contractor will comply with all state and federal laws regarding equal employment opportunity and fair labor and employment practices, including Section 125.111 of the Ohio Revised Code and all related Executive Orders. Before a contract can be awarded or renewed, an Affirmative Action Plan must be submitted to and approved by the State of Ohio.

B. CONFLICTS OF INTEREST/ETHICS. Contractor represents, warrants and certifies that it and its employees engaged in the administration or performance of this Contract are knowledgeable of and understand the Ohio Ethics and Conflict of Interest laws including but not limited to Chapter 102 and Sections 2921.42 and 2921.43 of the Ohio Revised Code. Contractor further represents, warrants, and certifies that neither Contractor nor any of its employees will do any act that is inconsistent with such laws or otherwise presents a conflict of interest.

C. QUALIFICATIONS TO DO BUSINESS. Contractor affirms that it has all of the approvals, licenses, or other qualifications needed to conduct business in Ohio and that all are current. If

Contractor becomes disqualified from conducting business in the state of Ohio for any reason at any time during the term of this Agreement, Contractor will immediately notify DEW in writing and will immediately cease performance of the Work.

D. CAMPAIGN CONTRIBUTIONS. Contractor hereby certifies that neither it, nor any person described in R.C. § 3517.13 (I) or (J), nor the spouse of any such person, has made, as an individual, within the two previous calendar years, one or more contributions to the governor or the governor’s campaign committees totaling in excess of the limitations specified in R.C. § 3517.13.

E. FINDINGS FOR RECOVERY. Contractor warrants that it is not subject to an “unresolved” finding for recovery under R.C. § 9.24. If the warranty is false on the date the parties signed this

Agreement, the Agreement is void ab initio, and the Contractor shall immediately repay any funds paid under this Agreement.

F. DEBARMENT. Contractor represents and warrants that neither it, nor any of its subcontractors, are debarred from consideration for contract awards by any governmental agency. If this representation and warranty is found to be false, this Contract is void ab initio, and the Contractor shall immediately repay any funds paid under this Contract.

G. EXPENDITURES OF PUBLIC FUNDS ON OFFSHORE SERVICES. Contractor affirms to have read and understands Executive Order 2019-12D issued by Ohio Governor Mike DeWine.

Contractor shall perform no services required under this Agreement or locate State data in any way outside of the United States.

Contractor also affirms to have read and understands Executive Order 2022-02D issued by Ohio

Governor Mike DeWine. Contractor has signed and completed the Standard Affirmation and

Disclosure Form and shall perform no services in Russia, locate State data in Russia in any way, or purchase from or invest in Russian institutions or companies.

H. BOYCOTTING. Pursuant to R.C. § 9.76, Contractor hereby declares that it is not boycotting any jurisdiction with whom the State of Ohio can participate in open trade, including the nation of

Israel, and will not do so during the term of this Agreement.

I. MATERIALS AND EQUIPMENT. Contractor warrants to DEW that all materials and equipment furnished under this Agreement shall be new and of good quality unless otherwise required or https://codes.ohio.gov/ohio-revised-code/section-125.111 https://codes.ohio.gov/ohio-revised-code/chapter-102 https://codes.ohio.gov/ohio-revised-code/section-2921.42 https://codes.ohio.gov/ohio-revised-code/section-2921.43 https://codes.ohio.gov/ohio-revised-code/section-3517.13 https://codes.ohio.gov/ohio-revised-code/section-3517.13 https://codes.ohio.gov/ohio-revised-code/section-9.24 https://governor.ohio.gov/media/executive-orders/2019-12d https://governor.ohio.gov/media/executive-orders/Executive-Order-2022-02D https://codes.ohio.gov/ohio-revised-code/section-9.76

Agreement for Services-OSU (effective until June 30, 2025) 8 permitted by the Agreement, that the Work shall be free from defects not inherent in the quality required or permitted, and that the Work shall conform to the requirements of the Agreement.

XVI. MISCELLANEOUS

A. CONTROLLING LAW. This Agreement and the rights of the parties hereunder shall be governed, construed, and interpreted in accordance with the laws of the state of Ohio. Contractor consents to jurisdiction in a court of proper jurisdiction in Franklin County, Ohio.

B. WAIVER. The failure of either party at any time to demand strict performance by the other party of any of the terms of this Agreement will not be a waiver of those terms or to any other terms of this Contract. Waivers must be in writing to be effective, and either party may at any later time demand strict performance.

C. SURVIVAL. All sections herein relating to payment, confidentiality, license and ownership, indemnification, maintenance, publicity, warranties, and limitations on damages shall survive the termination of this Agreement. In addition, to the extent necessary to carry out the purpose of this

Agreement, all other terms, conditions, representations or warranties contained in this Agreement will survive the expiration or termination of this Agreement.

D. SUCCESSORS AND ASSIGNS. Neither this Agreement nor any rights, duties, or obligations hereunder may be assigned or transferred in whole or in part by Contractor, without the prior written consent of DEW.

E. NOTICES. For any notice under this Agreement to be effective, the notice must be in writing and;

i. Hand delivered with delivery acknowledged in writing;

ii. Sent by U.S. Certified mail, return receipt requested, postage prepaid;

iii. Sent by overnight delivery service (FedEx, UPS, etc.) with receipt; or

iv. Sent by email

F. CONFLICT. In the event of any conflict between the terms and provisions of the body of this

Agreement and any exhibit hereto, including the Purchase Order to be provided per Section IV, D, the terms and provisions of the body of this Agreement shall control.

G. HEADINGS. The headings in this Agreement have been inserted for convenient reference only and shall not be considered in any questions of interpretation or construction of this Agreement.

H. SEVERABILITY. If any provision of the Contract or the application of any provision is held by a court to be contrary to law, the remaining provisions of the Contract will remain in full force and effect.

I. ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties hereto and shall not be modified, amended, or supplemented, or any rights herein waived, unless specifically agreed upon in writing by the parties hereto, This Agreement supersedes any and all previous agreements, whether written or oral, between the parties related to this subject matter.

J. AMENDMENTS OR MODIFICATIONS.

i. DEW reserves the right to reduce the Sope of Work set forth in Appendix A by an amendment set forth by both parties.

Agreement for Services-OSU (effective until June 30, 2025) 9

i. DEW may document non-material changes in writing and provide notice to the Contractor.

ii. Any other change to this Agreement will not be effective unless it is in writing and signed by both parties to the Agreement.

K. EXECUTION. This Agreement is not binding upon DEW unless executed in full and is effective as of the last date of signature by DEW.

L. COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument.

M. ELECTRONIC SIGNATURES. Any party hereto may deliver a copy of its counterpart signature page to this Agreement electronically pursuant to R.C. Chapter 1306. Each party hereto shall be entitled to rely upon an electronic signature of any other party delivered in such a manner as if such signature were an original.

N. ASSIGNMENT. Neither this Agreement nor any rights, duties, or obligations described herein shall be assigned or subcontracted by Contractor without the prior express written consent of DEW.

[SIGNATURE PAGE FOLLOWS]

https://codes.ohio.gov/ohio-revised-code/chapter-1306

Agreement for Services-OSU (effective until June 30, 2025) 10

Each party is signing this Agreement on the date stated below that party’s signature.

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Appendix A: Scope of Work

Overview

The Ohio Education Research Center (“Contractor”) will perform work designed to identify strategies and supports for Ohio schools and districts that are currently utilized and leading to positive outcomes. This support will expand evidence-based resources and decision tools to help educators select approaches to best serve their students in learning acceleration. The Contractor will focus supports on the following areas:

1. Ohio’s evidence-based clearinghouse (OEBC) support and maintenance

2. School Success Research

3. High school graduate outcomes benchmarking and feedback reports/visualization interface

4. Studies of systems implementation

i. CTE lotteries

ii. Literacy coaching

Work Plan

1. Ohio’s Evidence-Based Clearinghouse Support and Maintenance

The Contractor will continue to support Ohio’s Evidence-Based Clearinghouse (OEBC) which include the following activities:

• Project Management: A regular meeting schedule will be established to ensure communication efforts are maintained.

• Evidence-Based Strategies Resource Maintenance and Development: The Contractor will work with DEW to determine new priority areas of focus for resources. Environmental scans will be completed of national and state clearinghouses to seek resources that align with identified priorities, review for alignment with the Every Student Succeeds Act (ESSA) evidence tiers, and then uploaded to the OEBC.

• Responses will be prioritized accordingly by the Contractor relating to content and modifications to the OEBC surrounding evidence-based resources related to suicide prevention, violence prevention, and social isolation.

• Support and Maintenance. The Contractor will (continue to) host OEBC on servers at the Center for Human Resource Research (CHRR) along with ongoing support and site maintenance during the contract period.

Component 1 Date

Identify priority areas of focus for new OEBC content Oct 2024

Conduct environmental scans & upload new content to OEBC Ongoing

Update the “Safe and Healthy Schools” resource page Oct 2024

Update content related to student wellness Oct 2024-Jan 2025

Maintain OEBC Ongoing https://ies.ed.gov/ncee/wwc/essa

Agreement for Services-OSU (effective until June 30, 2025) 12

2. School Success Research

The Contractor will complete the following school success case study activities which include the following:

• Collaborate with DEW to identify, document, and catalog practices among successful schools and districts utilizing the “Positive Outlier” methodology or other relevant criteria.

• Engage with an advisory group consisting of DEW program leaders to advise on the domains of case study.

• Develop an analysis plan in collaboration with DEW’s office of Research, Evaluation, and

Advanced Analytics.

• Leverage previously completed analyses of school district performance on measures including but not limited to student attendance, early literacy, and post-graduation success.

• Develop qualitative analysis plan. Schools and districts will be identified for engagement activities.

• Develop qualitative data collection instruments, which may include interview protocols, surveys, and review rubrics.

• Implement qualitative protocols with identified schools and districts, Data collection may involve in-person site visits, focus groups and interviews, virtual focus groups and interviews, and document reviews.

• Analyze qualitative data gathered to identify themes and trends.

• Create a series of briefs documenting findings to highlight the practices of successful schools and districts.

Component 2 Date

Meet with DEW stakeholders & refine research questions Oct 2024

Develop analysis plan Oct 2024

Identify schools & districts of interest Nov 2024

Develop data collection instruments Dec 2024-Jan 2025

Qualitative data collection Jan-May 2025

Qualitative data analysis Apr-Jun 2025

Draft summary qualitative analysis report Jun 2025

Develop research briefs highlighting successful practices Jun-Dec 2025

3. Post-graduation Outcomes-Benchmarking and Analysis

The Contractor will collaborate with DEW to develop post-graduation benchmarks, building upon the

“One Goal” methodology developed in the fall of 2022. To the extent allowable by the data, the analysis will include information on the sectors in which graduates are employed. These activities will include

• Securing data access permissions from all applicable state agencies to complete the analysis.

• Securing updated data from DEW (EMIS Cohort Data and IBM Crosswalk).

• Updating the SSN match process for additional graduate cohorts.

• Linking EMIS cohort data with National Student Clearinghouse, Ohio Higher Education

Information, and Ohio Technical Center Data to generate the number of students who enroll in college and/or career and technical training after high school, as well as college persistence rates.

• With apprenticeship data in the Ohio Longitudinal Data Archive (OLDA), generate the number and percentage of graduates who pursue an apprenticeship program after high school.

Agreement for Services-OSU (effective until June 30, 2025) 13

• With military data, generate the number of percentage of graduates (to the extent possible with available data) who were enlisted in military full-time or part-time, or joined national guard after high school.

• Using records that can be matched, generate numbers and percentages of graduates who were employed at periodic intervals after high school (e.g., 1-year, 3-years, 6-years), median earnings of those employed, and percentages of those with earnings at “gainful employment” income thresholds. The analysis will examine both students who go directly into the workforce and those who enroll in post-secondary education and/or training programs.

The Contractor will collaborate with DEW to develop a public-facing High School Feedback Data

Visualization Interface. Activities will include:

• Collaboratively identifying measures of post-graduation success for inclusion on the High School

Feedback Data Visualization.

• Gathering input on measures and site design from key stakeholders from DEW and Ohio’s education community.

• Developing, testing, and launching a public-facing data visualization tool that includes interactive charts, and maps, for school, district, regional, and statewide analysis.

Component 3 Date

Obtain necessary data access permissions Oct 2024

Update the SSN match process for additional cohorts Oct-Nov 2024

Conduct higher education analysis Nov-Dec 2025

Conduct workforce outcomes analysis Jan-Feb 2025

Initiate plan for HS feedback report Nov 2024

Develop draft measures & wireframe of potential displays Dec 2024-Feb 2025

Gather feedback on measures & wireframe from DEW & stakeholders Mar-Apr 2025

Refine measures & develop porotype dashboard May-Jun 2025

Test dashboard interface Jul 2025

Launch dashboard Sep 2025

4. System Implementation Studies

i. CTE Lottery Exploratory Study

The Contractor will investigate the implementation and enrollment practices in Ohio Career and

Technical Education programs, and specifically the use of lottery admissions. The research and enrollment practices of CTE schools and in a sample of stand-alone CTE schools across the state will be reviewed. The Contractor will conduct a survey of all CTE programs to identify trends in oversubscriptions for career programs. A second component of the work will be quantitative in nature to link school level lottery information from the first two years of the new policy (2023 and 2024) with state level education, employment, post-secondary education and military enlistment data. The approach will lay the groundwork for a state-wide impact study of the effectiveness of CTE on high school outcomes.

The CTE Lottery Exploratory Study will include the following tasks:

• Co-design session. The Contractor will meet with DEW staff in-person to conduct project planning for the study

• Development (or amendment) of data sharing MOUs. Existing data sharing agreements will be reviewed to determine if amendments or new agreements with DEW will be required to obtain necessary records from EMIS on CTE Lotteries. Additional MOUs with select school districts

Agreement for Services-OSU (effective until June 30, 2025) 14 will be completed to analyze more detailed data than may be held at the state level.

• Student Level Data Analysis. Conduct student level analysis on CTE lotteries.

• Survey. The Contractor will design and disseminate a survey using the CHRR Computer-Assisted

Telephone Interviewing (CATI) platform on the implementation of CTE lotteries at the school level.

• District/School Identification: Identify a sample of districts/schools that have robust CTE lottery systems with which to conduct qualitative work

• Focus Groups and Interviews. Conduct focus groups and interviews with key administrators and teachers on the CTE lottery systems.

Component 4i Date

Kickoff meeting with DEW Oct 2024

Obtain necessary data access permissions Nov 2024

Survey Development Dec 2024-Jan 2025

Launch Survey Feb-Mar 2025

MOUs with targeted districts Feb-Mar 2025

Data analysis Apr-May 2025

Focus groups & interviews Apr-Jun 2025

Draft summary report Jun-Jul 2025

Final report Sep 2025

ii. Literacy Coaching Exploratory Study

This study will investigate the implementation of Literacy Coaching under HB 33. The Contractor will conduct both quantitative and qualitative analyses of the initial cohort of schools implementing the

ReadOhio Literacy Coaching framework (53 districts and community schools). This exploratory work will establish a foundation for later studies to assess the impact of Literacy Coaching in Ohio’s schools.

The Literacy Coaching Exploratory Study will include the following tasks:

• Co-design session with DEW leadership to develop and finalize the study framework.

• Quantitative Analysis will be performed as measured by Ohio’s State Tests (and other metrics such as reading diagnostics where appropriate), comparing Cohort 1 of ReadOhio to similar schools not participating.

• Document Review. The Contractor will work with DEW to identify relevant information regarding implementation (e.g., plans, progress reports, coaching artifacts, etc.) collected by

DEW and develop a scale to rate the degree of implementation among Cohort 1 of ReadOhio.

• District/School Identification: Identify a sample of districts/schools that have robust implementation of Literacy Coaching with which to conduct qualitative work

• Focus Groups and Interviews: Conduct focus groups and interviews with key administrators and teachers on the rollout of Literacy Coaching.

Component 4ii Date

Kickoff meeting with DEW Jan 2025

Document Review Feb-Mar 2025

Quantitative Analysis (SY2023-2024) Reading Results Apr-May 2025

Protocol Development Jun 2025

Focus Groups & Interviews Sep-Oct 2025

Quantitative Analysis (SY2024-2025) Reading Results Sep-Oct 2025

Draft summary report Nov 2025

Final report Dec 2025

Agreement for Services-OSU (effective until June 30, 2025) 15

Budget

FY25

Deliverable QTY Unit of Measure Unit Cost Extended Cost

OEBC Support & Maintenance 1 Amount $84,405 $84,405

School Success Case Studies 1 Amount $134,520 $134,520

Post Grad Benchmarking & Analysis 1 Amount $256,379 $256,379

CTE Lotteries 1 Amount $256,787 $256,787

Lit Coaching Exploratory Study 1 Amount $76,556 $76,556

Total: - - - $808,647

FY26*

Deliverable QTY Unit of Measure Unit Cost Extended Cost

School Success Case Studies 1 Amount $23,739 $23,739

Post Grad Benchmarking & Analysis 1 Amount $28,487 $28,487

CTE Lotteries 1 Amount $68,260 $68,260

Lit Coaching Exploratory Study 1 Amount $123,905 $123,905

Total: - - - $244,391

*Appropriation for state fiscal year 2026, which for the purposes of this contract are from July 1, 2025, until

December 31, 2025, will not be available until a purchase order has been issued after July 1, 2025 as referenced in

Section IV(D). Funds for this Agreement are from a Federal source and therefore are deemed to be obligated in their entirety upon the last date of signature of the relevant parties.