Description of Requirement (complete).pdf

Acquisition Office

NCIA/ACQ/2026/ 07054

Introduction

The NATO Communications and Information Agency (NCIA) hereby notifies the following Procurement Opportunity in accordance with the Procedure for NATO Competitive Procurement (link). This notification is issued to foster open and fair competition among eligible vendors from participating nations. This notification does not constitute a commitment to award a contract.

Vendors are invited to review the requirements described herein and to submit their bids in accordance with the instructions provided in this notification and subsequent solicitation documentation. All interested vendors are reminded that timely registration and compliance with eligibility requirements are essential, as deadlines for submission may not be extended.

Vendors are advised to regularly check for updates to this notification.

This opportunity reflects NATO’s commitment to transparency, equal treatment of suppliers, and the efficient delivery of goods, works, and services in support of NATO missions and participating nations.

All eligible and responsible sources may submit a quotation, bid, or proposal, which shall be considered by the NCIA.

1. Title of Procurement Opportunity

Provision of Consultancy Services for Wireless Implementation Management Authority (Wi IMA).

2. Description of Requirement

Provide an Implementation Management Authority (IMA) role to co-ordinate the efforts of the various Territorial Host Nations involved with implementing the Beyond Line of Site Access Point (BLOS AP) programme.

a. Scope of Work

i. The Consultant shall be responsible for the delivery of the defined tasks by the NCIA Wi IMA Project Manager and Maritime Business Unit Owner.

ii. The scope of the project is to:

• Provide human resources to act as a focal entity to the Strategic

Commands and the 18 Territorial Host Nations that are participating in the programme to provide BRASS and BLOS Access Points.

• Provide both internal and external structures to support the programme.

• Provide support to all Wireless Maritime Communications Projects.

• Provide ad-hoc support to all activities related to the National BRASS implementations, such as TBCE (Type B Cost Estimate) generation or review support, IFB (Invitation for Bid) preparation and evaluation and technical advice during project execution.

https://www.nato.int/content/dam/nato/webready/documents/finance/procurement-procedure_en.pdf

• Management and record of the releases of the BLOS AP Software to

Nations.

• Support the development of Configuration Management (CM) Plan and

Procedures for the BRASS/BLOS AP projects and ensure that project

CM activities are carried out in accordance with established procedures and plans.

• Contribute to the development of service delivery and operation instructions to support the deployment of BRASS Enhancement 1 across the Alliance.

b. Key Deliverables

i. Capture the current BRASS and BLOS AP projects baseline, in the relevant management tools (MS Project, ServiceNow, Visio, Excel).

ii. Monitor the implementation of maritime projects to ensure they meet key technical, schedule and financial constraints. Report any forecasted exceptions to the Wi IMA PM on time.

iii. Monitor execution of projects, proactively detect potential issues and trigger mitigating actions.

iv. Prepare, organize and coordinate meetings, specifically the Maritime Implementation Working Group (MIWG) and BRASS Security Accreditation Board (SAB) meetings as well as bilateral meeting with Nations and NATO bodies.

v. Prepare Minutes of the Meeting.

vi. Maintain updated meeting records such as the Communication Plan, Issue

Log and Action List. Issue meeting minutes and reports for follow-on actions.

vii. Maintain updated the content of the maritime WEB Portal on NS Network

Maritime web portal by evaluating the consistency and verify the correctness of the information, including the NS Lessons Learned WEB Portal.

viii. Prepare project hand-over plans.

ix. Prepare project deliverables such as Project/stage plans, Exception reports/plans, project management documents, end stage.

x. Prepare project deliverables such as Project/stage plans, Exception reports/plans, project management documents, end stage reports, draft project related correspondence.

xi. Ensure all project documents are complete, updated, and filed appropriately.

c. Required Expertise

i. Have a university degree (minimum BSc) in Electronics Engineering, spectrum of practice from junior to senior responsibilities.

ii. Have an official certification in at least one of the Project Management methodologies (PRINCE-2 and/or other project methodologies).

iii. Broad knowledge with minimum 3 years’ experience in project management of military CIS. Experience must include large scale projects through all phases and across wide geographical areas.

iv. Recent experience (within the last 3 years) must include planning, design, installation, testing, and integration of CIS systems.

v. Good knowledge of MS suite Office tools (MS Word, MS Excel, MS Access, MS Project and MS PowerPoint).

vi. The incumbent is required to maintain a NATO SECRET clearance with the appropriate national authority for the duration of the contract.

d. Period of Performance

i. The Period of Performance is anticipated to start in Q3 2026 and end in Q3 2029. It is important to note that this timeline represents the anticipated duration of the Project, and adjustments may be made as per the requirements of the solicitation process and subsequent contractual agreement.

ii. The requirement is for a consultant with demonstrated experience in maritime communication systems and aspects of project management to work full-time (38 hours) for a total duration of 36 man-months at NCIA facility in Braine l’Alleud location. It is anticipated that (up to 18 months) may be carried out at NCIA location(s) in Mons or Brussels.

3. Vendor Eligibility

a. Participation in this Procurement Opportunity is restricted to vendors from participating NATO nations.

b. This restriction applies to the eligibility of the vendors only and does not require that the goods, works, or services themselves be manufactured or produced within participating nations.

4. Access to Solicitation Documentation

a. Interested vendors may participate to and access the solicitation documentation for this Procurement Opportunity as of the Anticipated Solicitation Release Date as follows:

i. Vendors must obtain a valid Declaration of Eligibility (DoE) through their National

Authorities in order to be included in the Bidder’s List and to participate should the solicitation be issued.

ii. A template of the DoE is provided in the Annex to this NPO for reference and completion.

iii. The prospective Bidder is responsible for arranging for their National Authority to complete the form. The signed DoE must be transmitted directly by the National Authority to the Point of Contact (PoC) identified in this NPO.

iv. The DoE must be received by NCIA’s PoC not later than 18 June 2026, which is 20 calendar days after the date of this NPO.

v. Prospective Bidders are advised to initiate this process early, as NCIA cannot request or obtain a DoE on behalf of a prospective Bidder. Failure to ensure that a valid DoE has been received by the PoC may result in exclusion from the solicitation process.

5. Security Requirements

a. This opportunity is classified as NATO SECRET (NS) and interested vendors are required to meet the above mentioned security level.

6. Language of Solicitation and Bid Submission

a. Solicitation Documentation and Proposal Submission Language(s): English

7. Additional Engagement Opportunities

a. The NCIA may organize the following engagement activities:

i. Industry Day: Not Applicable

ii. Pre-Bid Conference: Not Applicable

End of Notification