DDD710_CRP30696_Revised_Contract_03.01.2025.pdf

Rev. 4.19.22

Index No.: DDD710 Eff. Date: 03/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Laundry Services, Cambridge Developmental Center

CONTRACT No.: CRP30696 EFFECTIVE DATES: 03/01/2023 to 02/28/2025 Renewal through 02/28/2027*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Department of Developmental Disabilities, Cambridge Developmental Center, 68737 Toland Drive, Cambridge, OH 43725.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty four (24) months, effective 03/01/2025 through 02/28/2027. It is also issued to update the price list, contractor contact information and add a summary of amendments page effective 03/01/2025.

Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03/01/2024 effective 03/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Index No.: DDD710*

TABLE OF CONTENTS

PAGE NO.

SCOPE OF WORK

Specifications 3-4

CONTRACT ITEMS4

Cost Summary 5 Contractor Index 6 *Summary of Amendments 7

*Add a summary of amendments page effective 03/01/2025.

SPECIFICATIONS

I. SCOPE OF WORK

These specifications are for the procurement of professional laundry services for Ohio Department of DD Cambridge Developmental Center, 66737 Toland Drive, Cambridge, Ohio 43725, including pick up of soiled laundry, cleaning, sanitizing, packaging/wrapping, and delivery/placement of clean laundry. The State of Ohio, Department of Administrative Services Standard Terms and Conditions rev. 03.01.2024, including any subsequent changes, shall govern this work.

II. CLASSIFICATIONS

Laundry shall consist of: sheets, pillow cases, blankets, bath towels, hand towels, wash cloths, hospital gowns, bedspreads, laundry bags, wet/dust mops, comforters, floor mats, and misc.

III. REQUIREMENTS

Contractor shall be able to immediately meet Joint Commission on the Accreditation of Healthcare Organizations (JCAHO), Intermediate Care Facility (ICF/MR) and ACMR/DD accreditation standards, and all state and local health department requirements.

IV. LAUNDRY SERVICE REQUIREMENT

A. Soiled laundry is to be picked up three days per week, and clean laundry delivered three days per week, Monday, Wednesday and Friday between the hours of 7:00 A.M. and 4:00 P.M. Deliveries will be adjusted for holidays to maintain a three a week delivery schedule. Sundays and holidays excluded. Legal holidays exclusions are:

State Holidays New Year’s Day January 1st Martin Luther King Day Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

Preceding deliveries shall encompass needed items for the holiday period.

B. Contractor shall deposit clean linen in designated buildings where pickup originated. The contractor is to deliver all torn, worn or badly stained linen, etc. in a bag labeled "tom linen" back to the facility.

C. Personal clothing that may accidentally become mixed with linens shall be washed, tumbled dry and returned.

D. Replacement of inventory shall be the responsibility of the Developmental Center, including costs, except as stated m Section VII., MISCELLANEOUS, paragraph B.

E. Contractor shall process contaminated linen in accordance with federal, state and local standards. Delivered laundry that is unacceptable (yellow or gray whites/dull colors) will be returned and re-processed at no extra cost. Contractor shall be responsible for replacement of linens damaged due to processing.

SPECIFICATIONS

F. Contractor shall provide carts for delivery and pickup of clean and dirty linen in quantities to meet the facility's needs. Carts may be canvas or polyurethane and shall comply with federal, state, and local sanitation regulations. Contaminated linen is to be placed in specially marked bags and identified by the Center staff.

G. Contractor shall process all bedspreads, sheets, and pillowcases into carts, in accordance with acceptable standards of Medicare, Medicaid and Joint Commission on the Accreditation of Healthcare Organizations.

All seclusion and restraint bedding must be returned to the facility on the next scheduled delivery day.

H. The contractor's Operations Director shall meet with the Center's Operations Director as needed to evaluate compliance with the contract and to address any other issues which may arise during the contract period.

V. PREPARATION OF CLEAN LINEN CARTS

A. The Center shall call/fax to the Contractor, any special needs prior to 4:00 P.M. the day before delivery of clean linen.

B. The contractor shall place linens requested by the Center in carts, provided by the Contractor. Laundry shall be delivered back to the designated building where pick-up originated.

C. It shall be the responsibility of the Center to provide adequate linens to the laundry and to have all linens clearly marked with the hospital name.

1. The following is a list of items that are to be processed:

a. Sheets – flat and fitted

b. Pillow cases

c. Bath towels

d. Wash cloths

e. Bedspreads

f. Hand towels

g. Patient gowns

h. Laundry bags

i. Mops/Rags

j. Washable blankets/thermal blankets

k. Patient clothing if sent to laundry erroneously

l. Floor mats

VI. COST CONTROL

The contractor shall maintain accounting records of the operations under this contract for a period of not less than seven (7) years. Said records and procedures shall be in accordance with generally accepted accounting procedures, and all statutory provisions as set forth by state federal law. Each shipment shall have a ticket stating the weight of linen and date of delivery.

The Center shall use these tickets to audit the laundry invoice. Billing is to be done on a monthly basis with payment due 30 days after receipt of a valid invoice.

VII. MISCELLANEOUS

A. If for any reason the contract laundry is inoperable, it will be the responsibility of the contractor to maintain normal service for the Center.

B. If the Center's supply of linens stored with the contractor are destroyed due to unforeseen events such as fire, tornado, etc. the contract laundry will be responsible for replacement of all lost/damaged items. The items will be of like kind as approved by the hospital.

VIII. PRICING (PER CONTRACTOR

Please see cost summary on page 5.

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30696-1 91111502

Laundry Services, Cambridge Developmental Center, 68737 Toland Drive, Cambridge, OH 43725

$1.40 per pound*

CRP30696-2 91111502

Laundry Services, Delivery/Pickup Charge, Cambridge Developmental Center, 68737 Toland Drive, Cambridge, OH 43725

$95.00 per occurrence*

Submit Invoices to:

Department of Developmental Disabilities Cambridge Developmental Center 68737 Toland Drive Cambridge, OH 43725

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30696

OAKS ID: 0000063176

Youngstown Area Goodwill Industries, Inc.

2747 Belmont Avenue Youngstown, OH 44505

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

*AJ Johnson (Primary Contact) *Telephone: (330) 759-7921 ext. 1241 *Email: operations@goodwillyoungstown.org

*Mary Ellen Gaughan (Contract Administration Contact) *Telephone: (330) 759-7921 *Email: opertions@goodwillyoungstown.org

*Update contractor contact information effective 03/01/2025.

mailto:operations@goodwillyoungstown.org mailto:opertions@goodwillyoungstown.org

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

1 03/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty four (24) months, effective 03/01/2025 through 02/28/2027 It is also issued to update the price list, contractor contact information and add a summary of amendments page effective 03/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03/01/2024 effective 03/01/2025.

*Add a summary of amendments page effective 003/01/2025.