DDD709_CRP30609_Revised_Contract_07.01.2025.pdf

Rev. 1.30.17

Index No.: DDD709 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Lawn Care Services, Warrensville Development Center

CONTRACT No.: CRP30609 EFFECTIVE DATES: 01/01/2022 to 06/30/2023 Renewal through 06/30/2026*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Department of Developmental Disabilities, 30 E. Broad Street, 13th Floor, Columbus, OH 43215.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This mandatory contract and any amendments thereto are available from the DAS Web site at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty four (24) months, effective 07/01/2025 through 06/30/2027. It is also issued to update the cost summary page and the scope of work effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03/31/2025 effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Index No.: DDD709*

TABLE OF CONTENTS

PAGE NO.

SCOPE OF WORK

Specifications 3-4

CONTRACT ITEMS

Cost Summary 5 Contractor Index 6

SPECIFICATIONS

I. SCOPE OF WORK

It is the intent of these specifications to provide lawn service for Warrensville Developmental Center, 4325 Green Road, Highland Hills, OH 44128. All labor supplies and equipment will be provided by SAW, Inc. Gasoline will be provided by Warrensville Developmental Center. These specifications will be effective July 1, 2023, through June 30, 2025 (24 months)

A. SERVICES PROVIDED

1. WEEKLY TASKS (April through November)

a. Remove all paper & debris before mowing

b. Mow 44.5 acres (approximately four (4) days

c. Gas edge all concrete walks and curbs

d. String trim around trees & beds

e. Weed removal in all beds around property

f. Empty all exterior trash cans in Warrensville Developmental Center's trash dumpster (including winter months).

Liners will be provided by Warrensville Developmental Center.

2. *MONTHLY TASKS

a. Herbicide grounds at regular intervals/weed control – four (4) applications (APRIL THROUGH OCTOBER)

b. Empty all exterior trash cans in Warrensville Developmental Center's trash dumpster Liners will be provided by

Warrensville Developmental Center (NOVEMBER THROUGH MARCH). *Check in with Tom Whitfield, BA3 via email thomas.whitfield@dodd.ohio.gov or text 216-379-6600 upon arrival during this period.

c. Remove and discard leaf pile outside of all building’s year round.

3. YEARLY TASKS

a. General fall clean-up (remove leaves and annual plants)

b. Install snow fence and wire spool/ties (approximately 3,750 feet/ 75 rolls of 55 feet each provided by Warrensville

Developmental Center)

c. Remove snow fence (approximately April 1st)

d. General spring clean-up (remove leaves and prepare for flower planting).

e. Purchase & plant flats of flowers, fertilizer for flowers and spray deer repellent for Administration Building, Community Center Building and Main Sign flower bed.

f. Plant 10 perennials in 11 designated flower beds and spray deer repellent.

g. Mulch designated areas (approximately 80 yards)

4. AS NEEDED TASKS

a. Remove all paper & debris from grounds

b. Water seeded lawn

c. Water flowers

d. Clean concrete ditch

e. Remove goose droppings from sidewalks between Administrative & Community Center Buildings if there is an excessive build up

*Update scope of work effective 07/01/2025.

mailto:Thomas.whitfield@dodd.ohio.gov

SPECIFICATIONS, CONTINUED

5. SAW ON-SITE BARN AND SURROUNDING AREAS

a. The SAW on-site barn will be maintained and kept in good repair by SAW, Inc.

b. The area around the SAW on-site barn will be kept clean and orderly.

Index No.: DDD709*

COST SUMMARY

Submit Invoices to:

Warrensville Developmental Center 4325 Green Road Highland Hills, OH 44128

*Update cost summary page by *updating pricing and **adding two new line items effective 07/01/2025.

ITEM

NUMBE

R

OHIOlBUYS

PRODUCT

CODE

ITEM

MONTHS COVERED *PRICING

FOR FY26

*PRICING FOR

FY27

40418

CRP30609-1

Fertilization and Weed Control Services, Warrensville Developmental Center, 4325 Green Road, Highland Hills, Ohio 44128

4 Applications per year $3,606.00 per occurrence*

$3,786.00 per occurrence*

40419

CRP30609-2

Winter Clean Up, Warrensville Developmental Center, 4325 Green Road, Highland Hills, Ohio 44128

*12/01/2025 - 03/31/2026 12/01/2026 - 03/31/2027

$2,493.00 per month*

$2,618.00 per month*

40420

CRP30609-3

Lawn Care Services, Warrensville Developmental Center, 4325 Green Road, Highland Hills, Ohio 44128

*07/01/2025 - 11/30/2025, 04/01/2026 - 06/30/2026, 07/01/2026 - 11/30/2026, 04/01/2027 - 06/30/2027

$10,331.00 per month*

$10,848.00 per month*

40421

CRP30609-4

Landscaping Services, Miscellaneous landscaping merchandise, Warrensville Developmental Center, 4325 Green Road, Highland Hills, Ohio 44128

N/A Varies Varies

**N/A

CRP30609-5

Landscaping Services, Plants and additional landscaping, flats of flowers, fertilizer for designated buildings and perennials in 11 designated areas, Warrensville Developmental Center, 4325 Green Road, Highland Hills, Ohio 44128

N/A $3,879.00 per occurrence

$4,069.00 per

**N/A

CRP30609-6

Landscaping Services, Herbicide Control, Parking Lots, Sidewalks, Rock Areas around houses and Swing Set Areas, Warrensville Developmental Center, 4325 Green Road, Highland Hills, Ohio 44128

4 Applications per year $1,525.00 per occurrence

$1,600.00 per

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30609

OAKS ID: 0000071679

SAW, Inc.

125 Lakeside East Cleveland, OH 44114 TERMS: Net 30 Days

CONTRACTOR’S CONTACT: Telephone (216) 704-8896 Ms. Alison Sauer Fax (216) 861-0126 Email sauer.alison@saw.org mailto:sauer.alison@saw.org

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

3 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty four (24) months, effective 07/01/2025 through 06/30/2027. It is also issued to update the cost summary page and the scope of work effective 07/01/2025.

Additionally, it is issued to update the DAS Standard Terms and Conditions, rev.

03/31/2025 effective 07/01/2025.

2 01/01/2024 This amendment is issued to correct typographical errors at the time of renewal effective 07/01/2023.

1 07/01/2023

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty-four (24) months, effective 07/01/2023 through 06/30/2025. It is also issued to update the price list, scope of work and to add a summary of amendments page effective 07/01/2023. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 04192022 effective 07/01/2023.

CONTRACT FOR: Lawn Care Services, Warrensville Development Center