DCB701_CRP30894_Revised_Contract.01.22.2025.pdf

Rev. 1.30.17

Index No.: DCB701 Eff. Date: 01/22/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, Delaware County Board of Developmental Disabilities

CONTRACT No.: CRP30894 EFFECTIVE DATES: 10/01/2024 to 09/30/2025

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, contract terms and conditions, special terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to *Delaware County Board of Developmental Disabilities, 149 North Sandusky Street (Wolf Building), Delaware, OH 43015.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

*This amendment is issued to update the scope of work, cost summary page and DCBDD address effective 11/01/2024. It is also issued to add a summary of amendments page effective 01/22/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf https://procure.ohio.gov/pdf/CRP_Special_Terms_and_Conditions_rev_12.23.2021.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

PAGE NO.

SCOPE OF WORK

Specifications 3-6

CONTRACT ITEMS

Cost Summary 7 Contractor Index 8 *Summary of Amendments 9

*Add a summary of amendments page effective 01/22/2025.

Index No.: DCB701*

SPECIFICATIONS

I. *SCOPE OF WORK

To provide janitorial services to The Delaware County Board of Developmental Disabilities ("Board") to ensure the Board can operate effectively and efficiently meeting the mission, vision and values set forth by the Board. The contract * amendment will be beginning 11/1/2024 and run through 9/30/2025.

II. *LOCATION

Delaware County Board of Developmental Disabilities *149 North Sandusky Street (Wolf Building) *Delaware, OH 43015

III. DATES/TIMES OF SERVICE

Vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work five (5) days a week, Monday through Friday except Board observed holidays. Work should be scheduled in the evenings after hours of operation and the day times of Monday to Friday from 10am – 2pm.

IV. *BUILDING OVERVIEW

DCBDD has about *17,000 square feet in use with a mix between carpet and hard surfaces. We have 2 main entrances, 3 floors, 11 individual restrooms, 3 conference rooms, 7 large hybrid work areas, 2 staircases, 22 offices/private workstations, 1 large kitchen and 1 kitchenette.

V. SPECIFICATIONS:

A. *NIGHTLY DUTIES

1. COMMON/ AREAS

a. *Empty all trash and recycling receptacles and place at appropriate collection point. Including but not limited to basement meetings spaces.

b. Damp wipe building and department entrances and spot clean entrance glass to remove finger prints

c. Dust/wet mop hard surface floors

d. Clean and disinfect drinking fountains

e. Vacuum all carpeting/mats/rugs in designated areas

f. Clean and disinfect kitchenette countertops

g. Clean and disinfect outside surface areas of microwaves/refrigerators in kitchenette areas

h. Damp wipe handrails/buttons and spot clean elevators inside to remove fingerprints

2. RESTROOMS (ALL AREAS MENTIONED ABOVE)

a. Stock towels, tissue paper and hand soap

b. Empty trash receptacles

c. Clean and polish mirrors

d. Wipe towel cabinet covers and soap dispensers

*Update scope of work effective 11/01/2024.

SPECIFICATIONS, CONTINUED

e. Clean and disinfect toilets/urinals and polish bright work

f. Clean and disinfect sinks and polish bright work

g. Dust tops of mirrors/frames/dispensers and partitions

h. Clean and disinfect walls around sinks and toilets/urinals

i. Wet mop and rinse floors with disinfectant

j. Clean and disinfect changing stations

k. Clean and disinfect showers

3. STAIRWELLS

Remove trash and other debris

B. NIGHTLY WEEKLY/BIWEEKLY DUTIES-ALL AREAS MENTIONED ABOVE

1. COMMON AREAS

a. Dust, damp wipe and disinfect telephones

b. Damp wipe horizontal surfaces

c. Dust door frames and window sills

d. Remove fingerprints and marks from around light switches and door frames

e. Vacuum all carpeting behind doors, edges and under furniture

f. Clean all interior glass (lobby, secretary area, etc.)

g. Clean sinks in kitchenette areas (after tenants have removed dishes)

2. STAIRWELLS

a. Sweep down and/or vacuum stairs and landings

b. Dust and damp wipe handrails, banisters and ledges

c. Clean walls of fingerprints and smudge marks

d. Wet mop stairs and landing areas

e. Clean baseboards (if necessary)

C. NIGHTLY MONTHLY DUTIES - ALL AREAS MENTIONED ABOVE

1. COMMON AREAS

a. Accomplish high dusting not covered above – wall hangings, cobwebs, window sills, door frames, air vents and sprinkler heads. Vacuum vents and air vents to remove additional dust and materials.

b. Wipe all vertical surfaces of desks (after tenant has cleared the desktop), file cabinets, chairs, chair legs, tables and other office furniture

c. Buff hard surfaces of floors to present the best possible appearance

d. Spot clean carpet stains in all areas including but not limited to meeting rooms, lobbies, common areas and offices as needed.

Index No.: DCB701*

SPECIFICATIONS, CONTINUED

2. STAIRWELLS

Wipe clean doors and jams

3. INSPECTIONS

Complete the monthly inspection list and provide a copy to DCBDD

D. *DAY DUTIES

(QUOTE BASED ON *2.0 HRS PER DAY, BETWEEN 10:00AM-2:00PM)

1. *DAY DUTIES

a. Police restrooms – spot clean/disinfect, as needed

b. Replenish paper supplies and soap in restrooms, as needed

c. Clean common areas and entrances, as needed

d. Clean *kitchen after lunch period, as needed

e. Exterior policing; including walkways, entrances, and parking lot.

f. Remove any completely full trash/recycling bins, as needed.

g. Spot clean any areas notified by designated DCBDD staff, as needed

h. NO vacuum cleaning of floors except *if requested by *DCBBD for special circumstances.

i. NO mopping of floors, except if requested by DCBDD for special circumstances

VI. MAINTENANCE

A. Maintain quality cleaning equipment and supplies with routine maintenance and inspections. Including monthly maintenance and inspection logs.

B. Maintain cleaning supplies in storage closets.

C. Manage the needed inventory to stock supplies.

**Items/services not covered in janitorial quote will be priced separately* -Window cleaning on any windows out of normal reach.

-Additional requests from The DCBDD i.e. setting up for events.

*Update scope of work and delete Sec VII. MISCELLANEOUS effective 11/01/2024.

COST SUMMARY

Invoices to:

Delaware County Board of Developmental Disabilities *49 North Sandusky Street (Wolf Building) *Delaware, OH 43015

*Update pricing and location effective 11/01/2024.

OHIO BUYS

PRODUCT CODE ITEM PRICE PER

CRP30894-1

Janitorial Services, Delaware County Board of Developmental Disabilities, *49 North Sandusky Street (Wolf Building), Delaware, OH 43015

$4,413.25 per month*

CRP30894-2

Janitorial Supplies, Delaware County Board of Developmental Disabilities, *49 North Sandusky Street (Wolf Building), Delaware, OH 43015. Not to exceed $10,000.00 during contract period.

Varies

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30894

OAKS ID: 0000043219

The Alpha Group of Delaware, Inc.

1000 Alpha Drive Delaware, OH 43015

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Keegan Flint Telephone: (740) 368-5810 Fax: (740) 368-5819 Email: keeganflint@alphagroup.net mailto:keeganflint@alphagroup.net

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

1 01/22/2025 This amendment is issued to update the scope of work and cost summary page effective 11/01/2024. It is also issued to add a summary of amendments page effective 01/22/2025.

*Add summary of amendments page effective 01/01/2025.