Day_Treatment_and_Day_Rehabilitation_Services.pdf

Day Treatment and Day Rehabilitation Services

Request For Proposal (RFP #RFP-2025-0115)

Tuolumne County

Behavioral Health Department

Issued: Friday, April 10, 2026

REQUEST FOR PROPOSAL (RFP No. RFP-

2025-0115)

DAY TREATMENT AND DAY REHABILITATION

SERVICES

Deadline for Submission of Proposals: Friday, May 15, 2026

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/tuolumnecountyca

Table of Contents

1. Introduction

2. Scope of Services

3. Minimum Qualifications

4. Proposal Package Requirements

5. RFP Process

6. Evaluation of Proposals

7. Contract Information

1. Introduction

1.1. Summary

The County of Tuolumne, through its Health and Human Services Agency, Tuolumne County

Behavioral Health (TCBH), hereinafter referred to as the “County”, is requesting proposals from qualified organizations to meet the mental health needs of Medi-Cal members who require more intensive services than standard care through Day Treatment Intensive (DTI) and Day

Rehabilitation Services. DTI and Day Rehabilitation Services will focus on preventing hospitalization and supporting recovery in a community setting through the use of half- or full-day DTI or Day Rehabilitation Services. Respondents must meet the minimum qualifications and requirements set forth within the Request for Proposal (RFP) and be capable of providing services identified in the Scope of Work herein. Respondents may apply to service the Children and Youth population or the adult population or both. Statement of Qualifications (SOQ) will be submitted separately for each population.

1.2. Background

Day Treatment Intensive and Day Rehabilitation are defined under (9 CCR §1810.213) and 9

CCR §1810.212 respectively, as well as CA SPA 12-025. They are a required type of service for counties to provide to Medi-Cal Beneficiaries who meet the criteria.

Day Rehabilitation services are a structured program of rehabilitation and therapy with services to improve, maintain or restore personal independence and functioning, consistent with requirements for learning and development and that provide services to a distinct group of beneficiaries who receive services. Service activities may include, but are not limited to assessment, treatment planning, therapy, and psychosocial rehabilitation.

Day treatment intensive services are a structured, multi-disciplinary program of therapy that may be used as an alternative to hospitalization to avoid placement in a more restrictive setting, or to maintain the client in a community setting and which provides services to a distinct group of beneficiaries who receive services for a minimum of three hours per day (half-day) or more than four hours per day (full-day). Service activities may include, but are not limited to, assessment, treatment planning, therapy, and psychosocial rehabilitation.

1.3. Contact Information

Abraham McDonald

Senior Staff Services Analyst

20075 Cedar Road

Sonora, CA 95370

Email: amcdonald@co.tuolumne.ca.us

Phone: (209) 533-6832

Department:

Behavioral Health Department mailto:amcdonald@co.tuolumne.ca.us tel:(209)533-6832

Department Head:

Tami Mariscal

Behavioral Health Director

1.4. Timeline

Release of published RFP April 10, 2026

Deadline for receiving all questions April 27, 2026, 12:00pm

Deadline for RFP responses to be received by County

May 15, 2026, 5:00pm

Review Committee evaluates and ranks proposals

May 29, 2026

Notice of contract award (Tentative) June 12, 2026

Deadline for protests/appeals

(Tentative)

June 29, 2026

2. Scope of Services

2.1. Scope of Work

The following is a general outline of the Scope of Work that this project requires. It is anticipated that the final scope of work will be a product created through the negotiation process with changes based upon the professional input from the selected respondents.

The successful respondent(s) will provide Day Treatment Intensive (DTI) Services and Day

Treatment Rehabilitation (DTR) Services for our Medi-Cal clients. The respondent(s) selected shall provide one or more of the following day treatment intensive and day rehabilitation service components: treatment planning, skill building, therapy, and psychosocial rehabilitation groups. Both program types must have a clearly established site for services. Some service components such as family contacts may be delivered through telehealth or telephone.

DESCRIPTION AND STANDARDS OF SERVICES: DAY TREATMENT INTENSIVE

AND DAY REHABILITATION SERVICES

I. PROJECT DESCRIPTION:

Day Treatment Intensive (DTI) Services and Day Treatment Rehabilitation (DTR) Services aim to address the mental health needs for Medi-Cal eligible individuals who require more intensive services than standard outpatient care. Services should focus on skill building, preventing hospitalization and supporting recovery in a community setting. The DTI and DTR programs will aim to serve children and youth (ages 12 through 17) and adults (ages 18 years and older) for the respective age groups. The DTI and DTR programs provide medically necessary

Specialty Mental Health Services (SMHS) in the form of DTI and DTR Services for full or half days respectfully.

Respondents must be able to serve children and youth or adults and have an existing structure for how to organize age groups/developmental levels and treatment needs to ensure effective and safe delivery of services.

Programs must offer treatment on the established medical necessity criteria of the Behavioral

Health Plan (BHP), and members must receive prior authorization for day services and have full scope Medi-Cal.

II. TARGET POPULATION SERVED:

DTI and DTR Services for Children and Youth

Programs providing DTI and DTR services will serve individuals (children and youth) ages 12 through 17 who require more intensive services to address their complex mental and behavioral health needs. Members will be grouped according to developmental levels and clinical appropriateness. Members will be referred when meeting medical necessity requirements and other program admission criteria. Programs will only serve members who are residents of

Tuolumne County and have full scope Medi-Cal.

DTI and DTR Services for Adults

Programs providing DTI and DTR services will serve individuals (adults) ages 18 and older who require more intensive services to address their complex mental and behavioral health needs. Members will be grouped to developmental needs and clinical appropriateness. Members will need to meet medical necessity requirements and other program admission criteria. Programs will only serve members who are residents of Tuolumne County.

III. SERVICES TO BE PROVIDED: Day Treatment Intensive Services and Day

Treatment Rehabilitation

The following menu of services must be made available during the course of the therapeutic milieu for at least an average of three hours per day for full-day intensive programs and an average of two hours per day for half-day rehab programs.

DAY REHABILITATION

• Process Groups: Staff facilitate these groups to help clients develop the skills necessary to deal with their individual problems/issues by using the group process to provide peer interaction and feedback in developing problem-solving strategies and to assist one another in resolving behavioral and emotional problems. Day rehabilitation may include psychotherapy instead of process groups or in addition to process groups.

• Skill Building Groups: Staff help clients to identify barriers/obstacles related to their psychiatric/psychological experiences and, through the course of group interaction, become better able to identify skills that address symptoms and behaviors and to increase adaptive behaviors.

• Adjunctive Therapies: Staff and clients participate in non-traditional therapy that utilizes self-expression (art, recreation, dance, music, etc.) as the therapeutic intervention. Participants do not need to have any level of skill in the area of self-expression, but rather be able to utilize the modality to develop or enhance skills directed towards client plan goals.

DAY TREATMENT INTENSIVE

Day treatment intensive programs must include the skill building groups and adjunctive therapies required of day rehabilitation and must also include psychotherapy as described below. Day treatment intensive may include process groups in addition to psychotherapy.

• Psychotherapy: Psychotherapy means the use of psychosocial methods within a professional relationship to assist the person or persons to achieve a better psychosocial adaptation, to acquire greater human realization of psychosocial potential and adaptation, to modify internal and external conditions that affect individuals, groups, or communities in respect to behavior, emotions, and thinking, in respect to their intrapersonal and interpersonal processes. Programs providing DTI and DTR Services must have services available for a minimum of three hours per day and for less than 24 hours, each day the program is open. A full day shall be billed for each day in which the individual receives face-to-face services in a program with services available more than four hours per day.

DTI and DTR services shall meet the requirements for the program as outlined in Tuolumne

County Behavioral Health’s Day Treatment Policy. The Day Treatment Policy summarizes the requirements of service providers which must be met as dictated by California Code of

Regulations (CCR), Title 9, Sections 1840.350 and 1840.352.

The provider shall meet all documentation requirements as described in the TCBH documentation Policies including Day Treatment Policy.

Additional Requirements:

Community / Milieu Meetings: Program staff and members will meet daily to address issues related to the treatment milieu.

Significant Support Person Contact: Program staff will make at least two contacts per month with a family member, caregiver, or other significant persons involved in the member’s care.

Step-down Plan: Program staff and persons in member’s support system, in consultation with the member, will develop a comprehensive plan for transitioning members to a lower level of care and supporting discharge into the community.

Mental Health Crisis Protocol: Programs must have established protocols for addressing mental health crises.

Program Schedule: Programs must maintain a consistent and structured schedule and ensure availability for members and their families, caregivers, and support persons.

Required Service Components: Rehabilitative or skill-building shall focus on addressing barriers to community functioning and help members develop independent living skills, social skills, communication skills, pre-vocational skills, recreational skills, money management skills, and/or coping skills.

Adjunctive Therapies: Nontraditional therapies like art, music, and recreation that foster self-expression to improve community functioning.

Psychotherapy: Group psychotherapies are provided within a professional relationship aimed at helping individuals achieve better psychosocial adaptation and addressing emotional, behavioral, and interpersonal challenges. Group Psychotherapy is provided by licensed, registered, or waivered staff practicing within their scope of practice. Group psychotherapy does not include physiological interventions, including medical intervention.

Medication evaluation and support services will be provided to members as clinically indicated outside of the DTI or DTR program.

IV. PERFORMANCE OBJECTIVES

A. Availability

1. The Contractor shall make services available in accordance with the agreed-upon schedule and shall ensure that sufficient resources, personnel, and equipment are allocated to meet performance requirements. The Contractor will maintain capacity to fulfill all scheduled obligations and will prioritize timely delivery of services.

B. Capacity

1. In the event that the Contractor’s operational capacity reaches its maximum threshold, the Contractor shall promptly notify the County in writing. Such notification shall include:

a. The date and time when maximum capacity was reached.

b. A description of the factors contributing to capacity limitations.

c. An estimated timeline for when additional capacity will become available.

d. Any recommended adjustments to the service schedule to mitigate delays.

2. To ensure clients are provided timely access to services, programs will have a system in place for tracking and measuring timeliness of care in accordance with Department of Health Care Services (DHCS) requirements.

3. Programs will ensure that 100 percent of authorized will be provided services within

10 days.

4. Programs will implement quality improvement and/or process changes if the standards for timeliness are not met. Improvement is currently defined as an increase of five percentage points.

5. Program will submit a written plan for quality improvement aimed to meet the standards of timeliness within 5 business days of notification and will meet with the contract administrator bi-weekly to monitor progress.

A. Effectiveness of Crisis Stabilization: Programs will provide effect crisis stabilization and discharge planning, as measured by maintaining a (re)hospitalization rate of 25 percent or less during the 60 days following discharge from services.

Programs serving individuals 12-21, must complete the current version of the most current State-mandated Child and Adolescent Needs and Strengths (CANS) scale. The contractor shall follow the CANS policy including completion at the beginning of treatment and at the end of treatment.

V. STAFFING REQUIREMENTS

Program staff must have the appropriate licenses, credentials, and certifications to provide and bill for Medi-Cal SMHS. Staff providing DTI and DTR Services should have the requisite qualifications and experience needed to provide professional level and quality care to the members who receive such care. Staff must be able to provide culturally competent services to clients and be able to match services to diverse backgrounds.

Programs should also have the appropriate staff-to-member ratio required to provide the intensive level of care needed for members of the target population. Programs should be staffed with a multi-disciplinary team capable of delivering the specialized services needed to DTI and

DTR Services and all other ancillary services needed for a higher level of care.

Staff must ensure coordination of care with other current or potential health providers for each client.

Staffing Ratios: Staffing must adhere to the requirements outlined in Title 9, CCR, Sections

1840.3250 and 1840.352.

Psychotherapy Staff: At least one staff member in each program must be qualified to provide psychotherapy according to their scope of practice.

Respondents will be required to ensure that DTI and DTR Programs maintain documentation that enables TCBH and the DHCS to audit the program. If respondent uses staff who are also staff with other responsibilities (e.g., as staff of a group home, a school, or another mental health treatment program), documentation of the scope of responsibilities for these staff and the specific times in which day treatment intensive or day rehabilitation activities are being performed exclusively of other activities.

Respondents staff may be required to spend time on DTI and DTR Program activities outside the hours of operation and therapeutic program (e.g., time for travel, documentation, and caregiver contacts).

Respondents will be required to ensure that at least one staff person is present and available to the group in the therapeutic milieu for all scheduled hours of operation.

VI. FACILITY REQUIREMENTS

Facility must meet all State licensing requirements for the type of program the applicant is operating. The facility must be able to be Medi-Cal certified.

VII. WRITTEN PROGRAM DESCRIPTION

Respondent shall ensure there is a written program description for DTI and DTR Program

Services. The written program description must describe the specific activities of each service and reflect each of the required components of the services as described. TCBH shall review the written program description for compliance with the respondent prior to the date the respondent begins delivering treatment.

3. Minimum Qualifications

To be eligible to submit a proposal for this RFP, Respondent must have an existing program that has been operational for at least one year serving the same population that is being proposed

(Children and Youth and/or Adults) with services equivalent to Day Treatment Intensive full or half-day and Day Rehabilitation full or half day. Respondents must meet all State licensing requirements and be eligible to apply for Medi-Cal Certification to provide Day Treatment

Intensive (DTI) Services and Day Rehabilitation services. Examples of programs that may already be providing services similar to DTI include Intensive Outpatient Programs (IOP) and

Partial Hospitalization Programs (PHP). A Respondent without an existing program, not operating for more than a year, not providing services that when Medi-Cal certified would qualify as half or full-day DTI or Day Rehabilitation, is not eligible to submit a proposal.

4. Proposal Package Requirements

Proposals are to be straightforward, clear, concise and responsive to the information requested.

In order for proposals to be considered complete, proposers must provide all requested information.

Each proposer must submit their response online via Tuolumne County's e-Procurement platform, https://procurement.opengov.com/portal/tuolumnecountyca.

1. Proposal Elements*

A. Statement of Understanding and Approach o This section must demonstrate an understanding of the Services. It should describe the general approach, organization and staffing required for the Services requested. If necessary, preliminary investigations, due diligence, and research shall be discussed in this section.

o This section should include the following:

▪ An implementation plan that describes in detail (i) the methods, including controls by which your firm or entity manages projects of the type sought by this RFP; (ii) methodology for soliciting and documenting views of internal and external stakeholders; (iii) and any other project management or implementation strategies or techniques that the respondent intends to employ in carrying out the work.

▪ Detailed description of efforts your firm or entity will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Work" section.

▪ Detailed project schedule, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion, including a complete transition plan. Include your plan to deal with fluctuation in service needs and any associated price adjustments.

▪ Detailed description of specific tasks you will require from County staff. Explain what the respective roles of County staff and your staff would be to complete the tasks specified in the Scope of Work.

▪ Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize efficient, cost-effective operations or increased performance capabilities. In addition, the County will consider proposals that offer alternative service delivery means and methods for the services desired.

▪ Proposers are also requested to identify any County owned facilities or property which Proposer would propose to use or lease, purchase, or rent from the County in connection with the services to be performed, including information about the terms of any proposed lease, purchase or use of such equipment and facilities, and how this proposed structure affects the overall cost proposal to the County, if applicable.

B. Company Information o This section shall include contact person information, address and telephone number of the company main office and branch offices. Each Company shall identify itself as to the type of organizational entity (corporation, sole proprietorship, partnership, joint venture, etc.). Any supplemental information that Company believes may be pertinent to the selection process may be provided.

o The Proposal shall identify any litigation, mediation, or arbitration, regarding the performance of any services similar to the Services, in which the Company has been involved in the past five (5) years. If the Services require a license or certification, the

Proposal shall include any claims or disciplinary action taken against Company or any of Company’s key personnel within the past five years.

C. Company Personnel o This section shall contain names, contact numbers and description of experience, including licenses and/or certifications, of all key personnel who would be assigned to perform the Services. Members of the Company’s professional team (managers, contact person, etc.) should be identified by name, title, phone number, and description of the portion of work they will be assigned to perform under this

Agreement. Also include major subcontractors (if any) and their degree of involvement in this program. If the Company is including any subcontractors, the

Company shall identify how long the Company has worked with the subcontractor.

o An affirmative statement should be included that the proposer and all assigned key professional staff are properly licensed to practice in California.

D. Disclosure o Please disclose any and all past or current business and personal relationships with any current County elected official, appointed official, County employee, or family member of any current County elected official, appointed official, or County employee. Any past or current business relationship may not disqualify the firm from consideration.

E. Experience and References o The Proposal must demonstrate that the Company, or its key personnel, meets the minimum experience requirement in in the Minimum Qualifications Section with a legally registered business name, that provides services of a similar type and scope as described in the Scope of Services. A Company shall not have filed for bankruptcy under any business name over the past five (5) years.

o Company shall provide at least 3 references, within the past 5 years, of clients for whom services have been performed that are comparable in quality and scope to that specified in this RFP. The references shall include client names, addresses, telephone numbers and e-mail addresses of the clients for whom prior work was performed and include an explanation of the services provided along with project start and end dates.

*Response required

2. Proposal Cost*

Schedule of Fees for Service are determined at negotiations based on DHCS approved rates.

Proposed rates and budget is expected.

The actual fee will be negotiated with the selected provider(s). In the event that a fee for the required services cannot be negotiated with the selected respondents, the County reserves the right to discontinue negotiations and begin negotiations with the next ranked respondent(s).

*Response required

5. RFP Process

5.1. Submittal of Proposals

Sealed proposals must be received online, NO LATER THAN 5:00 pm on Friday, May 15, 2026.

Proposals are to be submitted electronically using Tuolumne County’s e-Procurement platform, https://procurement.opengov.com/portal/tuolumnecountyca. Proposals will be received only as instructed above, and must be received before 5:00 pm on Friday, May 15, 2026. Proposals shall not be submitted via hard copy, (hand delivered or mailed), facsimile, nor via email. It is the sole responsibility of the proposer to properly upload its proposal so that it is received by the time and date required. Any proposal received after said time and/or date or in any other format other than as instructed herein, cannot be considered and will not be accepted. The County’s e-Procurement

Platform records the time stamp for every proposal submitted properly in the system. Once a proposal is submitted in the e-procurement platform, the Proposer will receive an email confirmation, and the proposal status will also show as “submitted.”

5.2. Submitter's Questions

Questions regarding the RFP must be submitted exclusively in writing to the County by 12:00 pm on Monday, April 27, 2026 via the County’s e-Procurement platform, in the Q&A tab.

Except for questions that might render the award of this contract invalid, the County will not respond to any questions submitted after this time. The County will use an addendum to the RFP to post any questions received, along with written responses, on Tuolumne County's e-

Procurement platform, https://procurement.opengov.com/portal/tuolumnecountyca. It is the responsibility of the proposers to check the County website to review the questions and responses. Any oral responses to questions are not binding on the County.

5.3. Cost of Developing the Proposal

All costs incurred in the preparation of a proposal are the responsibility of each proposer and will not be reimbursed by the County.

5.4. Proposal Terms and Conditions

It is the responsibility of each proposer to be familiar with all of the specifications, terms and conditions of the RFP. By the submission of a proposal, the proposer certifies that if awarded a contract, proposer will make no claim against the County based upon ignorance of or misunderstanding of the specifications.

Each proposer shall submit its proposal with the understanding that the proposal will become a part of the official file on this matter and shall be subject to disclosure, if requested by a member of the public, following the completion of negotiations.

By submitting a proposal, each proposer certifies that all statements in this proposal are true.

This constitutes a warranty, the falsity of which shall include the right, at the County’s option, of declaring any contract made, as a result thereof, null and void. Proposals shall be completed, executed, and submitted in accordance with the instructions of this RFP. If a proposal is not submitted in the format specified in this RFP, it may be rejected, unless the County determines that the nonconformity is either a minor irregularity or that the defect or variation in the proposal is immaterial or inconsequential. The County may give the proposer an opportunity to cure any deficiency resulting from a minor irregularity or an immaterial or inconsequential defect, or

County may waive such deficiency, whichever is most advantageous to the County.

The County cannot accept proposals from any individual who is currently employed with the

County of Tuolumne (California Government Code §29708).

5.5. Successful Proposal as Part of Contract Services

Proposals received in response to this solicitation, at the County’s discretion, may be incorporated into the awarded contract and may serve as basic terms and conditions for the ultimate contract. Therefore, proposers are advised that, if successful, they will be held responsible for levels of services proposed at the funding levels quoted. The County reserves the right to negotiate modifications or revisions to any awarded contract.

5.6. Evaluation of Proposals

See #Evaluation of Proposals.

5.7. Other Requirements

In order to contract with the County of Tuolumne, a proposer must meet the following requirements:

• Make available to the County its federal Tax Identification Number (TIN) or Social

Security Number (SSN).

• Comply with all Federal, State and local rules, regulations and policies, including but not limited to:

o Standard contract language of the County; and, o Insurance coverage to include worker’s compensation, general liability, auto liability and professional liability, unless waived by the County.

• Meet the requirements for audit of its expenditures if required in the above documents.

5.8. Non-Discrimination

Non-Discrimination: The Contractor selected through this RFP shall provide services without discrimination based on race, creed, color, ethnic or linguistic identification, gender or sexual preference, disability or handicap or any other basis prohibited by law.

5.9. Protest/Appeal Process

The following procedure is provided in the event that a proposer wishes to protest the RFP process or appeal the recommendation to award a contract for Day Treatment and Day

Rehabilitation Services once the Notices of Award/Non-Award have been issued.

https://secure.procurenow.com/portaluolumnecountyca/projects/20451?section=156154

Any protest must be submitted in writing to Behavioral Health Department, 20075 Cedar Road, Sonora, CA 95370, Attention: Abraham McDonald

The protest must be submitted before 5:00 p.m. of the tenth (10th) business day following the date of the Notice of Award.

The protest must contain a complete statement of the basis for the protest. The protest must include the name, address, telephone number and e-mail address of the person representing the protesting party.

The procedure and time limits are mandatory and are the proposer’s sole and exclusive remedy in the event of a bid protest.

Proposer’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.

Upon receipt of written protest/appeal, the Behavioral Health Director will review and provide an opportunity to settle the protest/appeal by mutual agreement, will schedule a meeting to discuss or issue a written response to advise of an appeal/protest decision within five (5) business days of receipt of the appeal/protest.

5.10. Public Records Access

Proposers should be aware that submitted proposals are subject to the California Public Records

Act and may be disclosed to members of the public upon request. It is the responsibility of the proposers to clearly identify information in their proposals that they consider to be confidential under the California Public Records Act. To the extent that the County agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.

All information regarding the proposals will be held as confidential until such time as the

Review Committee has completed its evaluation and, or if, contract negotiations are complete.

6. Evaluation of Proposals

The objective is to perform a thorough and fair evaluation of submitted proposals and facilitate the selection of a contractor/consultant that best satisfies the County’s requirements. The following describes the evaluation process and associated components.

A. Selection Process:

1. The County shall name, for the purpose of evaluating the proposals for this RFP, a

Review Committee composed of representatives from the County. The County may also elect to include as part of the Review Committee qualified representatives from other agencies or entities.

2. Proposal documentation requirements set forth in this RFP are designed to provide guidance to proposers concerning the type of information that will be used by the

Review Committee. Proposers shall be prepared to respond to requests by the Review

Committee for additional items deemed necessary to assist in the evaluation process.

B. Evaluation Criteria & Scoring:

1. The Review Committee shall be responsible for performing the evaluations of each proposal. Each member of the Committee shall rate the proposers separately. The scores of each of the Committee members shall then be averaged to provide a total score for each of the proposers. The proposals shall be evaluated on the following categories and the maximum weight possible for each category is listed below.

C. Award:

Award will be made to the qualified proposer whose proposal will be most advantageous to the

County, with price and all other factors considered. The County will negotiate with the highest ranked proposer to develop the scope of work and contract for mutual satisfaction.

If the County cannot successfully negotiate a contract with the highest ranked proposer, the

County will terminate negotiations and begin negotiations with the next highest ranked proposer.

Proposers will receive mailed Award/Non-Award notification(s), which will include the name of the proposer to be awarded this contract.

Proposers are advised County reserves the following prerogatives:

• To reject any or all proposals;

• To consider historic information and fact, whether gained from the proposer’s proposal or any other source, in the evaluation process; and

• The proposer is cautioned that it is the proposer’s sole responsibility to submit information related to the evaluation categories and the County is under no obligation to solicit such information if it is not included with the proposal. Failure of the individual or firm to submit such information may cause an adverse impact on the evaluation of the proposal.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Completeness of Proposal Pass / Fail 25 (25% of Total)

2. Qualifications 0-5 Points 20 (20% of Total)

3. Service Delivery/Methodology 0-5 Points 25 (25% of Total)

4. Reasonable Cost of Service 0-5 Points 30 (30% of Total)

7. Contract Information

7.1. Sample Agreement

A sample Agreement is attached to this RFP, which details all standard terms and conditions required by the County of Tuolumne.

7.2. Term/Termination

The term of the initial contract awarded under this RFP will be for: TBD. By mutual agreement, this contract may be extended for three (3) one (1) year extensions, under the following circumstances:

• The County receives adequate funding to extend program operations;

• The Contractor has achieved demonstrable success by meeting all of the contract’s service requirements;

• The County continues to need the services purchased under this RFP;

• The Contractor is willing and able to modify the services provided to best meet the needs of the program as determined by the County.

The contract will be subject to termination by either party upon 30 calendar days' written notice of intent to terminate. The County may terminate the contract at any time, without written notice, upon a material breach of contract by the Contractor.

7.3. Funding Availability

It is mutually agreed that if the County budget of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this

Agreement shall be of no further force and effect. In this event, the County shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this

Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

Contractor’s assumption of risk of possible non-appropriation is part of the consideration for this

Agreement. County budget decisions are subject to the discretion of the Board of Supervisors.

If funding for any fiscal year is reduced or deleted by the County budget for purposes of this program, the County shall have the option to either cancel this Agreement with no liability occurring to the County, or offer an Agreement amendment to Contractor to reflect the reduced amount.

7.4. General & Malpractice Insurance

1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained, and evidence of insurance must be provided, for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work.

7.5. Hold Harmless/Indemnification

Contactor shall hold harmless, defend and indemnify County and its officers, officials, employees and volunteers from and against any and all liability, loss, damage, expense, costs

(including without limitation costs and fees of litigation) of every nature arising out of or in connection with Contractor's performance of work hereunder or its failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the County.

If such indemnification becomes necessary, the County Counsel for the County shall have the absolute right and discretion to approve or disapprove of any and all counsel employed to defend the County. This indemnification clause shall survive the termination or expiration of this

Agreement.