DAS721_CRP30810_Revised_Contract_07.01.2025.pdf

Rev. 4.19.22

Index No.: DAS721 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, 8995 E Main Street Building

CONTRACT No.: CRP30810 EFFECTIVE DATES: 02/01/2024 to 06/30/2025 Renewal through 06/30/2027*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Ohio Department of Administrative Services, Office of Properties and Facilities, 4200 Surface Road, Columbus, OH 43228.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty four (24) months, effective 07/01/2025 through 06/30/2027 It is also issued to update the price list effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev.

03/31/2025 effective 07/01/2025 file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf

Rev. 1.30.17

TABLE OF CONTENTS

Specifications Page

Scope of Work 3-7

Contract Items

Cost Summary 8 Contractor Information 9 Summary of Amendments 10

SPECIFICATIONS

I. SCOPE OF WORK

GW Business Solutions, LLC. (GW) shall provide all labor and supervision to perform custodial services for the Ohio Department of Administrative Services (DAS) – 8995 E. Main St. Building located at 8995 East Main Street, Reynoldsburg, Ohio, per the attached scope of work.

II. GENERAL REQUIREMENTS

A. Custodial services shall be provided Monday – Friday, five (5) days per week, between the hours of 3:00 pm and 11:00 pm. Hours and schedules may vary slightly based on staffing and building needs.

B. Eleven (11) paid holidays for employees working 35 or more hours per week and have completed the 90-day introductory period: New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Part-time employees (working 30 hours or less) will observe the above holidays but will not be paid for them.

C. GW shall retrieve ID badges provided to contract custodial workers at the end of each night and turn them in to

Security. ID badges shall be worn at all times while working in the 8995 E. Main St. Building facility.

D. GW shall maintain contracted staffing levels or cost credit for reduced staffing levels. Quarterly reconciliation required if applicable.

E. DAS shall provide soap, trash liners, and paper products. GW shall provide all cleaning chemicals, tools, and equipment necessary to complete the work. It shall be the responsibility of the custodial crew to notify the customer when supplies are diminishing.

F. DAS shall provide, at no cost to GW, all resources, and utilities such as: hot and cold running water, electric, and trash removal services, in adequate supply to perform the scope of work.

G. GW shall dust all horizontal and vertical surfaces, high and low, per the scope of work, using a dust wand. The Chief’s office will require dusting using dust spray and a towel. Personal items, boxes, books, and other items shall not be removed to perform dusting services. However, the customer is welcome and encouraged to clear surfaces of all items to allow GW staff full access to clean surfaces in common areas.

H. Trash located in receptacles shall be emptied per the Scope of Work. Items around trashcans will not be removed unless all duties identified in the Scope of Work have been completed and the word “TRASH” is clearly written on item(s) to be removed.

I. Desk chairs and trashcans will be moved to perform floor care functions. GW staff will not move boxes, files, and other furniture for the purpose of floor care. To provide the best care of customer’s property, the DAS can be notified ahead of schedule so they may move such items prior to the performance of services.

J. Communication

1. A log will be kept identifying any messages to GW staff, such as daily spills and other correspondence.

2. Weekly inspections with a designated DAS representative or alternate and GW staff Managers/District Managers are encouraged. Following inspections, Goodwill will take the appropriate actions to ensure customer satisfaction.

K. The Facility Manager or his/her designee will be responsible for ensuring GW is complying with the specifications listed and serve as the liaison between GW and DAS.

L. GW staff will wear an apron while in the facility working, to identify who they are. This is at the request of the customer.

M. GW shall provide, at their own expense, all required training for their employees performing Custodial Services.

N. GW shall provide all related safety training and personal protective equipment required to complete assignments. GW shall further ensure that safety principles and practices are observed.

O. A pre-performance meeting will be scheduled prior to the onset of services to cover items such as who to notify in case of fire, DAS/GSD/OPF policies and procedures such as keys, security, phone use, etc. at the beginning of the new contract term.

SPECIFICATIONS, CONTINUED

P. GW shall submit a weekly report that illustrates major events, any observed building repairs necessary, and shortfalls. Additionally, the report shall include number of employees who worked that week, labor hours worked by each employee, and any temporary labor used.

Q. GW shall ensure that assigned custodial office space and all custodial closets are neat and orderly at all times.

R. All items and specifications listed in this document are of the minimum acceptable standard and should not limit any higher standard, practice, or production level any vendor might provide.

S. GW shall receive and perform work orders.

T. GW shall not use the mops that are used to clean restrooms in any other areas.

U. GW shall submit a quarterly chemical report to the Facility Manager and keep a copy in the SDS binder.

V. Requests for special service or emergency services, other than the tasks included in the scope of work, will require written request from the customer and agreement from GW concerning the terms of performance. DAS shall designate the person or persons authorized to approve and order special services from GW. Special services require the approval of the GW Vice President of Business Services in addition to the written request from the authorized customer. This document shall be presented with the monthly billing statement to substantiate charges for additional work and services performed.

W. GW is fully insured. GW shall procure and maintain in full force and effect throughout the term of this Agreement, and for so long after its termination as may be necessary, the following insurance through carriers acceptable to Customer:

1. Workers’ Compensation Insurance covering injury to or occupational disease or death of the employees of GW who perform the Facility Services hereunder, in accordance with applicable statutory requirements, including Employer’s Liability Insurance, with a limit of liability under the Employers Liability portion of at least $100,000 per occurrence; and

2. Comprehensive General Liability Insurance, including blanket contractual liability, naming Customer as an additional insured, and having a minimum of $1,000,000 combined single limits for bodily injury (each person), bodily injury (each accident), and property damage.

Simultaneously with the execution of this Agreement by all parties hereto, GW will furnish to Customer certificates evidencing the required insurance coverage. The certificate of insurance shall contain provisions that the policies they represent will not be canceled or materially changed without at least thirty (30) days’ prior written notice to the Customer. GW shall, prior to the effective date of any such change or cancellation, replace such insurance with insurance satisfactory to Customer and furnish Customer with certificates evidencing such replacement insurance.

X. Blood borne pathogen clean-up IS included in this proposal with a special rate for one-hour occurrences. Per DAS specifications, this only applies to visible blood, and does not include feces, urine, vomit, and other bodily fluids, as they do not consider these bloodborne pathogens. These items will be cleaned up as a normal part of the scope of work and are not billable separately.

Y. Carpet cleaning is included in this contract as periodic work (two times annually) and will be performed per the attached

Scope of Work.

Services provided as follows.

III. SERVICES PROVIDED

A. Restrooms

All restrooms must look, smell and be clean. Dispensers are to be full, fixtures cleaned and bright, partitions dust free, countertops soil free and the floors litter free, spot free and dry.

1. Daily

a. Empty trash containers and replace liners.

b. Clean and disinfect all sinks and countertops.

c. Clean and disinfect all toilets and urinals.

d. Clean all mirrors.

e. Empty sanitary napkin receptacle in female restrooms.

f. Clean, disinfect and polish all stainless-steel fixtures.

g. Refill paper product dispensers (paper towels, toilet paper and toilet seat covers).

h. Refill soap dispensers.

i. Sweep, mop and disinfect all restroom floors (custodial staff shall not use the same mop used to clean restroom floors that is used to clean all other floors).

j. Clean and disinfect all doors.

2. Weekly

Clean and disinfect all partitions.

3. Monthly

Clean all the walls.

4. Bi - monthly

Scrub all floors.

5. Annual

Reseal all vinyl floors or as needed if applicable.

B. Office Space and Cubicles

All offices, office space, cubicles and walk paths must be clean, dust free, floor litter free and empty all trash containers as specified.

a. Vacuum common areas, hallways, and walkways.

b. Empty all wastebaskets / waste receptacles in offices and cubicles on all floors.

c. Replace liners in wastebaskets / waste receptacles in offices and cubicles on Monday, Wednesday, and

Friday

a. Vacuum offices and cubicles, edges and under desks.

b. Dust high/low areas.

c. Spot clean carpet as needed.

C. Kitchenettes/Lunchrooms/Dining Areas

All kitchenettes, lunchrooms and cafeterias must look, smell and be clean. Dispensers are to be full, countertops, tables, and chairs soil free, floor litter free, spot free and dry.

b. Clean and disinfect all sinks, counters, tables ,and chairs.

c. Clean and disinfect the exterior of refrigerators, microwaves, and vending machines.

d. Refill paper towels.

e. Refill soap dispensers.

f. Sweep, mop and disinfect all floors.

g. Vacuum carpeting.

h. Clean and disinfect all drinking fountains.

Mop and buff floors or as needed.

3. Annual

Strip and refinish floors.

D. Lobby/Entranceways

This area must be clean and bright. Dirt, snow, and salt brought into the building by walk in traffic must be cleaned daily. Interior and exterior walk off mats to be vacuumed frequently.

b. Clean and disinfect all counters.

c. Dust mop, sweep and mop floors.

d. Remove scuff marks as needed.

e. Walk-off mats must be vacuumed.

f. Remove gum spots.

a. Mop and buff floors or as needed.

b. Dust all furniture, fixtures, and pictures.

3. Monthly

Wash all trash containers in all public/common areas.

4. Annual

Strip and refinish floors.

E. Conference Rooms/Training Rooms

Weekly

1. Empty trash container and replace liners (odd floors on Monday, Wednesday, even floors on Tuesday and Thursday and all floors on Friday).

2. Vacuum conference rooms and training room floors.

3. Dust high/low areas.

4. Vacuum edges and under tables.

F. Stairwells

1. Bi-weekly

a. Sweep stairwells and landings.

b. Mop stairwells and landings.

c. Wipe and disinfect railings.

d. Wipe walls in stairwells.

2. Monthly

Scrub stairwell landings.

G. Elevator

a. Wipe and clean walls.

b. Vacuum door tracks.

c. Sweep and mop floors.

d. Clean and polish stainless steel and call buttons

e. Clean interior and exterior doors.

2. Monthly

a. Scrub tracks.

b. Scrub and mop freight elevator floors.

H. Interior Windows

a. Spot clean interior door, side light, transom, and cabinet glass.

b. Clean inside and outside of all exterior entrance doors and glass.

Clean all interior door, side light, transom, and cabinet glass.

3. Semi-annual

Clean the inside of all exterior windows.

I. Janitorial Closets

Weekly

Sweep, mop, and clean sink.

J. Carpet cleaning

Check for and spot clean any small spills or stains on carpeting throughout the building, particularly in high traffic areas.

2. Semi-Annual

Thoroughly clean all carpets throughout the building utilizing a high performance, hot water, extraction system.

IV. DAS SPECIFICATIONS

The State of Ohio Department of Administrative Services Standard Terms and Conditions rev. 03.31.2025, including any subsequent changes, shall govern this work.

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30810-1 76111501

Janitorial Services, 8995 E. Main St. Building, 8995 East Main Street, Reynoldsburg OH 43068. Not to exceed *$88,750.08 for FY26 through FY27 contract period.

$3,697.92 per month*

CRP30810-2 76111501

Janitorial Services, Blood Bourne Pathogen Cleanup, *995 E.

Main St. Building, 8995 East Main Street, Reynoldsburg OH 43068

$75.00 per hour

CRP30810-3 76111501

Loaded Hourly Rate, Janitorial Services, 8995 E. Main St.

Building, 8995 East Main Street, Reynoldsburg OH 43068

$26.13 per hour*

CRP30810-4 76111501

Loaded Hourly Overtime Rate, Janitorial Services, 8995 E. Main St. Building, 8995 East Main Street, Reynoldsburg OH 43068

$39.20 per hour*

*Update cost summary page effective 07/01/2025.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30810

OAKS # 0000316030

GW Business Solutions, LLC 65 South Fifth Street, P. O. Box 828 Newark, OH 43058-0828

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Connie Teegardin Telephone: (740) 527-0989

Email: cteegardin@goodwillnewark.com mailto:cteegardin@goodwillnewark.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

2 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty four (24) months, effective 07/01/2025 through 06/30/2027. It is also issued to update the price list effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03/31/2025 effective 07/01/2025.

1 04/23/2024 This amendment is issued to update the cost summary page, contract title and scope of work effective 04/01/2024. It is also issued to add a summary of amendments page effective 04/23/2024.

CONTRACT FOR: Janitorial Services, 8995 E Main Street Building