DAS709_CRP30757_Revised_Contract_08.01.2025.pdf

Rev. 4.19.22

Index No.: DAS709 Eff. Date: 08/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial and Cleaning Equipment Supplies, Rhodes Tower

CONTRACT No.: CRP30757 EFFECTIVE DATES: 07/01/2023 to 06/30/2025 Renewal through 06/30/2026*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to Department of Administrative Services, Office of Properties and Facilities, 4200 Surface Road, Columbus, OH 43228.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional eleven (11) months, effective 08/01/2025 through 06/30/2026. It is also issued to update the price list and to update/include the scope of work within the contract effective 08/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 08/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK 3-8

CONTRACT ITEMS

COST SUMMARY 9

CONTRACTOR’S INDEX 10

SUMMARY OF AMENDMENTS 11

Index No.: DAS709*

SPECIFICATIONS

I. SCOPE OF WORK

It is the intent of this contract is to provide janitorial services to The Department of Administrative Services, Office of Properties and Facilities, Rhodes Tower, 30 East Broad Street, Columbus, OH 43215. The State of Ohio Department of Administrative Services Standard Terms and Conditions rev. 03.31.2025, including any subsequent changes, shall govern this work.

II. GENERAL REQUIREMENTS / EXPECTATIONS

1. The Department of Administrative Services (DAS) shall provide the vendor with office space, hot and cold running water, electric and trash removal services at no cost to adequately perform the scope of work.

2. DAS shall provide all paper products, hand soap and trash liners.

3. The Facility Manager or his/her designee will be responsible for ensuring vendor is complying with the specifications listed and serve as the liaison between the vendor and DAS.

4. Custodial Services shall be provided five (5) days per week, Monday through Friday with the exception of all holidays recognized by the State of Ohio. Custodial Services shall be provided between the hours of 4:00pm – 12:30am, But not necessarily for that entire period. Hours and schedules may vary per facility. (See additional facility cleaning schedule)

5. Vendor shall supply all labor and supervision to perform custodial services. (See additional facility cleaning specifications)

6. Vendor shall supply all cleaning supplies, cleaning chemicals and equipment necessary to meet these specifications.

7. Vendor shall provide, at their expense, all required training for their employees performing Custodial Services.

8. Vendor shall provide all related safety training and personal protective equipment required to complete assignments.

Vendor shall further ensure that safety principles and practices are observed.

9. Vendor shall be required to attend a pre-performance meeting held before the onset of services to cover items such as who to notify in case of fire, DAS/GSD/OPF policies and procedures such as keys, security, phone use, etc. at the beginning of new contract term.

10. Vendor shall submit a weekly report that illustrates major events, any observed building repairs necessary and shortfalls.

11. Vendor shall ensure that assigned custodial office space and all custodial closets are neat and orderly at all times.

12. All items and specifications listed in this document are the minimum acceptable standard and should not limit any higher standard, practice, or production level any vendor might provide.

13. Vendor shall retrieve ID badges provided to contract custodial workers at the end of each night.

14. Vendor shall receive and perform work orders.

15. Vendor shall not use the mops that are used to clean restrooms in any other areas.

16. Vendor shall maintain contracted staffing levels or cost credit for reduced staffing levels. Quarterly reconciliation required if applicable.

17. Vendor shall submit a quarterly chemical report to the Facility Manager.

18. Vendor shall invoice monthly for actual hours worked and DAS reserves the right to request payroll records throughout the contract period to confirm.

19. Vendor shall invoice monthly for supplies and equipment costs and must include the invoice for any supplies and equipment billed to DAS.

III. GENERAL SPECIFICATIONS

RESTROOMS

All restrooms must look, smell and be clean. Dispensers are to be full, fixtures cleaned and bright, partitions dust free, countertops soil free and the floors litter free, spot free and dry.

DAILY – 1,153 Fixtures

1. Empty trash containers, female sanitary napkin receptacle and replace liners. (249)

2. Clean and disinfect all sinks and countertops. (339)

3. Clean and disinfect all toilets and urinals. (325)

4. Clean all mirrors. (240)

*Update/include the scope of work within the contract effective 08/01/2025.

SPECIFICATIONS, CONTINUED

5. Clean, disinfect and polish all stainless-steel fixtures.

6. Sweep, mop and disinfect all restroom floors (custodial staff shall not use the same mop used to clean restroom floors that is used to clean all other floors).

7. Clean and disinfect all doors.

WEEKLY – 667 Fixtures

1. Clean and disinfect all partitions (242).

2. Refill paper product dispensers (paper towels, toilet paper and toilet seat covers) (158).

3. Refill soap dispensers (267).

MONTHLY

1. Clean all walls.

QUARTERLY

1. Scrub all floors. (20,299 Sq Ft)

2. Replace urinal cartridges. (80)

ANNUAL

1. Re-seal all vinyl floors or as needed.

OFFICE SPACE AND CUBICLES

All offices, office space, cubicles and walk paths must be clean, dust free, floor litter free and empty all trash containers as specified.

DAILY

1. Spot vacuum common areas, hallways, and walkways on odd floors (High Rise) Monday and Wednesday and on even floors (Low Rise) Tuesday and Thursday. (195,000 Total Sq Ft to be vacuumed 2x per Week)

2. Dust high/low areas, spot clean office area glass and partitions, empty all wastebaskets, waste receptacles, and replace liners in offices and cubicles on odd floors (High Rise) Monday and Wednesday, on even floors (Low Rise) Tuesday and Thursday and on ALL floors on Friday. (780,615 Total Sq Ft Light Duty Task 3x per Week)

WEEKLY

1. Detail vacuum common areas, hallways, walkways, offices, cubicles, edges and under desks. (780,615 Total Sq Ft to be vacuumed 1x per week)

2. Spot clean carpet as needed.

KITCHENETTES/LUNCHROOMS/DINING AREAS

All Kitchenettes, Lunchrooms and Cafeterias must look, smell and be clean. Dispensers are to be full; countertops, tables, and chairs soil free, floor litter free, spot free and dry.

DAILY

1. Empty trash containers and replace liners.

2. Clean and disinfect all sinks, counters, tables, and chairs.

3. Clean and disinfect exterior of refrigerators, microwaves, and vending machines.

4. Sweep, mop and disinfect all floors

5. Vacuum carpeting.

WEEKLY

1. Refill paper towels.

2. Refill soap dispensers.

3. Mop and buff floors or as needed.

ANNUAL

1. Strip and refinish floors.

LOBBY/ENTRANCEWAYS/TUNNELS

This area must be clean and bright. Dirt brought into the building by walk-in traffic must be cleaned daily. Mats on the outside as well as the inside vacuumed frequently.

DAILY – 6,330 Sq Ft Light Duty Task

1. Empty trash containers and replace liners.

2. Spot clean entrance doors and glass.

3. Clean and disinfect all counters.

4. Dust mop, sweep and mop lobby/entrance floors and Tunnel B1.

5. Auto scrub lobby/entrance floors & Tunnel B1.

6. Walk-off mats must be vacuumed.

7. Remove gum spots and scuff marks as needed.

1. Dust all furniture, fixtures and pictures.

2. Dust the top of the lobby and landing para-pit walls.

MONTHLY

1. Wash all trash containers in all public/common areas.

ANNUAL

1. Strip and refinish floors.

PLAZA

DAILY

1. Empty ash urns.

WEEKLY

1. Sweep Plaza on Monday and Wednesday.

2. Empty all trash containers and replace liners on Monday, Wednesday and Fridays.

MONTHLY – May through October (6 Months)

1. Machine scrub Plaza

DAS CONFERENCE ROOMS/TRAINING ROOMS

DAILY – 16,869 Sq Ft High Touch Task

1. Dust high/low areas, empty all wastebaskets, waste receptacles, replace liners and clean high touch areas/tables.

STAIRWELLS

MONTHLY

1. Sweep stairwells and landings.

2. Mop stairwells and landings.

3. Scrub stairwell landings.

4. Wipe and disinfect railings.

5. Wipe walls in stairwells.

ELEVATORS

DAILY

1. Wipe and clean walls.

2. Vacuum carpet and tracks.

3. Sweep and mop floors.

4. Clean and polish chrome and call buttons

5. Clean interior and exterior doors.

WEEKLY

1. Scrub and polish tracks.

MONTHLY

1. Spray buff freight elevator lobby floors.

ANNUALLY

1. Strip and seal/floor finish (5-coats) freight elevator floors.

ESCALATORS

DAILY

1. Clean glass and grates.

2. Clean and polish chrome.

3. Disinfect handrails.

BASEMENT

1. Sweep and mop floors.

1. Mop and buff floors

JANITORIAL CLOSETS

WEEKLY

1. Sweep, mop, and clean sink.

AUDITORIUM/LOBBY HEARING ROOM

DAILY – 748 Sq Ft Light Duty Task

1. Dust high/low areas, empty all wastebaskets, waste receptacles, replace liners and clean high touch areas/tables.

2. Spot clean glass

3. Clean entry doors.

LOADING DOCK

1. Dust mop.

WEEKLY

1. Wet mop.

GARAGE

WEEKLY

1. Empty seven (4) trash containers and replace liners.

DAY PORTERS

Day Porters are responsible for monitoring and maintaining the cleanliness and appearance of high-traffic areas such as restrooms, elevators and common spaces. Additional duties include tasks like “as needed” cleaning, restocking supplies, trash removal and addressing spills or hazards.

DAILY

1. Replenish paper supplies and soap as requested in restrooms and kitchenettes/break rooms.

2. Pick-up debris and dust mops all hard surface floors in lobby and main entrances.

3. Vacuum mats in lobby and main entrances.

4. Spot clean glass doors in lobby and main entrances.

IV. ADDITIONAL CLEANING TASKS

DRINKING FOUNTAINS

1. Clean and disinfect all drinking fountains.

TRASH COMPACTOR OPERATOR

The trash compactor operator will be responsible for the following on tenant floors B3-31

DAILY – 4hrs per day

1. Operation of trash compactor.

2. Pick up trash and compactor trash.

3. Pick up cardboard boxes, break down, and stack neatly at designated area.

OPF OFFICE AREA

DAILY

1. Spot clean all interior glass and doors.

2. All lights must be turned off and all designated doors must be locked.

V. HOUR REQUIREMENTS

1. Custodial Services Hours - 3:30pm – 11:30pm

2. Day Porter Hours – 7:00am – 3:00pm

VI. AS NEEDED

1. Perform any service as designated by Building Management. (At an extra cost of $43.52 per hour per worker for emergency clean-up and/or other services. For budgeting purposes the contract will be written as a not to exceed price of $110,000.00.)

2. Service and perform work orders. (Only if tasks is in contract and only if it is on scheduled day.)

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30757-1 76111501

Janitorial Services, Rhodes Tower, 30 East Broad Street, Columbus, OH 43215. ***Labor: Task Worker, Floor Care Worker, Supervisor Labor Expense, Plus Overhead, Not to exceed $1,363,162.78 for FY26.

$25.69 per hour*

CRP30757-2 76111501

Columbus, OH 43215, ***Emergency Cleaning as needed.

Not to exceed $55,000.00 for FY26.

$43.52 per hour*

CRP30757-3 76111501

Columbus, OH 43215, Contract ***Worker Labor as needed.

Not to exceed $111,467.30 for FY26.

$5.51 per hour*

**CRP30757-4 76111501

Columbus, OH 43215, Supplies, Equipment, Laundry, Uniforms and Misc. Expense. Not to exceed $109,790.61 for

FY26.

$109,790.61 per year

*Contract not to exceed a total amount of $1,639,420.69 for the period of FY26.

Submit Invoices to:

Department of Administrative Services, Office of Properties and Facilities 4200 Surface Road Columbus, OH 43228

*Update pricing effective 08/01/2025.

**Add new Item effective 08/01/2025.

***Update item description effective 08/01/2025.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30757

OAKS ID: 0000043069

Arc Industries, Inc.

2780 Airport Drive Columbus, OH 43219

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Kurt Schmitter Telephone: (614) 479-2125 Email: kurt.schmitter@arcind.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

1 08/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional eleven (11) months, effective 08/01/2025 through 06/30/2026. It is also issued to update the price list and to update/include the scope of work within the contract effective 08/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 08/01/2025.

1 07/01/2025

This amendment is issued to notify that the State elects to exercise its option to renew the subject contract for an additional one (1) month, effective 07/01/2025 through 07/31/2025 All pricing and terms and conditions will remain the same. It is also issued to add a summary of amendments page effective 07/01/2025.

*Add a summary of amendments page effective 07/01/2025.

CONTRACT FOR: Janitorial and Cleaning Equipment Supplies, Rhodes Tower