DAS707_CRP30602_Revised_Contract_08.01.2025.pdf

Rev. 1.30.17

602-1Index No.: DAS707 Index No.: DAS707 Eff. Date: 08/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, DAS, Surface Road

CONTRACT No.: CRP30602 EFFECTIVE DATES: 01/01/2022 to 06/30/2022 Renewal through 06/30/2026

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Department of Administrative Services, Office of Properties and Facilities, 4200 Surface Road, Columbus, OH 43228.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This mandatory contract and any amendments thereto are available from the DAS Web site at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to update the scope of work and the cost summary page effective 08/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 08/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Index No.: DAS707

TABLE OF CONTENTS

PAGE NO.

SCOPE OF WORK

Specifications 3-7

CONTRACT ITEMS

Cost Summary 8 Contractor Index 9 Summary of Amendments 10

Index No.: DAS707*

SPECIFICATIONS

I. SCOPE OF WORK

The intent of this scope of work is to provide janitorial services for The Department of Administrative Services, 4200 Surface Road, Columbus, OH 43228. Contractor shall be deemed to have adequate knowledge of the nature of the contracted services.

II. GENERAL REQUIREMENTS

A. The Department of Administrative Services (DAS) shall provide the vendor with office space, hot and cold running water, electric and trash removal services at no cost to adequately perform the scope of work.

B. DAS shall provide paper products, hand soap and trash liners.

C. The Facility Manager or his/her designee will be responsible for ensuring vendor is complying with the specifications listed and serve as the liaison between the vendor and DAS

D. Custodial Services shall be provided five (5) days per week, Monday through Friday with the exception of all holidays recognized by the State of Ohio. Custodial Services shall be provided between the hours of 4:00pm – 12:30am. But not necessarily for that entire period. Hours and scheduled may vary per facility. (See additional cleaning schedule)

E. Vendor shall supply all labor and supervision to perform custodial serves. (See additional facility cleaning specifications)

F. Vendor shall supply all cleaning supplies, cleaning chemicals and equipment necessary to meet these specifications.

G. Vendor shall provide, at their expense, all required training for their employees performing Custodial Services.

H. Vendor shall provide, at their expense, all related safety training and personal protective equipment required to complete assignments. Vendor shall further ensure that safety principles and practices are observed.

I. Vendor shall be required to attend a pre-performance meeting held before the onset of services to cover items such as whom to notify in case of fire, DAS/GSD/OPF policies and procedures such as keys, security, phone use, etc. at the beginning of new contract term.

J. Vendor shall submit a weekly report that illustrates major events, any observed building repairs necessary and shortfalls.

K. Vendor shall ensure that assigned custodial office space and all custodial closets are neat and orderly at all times.

L. All items and specifications listed in this document are the minimum acceptable standard and should not limit any higher standard, practice or production level any vendor might provide.

M. Vendor shall retrieve ID badges provided to contract custodial workers at the end of each night.

N. Vendor shall receive and perform work orders.

O. Vendor shall not use the mops that are used to clean restrooms in any other areas.

P. Vendor shall maintain contracted staffing levels or cost credit for reduced staffing levels. Quarterly reconciliation reports required if applicable.

Q. Vendor shall submit a quarterly chemical report to the Facility Manager.

R. *Vendor shall invoice monthly for actual hours worked and DAS reserves the right to request payroll records throughout the contract period to confirm.

S. *Vendor shall invoice monthly for supplies and equipment costs and must include the invoice for any supplies and equipment billed to DAS.

*Update scope of work effective 08/01/2025.

SPECIFICATIONS, CONTINUED

III. SERVICES PROVIDED

A. RESTROOMS

All restrooms must look, smell and be clean. Dispensers are to be full, fixtures cleaned and bright, partitions dust free, countertops soil free and the floors litter free, spot free and dry.

1. Daily-*146 Fixtures

a. *Empty trash containers, female sanitary napkin receptacle and replace liners.(249)

b. *Clean and disinfect all sinks and countertops.(339)

c. *Clean and disinfect all toilets and urinals.(325)

d. *Clean all mirrors.(249)

e. Clean, disinfect and polish all stainless steel fixtures.

f. *Sweep, mop and disinfect all restroom floors (custodial staff shall not use the same mop to restroom floors that is used to clean all other floors).

g. Clean and disinfect all doors.

2. Weekly-*85 Fixtures

a. Clean and disinfect all partitions.(242)

b. *Refill paper product dispensers (paper towels, toilet paper and toilet seat covers) (158).

c. *Refill soap dispensers (267).

3. Monthly

Clean all walls.

4. Bi-Monthly

1. *Scrub all floors. (2,987 Sq Ft) (6 times per year)

5. Annual

Reseal all vinyl floors as needed if applicable.

B. OFFICE SPACE AND CUBICLES

All offices, office space, cubicles and walk paths must be clean, dust free, floor litter free and empty all trash containers as specified.

1. Daily

a. *Spot vacuum common areas, hallways, and walkways. (12,704 Total Sq Ft to be vacuumed 2x per Week)

b. *Dust high/low areas, spot clean office area glass and partitions, empty all wastebaskets, waste receptacles, and replace liners in offices and cubicles on Monday, Wednesday and Friday. (50,838 Total Sq Ft Light Duty Task 3x per Week.

2. Weekly

a. *Detail vacuum common areas, hallways, walkways, offices, cubicles, edges and under desks. (50,838 Total Sq Ft to be vacuumed 1x per week)

b. *Spot clean carpet as needed. (Every 5 weeks)

C. KITCHENETTES/LUNCHROOMS/DINING AREAS

All Kitchenettes, Lunchrooms and Cafeterias must look, smell and be clean. Dispensers are to be full; countertops, tables and chairs soil free, floor litter free, spot free and dry.

1. Daily*-2,456 Sq Ft Light Duty Task & Utility Task

a. Empty trash containers and replace liners.

b. Clean and disinfect all sinks, counters, tables and chairs.

c. Clean and disinfect exterior of refrigerators, microwaves and vending machines.

d. Sweep, mop and disinfect all floors

a. *Refill paper towels.

b. *Refill soap dispensers.

c. Mop and buff floors or as needed.

3. Annual

Strip and refinish floors.

D. LOBBY/ENTRANCEWAYS

This area must be clean and bright. Dirt brought into the building by walk in traffic, Must be cleaned daily. Mats on the outside as well as the inside vacuumed frequently.

1. Daily-*2,512 Sq Ft Light Duty Task

b. Spot clean entrance doors and glass.

c. Clean and disinfect all counters.

d. *Dust mop, sweep and mop lobby/entrance floors.

e. Walk-off mats must be vacuumed.

f. *Remove gum spots and scuff marks as needed..

a. Dust all furniture, fixtures and pictures.

b. Buff floors

SPECIFICATIONS, CONTINUED

3. MONTHLY

Wash all trash containers in all public/common areas.

4. ANNUAL

Strip and refinish floors.

E. CONFERENCE ROOMS/TRAINING ROOMS

1. Daily-*12,696 Sq Ft Light Duty & Utility Task

a. *Dust high/low areas, empty all wastebaskets, waste receptacles, replace liners and clean high touch areas/tables on Monday, Wednesday and Friday.

b. *Spot vacuum conference rooms on Monday and Friday.

2. Weekly-*12,696 Sq Ft Light Duty & Utility Task

Detail vacuum edges and under tables on Wednesday.

F. JANITORIAL CLOSETS

Weekly

Sweep, mop and clean sink

G. LOADING DOCK

*Weekly-*609 Sq Ft Utility Task

Sweep and mop.

H. WAREHOUSE

Daily

a. *Empty 13 trash containers and replace liners.

b. Vacuum 5 mats

I. *DAY PORTERS

Day Porters are responsible for monitoring and maintaining the cleanliness and appearance of high-traffic areas.

Additional duties include tasks like “as needed” cleaning, restocking supplies, trash removal and addressing spills or hazards.

Daily

1. Replenish paper supplies and soap as requested in restrooms and kitchenettes/break rooms.

2. Pick-up debris and dust mops all hard surface floors in lobby and main entrances.

3. Vacuum mats in lobby and main entrances.

4. Spot clean glass doors in lobby and main entrances.

J. *ADDITIONAL CLEANING TASKS

1. DRINKING FOUNTAINS

Clean and disinfect all drinking fountains

2. OPF OFFICE AREA

DAILY

b. Spot clean all interior glass and doors.

3. OUTSIDE ENTRANCES/SMOKE AREAS

WEEKLY

a. Sweep outside entrance doors 2x per week or as needed.

b. Empty ash urns 2x per week or as needed.

4. HOURS REQUIREMENTS

a. Custodial Services Hours - 4:00pm - 11:00pm

b. Day Porter Hours – 8:00am – 4:30pm

5. *AS NEEDED

Service and perform work orders. (Only if tasks is in contract and only if it is on scheduled day.)

IV. DAS SPECIFICATIONS

The State of Ohio Department of Administrative Services Standard Terms and Conditions, Revised 03.31.2025 including any subsequent changes, shall govern this work.

COST SUMMARY

OHIOlBUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30602-1 76111501

Janitorial Services, Department of Administrative Services, 4200 Surface Road, Columbus, OH 43228. *Not to exceed $118,437.93 for the period of 08/01/2025 through 06/30/2026.

$24.69 per hour*

*CRP30602-2 76111501

Supplies and Equipment, Department of Administrative Services, 4200 Surface Road, Columbus, OH 43228. Not to exceed $27,332.35 for the period of 08/01/2025 through 06/30/2026.

$27,332.35 for remainder of FY26

Total contract cost for FY26 not to exceed $145,770.28.

Submit Invoices to:

Department of Administrative Services. Office of Properties and Facilities 4200 Surface Road Columbus, OH 43228

*Update pricelist effective 08/01/2025.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30602

OAKS ID: 0000076418

Goodwill Industries of Central Ohio 671 South High Street, Suite 800 Columbus, OH 43206 TERMS: Net 30 Days

CONTRACTOR’S CONTACT: Telephone: (614) 583-0338 Marcie Racki Fax (614) 294-6895 Email: marcie.racki@gwcols.com mailto:marcie.racki@gwcols.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

5 08/01/2025

This amendment is issued to update the scope of work and the cost summary page effective 08/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 08/01/2025.

4 07/01/2024

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty-four (24) months, effective 07/01/2024 through 06/30/2026. It is also issued to update the price list and, to update the DAS Standard Terms and Conditions, rev.

03/01/2024 effective 07/01/2024.

3 09/02/2023

This amendment is issued to update the contractor contact information and to update the DAS Standard Terms and Conditions, rev. 04/10/2023 effective 08/23/2023.

2 07/25/2022

This amendment is issued to update the cost summary page effective 07/25/2022.

1 07/01/2022

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty-four (24) months, effective 07/01/2022 through 06/30/2024. It is also issued to update the price list and add a summary of amendments page effective 07/01/2022. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 04192022 effective 07/01/2022..