DAS705_CRP30765_Revised_Contract_07.01.2025.pdf

Rev. 4.19.22

Index No.: DAS705 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, Computer Center Facility

CONTRACT No.: CRP30765 EFFECTIVE DATES: 07/01/2023 to 06/30/2025 Renewal through 06/30/2026*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to Ohio Department of Administrative Services, Office of Properties and Facilities, 4200 Surface Road, Columbus, OH 43228..

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

*This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and to include the scope of work within the contract effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Index No.: DAS705*

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK 3 -76

CONTRACT ITEMS

COST SUMMARY 7

CONTRACTOR’S INDEX 8

SUMMARY OF AMENDMENTS 9

*Add a table of contents page effective 07/01/2025.

Index No.: DOT930

SPECIFICATIONS

I. SCOPE OF WORK

It is the intent of this contract is to provide janitorial services for The Department of Administrative Services, Office of Properties and Facilities, State of Ohio Computer Center (S.O.C.C). The State of Ohio Department of Administrative Services Standard Terms and Conditions rev. *03.31.2025, including any subsequent changes, shall govern this work.

II. GENERAL REQUIREMENTS / EXPECTATIONS

1. The Department of Administrative Services (DAS) shall provide the vendor with office space, hot and cold running water, electric and trash removal services at no cost to adequately perform the scope of work.

2. DAS shall provide all paper products, hand soap and trash liners.

3. The Facility Manager or his/her designee will be responsible for ensuring vendor is complying with the specifications listed and serve as the liaison between the vendor and DAS.

4. The custodial services shall be provided weekly, Monday through Friday, except for all holidays recognized by the

State of Ohio. Custodial Services shall be provided daily from 7:00 am to 10:00 pm, but not necessarily for that previous noted times.

5. The custodial services vendor shall:

a. Be required to attend a pre-performance meeting held before the onset of services to discuss DAS policies and procedures.

i. Examples of items to be discussed at the beginning of new contract term go as follows:

1. DAS policies and procedures

2. Who to notify in case of fire, emergency, evacuation, shelter in place, etc.

3. Keys, security, phone use, etc.

b. Supply all labor and supervision to perform custodial services.

c. Supply all materials/cleaning supplies, cleaning chemicals and equipment necessary to meet these specifications.

d. Use the appropriate materials/cleaning supplies, cleaning chemicals and equipment for the proper location, material, substrate, etc.

i. For example, mops used to clean restrooms shall not be used in other areas.

e. Provide, at their expense, all required training for their employees performing Custodial Services.

f. Complete all DAS required training and show evidence of completion upon request, as necessary.

g. Provide all related safety training and personal protective equipment (PPE) required to complete assignments. Said vendor shall further ensure that safety principles and practices are observed.

h. Submit a weekly report that illustrates major events, any observed building repairs necessary and shortfalls.

i. Ensure that assigned custodial office space and all custodial closets are always kept neat and orderly.

j. Receive and perform work order requests.

k. Retrieve State-issued ID badges provided to contract custodial workers at the end of each night.

l. Maintain contracted staffing levels or cost credit for reduced staffing levels. Quarterly reconciliation required if applicable

m. Submit a quarterly chemical tracking report to the Facility Manager.

6. All items and specifications listed in this document are the minimum acceptable standard and should not limit any higher standard, practice, or production level any custodial services vendor might provide.

*Include the scope of work within the contract effective 07/01/2025.

SPECIFICATIONS, CONTINUED

III. GENERAL SPECIFICATIONS

Locations

Restrooms

All restrooms must look, smell and be clean. Dispensers are to be full, fixtures cleaned and bright, partitions dust free, countertops soil free and the floors litter free, spot free and dry.

Daily Requirements

1. Empty trash containers and replace liners.

2. Clean and disinfect all sinks and countertops.

3. Clean and disinfect all toilets and urinals.

4. Clean all mirrors.

5. Empty sanitary napkin receptacle in female restrooms.

6. Clean, disinfect and polish all stainless-steel fixtures.

7. Refill paper product dispensers (paper towels, toilet paper and toilet seat covers).

8. Refill soap dispensers.

9. Sweep, mop and disinfect all restroom floors (custodial staff shall not use the same mop used to dean restroom floors that is used to clean all other floors).

10. Clean and disinfect all doors.

11. Clean mops at the end of each day.

Weekly Requirements

1. Clean and disinfect all partitions.

Monthly Requirements

1. Clean all walls.

Bi-Monthly Requirements

1. Scrub all floors.

Annual Requirements

1. Reseal all vinyl floors, as needed.

Office Spaces and Cubicles

All office spaces, cubicles and walk paths must be clean, dust free, floor litter free and empty all trash containers as specified.

Daily Requirements

1. Vacuum common areas, hallways, and walkways.

2. Empty all wastebaskets, waste receptacles and replace liners in offices and cubicles on all floors daily.

3. Vacuum offices and cubicles, edges and under desks.

4. Dust high/low areas.

1. Vacuum offices and cubicles, edges and under desks.

2. Oust high/low areas.

3. Spot clean carpet as needed.

Dining Areas

All approved dining areas {i.e. kitchenettes and cafeteria} must look, smell and be clean. Dispensers are to be full.

Countertops, tables, and chairs are to be soil free. Floors shall be dry and free of litter/spots.

Daily Requirements

1. Empty trash containers and replace liners.

2. Clean and disinfect all sinks, counters, tables, and chairs.

3. Clean and disinfect exterior of refrigerators, microwaves, and vending machines in common areas.

4. Refill paper towels.

5. Refill soap dispensers.

6. Sweep, mop and disinfect all floors.

7. Vacuum carpeting.

8. Clean and disinfect all drinking fountains.

1. Mop and buff floors or as needed.

Annual Requirements

1. Strip and refinish floors.

Entrances/Lobby/Atrium

These areas must be kept clean and safe. Dirt, dust, and debris brought into the building via pedestrian traffic must be cleaned daily. Interior and exterior floor mats shall be rid the aforementioned items.

Daily Requirements

1. Empty trash containers and replace liners.

2. Clean entrance doors and glass.

3. Clean and disinfect all counters.

4. Sweep and mop floors.

5. Remove scuff marks as needed.

6. Walk-off floor mats must be vacuumed.

7. Remove gum spots.

1. Mop and buff floors, as needed.

2. Dust all common area furniture, fixtures, and pictures.

Monthly Requirements

1. Wash and sanitize all trash containers in all public/common areas, as needed.

Annual Requirements

1. Strip and refinish floors.

Conference/Training Rooms

Daily Requirements

1. Empty trash containers and replace liners.

2. Vacuum conference rooms and training room floors.

3. Dust high/low areas.

4. Vacuum edges and under tables.

Stairwells

1. Sweep stairwells and landings.

2. Mop stairwells and landings.

3. Wipe and disinfect railings.

4. Wipe walls in stairwells.

Elevators

Daily Requirements

1. Wipe and clean walls.

2. Vacuum carpet.

3. Sweep and mop floors.

4. Clean and polish chrome and call buttons

5. Clean interior and exterior doors.

1. Scrub and polish tracks.

2. Scrub and mop freight elevator floors.

Janitorial Closets

1. Wipe and clean walls.

2. Sweep, mop, and clean sink.

Loading Dock Office

Weekly Requirements

Sweep and vacuum.

Plazas- Not in Contract (N.I.C.) Required Hours of Service

1. Day Porter Hours - 7:00 am to 3:30 pm

2. Custodial Services Hours - 3:00 pm to 10:00 pm

Day Porters

Day Porters shall be provided and will be responsible for monitoring the restrooms, elevators, trash removal and spot clean carpet. Additional daily duties concerning restrooms go as follows:

1. Empty trash containers/sanitary napkin receptacles and replace liners.

2. Pick up debris.

3. Wipe countertops.

4. Clean mirrors.

5. Refill paper product dispensers (i.e. paper towels, toilet paper and toilet seat covers).

6. Refill soap dispensers.

7. Assist with cleanup of spills, as needed.

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30765-1 76111501

Janitorial Services, DAS, Computer Center Facility. *Not to exceed contract total of $230,995.16 for FY26.

$24.11 per hour*

*CRP30765-2 4713000

Janitorial Cleaning Supplies, DAS, Computer Center Facility.

Not to exceed contract total of $14,005.16 in FY26.

$14,005.16 per fiscal year*

Submit Invoices to:

Ohio Department of Administrative Services Office of Properties and Facilities 4200 Surface Road Columbus, OH 43228

*Update cost summary page effective 07/01/2025.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30765

OAKS ID: 0000076418

Goodwill Industries of Central Ohio 671 South High Street, Suite 800 Columbus, OH 43206

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Marcie Racki Telephone: (614) 381-5517 Email: marcie.racki@gwcols.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

1 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and to include the scope of work within the contract effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

*Add a summary of amendments page effective 07/01/2025.