DAS703_CRP30759_Revised_Contract_07.01.2025.pdf

Rev. 4.19.22

Index No.: DAS703 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, DAS, 25 South Front Street, Columbus, OH 43215

CONTRACT No.: CRP30759 EFFECTIVE DATES: 07/01/2023 to 06/30/2025 Renewal through 06/30/2026*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to Ohio Department of Administrative Services, Office of Properties and Facilities, 4200 Surface Road, Columbus, OH 43228..

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and to include the scope of work within the contract effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Index No.: DAS703*

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK 3

CONTRACT ITEMS

COST SUMMARY 4

CONTRACTOR’S INDEX

*SUMMARY OF AMENDMENTS 10

*Add a summary of amendments page effective 07/01/2025.

SPECIFICATIONS

I. SCOPE OF WORK

It is the intent of this contract is to provide janitorial services for The Department of Administrative Services, Office of Properties and Facilities, 25 South Front Street, Columbus, OH 43215. The State of Ohio Department of Administrative Services Standard Terms and Conditions rev. *03.31.2025, including any subsequent changes, shall govern this work.

II. LOCATION: 25 South Front Street

III. GENERAL REQUIREMENTS / EXPECTATIONS

1. The Department of Administrative Services (DAS) shall provide the vendor with office space, hot and cold running water, electric and trash removal services at no cost to adequately perform the scope of work.

2. DAS shall provide all paper products, hand soap and trash liners.

3. The Facility Manager or his/her designee will be responsible for ensuring vendor is complying with the specifications listed and serve as the liaison between the vendor and DAS.

4. Custodial Services shall be provided five (5) days per week, Monday through Friday with the exception of all holidays recognized by the State of Ohio. Custodial Services shall be provided between the hours of 4:00pm – 12:30am, But not necessarily for that entire period. Hours and schedules may vary per facility. (See additional facility cleaning schedule)

5. Vendor shall supply all labor and supervision to perform custodial services. (See additional facility cleaning specifications)

6. Vendor shall supply all cleaning supplies, cleaning chemicals and equipment necessary to meet these specifications.

7. Vendor shall provide, at their expense, all required training for their employees performing Custodial Services.

8. Vendor shall provide all related safety training and personal protective equipment required to complete assignments.

Vendor shall further ensure that safety principles and practices are observed.

9. Vendor shall be required to attend a pre-performance meeting held before the onset of services to cover items such as who to notify in case of fire, DAS/GSD/OPF policies and procedures such as keys, security, phone use, etc. at the beginning of new contract term.

10. Vendor shall submit a weekly report that illustrates major events, any observed building repairs necessary and shortfalls. Additionally, the report shall include number of employees who worked that week, labor hours worked by each employee, and any temporary labor used.

11. Vendor shall ensure that assigned custodial office space and all custodial closets are neat and orderly at all times.

12. All items and specifications listed in this document are the minimum acceptable standard and should not limit any higher standard, practice or production level any vendor might provide.

13. Vendor shall retrieve ID badges provided to contract custodial workers at the end of each night and turn them in to

Security.

14. Vendor shall receive and perform work orders.

15. Vendor shall not use the mops that are used to clean restrooms in any other areas.

16. Vendor shall maintain contracted staffing levels or cost credit for reduced staffing levels. Quarterly reconciliation required if applicable.

17. Vendor shall submit a quarterly chemical report to the Facility Manager.

IV. GENERAL SPECIFICATIONS

RESTROOMS

All restrooms must look, smell and be clean. Dispensers are to be full, fixtures cleaned and bright, partitions dust free, countertops soil free and the floors litter free, spot free and dry.

DAILY

1. Empty trash containers and replace liners.

2. Clean and disinfect all sinks and countertops.

3. Clean and disinfect all toilets and urinals.

*Include the scope of work within the contract effective 07/01/2025.

SPECIFICATIONS, CONTINUED

4. Clean all mirrors.

5. Empty sanitary napkin receptacle in female restrooms.

6. Clean, disinfect and polish all stainless-steel fixtures.

7. Refill paper product dispensers (paper towels, toilet paper and toilet seat covers).

8. Refill soap dispensers.

9. Sweep, mop and disinfect all restroom floors (custodial staff shall not use the same mop used to clean restroom floors that is used to clean all other floors).

10. Clean and disinfect all doors.

WEEKLY

1. Clean and disinfect all partitions

MONTHLY

1. Clean all walls

BI-MONTHLY

1. Clean all walls.

ANNUAL

1. Reseal all vinyl floors or as needed if applicable.

KITCHENETTES/LUNCHROOMS/DINING AREAS

All Kitchenettes, Lunchrooms and Cafeterias must look, smell and be clean. Dispensers are to be full; countertops, tables and chairs soil free, floor litter free, spot free and dry.

DAILY

1. Empty trash containers and replace liners.

2. Clean and disinfect all sinks, counters, tables ,and chairs.

3. Clean and disinfect exterior of refrigerators, microwaves, and vending machines.

4. Refill paper towels.

5. Refill soap dispensers.

6. Sweep, mop and disinfect all floors

7. Vacuum carpeting.

8. Clean and disinfect all drinking fountains.

WEEKLY

1. Mop and buff floors or as needed.

ANNUAL

1. Strip and refinish floors.

LOBBY/ENTRANCEWAYS

This area must be clean and bright. Dirt brought into the building by walk in traffic, must be cleaned daily. Mats on the outside as well as the inside vacuumed frequently.

DAILY

1. Empty trash containers and replace liners.

2. Spot clean entrance doors and glass.

3. Clean and disinfect all counters.

4. Dust mop, sweep and mop floors.

5. Remove scuff marks as needed.

6. Walk-off mats must be vacuumed.

7. Remove gum spots.

WEEKLY

1. Mop and buff floors or as needed.

2. Dust all furniture, fixtures, and pictures.

MONTHLY

1. Wash all trash containers in all public/common areas.

ANNUAL

1. Strip and refinish floors.

CONFERENCE ROOMS/TRAINING ROOMS

WEEKLY

1. Empty trash container and replace liners (odd floors on Monday, Wednesday, even floors on Tuesday and Thursday and All floors on Friday).

2. Vacuum conference rooms and training room floors.

3. Dust high/low areas.

4. Vacuum edges and under tables.

STAIRWELLS

BI-WEEKLY

1. Sweep stairwells and landings.

2. Mop stairwells and landings.

3. Wipe and disinfect railings.

4. Wipe walls in stairwells.

MONTHLY

1. Scrub stairwell landings.

ELEVATORS

DAILY

1. Wipe and clean walls.

2. Vacuum carpet.

3. Sweep and mop floors.

4. Clean and polish chrome and call buttons

5. Clean interior and exterior doors.

MONTHLY

1. Scrub and polish tracks.

2. Scrub and mop freight elevator floors.

BASEMENT

DAILY

1. Sweep and mop floors.

WEEKLY

1. Mop and buff floors

JANITORIAL CLOSETS

1. Sweep, mop and clean sink.

AUDITORIUM

1. Mop tile floors.

AS NEEDED CLEANING

1. Clean entire auditorium after every scheduled function.

2. Dust mop and mop tile floors

3. Empty trash containers and replace liners.

4. Vacuum carpeted aisles.

QUARTERLY CLEANING

1. Vacuum acoustical panels.

2. Vacuum upholstered chairs.

3. Dust auditorium chairs (armrests and chair backs).

LOADING DOCK

1. Sweep and mop.

GARAGE

DAILY

1. Empty trash containers and replace liners.

2. Spot sweep.

3. Pick up debris.

AS NEEDED

1. Spot clean carpet in the garage elevators.

25 South Front St. - Additional Cleaning Specifications

Hour Requirements

Custodial Services Hours

Manager 3:00pm- 11:00pm

Supervisors 4:00pm – 11:00pm

Employees 5:00pm – 10:00pm

TUNNEL

DAILY

1. Dust mop and mop floors.

AS NEEDED

1. Machine scrub floors.

ANNUAL

1. Strip and wax floors.

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30759-1 76111501

Janitorial Services, DAS, 25 South Front Street, Columbus, OH 43215. Not to exceed contract total of *$354,831.63 in FY26.

$21.61 per hour*

*CRP30759-2 47130000

Janitorial Cleaning Supplies, DAS, 25 South Front Street, Columbus, OH 43215. Not to exceed contract total of $19,163.50 in FY26.

$19,163.50 per fiscal year*

Submit Invoices to:

Ohio Department of Administrative Services Office of Properties and Facilities 4200 Surface Road Columbus, OH 43228

*Update cost summary page effective 07/01/2025.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30759

OAKS ID: 0000076418

Goodwill Industries of Central Ohio 671 South High Street, Suite 800 Columbus, OH 43206

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Marcie Racki Telephone: (614) 381-5517 Email: marcie.racki@gwcols.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

1 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and to include the scope of work within the contract effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

*Add a summary of amendments page effective 07/01/2025.