DARS Wytheville RFP 02.09.24.docx

REQUEST FOR PROPOSAL (“RFP”)

Commercial Space For Lease

Department for Aging and Rehabilitative Services (“DARS” or ”Occupant”)

OCCUPANT:

TRANSACTION

NUMBER: 3123

ISSUE DATE: February 9, 2024

The Tenant seeks to lease commercial space in the counties of Wythe or Smyth, VA for use by the Occupant. Information about the Occupant can be found at www.vadars.org.

The Occupant is seeking office space to provide comprehensive vocational rehabilitative services for clients with disabilities. The office allows for ongoing private counseling sessions, employment resource assistance, job readiness and search activities, as well as vocational evaluation services during normal business hours.

For a Proposal (defined below) to be considered a “Qualified Proposal”, the Proposal must be submitted prior to the deadline set forth below. Evaluation of Qualified Proposals will be based on lease costs, suitability of the location and proposed premises to meet the Occupant’s operational needs and other quality factors.

If you are interested in offering the commercial space as described in this document, please provide a written response (a “Proposal”) addressing the information contained in each of the “Response” boxes in this document, complete the Property Data Sheet as attached as Exhibit B, and submit your signed Proposal to the Contact identified above no later than:

· 4:30 PM (Eastern Daylight Savings Time);

· March 12, 2024

ANY PROPOSAL RECEIVED AFTER THE DATE / TIME SET FORTH ABOVE WILL NOT BE A QUALIFIED PROPOSAL AND WILL NOT BE CONSIDERED DURING THE EVALUATION OF THIS SOLICITATION.

Proposals may be received via e-mail, fax or USPS Mail, courier or hand delivery and all Proposals must be signed. Incomplete or unsigned responses in the Proposal may not be considered. All costs associated with the preparation and submission of a Proposal and the burden to deliver the Proposal by the deadline provided shall be on the party completing and submitting the Proposal (the “Proposer”).

This RFP is being disseminated by utilizing the DGS eVA website and/or through Divaris Real Estate Inc. (“Divaris”). Divaris is the Commonwealth’s contracted real estate broker for current real estate services, including with respect to the acquisition or lease of real property and the disposition of surplus real property.

If you are interested in keeping up to date with new RFPs disseminated by the Commonwealth please either subscribe to the DGS eVA website as provided below or reach out to the Contact provided in the RFP.

Directions to subscribe to the DGS eVA website DRES utilizes the DGS eVA website as a source of automatic notification of new requests. To subscribe in eVA and receive information about on new requests please go to https://eva.virginia.gov/pages/eva-registration-buyer-vendor.htm and subscribe to the following commodity codes: 97145 (Office Space Rental or Lease) and 99884 (Sale of Surplus Real Estate).

Once signed up, eVA Subscribers will be able to:

· Receive real-time notifications.

· Subscribe / unsubscribe to receive a weekly e-mail of an eVA report in Excel format (The report will display a listing of open postings listed during the prior week).

PLEASE NOTE: DRES IS USING THE DGS EVA WEBSITE FOR THE PURPOSE OF REPORTING OPEN RFPS ONLY. ADDITIONALLY, THIS INFORMATION IS AVAILABLE BY REACHING OUT TO THE CONTACT PROVIDED IN THIS RFP.

REAL ESTATE TRANSACTIONS ARE NOT SUBJECT TO THE VIRGINIA PUBLIC PROCUREMENT ACT OR THE DGS DIVISION OF PURCHASE AND SUPPLY VENDOR’S MANUAL.

ALL COSTS ASSOCIATED WITH THE PREPARATION AND SUBMISSION OF A RESPONSE TO THIS RFP ARE THE SOLE RESPONSIBILITY OF THE PARTY PRESENTING AND DELIVERING THE INFORMATION.

Proposals are subject to the provisions of the Virginia Freedom of Information Act, §§ 2.2-3700 et seq of the Code of Virginia (1950), as amended (the “Code of Virginia”). Please contact Divaris prior to submitting any information you seek to be withheld from disclosure on the grounds of confidentiality. Proposers will be advised if withholding such information on the grounds of confidentiality is legally permissible and under what conditions.

Questions about this RFP shall be directed to the Contact identified above.

RFP Guidelines:

1. Code of Virginia §2.2-1149 authorizes the Department of General Services to issue a request for proposals for the lease, purchase or any other means or use or occupancy of real property, as defined in Code of Virginia §2.2-1147. The Virginia Public Procurement Act (VPPA) is set forth within §§2.2-4300 et seq. of the Code of Virginia. VPPA articulates Virginia’s public policy relating to the purchase of goods and services by public bodies and is not applicable to the acquisition or lease of real property.

2. Only DGS or Divaris, as agent on behalf of DGS, is authorized to negotiate the terms and conditions of a proposed lease agreement on behalf of the Commonwealth and the Occupant. The Proposer shall communicate directly with DRES and/or Divaris and shall not rely on communications with or information provided by the Occupant or any other source.

3. Tenant is credit-worthy and will not pay a security deposit.

4. Tenant will pay rent and additional charges required by the lease in arrears. In order for a landlord to do business with the Commonwealth and receive payment from the Commonwealth, landlord must be set up in the Commonwealth’s accounting system. To do so, the landlord must complete and return a Commonwealth Substitute W-9 form which will be provided during lease negotiations.

5. Leasing is subject to approval by the Governor of Virginia and the availability of funding appropriated by the General Assembly, including appropriations during the term of any executed lease. Additionally, the Commonwealth reserves the right to reject any and all offers, to negotiate separately with competing proposers, and to cancel this solicitation at any time. If at any time, in the opinion of the Commonwealth, lease negotiations with a selected proposer cannot be concluded in a timely manner or on terms agreeable to the Commonwealth, including following the selected proposer’s receipt of a draft lease agreement, the Commonwealth may, at its sole discretion, immediately discontinue negotiations.

6. Exhibit A provides certain non-negotiable disclosures related to leasing and doing business with the Commonwealth.

7. Pursuant to §10.1-1188 of the Code of Virginia, a lease considered a “major state project” by the Department of Environmental Quality will require the preparation and submission of an Environmental Impact Report which requires approval thereof by the Governor. Additional information may be required by the Commonwealth under either of these circumstances.

8. It is unlawful, subject to certain exceptions, pursuant to Code of Virginia §18.2-283.2, to carry a firearm or explosive material within certain areas set forth in Code of Virginia §18.2-283.2, including premises leased by the Commonwealth. Tenant shall have the right to post notices of this prohibition as Tenant deems necessary and in accordance with such code section.

Please provide a written response in the shaded fields within the “Response” boxes addressing the information requested and on the Property Data Sheet attached as Exhibit B. The Proposer may also provide separate documents to respond to or supplement the Proposal response.

1. Preferred Location: The geographic location of the proposed space should be within the Counties of Wythe or Smyth.

2. Space Requirement Type / Size: The Tenant has a need for approximately 3,000 usable square feet of office space. See Exhibit D for conceptual space program needs.

3. Base Rental Rate: The Commonwealth prefers the proposer to offer a flat, full service rental rate for the lease term and any option terms.

4. Lease Term: Requested Lease term: 60 months.

5. Lease Commencement: The premises must have a certificate of occupancy and be ready for possession as economically feasible.

6. Options to Extend: Tenant requests two (2), five (5) year options to renew the lease upon six (6) months’ notice to landlord. Options shall be at ninety-five (95%) of the prevailing market rate for similar premises, considering allowances and other incentives, not to exceed 102% of the then-current base rent. All options shall include a refurbishment allowance for at minimum new carpet/flooring and paint.

Refurbishment Allowance Amount(s)

Alternate Proposal

7. Parking: Parking should be in close proximity to the leased premises and all costs associated with parking must be included in the rent. Tenant requires 21 parking spaces.

Number of exclusive parking spaces provided for Tenant’s use:

Number of non-exclusive parking spaces would be allocated for Tenant’s use:

Location of Parking spaces:

Is parking included in the rental rate: (Y/N)

If the Tenant’s parking space needs exceed the number of parking spaces available, please propose how the total need would be accommodated

8. Signage: Specify interior and exterior signage rights available to Tenant, including building, monument, lobby, and suite signage. Note paragraph 8 of the above RFP Guidelines section.

9. Technology and Tele-communications: Please provide information noting what internet services are available to the building / space in order for the Commonwealth to evaluate the capacity of the building to provide appropriate service.

Landlord shall provide Tenant and/or its telecommunications companies, the right of access to, from and within the building including pathway(s) to the premises for the installation and operation of Tenant’s telecommunications systems.

Tenant may request permission to place certain telecommunications equipment on the roof. Please indicate if this will be permissible and under what conditions.

Tenant shall have access to building and roof for installation/maintenance technology and telecommunications: Agree (Y/N):

10. Property Operating Expenses: For office spaces, a full service lease is preferred; however, if the proposer can demonstrate a potential cost savings to the Commonwealth by providing for a net lease, then the landlord should provide an itemized breakdown of estimated operating expenses and state how landlord proposes to manage and control operating expense charges to Tenant. In some instances, the Commonwealth may choose to use the state electric service contract provided the space is separately metered.

If the above response is ‘no’, mark which of the following operating costs are included within the base rent:

☐Property Taxes ☐Property Insurance ☐Electricity ☐Gas / Heating ☐Water / Sewer ☐HVAC Services / Maintenance / Repair ☐Premises Janitorial Service ☐Common Area Janitorial Services ☐Trash Collection ☐Landscaping ☐Snow Removal

For those operating expenses not included with the rent, please attach documentation of recent pass through costs thereof.

11. Janitorial Service: Tenant requests janitorial services to the Premises five (5) days per week. Please provide information with regard to janitorial services to the Premises.

If available, include the building cleaning schedules and maintenance specifications below or reference attachments

12. Space Planning: The Landlord is willing, upon being notified that their Proposal is a finalist, to pay (in advance of final lease negotiation) to have either the Landlord’s space planning contractor or to have the Commonwealth’s space planning contractor, develop a conceptual space layout, sometimes referred to as a "test fit" and one revision (if necessary) for the Occupant’s space needs set forth on Exhibit D, including adjacencies to be identified by the Occupant.

The plan will indicate all walls, doors, and workstation locations in addition to fixed spaces such as electrical panels, mechanical rooms and janitor closets. Spaces must be labeled with designated use. The date of the plan and an overall BOMA usable and rentable square footage number must be provided on the plan.

The Landlord must provide accurate as-built drawings to the space-planning contractor in an AutoCAD format, submitted electronically. If accurate as-builts are not available, the Landlord shall also bear the expense of having such plans developed and made available to the space-planning contractor. It is preferred that the plan be field measured and verified by the space planning contractor and the final plan must indicate if the space has been field verified or not field verified for the plan.

If using the Commonwealth’s space planner, fees for the space layout, plus one revision, and square footage calculation are as follows:

*Set fee of $450.00 for prospective tenants up to 3,000USF *$0.15 per USF for tenants from 3,001 USF to 10,000 USF *$0.12 per USF for tenants 10,001 and above

Reimbursable expenses including the creation of ‘as-built’ drawings, travel, reproduction of drawings, courier, express mail, etc. shall be invoiced to the Landlord at cost. If as a result of the test fit or any other reason a lease is not executed, Landlord shall be fully responsible for the costs incurred without recourse against the Commonwealth.

Response Agree (Y/N)

13. Tenant Improvements: Tenant requests that landlord contract for and construct all improvements and to provide the space in a turnkey condition. After an approved space plan, Tenant shall provide construction guidelines, general specifications and notes for a turnkey project. Typical finishes for improvements are attached as Exhibit E. Turnkey work must include:

· Construction documents and all planning A&E services

· Competitive bid of the improvement project

· Contract for and construction of the improvements

· Construction management of the improvements

Describe the present condition of the space (warm lit shell, second-generation office etc.)

What amount of Tenant Improvement allowance is included in the rent?

Please describe the proposed tenant improvement allowance

14. Furniture, Fixtures and Equipment: Upon selection as a finalist and after the development of the test-fit plan as described above, Tenant may further request that the landlord provide:

· Low-voltage data and telecommunications cabling

· Furniture, fixtures and equipment as required by space plan

Will Landlord consider amortizing furniture, fixtures and equipment expenses as additional rent? (Y/N)

If so, at what rate will the proposed costs be amortized and paid as additional rent over the proposed lease term?

15. Access to Premises: Landlord agrees to provide Tenant with access to the Premises upon the commencement of any tenant improvements to perform its work including data and telecommunication cabling.

Agree (Y / N)

Alternate Proposal:

16. Incentives: State the proposed rent abatement, moving allowance or other incentives and/or refurbishments offered to Tenant, including during the initial term and option terms.

Rent Abatement

Moving Allowance

Other Incentives

17. Right of First Refusal: Tenant requests an on-going first right of refusal on contiguous available space on Tenant’s floors throughout the Initial Term and any renewals.

Agree (Y /N)

18. Regulatory and Environmental Conditions: Please confirm the building and premises comply with applicable and current laws, ordinances, codes, and ADA requirements. In the lease, the Tenant will require the Landlord to warrant and represent that the building and premises are free of friable asbestos, lead based paint, lead containing pipes, Phenylmercuric Acetate and other hazardous or toxic materials, mold, and EMF radiation.

Does the building and premises comply with all applicable laws, ordinances, codes, and ADA requirements? (Y/N)

19. Other Location Features: Pursuant to Executive Order 19 (2011), DGS may give preference to facilities having the attributes below:

If the proposed space is located in a metropolitan area where public transit is available, is the space within a quarter mile of a bus, trolley, Metro, or commuter rail stop?

Yes / No

Does the proposed facility meet the U.S. Green Building Council’s LEED rating system or the United States Environmental Protection Agency/Department of Energy’s “Energy Star” rating?

Yes / No

Is the facility pedestrian and bicycle accessible (sidewalks, ramps, bike racks, etc.)

Yes / No

20. Existing Commercial Leases: Please list any existing leases the landlord currently has with the Commonwealth. Include any properties under related ownership, such as LLCs with different location names.

Other Leases and Locations

21. Deed of Lease Form: It is a requirement that a standard Commonwealth Deed of Lease form be utilized for all Commonwealth lease transactions. A list of Prohibited Lease Terms is provided in Exhibit A to this RFP for review by all Proposers. A sample lease can be provided upon request. Any lease form is subject to review and revision on a continuing basis. Should Tenant and Landlord reach agreeable terms, Tenant shall prepare the lease using the template form as a base for Landlord’s review and signature; followed by Tenant’s approval process and signatures through the Governor’s Office. Substantive revisions to the template lease form may require additional legal review from the Commonwealth and may result in a delay of the lease approval process.

Acknowledge (initial below, typed is acceptable)

22. Assignment and Sublease: Tenant shall have the right to sublet or assign all or part of the premises to any other state agency.

Agree (Y/N)

23. Non-Disturbance: At Tenant’s option prior to the signing of any lease, Tenant may require Landlord to provide Tenant with a non-disturbance agreement acceptable to Tenant from each mortgage, lien or deed of trust holder then in existence, if any.

Agree (Y/N)

24. Recording Memorandum of Lease: Tenant may require the recording of a fully executed memorandum of lease by Landlord and Tenant in the City or County Circuit Court’s Office. The Memorandum of Deed of Lease is (i) exempt from recordation taxes pursuant to §§58.1-811.A.3 and 58.1-811.E of the Code of Virginia, and (ii) the payment of Clerk’s fees pursuant to §§ 17.1-266 and 17.1-279.E of the Code of Virginia. Any recording costs associated in connection with the recordation of the Memorandum of Deed of Lease shall be paid for by the Commonwealth.

Acknowledge (initial below, typed is acceptable)

25. Brokerage Disclosure: Divaris with partner broker, Price Richards Commercial, represents the Commonwealth, its agencies and subdivisions as a Tenant representative in leasing transactions. As a licensed real estate broker, Divaris or its designated affiliate, provides this disclosure that it may represent more than one party in the subject real estate transaction, specifically landlord and Tenant. If Divaris or its designated affiliate, acts as a dual representative, it may not disclose to either party, or such party’s designated representative, any information that has been given to the dual representative by the other party within the confidence and trust of the brokerage relationship, except as otherwise required or permitted by applicable law to be disclosed. The undersigned do hereby acknowledge and consent to the disclosed potential dual representation by Divaris or its designated affiliate.

The parties each acknowledge and agree that Divaris is representing the Tenant. Divaris shall be paid four percent (4%) of the gross revenue of the lease over the initial term by the landlord, which shall be paid 50% at lease execution and 50% upon occupancy.

Acknowledge brokerage disclosure (initial below, typed is acceptable)

Agree to commission structure (Y/N):

Proposal Submitted By:

Name Company:

Phone:

E-Mail:

Signature:

Date:

EXHIBIT A - PROHIBITED LEASE TERMS

Due to the variety of specific Commonwealth laws and/or the doctrine of sovereign immunity, departments, agencies and institutions cannot agree to certain terms commonly found in real estate leases, agreements and contracts. A non-exhaustive list of the most common prohibited terms includes:

7. Any agreement requiring or providing for the payment of any costs, penalties or liquidated damages.

8. Any agreement purporting to grant security interests in property of the Commonwealth of Virginia; and, any agreement providing default provisions that provide for or authorize (1) Landlord to use any self-help remedies, (2) the distress or seizure of property of the Tenant, or (3) the blocking of the right of Tenant’s access to and removal of property and records of the Tenant from the Leased Premises.

9. Any provision prohibiting collection of debt by the Commonwealth of Virginia or any of its agencies under Code of Virginia §58.1-520 et seq (Setoff Debt Collection Act)

10. Any provision that seeks to over-ride, constrain, alter or amend the requirement for appropriation of funds to be paid by the Commonwealth of Virginia or any its agencies, departments or institutions, including any provision seeking to accelerate the payment of any rent or other amounts payable to Landlord without being subject to the requirement for appropriation of funds.

11. Any provision that requires paying rent in advance

12. Any provision that makes the Commonwealth liable for actions of others, including invitees, beyond the Commonwealth’s officers, agents, and employees acting within the scope of their respective roles on behalf of the Commonwealth

13. Any provision that alters a requirement of law that is binding on Commonwealth departments, agencies or institutions.

14. Any provision that precludes recording a memorandum of lease.

15. Any provision that requires the Commonwealth to agree to execute or abide by any future document. Examples are subordination agreements that may be required by the lender, or modifications to the building’s rules and regulations. We can accept such provisions only if our agreement is subject to the approval of the document by the Attorney General’s office at the time such document is made available. No limitations shall be placed on the review or approval by the Attorney General’s office.

16. Any provision that attempts to limit the Commonwealth of Virginia or any of its agencies from complying with the requirements of §18.2-283.2 or similar policies.

Rev 1.2022 Rev. 1.2022 REQUEST FOR PROPOSALS These issues are non-negotiable and any contrary provisions in a lease, contract or agreement are unenforceable against the Commonwealth or its agencies.

EXHIBIT B - Property Data Sheet

Building or Project Name:

Street Address:

City and Zip Code:

City / County of

Tax / Parcel Number

Approximate total square footage of building:

Rentable SF of proposed space

Usable SF of proposed space: Pertinent description of the proposed premises to be leased to Tenant (floor #, suite # etc.):

Does current Zoning permit the use proposed in this RFP?

Year of Original Construction:

Describe age/construction of the roof:

Describe age/construction of the HVAC system:

Is this a sublease or unit in a condominium?

Property Owner Information:

Provide the legal name of the entity holding title to the property proposed (this is the landlord’s information that transfers to the lease document):

Owner:

Mailing address:

Phone:

FAX #:

Email address:

The following documents are requested as part of the submission of the RFP and may be required during any lease negotiation. Please indicate that they are included as part of this RFP submission.

☐A copy of the existing floor plan or floor plate is included with this Proposal.

☐Current tax assessment of building/land ☐CAD drawings ☐CAD drawings available ☐Copy of deed, operating agreement, corporate resolution and/or other documentation as evidence of the landlord’s authority to execute a lease for this property ☐A marketing flyer for the proposed property ☐Building rules, exclusives, and/or prohibitions EXHIBIT C – Letter of Representation

EXHIBIT D – Programmatic Space Needs

EXHIBIT E - Guidelines for Interior Build-out of Premises (Revised 02/05/2024) This listing is intended to be a comprehensive description of the general level of acceptable finishes the Commonwealth of Virginia expects, however, the requirements of the Tenant will vary from site to site and specific finishes will be defined in the course of the design of the Tenant Improvements. The provisions of this Exhibit shall apply only to the Landlord’s work as described in Section 8(b) and Attachment A of the Lease.

1. Environmental:

a) The building is to be free of friable asbestos, or friable asbestos must be properly abated prior to occupancy. ACM’s must be managed under an appropriate management plan. Certification may be required as part of the lease.

b) Only low VOC adhesives, paint and other materials to be used.

c) Space to be mold free. Certification of mold free environment may be required.

2. Ceiling:

a) Lay-in acoustical 2’ x 2’ OR 2’ x 4’ tiles with suspended grid, with minimum NRC of 0.70.

b) Sound attenuation insulation in ceilings for all conference rooms, meeting rooms and offices. Extend 2’ beyond the walls.

c) Adequate insulation in the ceilings and all walls of the building, and soundproofing in designated walls.

3. Walls:

a) Gypsum wallboard, minimum thickness of 5/8” with studs at 16” or a maximum of 24” on center, level 4 finish.

b) Acoustical treatment in walls for all private offices, conference rooms, and vocational evaluation room, e.g. 3 ½” sound attenuation batt insulation.

c) Walls to be finished with primer and two finish coats of paint. Tenant shall have final approval of finish selections of 1 main paint color and 1 accent paint color.

d) Tenant area must be enclosed by slab-to-slab walls.

e) Conference rooms to include blocking for screens for TVs at Tenant’s direction.

4. Floors:

a) Finished floor to be 1/2” over 10 feet level and clean, ready to receive carpet or resilient flooring.

b) Carpet shall be Carpet Tiles unless specified/approved otherwise by Tenant.

c) Carpet shall be heavy-duty with a tight weave and low pile

d) No padding is to be installed

e) Branded 100% nylon with minimum density of 6,000.

f) Minimum face weight for carpet tiles to be 20 oz. per sq. yd.

g) If Vinyl Composition Tile is specified/used – ex. 12” x 12”, Armstrong, Tarkett, or equal.

h) If Ceramic Tile is specified/used – ex. thinset in 12” x 12” Crossville or equal.

i) Luxury Vinyl Plank (LVP) is preferred/acceptable in high traffic areas.

j) Tenant shall have final approval of finish selections.

k) Vinyl Base - shall be 1/8” gauge x 4” high, cove profile in longest lengths possible, continuous roll preferred.

5. Lighting:

a) Modern indirect 2’x 2’ or 2’ x 4’ LED recessed indirect light with narrow 4” perforated center basket shall be provided. Fixtures shall be capable of producing and maintaining a uniform lighting level of 50-foot candles at working surface height throughout the space. Indirect lighting to be suspended when ceiling height allows.

b) Restroom lighting shall be 30 foot candles measured at counter height and 20 foot candles measured at the floor in enclosed corridors.

c) Dimmable ballast fluorescent or zoned lights shall be provided for conference room, and vocational evaluation room.

d) Emergency egress lighting as required by applicable life safety codes shall be provided throughout the entire space.

6. Electrical:

a) Lessor shall provide appropriate new electrical outlets, plates and switch covers. Color of outlet/switch cover to be white (unless otherwise directed by Tenant) and shall match new and existing.

b) Lessor shall ensure electrical load capacity meets or exceeds Tenant’s data communication and service needs. Clean source power available, free of distortion and harmonics.

c) Dedicated circuits are required for all large controller printers, copy machines, server room, refrigerator, microwave, coffee maker, vending machines, and in any location in where an individual item on the circuit would demand 50% or more of the load.

d) Provide floor mount power (electrical) and data outlets (core drills) as specified by Tenant in all Conference Rooms.

e) Provide outlet and data at approximately 66” above finished floor on Conference Room wall for Monitor. Final location and height to be provided by tennant.

f) There shall be (2) duplex outlets with data drops for each private office (and workstation).

g) Conference rooms, Vocational Evaluation Room, and Employment Resource Room, shall have at minimum Qty. 1 duplex electrical outlet per wall, and additional outlets as specified by Tenant to accommodate AV and computer equipment.

h) Corridors shall have Qty. 1 convenience outlet per approximately every 50’

i) Additional outlets shall be provided in technical spaces as designated by Tenant.

j) Adequate number of GFI electrical outlets above counters in break rooms, coffee bars, and at other locations to receive counter.

7. Cabling/Telecommunications:

a) Lessor shall provide/install accessible and appropriately sized(min. 3”) conduit from the demark location to all occupied floors.

b) Lessor shall provide 1” conduit with bushing to a 4x4 box with single gang reducer ring or a mud ring with string above ceiling. Height of data drop outlet shall be level with electrical outlet (15” AFF).

c) Provide floor mount power and data outlets (core drills) in all Conference Rooms and Training room as specified by Tenant.

d) Tenant will install CAT6 Cabling

e) Internet connectivity or Wi-Fi

f) Server room:

i. Distance of cable runs should be considered in the space planning of the server room location.

ii. Full height insulated walls

iii. VCT

iv. Install, at minimum, 24” x 24” grill vent in door and ceiling mounted exhaust fan for a minimum of 5 air changes per hour, as specified by Tenant.

v. Supplemental HVAC (ex. 5,000 – 7,500 BTU), as specified by Tenant capable of maintaining a temperature between the range of 60℉ to 70℉.

vi. Separate electrical panel with an emergency shut off button within the server room.

vii. Install four (4) dual gang NEMA 5-20R power outlets, each on a separate amp circuit.

viii. Server rack (wall mounted or four posted) will be installed by Tenant

8. HVAC System:

a) Lessor shall provide a Heating, Ventilation and Air Conditioning (HVAC) system that is the most energy and cost efficient for the geographical area of the state in which the building is located.

b) The HVAC system shall be of sufficient size and capacity to accommodate a maximum number of people and computer equipment. Additional capacity in the Large Conference Rooms, Training room as needed and determined by Landlord’s mechanical engineer to meet temperature and humidity ranges as described in the lease.

c) Must provide a temperature throughout the leased Premises of not less than 68º F nor more than 74º F year round, during regular business hours of the Occupants, with a minimum of 20% relative humidity when heat is being provided and with a maximum of 60% relative humidity when air conditioning is being provided.

d) Provide terminal device every 1,200 square feet.

e) Fresh air exchange rates and CO2 levels shall comply with Ventilation Standard for Virginia.

f) Server room/IT closet – Supplemental HVAC (ex. 5,000 – 7,500 BTU), as specified by Tenant capable of maintaining a temperature between the range of 60℉ to 70℉

g) Filtration to meet MERV 13

9. Restrooms:

a) Toilet facilities shall comply with ADA standards for accessible design

b) Twelve inch (12”) high kick plates shall be provided on both sides of restroom door.

c) Each restroom shall be equipped with toilet paper dispensers, paper towel dispenser or automatic hand dryer, lavatory, mirror, and trash receptacles, mounted per ADA standards.

d) Exhaust fan system required for all restrooms.

10. Doors:

a) Automatic assist door openers on building and/or suite entry doors.

b) Auto release switch at reception counter to unlock and automatically open internal reception lobby door. Automatic assist door opener on staff side of this internal reception lobby door.

c) The force for pushing or pulling open a door, other than fire doors, shall be no more than 5 lbs, otherwise provide power door openers on doors that do not comply.

d) ADA compliant lever hardware

e) Internal door with keyless door lock (Cipher or Card Reader) installed at ADA accessible height/reach, at location(s) designated by Tenant.

f) There will be no thresholds at interior doors except where required.

g) Doors shall be solid core or metal with metal frames. Any Doors that are reused/refurbished shall have the scratches and gouges repaired.

h) All doors and door frames shall be finished (painted or stained) to complement the adjoining wall covering. Tenant shall have final approval of finish selections.

i) All office doors shall have individual keyed lockset with master key

j) Electric strikes at doors with badge readers – typically located at entrance(if possible), entrance from waiting area, employee entrances and IT closet.

k) Electric strikes on new doors by GC, electric strikes retrofitted into existing doors by tenant.

l) All private office doors shall have glass inset in door (confirm with Tenant).

11. Windows:

a) Lessor shall provide and install building standard window coverings or 1” wide, metal blade horizontal mini blinds, unless Tenant approves otherwise.

b) Level 1 Fixed Glass transaction window with UST 1 speaker box and USDT 100 deal tray at receptionist counter, as specified by Tenant(see attached specs).

c) Glass observation window in wall of Employment Resource Room as specified by Tenant

12. Casework and Shelving:

a) To meet A.W.I. Standard for custom grade.

b) High pressure plastic laminate on all exposed surfaces.

c) To be designed and constructed to meet ADA codes.

d) Cabinets to be commercial grade (ie. base and wall cabinets, pedestal filing cabinet)

e) Shelving and hooks in storage, janitor, and coat closet, and as specified by Tenant

f) Counter with base and wall cabinets in the break room

g) Receptionist work counter with open area underneath and commercial grade filing cabinet to the left/right as indicated by Tenant; counter/ledge on client side of transaction window.

h) Counter with base and wall cabinets in admin work area as specified by Tenant.

i) Wall blocking to be provided at locations of wall mounted TV and security camera/monitor

j) Work Counter (to hold computer stations) in Employment Resource Room as specified by Tenant

13. Fire Safety and Security:

a) If required by code, certified, compliant, fully operational sprinkler system to be provided to meet local building codes.

b) Lessor shall provide the maximum number of ABC type fire extinguishers and exit lights for the premises to meet local standards and ordinances. If local ordinances do not require fire extinguishers and exit lights, the Lessee will determine the number needed and they shall be commercially checked as required by fire code by Lessor.

c) Emergency alarms (audio and visual) as required by code

d) Controlled access between Lobby and Receptionist/Staff area, and as otherwise specified by Tenant.

e) Coordinate with Tenant’s security vendor the Controlled access (card reader) locations to include the door between Reception Lobby and Secured Staff area, and at all suite entry doors from building corridor/common areas, and at secured locations (FTI room) as specified by Tenant. Tenant’s security vendor will install the card reader system.

f) Landlord shall provide Tenant with access card keys to the Building

14. Storage:

a) Shelving and hooks in storage, janitor, and coat closet, and as specified by Tenant.

15. Water Lines:

a) Provide waterlines at sinks, refrigerators, ice machine, and coffee makers in all break rooms and coffee bar locations as specified by Tenant. Each refrigerator to include filtered water dispenser. All appliances to be Energy Star certified.

b) Provide drain line for ice machine

REQUEST FOR PROPOSALS

Model USAW400 Bullet/Blast Resistant Fixed Aluminum Window System Fema 361 Certified UL Levels 1 – 8

Single Lite

Multi Lite

Transaction

The USAW400 Window Series is shipped factory assembled. Thermal barrier design allows for insulating against temperature changes in extreme weather conditions.

The USAW400 is available as a curtain wall system, store front, a single lite, multi lite or transaction window.

The USAW400 Window Series construction consists of heavy-duty aluminum extrusion and 1/8” minimum wall thickness. The extrusions allow for the insertion of armor consistent with specified threat level. Level 1 - 3 is a all aluminum system, requiring no steel inserts. Level 4 - 8 requires steel inserts. Complimentary door construction allows for aesthetically uniform security application that is available in many style and finish options.

Glass components are easily replaceable. Fema 361 certified.

Balistic protection UL levels 1-8

Blast protection available: GSA C & D 1 PSI thru 40 PSI DOD UFC-4-10 1 PSI to 45 PSI

Standard finish: Clear or bronze anodized (custom Kynar paint, brass cladding, stainless steel cladding available)

Warranty: All necessary replacement of parts and adjustments not occasioned by accident or misuse shall be made at the vendor’s expense when notified within 30 days after customer receipt of product. All products are warranted for a period of one year from the date of customer receipt. During warranty period, all defects not caused by attack, accident or misuse through fault or negligence by the customer shall be adjusted or replaced at the vendor’s expense (excluding transportation costs).

Disclaimer: In as much as U. S. Bulletproofing has no control over the use to which others may put this material, it does not guarantee that the same results, as those described herein will be obtained. Nor does USBP guarantee the effectiveness or safety of any possible or suggested design as illustrated herein

Revised July. 09

United States Bullet Proofing, Inc.

16201 Branch Court Upper Marlboro, MD 20774 www.usbulletproofing.com

(800) 363-8328 Toll Free

(301) 218-7920 Local (301) 218-7925 Fax info@usbulletproofing.com

TRANSPORT

Boxing: U.S. Bullet Proofing windows are carefully packed in plywood boxes. Each unit is cushioned throughout with styrene packing to prevent movement inside the box. Each box is marked with the identification of the unit and the shipping address. The weight and cubic feet are indicated. Each box is further marked with “Up” arrows, indicating how the box it to be transported and stored.

Shipping: Each box should be visually inspected from the outside for any damages that may have occurred during shipping. A damaged box will often result in a damaged window, especially in overseas shipping. In the event of damages, if possible photograph the box and notify the factory or the freight company. This must be done within 30 days after receipt of the unit.

Storage: It is not desirable to store units for long periods of time. However, this is often unavoidable due to construction schedules. If the units must be stored, they should be placed in a dry warehouse with moderate temperatures. High temperatures and humidity can cause formation of vapor inside the polyethylene wrapping, thus causing oxidation or corrosion of parts.

All boxes are to be placed in the upright position as indicated by the up arrows. They should not lean against a wall. The boxes should not be placed in close proximity of new cement or plaster walls.

In the event that water penetrates the storage space, it is recommended that the units be unboxed to prevent internal damage. They should be stored in an upright manner, as if still in the box.

Unpacking: Care should be taken when opening the door box to prevent damage to the unit. Also, persons unpacking the box should be aware that there are loose pieces contained in the box. Care should be exercised not to lose these parts (door closer, lock cylinders with keys, shims, mounting hardware, caulking, instructions and technical data for associated components).

MAINTENANCE and CLEANING

Transparencies: The protected side of the transparency in some instances is polycarbonate and susceptible to scratching. Care should be taken when cleaning these surfaces. Use a mixture of liquid soap and water and clean, soft clothes or sponges for cleaning. The following cleaning agents have been found to be compatible with polycarbonate: Formula 409, Joy, Palmolive Liquid, Top Job, Windex with Ammonia D.

Fresh paint splashes, grease and smeared glazing compounds can be easily removed before drying by rubbing lightly with a good grade of VM&P naphtha, isopropyl alcohol or butyl cello solve (2-butoxy ethanol). Do not use butyl cello solve in direct sunlight.

Using a mild automobile polish can minimize scratches and minor abrasions. Three such products that tend to polish and fill scratches are: Johnson’s Paste Wax, Novus Plastic Polish #1 & #2 (Novus Inc., Minneapolis, MN), and Mirror Glaze Plastic Polish M.G.M10 (Mirror Brite Polish Co., Pasadena, CA). It is suggested that a test be made of a sample with the product selected and that the polish manufacturer’s instruction be followed.

Important Don’ts:

DO NOT use abrasive or highly alkaline cleaners on polycarbonate.

Never scrape or scrub polycarbonate with squeegees, brushes, razor blades, or other sharp instruments.

Taping notices, etc to this surface should be avoided. The tape adheres to the mar resistant coating and peels the coating off when the tape is removed.

DO NOT use benzene, gasoline, acetone or carbon tetrachloride on polycarbonate.

DO NOT clean polycarbonate in hot sun or at elevated temperatures.

When cleaning glass, it is recommended that Windex with Ammonia D or other compatible household window cleaners be used to minimize streaking.

Aluminum: The aluminum trim can be cleaned similar to the transparent surfaces. Isopropyl alcohol can be used for tougher spots. Care should be taken not to scratch the aluminum surface.

REPAIRS

Consult with factory.

Warranty: All necessary replacement of parts and adjustments not occasioned by accident or misuse shall be made at the vendor’s expense when notified within 30 days after customer receipt of product. All products are warranted for a period of one year from the date of customer receipt. During warranty period, all defects not caused by attack, accident or misuse through fault or negligence by the customer shall be adjusted or replaced at the vendor’s expense (excluding transportation costs).

Disclaimer: In as much as U. S. Bulletproofing has no control over the use to which others may put this material, it does not guarantee that the same results, as those described herein will be obtained. Nor does USBP guarantee the effectiveness or safety of any possible or suggested design as illustrated herein by any photograph, technical drawing and the like. Each user of products or design or both should make his own tests to determine the suitability of the product or design or both for his own particular use.

Model USDT100 Ballistic Recessed Deal Tray UL Levels 1 – 8

The USDT100 Deal Tray provides ballistic resistance in assemblies designed to provide employee protection.

The tray can be fitted to accommodate existing conditions or used in conjunction with our various lines of windows. The unit is shipped factory assembled

Standard tray sizes: 12” x 10” x 2” custom sizes and configurations are available.

Standard finish: Stainless steel with optional metal or painted finishes available.

Warranty: All necessary replacement of parts and adjustments not occasioned by accident or misuse shall be made at the vendor’s expense when notified within 30 days after customer receipt of product. All products are warranted for a period of five

(5) years from the date of customer receipt. During warranty period, all defects not caused by attack, accident or misuse through fault or negligence by the customer shall be adjusted or replaced at the vendor’s expense (excluding transportation costs).

Disclaimer: In as much as U. S. Bulletproofing has no control over the use to which others may put this material, it does not guarantee that the same results, as those described herein will be obtained. Nor does USBP guarantee the effectiveness or safety of any possible or suggested design as illustrated herein by any photograph, technical drawing and the like. Each user of products or design or both should make his own tests to determine the suitability of the product or design or both for his own particular use.Revised Aug, 09

United States Bullet Proofing, Inc.

16201 Branch Court Upper Marlboro, MD 20774 www.usbulletproofing.com

(800) 363-8328 Toll Free

(301) 218-7920 Local (301) 218-7925 Fax info@usbulletproofing.com

“Protecting People and Property”

BULLET, BLAST, AND FORCED ENTRY RESISTANT SYSTEMS

USST SPEAK THRU

Round 6" diameter cast stainless steel talk thru design offers natural voice transmission with evenly spaced concentric louvers. This unit is available as interior or exterior model (specify). USST Talk Thru is adjustable for 1/4" to 1 7/8" thick glass. Glass thickness less than 1 3/16" requires optional spacer ring. When ordering indicate glass thickness of window.

Requires 5" diameter hole. Class III bullet resistance.

“Protecting People and Property”

BULLET, BLAST, AND FORCED ENTRY RESISTANT SYSTEMS

UST 1 ELECTRONIC TWO-WAY COMMUNICATION THRU-GLASS INSTALLATION

Rugged aluminum construction Compact 4.0” diameter design Bullet resistant insert Duplex communication

Voice activated switch Background noise level monitoring Level detection and attenuation control Linear volume controlThe UST 1 provides electronic two-way, hands- free audio communications (duplex) between a partition. The inside operator controls the operation by speaking into the gooseneck microphone. The unit automatically initiates the “listen” mode when the operator discontinues speaking into the microphone. The UST 1 contains two voice channels, each incorporating a microphone amplifier, VOX switch, compressor, background noise monitor, attenuator controls, level detectors, and a bridge amplifier. The sound amplifier does not exceed a 0.2% total harmonic distortion rating.

The UST 1 is four inches in diameter and equipped with an operator-side gooseneck microphone, power on/off switch, power on green LED, “talk” volume control and “listen” volume control. The exterior, or customer side, is equipped with a 2 1/4” ferrite, magnet speaker and electret microphone. The speaker and microphone are located so as not to be damaged by tools such as screwdrivers and pliers. The UST 1 incorporates a Class II bullet-resistant insert, able to withstand a standard bullet from a .357 Magnum firearm. The unit is constructed of machined aluminum and finished in silver or black.

The UST 1 is easily installed in a partition with either 3.25” or 3.5” cutout. An optional plate is available for 4” cutouts. The exterior plate is assembled to the interior housing via four bolts provided. A barrier thickness must be specified. The interior control plate is then fastened to the housing with four tamper-resistant screws. Gaskets prevent the unit from scratching the surface barrier. An AC adapter is supplied for continuous duty. The adapter steps down 120V AC input to filtered 18V DC output for class II installations.

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