Public Safety Communications Technology and Hardware Solutions 43190000-21-SRCWL-ACS - How to Use This Contract.pdf
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- Contract number
- 43190000-21-SRCWL-ACS
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for the Public Safety Communications Technology and Hardware Solutions contract (43190000-21-SRCWL-ACS) issued by the Florida Department of Management Services, Division of State Purchasing. The contract is applicable to state agencies in Florida and eligible users as defined by Rule 60A-1.001 of the Florida Administrative Code. The document provides instructions for using the state's online procurement system, MyFloridaMarketPlace (MFMP), and guidance on utilizing the SUNCOM Network for telecommunications services.
The contract covers public safety communications technology and hardware solutions, with agencies required to issue requests for quotes (RFQs) to a minimum of 25 or all contracted vendors. Agencies must select vendors who can provide the specific services, categories, job titles, products, and regions requested. The procurement process involves using specific commodity codes (ranging from 43191500 to 43233500) and follows an alternate contract source method. The document encourages agencies to use this contract for potential savings and convenience but does not mandate exclusive use, allowing agencies to seek alternative pricing if necessary while following proper procurement methods.
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Text version
10/24/22
How to Use This Contract Public Safety Communications Technology and Hardware Solutions (43190000-
21-SRCWL-ACS)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/alternate_contract_source/public_safety_communications_technology_and_hardware_solutions.
SUNCOM
• In accordance with subsection 282.703(5), Florida Statutes, “All state agencies shall use the SUNCOM Network for agency telecommunications services as the services become available.”
Services available from SUNCOM can be found at https://www.dms.myflorida.com/suncom. If you have any questions regarding the services that are available through SUNCOM, please contact the Division of Telecommunications at 888-478-6266, then press 3 for assistance.
State Agencies
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
o Agencies must ensure that an RFQ is issued to a minimum of 25 or all contracted vendors on contract for Public Safety Communications Technology and Hardware Solutions. Some contractors may not be contracted to provide all of the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that are available under this contract; the selected vendors must offer the “services”, “service categories”, “job titles”, “products”, “regions”, etc. requested in the RFQ. Please refer to the contract webpage to determine the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that each contractor is contracted to provide.
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
o COMMODITY CODE: Select the most appropriate eight-digit commodity code under 43191500, 43191600, 43221500, 43221700, 43222600, 43223100, 43223200, 43223300, or 43233500; the current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_operations/state_purchasing/ myfloridamarketplace/commodity_codes.
o METHOD OF PROCUREMENT: C - Alternate contract source https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/public_safety_communications_technology_and_hardware_solutions https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/public_safety_communications_technology_and_hardware_solutions https://www.dms.myflorida.com/suncom http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes
10/24/22
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
Eligible Users
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
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