A28 Notice of Intent.pdf

September 16, 2024

D-24-MI-0125 NOTICE OF INTENT

The Drug Enforcement Administration (DEA), Office of Acquisition (FA) intends to award a sole source firm fixed purchase order to Johnson Controls Security Solutions, LLC 3601 Eisenhower Ave, Suite 300 Alexandria, VA 22304-6456, for CCTV digital conversion. This notice of intent is not a request for competitive quotations. In accordance with the Federal Acquisition Regulation (FAR) 5.102(a)(6), the Limited Source Documentation is attached with this notice. The acquisition will be conducted through FAR Part 13, Simplified Acquisition Procedures.

Attached also is the DEA Provision Clause Matrix.

As this is not a request for competitive quotes, the government encourages all interested parties who believe they can provide the software to contact Jose Marin via email at jose.l.marin@dea.gov by Thursday, September 19, 2024 by 12:00PM, EST and reference number D-24-MI-0125 and submit a written response describing their ability to provide the product.

Basis of Award: Award will be based on lowest price/technically acceptable. Award is ALL or NONE.

A determination by the Government not to compete this proposed contract acquisition based upon responses to the notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

mailto:jose.l.marin@dea.gov

DEA STATEMENT

OF WORK –

Homestead

RESIDENT OFFICE

January 25

This summary applies to the procurement, installation, training and implementation of an integrated security management system for the site described.

General Requirements, specifications and system components.

DEA SECURITY SYSTEM

SECTION I - GENERAL REQUIREMENTS

1.01 Summary of Work

DEA Office of Security Programs will review all vendor contract proposals for technical accuracy, completeness, and suitability, and will make the final determination of selected security vendor based on the most technically capable and lowest acceptable bid. This summary applies to the procurement, installation, training and implementation of an integrated security management system for the site described. The contractor shall furnish a complete system including all labor, materials and equipment for a complete and functional integrated security system. Use of subcontractors and/or other vendors to install and maintain any or all of the security system(s) (other than cabling, conduit, and power) must be approved in advance by DEA Headquarters, Physical Security Section. GSA or open market pricing shall be used, whichever is more advantageous to DEA.

1.02 Systems, warranties and maintenance

The work included as specified herein and as shown on the contract drawings consists of, but is not limited to, the following:

a. Access Control System (ACS)

b. Closed Circuit Television System (CCTV)

c. Intrusion Detection System (IDS)

d. Warranty coverage

e. Systems tracking

f. Submittals and shop drawings

g. Maintenance and service support

1.03 Preexisting conditions

The contractor shall visit the site, check all existing conditions and be satisfied with the conditions under which the work is to be performed before submitting the project bid. No allowances shall be made for any extra expense due to the contractor’s failure or neglect to discover prior conditions affecting the work, to include hardware and labor necessary to complete the work.

1.04 Location of Work

Address homestead

1.05 Equipment

All equipment provided must be fully compliant with NDAA H.R. 5115 also known as the John S. McCain National Defense Authorization Act, as well as, Trade Agreements Act (TAA) FAR 52.255-5. TAA compliance applies to all equipment provided for the project, not solely products listed on the GSA Schedule Contract.

Substitution of equipment after bid approval will occur only when there is a significant advantage to the client agency, created by an overall upgrading of a component(s) by a manufacturer or an operational advantage created by a change in the state of the art of the equipment to be supplied. In the event the above occurs, the contractor shall make the DEA representatives aware of the new equipment and shall provide DEA the new information. At the DEA’s discretion, the option to accept or reject the substitution will then be exercised.

1.06 Coordination

A. Project coordination. Contractor shall coordinate all project activities with their assigned GSA project representative for all new construction builds. For ISPS funded projects, contractor shall coordinate with their assigned ISPS security representative.

B. Job site administration. Contractor shall provide an onsite project manager who shall maintain coordination with the DEA and completely inform the DEA representative of project status on a weekly basis or as agreed.

C. Other trade coordination. Contractor shall closely coordinate all work with other trades. It is the contractor’s responsibility to understand the scope of work of all other trades that affect the Security System to ensure that all power, cabling, networking, raceway, backboards, pull-strings, hardware, patching, painting and other services are included in the project. The contractor who delivers a fully functional Security System must supply those services not provided by other trades.

1.07 Regulatory Requirements

Work on or within the scope of this project shall be in accordance with but not limited to the following codes, rules and regulations.

a. Appropriate local government codes

b. National Electric Code (NFPA – 70)

c. Uniform Building Code

d. National Fire Code (NFPA - 1)

1.08 Submittals of material lists, technical information sheets and variances

A. Bidding Proposals:

1. When submitting a bid proposal please list the following information for each item on bid:

a. Item Quantity

b. Model Number (please use a part/model number that will allow retrieval of part information from any internet search engine).

c. Description: allow for an accurate description of part/device

a. Bad Example – 1076CG Rcsd,3/4 Dia,Stl,Dr

b. Good Example – Door Contact, Recessed Steel Door Mount, ¾” diameter.

d. Price Each

e. Price Total (example: If there are 10 items specified for the project then this column would be the total of the price each column times ten).

f. Labor as a separate item.

g. See Appendix 1 for sample bid proposal part layout.

B. Prior to the deadline for submittals, the contractor shall submit the following:

1. A materials list with the names of manufacturers, model numbers, and technical information on all items proposed.

2. Product technical information sheets for each principal component in the proposed system and subsystem, including cable, wire and wire marking devices. The specific model number(s) must be identified within the technical information sheet (highlighted).

3. A statement listing every technical and operations parameter wherein the submitted equipment varies from that which was originally specified. If the contractor fails to list a particular variance and his submittal is accepted, but it is subsequently deemed to be unsatisfactory because of an unlisted variance, the contractor must replace or modify such equipment at once and without cost to the DEA.

4. A statement to the effect that the contractor has read and understood this statement of work and agrees to fully abide by it, as further detailed by the specific security plans to be provided by DEA.

5. A statement to the effect that at least one technician who has been formally trained and certified in that system will be involved in the installation and programming of every component of the overall security system.

C. As Built/CAD drawings for lease upgrades and/or new builds will be submitted to DEA for approval prior to commencement of site work or fabrication work. These drawings shall include but not be limited to the following:

1. Building floor plans and site plan showing location of all devices and proposed routes for interconnecting conduits and interconnecting cable runs.

2. Interior elevations of each typical security cabinet, layout and all interfacing items associated with the cabinet.

3. Point to point wiring diagram showing quantity and type of wire used for each device. Typical manufacturer’s drawings are not acceptable.

4. Catalog cut sheets of all equipment and devices with proposed model numbers and options highlighted or arrowed.

5. Accurate location of all installed equipment under the specifications using the same device and symbol legend or notations.

6. Upon completion of the project, these drawings shall be transmitted to the attention of DEA security representative (ISP) at DEA HQ, 8701 Morrissette Dr., Springfield, VA 22152. All drawings must be submitted in soft copy.

1.09 Licenses and Permits

The contractor shall at the time of the proposals be fully licensed to perform all specific tasks by the local authority at the job location. The licensing may include but not be limited to a valid state Electrical Contractor, Low Voltage System Contractor, Alarm Operator and local business license.

The electronic security systems must be installed by a journeyman electronic or security system technician. If apprentices are used, they must be supervised by an on-site journeyman. The Contractor shall provide sufficient oversight by a qualified Project Manager.

Milestone Licenses shall be purchased no sooner than two weeks prior to all equipment being physically installed, and prior coordination must be made with ISPA.

Contractors that primarily operate as equipment distributers are restricted from bidding.

1.10 Warranties

A. The contractor shall guarantee all equipment and systems for a period of one year commencing with the acceptance of the security systems as fully functional by the DEA. The warranty shall cover all costs for the warranty service, including parts, labor, field service, pickup, transportation, delivery, and reinstallation and retesting.

B. Requests for non-emergency service placed by the owner/occupant Monday through Friday shall be responded to within 24 hours of service request. Non-emergency items are those that do not secure the perimeter or high security areas.

C. Emergency Service Requests will be met within a four (4) hour reporting window.

1.11 Removal of Old Equipment

A. If applicable, de-installation may include removal of existing CCTV system, IDS and ACS equipment in preparation for installation agency-approved equipment. As appropriate, de-installation activities will include the disposal of any trash and equipment, in addition to shipping of all equipment.

B. The contractor will securely handle any system components that could potentially contain sensitive information and return the components to the agency. Examples of system components are computers, hard drives, digital storage arrays or equipment with stored memory.

SECTION II - GENERAL SYSTEM SPECIFICATIONS

2.01 Scope

The selected contractor shall install and make operational a fully functional Closed-Circuit Television (CCTV) System. The system shall be Underwriters Laboratory (UL) rated. Installation of cabling equipment, testing and training associated with the security system shall be included. Work shall be coordinated with the General Contractor and other Sub Contractors to meet the intended construction schedule. Under normal circumstances it is required that the system will be operational at least one week before occupying the space. Vendor will provide user training for the security system, along with all user manuals, software if applicable, and keys for all systems.

2.02 Description of the System

The CCTV system shall be comprised of fixed, color, indoor and outdoor, vandal resistant IP based cameras; will be recorded by Milestone XProtect Corporate software running on one or more computers; with video distribution to flat screen monitors throughout the facility. All systems will be installed per manufacturer specifications. If back-up generators are utilized, the UPS capacity may be reduced to thirty (30) minutes to ensure smooth transition to generator and during refueling. All Electronic Security Systems (ESS) equipment panels will be contained in the DEA Firebird Room and / or associated IT/LAN Room(s).

In the DEA Firebird Room, high quality fire-rated plywood must be installed by the Contractor to support wall mounted backend equipment (i.e. panels, power supplies, etc.). The Contractor’s proposal must identify all wall and floor space requirements for rack and wall mounted equipment. The Contractor’s proposal must identify amperage of all ESS power requirements. Industry standard load factors may be used to determine UPS sizing.

ESS Requirements:

EMERGENCY BACKUP POWER

SYSTEM MIN HOURS MAX HOURS

CCTV 4 24

Security screws must be used for all ESS components that are exposed (i.e. can be viewed externally or are not secured from behind a face plate).

2.03 Infrastructure

All wiring and cabling shall be in accordance with ESS Manufacturer recommendations. Wiring for all ESS field devices shall not be exposed (i.e. must be internal to a secure space wall, ceilings, doorframes, etc.) upon installation. Wiring for all ESS components should remain within DEA space when possible. When it is not feasible for wiring to remain internal to DEA space the contractor shall provide a conduit solution to the DEA Security Specialist for review. No wiring may be directly in contact with acoustical ceiling tiles. When replacing existing security systems, the contractor must remove abandoned ESS wiring in the ceiling per the applicable code.

Underground exterior cabling shall be direct burial cable meeting the requirements of the end point devices connected to it.

Reader cabling 18AWG Shielded Twisted Pair

Contractor shall use “PURPLE” colored cable for all Security Systems. All cables will be pulled from point to point, terminated, and tested. Cables will meet all applicable industry standards.

SECTION III - SYSTEM COMPONENTS

3.01 General

All devices, wire, and equipment shall be listed by the Underwriters Laboratory or be Factory Mutual approved. Devices will be installed in full accordance with UL and manufacturer’s installation guides and requirements. All systems must be fully functional at the time of acceptance testing. Conflicts between manufacturer’s recommendations, specification, and/or contract documents must be reported in writing to the designated DEA Security Specialist.

3.02 Closed Circuit Television

The CCTV system will provide coverage as identified in included documentation provided by DEA. Table 1, Facility Cameras, identifies camera names, locations and Statement of Objectives for the system.

The Video Management System (VMS) shall be installed by a Milestone Certified Gold Partner or higher. Installation technician(s) will be Milestone Certified in accordance with all vendor specified installation requirements. Technician(s) performing installation, and end-user system training will be Milestone Certified on the current version of XProtect Corporate DEA is utilizing. Copies of integrator and technician certificates and/or certifications must be included with the project bidding package. Contractors that primarily operate as equipment distributers are restricted from bidding.

A. The VMS shall be designed for surveillance and industrial applications. The cameras shall be high resolution, fully automatic, color and capable of providing high resolution video over an IP LAN/WAN network.

B. It is the selected vendors responsibility to ensure cameras shall be fully supported by the current Milestone XProtect™

Corporate Video Device Driver Package. Milestone supported cameras can be found at this link Milestone Systems | Support devices for XProtect® Corporate and XProtect® Expert

a. Fixed cameras shall have a varifocal lens or multiple lens options.

b. Cameras shall, at minimum, be capable of providing a minimum of four simultaneous H264 or H.265 video streams at 30 frames per second.

c. Cameras encoding rate shall be selectable from 1 to 30 frames per second in all available resolutions.

d. Cameras must be capable of providing a minimum of eight simultaneous, unicast RTSP video streams.

e. Cameras shall be designed to support power over the Ethernet (PoE) using UTP Category 5 or better cable with

RJ45 connectors when an IEEE802.3af compliant switch is utilized.

f. Cameras must be capable of performing upgrades, such as the firmware, through web browser without the use of additional software applications.

g. Cameras must be NDAA and TAA compliant.

h. Cameras must be capable of being reset to factory settings/defaults by physical means, such as, a reset button.

i. All cameras must be reviewed and approved by the DEA.

j. Cameras shall not be near end of life (EOL). If the proposed camera(s) cycle to EOL, equivalent replacement cameras will be proposed to DEA prior to selection and DEA must approve the camera change.

C. Camera housings shall have multiple mounting options. Camera housings will match the general design of the building.

All camera housings will entirely enclose wiring and cameras and be vandal-resistant.

D. Exterior cameras may be either dome or other environmental housing which suits the general appearance of the facility and appropriate to local weather conditions. All housings will entirely enclose wiring and cameras, vandal-resistant and IP66 rated. All exterior CCTV camera transmission lines must protect against lightning and other related power surges.

E. Camera placement must be approved in writing and temporarily field mounted prior to installation. Camera placements https://www.milestonesys.com/support/software/supported-devices/xprotect-corporate-and-xprotect-expert/ https://www.milestonesys.com/support/software/supported-devices/xprotect-corporate-and-xprotect-expert/ and views must be reviewed and approved by the DSO and/or the onsite point of contact in coordination with the vendor/installer.

F. Cabling will be Cat 5e or Cat 6, or fiber for cases of distance runs and/or camera types that require fiber.

G. For devices requiring other than 802.3af power over ethernet; the vendor is to provide a power injector capable meeting the manufacturers max power consumption requirements for that specific device.

H. Video decoders are required to allow camera views to be seen on the security monitors installed within the office (see Security Plan). The video decoding units will be mounted behind each security monitor unless utilizing an approved HDMI splitter system. Video decoding units will be directly connected to each security monitor using a HDMI 1.4a cable or better.

Acceptable equipment is the IoNodes R100s.

I. Video monitor(s) shall be sized to appropriately fit the space of the room/office in which it is to be installed. Minimum screen size of 45 inches and maximum of 55 inches. All monitors shall be wall mounted adjacent to the ceiling to provide the best viewing by the primary users while protecting the view within the protected space. Monitor shall be digital signage quality, resolution must be a minimum of 1080p, HDMI video input connection. Smart TV or similar type displays are not authorized for use.

J. All power requirements for the equipment shall be coordinated with the electrical contractor on site. All breakers shall be marked and if dedicated circuits are required the security contractor is responsible for interfacing with the electrical contractor for the requisite circuits.

K. Contractor provided power supplies are required to be hard wired or secured. Electrical work requirements include but are not limited to National Electric Code (NEC) NFPA 70 and NFPA 101 – National Life Safety Code.

o Ensure grounding continuity by properly bonding appropriate cabling, closures, cabinets, conduits, devices, service boxes and head end equipment.

o Power shall only be applied to the system after re-checking for proper grounding of the system and measuring all loops for lack of shorts, grounds and open circuits.

L. The computer, networking equipment, and camera devices must be protected from power spikes and brief power failures by dedicated rack mounted UPS with built in voltage surge protectors designed to protect digital video surveillance systems and associated components.

3.03 Recording Server

The recording server(s) shall be used for recording video feeds and for communicating with cameras and other devices. The recording server(s) shall communicate via network with the management server at another location.

A. Contractor is to provide and install any necessary Milestone XProtect software and drivers for the system to function

(available freely from Milestone). The recording server(s) shall be provided by the contractor.

B. Recording server shall meet or exceed the following requirements based off CCTV system requirements.

a. Dell or equivalent server grade hardware

b. Windows Server 2019

c. Minimum 16tb RAID 5 for video recording, video retention requirement is a minimum of 30 days for all cameras.

Recording calculation is 25% motion recording, resolution 1080p at 2-5mb, 15FPS, Codec H265.

d. Five (5) year warranty to include next day onsite service with option to keep hard drive.

e. Milestone XProtect partner certified

f. 2 x 1GbE LAN Ports

g. Energy Star compliance

h. Minimum 16gb ram

i. Rack mount

C. Contractor must coordinate with Milestone Systems Representative Walter Coady (wjc@milestone.us / 503-350-1119) and the System Security Unit (ISPA at HQ-ISPACastleTeam-DL@dea.gov) for all licensing requirements. Contractor is to procure and provide to DEA the number of XProtect Corporate device licenses sufficient to handle all devices on the system. All device licenses must be added to existing DEA Software License Code (SLC). Confirmation from Milestone that the device licenses were added to the existing DEA SLC is required.

D. The recording servers, once configured, shall run independently of the management server, and continue to operate in the event that the management server is offline.

E. The recording server shall utilize high performance, direct attached SATA or SAS 15K RPM (or better) disk drives for live recording storage, formatted with 64KB clusters. Live database array type JBOD. Tape-backup systems shall not be acceptable.

F. The system shall allow archiving to be enabled on a per camera basis and allow the user to define which archiving drive shall be used for each camera. The hard disk drive storing the archive database will be direct attached, SATA 7.2K RPM (or better), formatted with 64KB clusters. Archive database array type RAID 5.

G. An independent SATA or SAS 7.2K RPM (or better) hard disk drive (or SSD drive) will be provided for the operating system and application volume. It will not be used for the Live or Archive Database. OS/Application volume type JBOD.

H. The recording server shall have the ability to accept the full frame rate supplied by the cameras, while recording a lower frame rate, yet still make the higher frame rate available to the Clients for live viewing.

I. Contractor shall prepare CCTV end point devices for programming by DEA staff.

mailto:wjc@milestone.us

3.04 Access Control System

Not Applicable

3.05 Programming CCTV

A. The System Security Unit (ISPA) is responsible for working with the office, the contractor, and DEA’s IT office to ensure the proper programming of the CCTV system. As such, ISPA requires the vendor to complete and return to ISPA, ISPS, and the onsite POC, the Milestone programming sheets (samples are Attachments 3, 4, and 5) a minimum of one week prior to installation to ensure the systems are operational prior to the build sign off. In addition to completing and returning the programming sheets, the vendor must coordinate with either the Division Security Officer or the onsite point of contact to point the camera views as the office specifies. This is to be completed prior to turning the programming over to ISPA to ensure the camera views are as required by the office.

3.06 Intrusion Detection System

Not Applicable

Appendix 1: Example Bid Format

=====================================================================Qty Model Manufacturer Description Each Total

1076CG

Big Company

Door Contact, Recessed Steel Door Mount, ¾ inch diameter

$7.63

$15.26

12 RY-24L Little Company Form C Door Release Relay, 24V DC Input

$14.96 $179.52

1 AX-084C Medium Company Central Exchange Unit for 8 door and 4 masters

$892.64 $892.64

1 Labor Contractor Installation, programming, and testing

$12,000 $12,000

Appendix 2: Locks and Other Door Hardware

1. Deadbolt and other locks as specified on the DEA provided security plans must by high security (UL-437), grade 1 locks.

Acceptable models include Schlage Everest 29 Primus XP UL 437 and Medeco3 High Security Maxum.

2. High security locks and cylinders shall never be master keyed. Standard grade locks shall be master keyed.

3. Neither the contractor nor the lessor shall retain any keys to the DEA facility or spaces. All keys to DEA spaces shall be delivered to DEA.

4. DEA will provide the functional descriptions of doors and locks as part of the security plan. DEA will also specify keying schedules and number of keys to be provided.

5. Where possible, the deadbolt and keyset functions shall be combined into a single lockset with a high security cylinder.

6. Any door with an electric strike shall be secured by a heavy duty automatic closer and a storeroom lockset.

7. Select doors may be specified as requiring soundproofing sweeps and seals. These shall provide a complete, 360° seal between the door and frame. These doors must still fully close solely by the function of an automatic closer. These doors will be tested, and are expected to meet the standard of STC-45 (normal conversations can be detected but not understood). Helpful hint: If light can be seen around/under a closed door, it is not properly soundproofed.

8. All locks must function smoothly and properly. All doors must close smoothly and completely.

9. Perimeter and certain other doors will be specified as requiring pinned hinges. At least two of the hinges on these doors

(topmost and bottommost) must be of a visibly secure type.

Appendix 3: Grounds, Parking and Fencing

1. DEA requires secure parking areas for government owned vehicles and certain other vehicles. Secure parking areas are fenced and gated to prevent unauthorized personnel and vehicles from entering the secured area.

2. DEA will work with the lessor, architect and others to design an acceptable security plan for the facility, grounds, and parking areas.

Appendix 4: Generic System Diagram

ATTACHEMENT 1: SECURITY SYSTEM DETAILS

1A. INTRUSION DETECTION SYSTEM (IDS)

1. IDS Alarm Areas

i. The following areas require separate alarm partitions:

1. General Office

2. Technical Equipment Room

3. Imprest Fund Room

4. Crypto Room

5. OSA Room(s)

6. Firearms Room

7. Drug Evidence Room

8. Non-Drug Evidence Storage Room

2. UL637 High Security Balanced Electro-Magnetic Door Sensors

i. The following doors require high security magnetic contacts:

1. Office Perimeter Door(s)

2. Office Perimeter Roll-Up Door(s)

3. Roof Hatch(s) with Leased Space

4. Firebird Equipment Room

5. Technical Equipment Room

6. Imprest Fund Room

7. Crypto Room

8. OSA Room(s)

9. Firearms Room

10. Drug Evidence Room

11. Non-Drug Evidence Storage Room

3. UL-639 Motion Sensors

i. The following areas require UL639 Motion Sensors:

1. Office Perimeter Door(s)

2. Office Perimeter Roll-Up Door(s)

3. Field of View for all windows within 18’ of ground level

4. Technical Equipment Room

5. Imprest Fund Room

6. Crypto Room

7. OSA Room(s)

8. Firearms Room

9. Drug Evidence Room

10. Non-Drug Evidence Storage Room

4. Duress Alarm Locations

i. The following areas require duress alarm button:

1. Secure Reception (Secure Side)

2. Prisoner Processing

3. Imprest Fund Room

5. Duress Alarm Strobe Colors Assignments

i. The following areas will be represented by the below color assignments:

1. Secure Reception

a. Blue Strobe

2. Prisoner Processing

a. Red Strobe

3. Imprest Fund Room

a. Green Strobe

6. Duress Alarm Strobe with Audible Annunciator Locations

i. The following areas require duress alarm strobes with audible annunciators:

1. Centered in each Group work bay area

2. Designated Break Area(s)

1B. ACCESS CONTROLLED DOORS

1. Card Reader with Keypad (IDV-9216AB terminal version)

i. The following locations require card readers with integrated keypad:

1. Office Perimeter Door(s) (Exterior to Interior)

2. Office Perimeter Roll-up Door(s) (Exterior to Interior)

3. Prisoner Processing Door(s) (Interior to Exterior)

2. Card Reader (IDV-9110AB terminal version)

i. The following locations require card readers:

1. Crypto Room

2. OSA Room(s)

3. Drug Evidence Storage Room

4. Non-Drug Evidence Storage Room

5. Prisoner Processing (Exterior to Interior)

6. Technical Equipment Room

7. Imprest Fund Room

8. Firearms Room

9. Firebird Equipment Room

10. T2S2 Room (both sides of door)

11. Interview Room(s)

a. Exterior Interview Room (Public to Interview Interior)

b. Interior Interview Room (Interior to DEA Office Interior)

3. Mechanical Pushbutton Lock

i. The following doors require mechanical pushbutton locks:

1. Head of Office

2. Group Supervisor

3. Interview Room(s)

a. Double-sided lock will be provided for interview room(s) within Prisoner Processing.

4. iStar Ultra G2 Panel

1C. VIDEO SURVEILLANCE SYSTEM

1. Exterior Areas

i. The following locations require cameras, approved for use by DEA, providing Field of Views of the below areas:

1. Office Perimeter Door(s)

2. Office Perimeter Roll-Up Door(s)

3. Office Perimeter Walls

4. Vehicle Gate(s)

5. Pedestrian Gate(s)

6. Secure Parking Area

2. Interior Areas

i. The following locations require cameras, approved for use by DEA, providing Field of Views of the below areas:

1. Secure Reception (Public Side)

2. Prisoner Processing

3. Sally Port(s)

4. Evidence Processing

5. Imprest Funds (Transaction Side)

6. Imprest Funds (Cashier Side)

7. Imprest Funds (Imprest Room Overview)

3. Video Monitor Locations

i. The following areas require video monitors:

1. Head of Office

2. Secure Reception (Secure Side)

3. Adjacent to each Group work bay area

4. Office Perimeter Door(s)

4. Video Intercom Door Stations

i. The following areas require video intercom door stations from public areas to DEA controlled space:

1. Pedestrian Gate(s)

2. Office Perimeter Door(s)

3. Vehicle Gate(s)

5. Video Intercom Door Release Stations

i. The following areas require video intercom door release stations:

1. Head of Office

2. Secure Reception (Secure Side)

3. Adjacent to each Group work bay area

• Designated Break Area(s)

1D. DOOR HARDWARE

1. Single Keyed Device Doors – High Security UL-437

i. The following areas will be keyed individually (not part of the master key system):

1. Technical Equipment Room

2. Imprest Fund Room

3. Crypto Room

4. OSA Room(s)

5. CS File Room

6. Firearms Room

7. Drug Evidence Room

8. Non-Drug Evidence Storage Room

9. Prisoner Processing (Interior to Exterior)

2. Single Keyed Device Doors (Keyed Alike)

i. The following areas will be keyed alike (not part of the master key system):

1. Office Perimeter Door(s)

2. Exterior Pedestrian Gate(s)

3. Prisoner Processing (Exterior to Interior)

4. Holding Cells

5. Secure Files

6. T2S2 or T-III

3. Asylum/Institutional Locksets

i. The following areas will utilize electrically locked, asylum/institutional lockset where the knob/lever on both sides is always inoperative. These areas will allow the knob/lever to retract latch bolt upon activation of fire alarm.

1. Prisoner Processing

4. Key set Quantities

i. A minimum of 2 Control Keys will be provided for each key set group

ii. A minimum of 4 Change Keys will be provided for each door utilizing a specific key set group.

iii. Refer to Key System table for complete Change Key quantities

Table 1. Facility Camera Statement of Objectives

CCTV site specific information for the Homestead Resident Office

1st Floor and exterior

1. CAM 01 – (Lobby Entrance door 101) – Camera mounted observing the entire entry way and all doorways (Overview).

2. CAM 02 – (Stair #1) – Camera mounted observing the entire entry way

3. CAM 03 – (SallyPort/ Exterior) –

4. CAM 04 – (SallyPort) –

5. CAM 05 – (SallyPort / Exterior) –

6. CAM 06 – (Lobby 101) – Camera ceiling mounted observing the entire lobby (Overview).

7. CAM 07– (Secure Processing 113) – Camera wall mount observing the entire area

8. CAM 8– (Parking / Exterior) – Camera wall mount observing the entire area

2nd Floor

1. CAM 1– (Lobby 201) – Camera ceiling mounted observing the entire lobby (Overview).

2. CAM 2– (Imprest 219) – Camera ceiling mounted observing the entire Imprest (Overview).

Table 2. Facility Monitor Groups

D ec od er

G ro up s

ID Monitor Location Monitor Group

1 RAC Office 1

GS Group 1

GS Group 2

Reception Area

ATTACHEMENT 2: Sampling of camera makes and models currently installed at DEA Offices. Vendor is not required to use the same but must propose equal salient features and characteristics (should not be near end of life cycle)

XNV‐6080R

60 frames per second H.265 compliant Motorized, Varifocal Lens Minimum 119 – 27 degree Horizontal Field of View 150 dB WDR (4 exposure) Minimum Color Illumination 0.015 lux Built‐in IR Composite Out 5 Year Warranty

XNV-6081Z

H.265 compliant Composite Out Modular Design (Housing separate from camera module) Remote Adjustment

PNM-7002VD

H.265 compliant 150 dB WDR (4 exposure) Minimum Color Illumination 0.055 lux

TNV-7010RC / 8010C

H.265 compliant Minimum Color Illumination 0.1 lux

IP66, IP6K9K, 1K10+ (50J)

Minimum of 5 Year Warranty

PNM‐9022V

30 frames per second H.265 compliant Minimum Color Illumination 0.3 / 0.1 lux

PNM-9080VQ

H.265 compliant Motorized, Varifocal Lens 150 dB WDR (4 exposure)

XND‐6080RV

H.265 compliant Motorized, Varifocal Lens Minimum 119 – 27 degree Horizontal Field of View 150 dB WDR (4 exposure) Minimum Color Illumination 0.015 lux Built‐in IR

XNF‐8010RV / R

30 frames per second H.265 compliant Minimum Color Illumination 0.1 lux Built‐ in IR

XNV‐8080R

H.265 compliant Motorized, Varifocal Lens 30 frames per second Minimum 92 ‐ 38 degree Horizontal Field of View Minimum Color Illumination 0.07 lux Built‐in IR

ATTACHMENT 3: iStar Panel Programming Sheet (Sample below. Actual provided upon award.)

TAMPER ALARM: ( Y or N )

DSM REX I/8 0/8 Type of Reader/Model of RDR

1 13 2 14 3 15 4 16 5 17 6 18 7 19 8 20 9 21

10 22 11 23 12 24

PRI 1

SEC 1

PRI 2

SEC 2

PRI 3

SEC 3

PRI 4

SEC 4

PRI 5

SEC 5

PRI 6

SEC 6

PRI 7

SEC 7

PRI 8

SEC 8

DSM REX I/8 0/8 Type of Reader/Model of RDR

PORT

1 13 2 14 3 15 4 16 5 17 6 18 7 19 8 20 9 21

10 22 11 23 12 24

PRI 1

SEC 1

PRI 2

SEC 2

PRI 3

SEC 3

PRI 4

SEC 4

PRI 5

SEC 5

PRI 6

SEC 6

PRI 7

SEC 7

PRI 8

SEC 8

Primary DNS Server :

Secondar DNS Server:

DNS Query Suffix:

COMMENTS

OUTPUTS

PORT NAME TYPE OF LOCK

IN 4 IN 8

IN 3 IN 7

IN 2 IN 6

IN 1 IN 5

INPUTS

PORT NAME NAME

ACCESS CONTROL MODULE #2 (ACM)

iSTAR PORT NAME

OUTPUTS

PORT NAME TYPE of LOCK

IN 4 IN 8

IN 2 IN 6

IN 3 IN 7

INPUTS

PORT NAME PORT NAME

IN 1 IN 5

iSTAR PORT NAME

GENERAL CONTROL MODULE (GCM)

AC POWER FAILURE: ( Y or N )

LOW BATTERY ALARM: ( Y or N ) OUTPUT NAME:

ACCESS CONTROL MODULE #1 (ACM)

SUBNET MASK:

GATEWAY:

HOST NAME:

ISTAR ULTRA #4 CONFIGURATION WORKSHEET

MAC ADDRESS PANEL:

INSIDE IP DESIGNATED BY HQ's SYSTEM ADMIN

INSIDE IP ADDRESS :

BUILDING NAME:

BUILDING FLOOR:

BUILDING ROOM NUMBER:

MASTER (Y or N):

CLUSTER NAME:

DATE REVISION:

ATTACHMENT 4: MILESTONE PROGRAMMING SHEET (Sample below. Actual provided upon award.)

ISPS POC

Start Date: DSO: Milestone Server IP:

Phone: Subnet Mask:

On-site DEA POC: Gateway:

Phone: Installer Username: Phone: DNS 1:

E-mail: Installer Password: DNS 2:

Onboard Add-on Onboard Add-on

RS 01

Device ID Location Name MAC IP Address View Group View Layout (2x2, 3x3, etc)

Serial Number Connected Port #

MON 01

MON 02

MON 03

MON 04

MON 05

Device ID Location Name Model Number IP Address View Group View Layout (2x2, 3x3, etc)

Serial Number Connected Port #

N/A N/A N/A

N/A N/A N/A

N/A N/A N/A

N/A N/A N/A

N/A N/A N/A

Device ID MAC IP Address Model Number Camera Type (Fixed, PTRZ, 180, 360)

Mounting Position (Wall, Ceiling, Corner)

Connected Port #

CAM 01

CAM 02

CAM 03

CAM 04

CAM 05

CAM 06

CAM 07

CAM 08

CAM 09

CAM 10

CAM 11

CAM 12

CAM 13

CAM 14

CAM 15

CAM 16

CAM 17

CAM 18

Sp lit te r

Notes

Castle Milestone Configuration Sheet

Desired Field of View Description

Notes

Notes

Site Location:

Integrator Name:

Re co rd in g Se rv er

Device ID Firebird Workstation Name

Installed By:

Connected Port #

Network Card MAC IP Address

A C

Ti In st al la tio n N ot es Installer to complete blue shaded cells and return to DEA POC.

Devices are to be updated to most current firmware version prior to installation.

When connected to the network all devices are to be in the factory default state with no configured usernames or passwords.

All security wiring shall be labeled at each end. Cable labeling format shall utilize the provided Device ID and the Location Name from the configuration sheet.

Photos of head-end terminations must be provided with completed configuration.

As applicable, when use of HDMI A/V distribution systems is required for monitor groups, the decoder device providing the video source and the head end transmitter shall be wall mounted in the Firebird room. All associated CAT cabling will be home run. None of the CAT cabling for the distribution system shall be connected through DEA Network equipment.

C am er as

Location Name

ATTACHMENT 5: MONITOR LAYOUT VIEW SAMPLES

Name Name

IP Address IP Address

Name Name

IP Address IP Address

ACTi IP Address:

ACTi MAC:

Name Name Name

IP Address IP Address IP Address

Name Name Name

IP Address IP Address IP Address

Name Name Name

IP Address IP Address IP Address

ACTi IP Address:

ACTi MAC:

Name

IP Address

Name

IP Address

Name Name Name

IP Address IP Address IP Address

IP Address

ACTi IP Address:

ACTi MAC:

Name

Name

IP Address

Name

IP Address

Name

IP Address

Name Name Name Name

IP Address IP Address IP Address IP Address

IP Address

ACTi IP Address:

ACTi MAC:

Name

Name

IP Address

Name

IP Address

Name

IP Address

Name

IP Address

IP Address

Name

IP Address

ACTi IP Address:

ACTi MAC:

Name

Name Name

IP Address IP Address

Name Name

IP Address IP Address

Name Name

IP Address IP Address

Name Name

IP Address IP Address

ACTi MAC:

IP Address

Name

IP Address

Name

ACTi IP Address:

Name Name Name Name

IP Address IP Address IP Address IP Address

Name Name Name Name

IP Address IP Address IP Address IP Address

Name Name Name Name

IP Address IP Address IP Address IP Address

Name Name Name Name

IP Address IP Address IP Address IP Address

ACTi IP Address:

ACTi MAC:

SOLE SOURCE DOCUMENTATION

FAR PART 13

Purchase Orders Over $10,000 but not Exceeding $250,000

Acquisitions that do not allow for competition to the maximum extent practicable must be documented in accordance with Federal Acquisition Regulations (FAR). A Limited Sources Justification is required when soliciting fewer than three sources per FAR 13.104, or when using brand name descriptions per FAR 13.106-1(b)(1). A Limited Sources Justification is not required for brand name or equal procurements. Follow procedures at FAR PART 11.104.

Type of action: sole source acquisition brand-name

DAC Number: D-24-MI-0125 Estimated total mount:

Recurring Requirement: YES NO

Delivery Date: Period of Performance: 09/24/2024 TO 09/23/2025

Brief description of supplies or services required and the intended use:

Replace the Homestead Resident Office analog camera system with a digital camera system

Summary of the facts and circumstances that support the determination that only one source is reasonably available to supply the required supplies or services, or only the specified brand-name items can satisfy the Government’s need:

Johnson Controls is the typical vendor for security related equipment and is the only vendor that can provide the services at a reasonable price.

Describe in detail any market research conducted. Include results and state whether any vendors expressed interest:

A preliminary market analysis soliciting (7) vendors was conducted but only two vendors provided quotes.

The Contracting Officer hereby determines that, due to the circumstances of this procurement:

Only one source is deemed to be reasonably available.

Only the specified brand-name item will satisfy the Government’s need. For orders exceeding $25,000, this Limited Source Justification shall be made available together with the solicitation and posted on the Contract Opportunities page on the Governmentwide Point of Entry (SAM.gov) in accordance with FAR 5.101(a)(1).

The Contracting Officer certifies that an order for the supplies or services will not be placed unless the price is found to be fair and reasonable.

Signature and title of customer

Office Code

Telephone Number

Date

Signature and title of contract specialist Office Code Telephone Number Date

Signature of contracting officer Office Code Telephone Number Date

November 2022

DEA PROVISION & CLAUSE MATRIX – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Updated through FAC 2024-03

MAR 2024 Page 1 of 36

SOLICITATION #: D-24-MI-0125

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

https://www.acquisition.gov/far-smart-matrix.

(End of provision)

CONTRACTING OFFICER: Check the corresponding box for the provisions and clauses applicable to this procurement.

52.204-6 UNIQUE ENTITY IDENTIFIER (OCT 2016)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-7 ALT I SYSTEM FOR AWARD MANAGEMENT (OCT 2018) WITH ALTERNATE I (OCT 2018)

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

52.209-12 CERTIFICATION REGARDING TAX MATTERS (OCT 2020)

52.211-6 BRAND NAME OR EQUAL (AUG 1999)

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Sep 2023)

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

[Contracting Officer shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Government requirement; (ii) price;

(iii) past performance (see FAR 15.304); and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.]

Technical and past performance, when combined, are [Contracting Officer state, in accordance with FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.]

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.225-7 WAIVER OF BUY AMERICAN STATUTE FOR CIVIL AIRCRAFT AND RELATED ARTICLES (FEB 2016)

DOJ-06 NATIONAL SECURITY RISK ASSESSMENT (APR 2014)

(a) Any offeror responding to this solicitation acknowledges that before acquiring information technology equipment or software, the U.S. Department of Justice and its component entities will assess the supply chain risk of cyber-espionage or sabotage associated with the acquisition of such equipment or software, including any risk associated with such equipment or software being produced, manufactured, or assembled by one or more entities identified as posing a cyber-threat, including but not limited to, those that may be owned, directed, or subsidized by the People’s Republic of China.

(b) By submitting an offer to this solicitation, the Offeror understands and agrees that the Government retains the right to reject any offer or response to this solicitation made by the Offeror, without any further recourse by, or explanation to, the Offeror, if the Government determines the Offeror or the equipment or software offered by the Offeror, in whole or in part, presents an unacceptable risk to national security.

(c) To assist the Government in assessing whether the acquisition poses a national security risk, offerors are required to complete and submit with its offer or quotation the National Security Acquisition Risk Assessment Questions, which are attached to this solicitation. Offerors must answer all questions completely and accurately to the best of their knowledge and belief. All answers are to be reflective of the parent and subsidiary levels of an organization.

https://www.acquisition.gov/far-smart-matrix https://www.acquisition.gov/content/52204-6-unique-entity-identifier https://www.acquisition.gov/content/52204-7-system-award-management https://www.acquisition.gov/content/52204-7-system-award-management https://www.acquisition.gov/content/52204-7-system-award-management https://www.acquisition.gov/content/52209-7-information-regarding-responsibility-matters https://www.acquisition.gov/content/52209-12-certification-regarding-tax-matters https://www.acquisition.gov/content/52211-6-brand-name-or-equal https://www.acquisition.gov/content/52212-1-instructions-offerors-commercial-items https://www.acquisition.gov/content/52212-2-evaluation-commercial-items https://www.acquisition.gov/content/15304-evaluation-factors-and-significant-subfactors#i1108563 https://www.acquisition.gov/content/15304-evaluation-factors-and-significant-subfactors#i1108563 https://www.acquisition.gov/content/52225-7-waiver-buy-american-statute-civil-aircraft-and-related-articles

MAR 2024 Page 2 of 36

(d) Offerors are also required to request, collect, and forward with its offer or quotation completed National Security Acquisition Risk Assessment Questions from all subcontractors that will provide any equipment or software in performance of the contract or order. Offerors are responsible for the thoroughness and completeness of each subcontractor's submission.

(e) Failure to provide any such requested information may render a proposal unacceptable.

JAR 2852.233-70 PROTESTS FILED DIRECTLY WITH THE DEPARTMENT OF JUSTICE (NOV 2020)

(a) The following definitions apply in this provision:

(1) ‘‘Agency Protest Official’’ (APO) means the Deciding Official for a procurement protest filed with a contracting activity of DOJ when the contracting officer will not be the Deciding Official because of the protestor’s election under JAR 2833.103(b).

(2) ‘‘Deciding Official’’ means the official who will review and decide a procurement protest filed with the agency. The Deciding Official will be the contracting officer unless the protestor requests pursuant to JAR 2833.103(b) that the protest be decided by an individual above the level of the contracting officer, in which case the HCA will designate an APO to serve as the Deciding Official.

(3) ‘‘Interested Party’’ means an actual or prospective offeror whose direct economic interest would be affected by the award of a contract or by the failure to award a contract.

(b) Only interested parties may file a protest.

(c) An interested party filing a protest with the DOJ has the choice of requesting either that the Contracting Officer or the APO decide the protest.

(d) A protest filed directly with the DOJ shall:

(1) Indicate that it is a protest to DOJ.

(2) Be filed with the Contracting Officer.

(3) State whether the protestor chooses to have the Contracting Officer or the Agency Protest Official decide the protest. If the protestor is silent on this matter, the Contracting Officer will decide the protest.

(4) Indicate whether the protestor prefers to make an oral or written presentation of arguments in support of the protest to the deciding official.

(5) Include the information required by FAR 33.103(d)(2):

(i) Name, address, facsimile number and telephone number of the protestor.

(ii) Solicitation or contract number.

(iii) Detailed statement of the legal and factual grounds for the protest, to include a description of resulting prejudice to the protestor.

(iv) Copies of relevant documents.

(v) Request for a ruling by the agency.

(vi) Statement as to the form of relief requested.

(vii) All information establishing that the protestor is an interested party for the purpose of filing a protest.

(viii) All information establishing the timeliness of the protest.

(e) The decision by the APO is an alternative to a decision by the Contracting Officer. The APO will not consider appeals from the Contracting Officer’s decision on an agency protest and a decision by the APO is final and not appealable.

(f) The Deciding Official may conduct a scheduling conference. The scheduling conference, if conducted, will establish deadlines for oral or written arguments in support of the agency protest and for agency officials to present information…