D-17-MI-0222_SOW_AND_INSTRUCTIONS_FBO_9-25-17.pdf

DEA

WORK -

DIVISION

OFFICE CCTV

PROJECT

DEA SECURITY SYSTEM

SECTION I - GENERAL REQUIREMENTS

1.01 Summary Of Work

This summary applies to the procurement, installation, training and implementation of an integrated security management system for the site described. The contractor shall furnish a complete system including all labor, materials and equipment for a complete and functional integrated security system. Use of subcontractors and/or other vendors to install and maintain any or all of the security system(s) (other than cabling, conduit, and power) must be approved in advance by DEA Headquarters, Physical Security Section.

1.02 Systems, warranties and maintenance

The work included as specified herein and as shown on the contract drawings consists of, but is not limited to, the following:

a. Closed Circuit Television System (CCTV)

b. Intrusion Detection System (IDS)

c. Warranty coverage

d. Systems tracking

e. Submittals and shop drawings

f. Maintenance and service support

1.03 Location of Work

DEA Westin Division Office, 2100 N Commerce Parkway, Weston, FL.

1.04 Substitution of Equipment

The substitution of equipment after bid approval will occur only when there is a significant advantage to the client agency, created by an overall upgrading of a component(s) by a manufacturer or an operational advantage created by a change in the state of the art of the equipment to be supplied. In the event the above occurs, the contractor shall make the DEA representatives aware of the new equipment and shall provide DEA the new information. At the DEA’s discretion, the option to accept or reject the substitution will then be exercised.

1.05 Coordination

A. Project coordination. Contractor shall coordinate all project activities with the GSA project representative.

B. Job site administration. Contractor shall provide an onsite project manager who shall maintain coordination with the DEA and completely inform the DEA representative of project status on a weekly basis or as agreed.

C. Other trade coordination. Contractor shall closely coordinate all work with other trades. It is the contractor's responsibility to understand the scope of work of all other trades that affect the Security System to ensure that all power , cabling, networking, raceway, backboards, pull-strings, hardware, patching, painting and other services are Included in the project. The contractor who delivers a fully functional Security System must supply those services not provided by other trades.

1.06 Regulatory Requirements

Work on or within the scope of this project shall be in accordance with but not limited to the following codes, rules and regulations.

A. Appropriate local government codes B. National Electric Code (NFPA - 70) C. Uniform Building Code D. National Fire Code (NFPA • 1)

1.07 Submittals of material lists, technical information sheets and variances

The Government intends to award a single firm fixed price delivery order in accordance with FAR Part 8.4 to the responsive, responsible Offeror who provides the best value to the Government. In accordance with FAR Part 8.405-3, award will be made on the basis of lowest price technically acceptable to the technically acceptable, legally eligible, responsible contractor, who proposes the lowest reasonable price and received a PASS (or acceptable) rating for all technical criteria. All quotes received will be subject to the technical and price evaluation by the technical response evaluation team. The Government reserves the right to award without discussions. This is an all-or-none procurement.

OFFER ACCEPTANCE PERIOD – The contractor shall provide an acceptance period of not less than 90 calendar days.

QUESTIONS / COMMUNICATIONS – All communications concerning the solicitation, including any of a technical nature, shall be made through the Contract Specialist. All questions, technical or otherwise, shall be in writing and received by the Contract Specialist at Alyse.N.Girard@usdoj.gov no later than September 26, 2017 at 10:00 am EST. All questions and answers will be provided via email.

TIME, DATE, AND PLACE FOR SUBMISSION OF QUOTE – The quote in response to this RFQ shall be emailed to Alyse.N.Girard@usdoj.gov no later than September 28, 2017 at 10:00am EST.

A. Bidding Proposals:

1. When submitting a bid proposal please list the following information for each item on bid:

a. Item Quantity

b. Model Number (please use a part/model number that will allow retrieval of part information from any Internet search engine).

c. Description : allow for an accurate description of part/device

• Bad Example- 1076CG Rcsd,3/4 Dla,Stl,Dr

• Good Example - Door Contact, Recessed Steel Door Mount,%" diameter.

d. Price Each

e. Price Total (example: If there are 10 items specified for the project then this column would be the total of the Price each column times ten).

f. Labor as a separate item.

B. Prior to the deadline for submittals, the contractor shall submit the following:

1. A materials list with the names of manufacturers, model numbers, and technical information on all items proposed.

2. Product technical information sheets for each principal component in the proposed system and subsystem, including cable, wire and wire marking devices. The specific model number(s) must be identified within the technical information sheet (highlighted).

3. A statement listing every technical and operations parameter wherein the submitted equipment varies from that which was originally specified. If the contractor falls to list a particular variance and his submittal is accepted, but It Is subsequently deemed to be unsatisfactory because of an unlisted variance, the contractor must replace or modify such equipment at once and without cost to the DEA.

4. A statement to the effect that the contractor has read and understood this statement of work and agrees to fully abide by It, as further detailed by the specific security plans to be provided by DEA.

5. A statement to the effect that at least one technician who has been formally trained and certified in that system will be involved in the Installation and programming of every component of the overall security system.

C. Shop Drawings will be submitted to the DEA for approval prior to commencement of site work or fabrication work. These drawings shall Include but not be limited to the following:

1. Building floor plans and site plan showing location of all devices and proposed routes for interconnecting conduits and Interconnecting cable runs.

2. Interior elevations of each typical security cabinet, layout and all Interfacing items associated with the cabinet.

3. Point to point wiring diagram showing quantity and type of wire used for each device. Typical manufacturer's drawings are not acceptable.

4. Catalog cut sheets of all equipment and devices with proposed model numbers and options highlighted or arrowed.

D. As-Built Drawings will be provided to the DEA. This will be a complete set consisting of at a minimum, the following data.

1. Routing of conduit and cables, including cable designations for each cable.

2. Accurate location of all Installed equipment under the specifications using the same device and symbol legend or notations.

3. A complete list of equipment for each level or functional area.

4. Complete point-to-point wiring diagrams, including complete terminal strip layout and identification along with wire termination and tagging for all conductors.

5. Upon completion of the project, these drawings shall be transmitted to the attention of DEA security representative (ISP) at DEA HQ, 8701 Morrissette Dr., Springfield, VA 22152. All drawings must be submitted In hard copy and soft copy (if available).

1.08 Licenses and Permits

The contractor shall at the time of the proposals be fully licensed to perform all specific tasks by the local authority at the job location. The licensing may include but not be limited to a valid state Electrical Contractor, Low Voltage System Contractor, Alarm Operator and local business license.

1.09 Warranties

A. The contractor shall guarantee all equipment and systems for a period of one year commencing with the acceptance of the security systems as fully functional by the DEA. The warranty shall cover all costs for the warranty service, including parts, labor, field service, pickup, transportation, delivery, and reinstallation and retesting.

B. Requests for non-emergency service placed by the owner/occupant by 10:00AM Monday through Friday shall be responded to before 5:00PM that day. Non-emergency items are those that do not secure the perimeter or high security areas.

C. Emergency Service Requests will be met within a four (4) hour reporting window. If the criteria for an emergency is not met (failure of a perimeter or high security room securing device) the billing will go to the DEA.

SECTION II - GENERAL SYSTEM SPECIFICATIONS

2.1 Scope

The Contractor shall install and make operational a fully functional Closed Circuit Television (CCTV) security system. The CCTV security system shall have the ability to be remotely accessed by other field locations through a network, modem or another form of communication. The system shall be Underwriters Laboratory (UL) rated. The CCTV shall be monitored by the DEA Miami Field Division security personnel as well as DEA Headquarters security personnel. Installation of cabling equipment, testing and training associated with the security system shall be included. Work shall be coordinated with the Building Property Manager, the DEA Miami Facilities and Security office, Contractor and other Sub Contractors to meet the intended installation schedule. Vendor will provide 8 hours of user training, along with user manuals, software, equipment-software licenses and keys (as appropriate) for all systems.

2.2 Description of the System

The CCTV security system shall be comprised of upgrading 28 cameras locations, positioned approximately as shown on CCTV security plan to be provided by DEA. The CCTV system shall be comprised of both fixed, color, outdoor/indoor, vandal resistant IP based hard wired cameras; will be recorded by Castle Milestone XProtect Corporate system software running on one or more computers; with video distribution to flat screen monitors in four facility locations, managed by a central computer located elsewhere. Video only to the two outside security guard posts, one in the first floor security office, and one in the first floor base communications office. The camera locations by floor will be:

First floor - 12

Second floor - 5

Third floor -4

Fourth floor -7

SECTION Ill - SYSTEM COMPONENTS

3.1 General

All devices, wire and equipment shall by listed by the Underwriters Laboratory or be Factory Mutual approved. Said devices will be installed in full accordance with UL and manufacturer's Installation guides and requirements. All systems must be fully functional at the time of acceptance testing. All external cabling will be exterior grade and run through exterior grade conduit.

3.2 Closed Circuit Television

A. The camera specified shall be designed for surveillance and industrial applications. The camera shall be high resolution, fully automatic, color camera capable of providing high resolution video over an IP LAN/WAN network and in low light outside environment.

B. Work shall be completed at building 2200 N. Commerce Parkway, internal third and fourth floor location as shown on drawings at approximate existing locations. Work shall be completed at building 2100 N. Commerce Parkway internal first floor and external perimeter security as shown on drawings at approximate existing locations. CCTV 28 cameras in both buildings shall be connected for monitoring in four locations

1. The camera shall, at minimum, support HO 1080p resolution.

2. Perimeter cameras shall be day/nite and or have built in IR illumination.

3. Network video decoder to HDMI approved for use on the DEA Firebird

Network (ACTI ECD-1000-G amd the Next Level Security System’s

NLSS DC-500

4. The camera shall, at minimum, be capable of providing a minimum of four simultaneous H.264 video streams at 30 frames per second.

5. The camera encoding rate shall be selectable from 1 to 30 frames per second In all resolutions.

6. The camera must be capable of providing multiple simultaneous RTSP video streams.

7. The camera shall be designed to support power over the Ethernet (PoE) using UTP Category S or better cable with RJ45 connectors when an IEEE802.3af compliant switch is utilized.

8. The camera must be capable of performing upgrades, such as the firmware, through web browser without the use of additional software applications.

C. The contractor, based on the site visit, Security Plans and evaluated by the

DEA, will submit proposed lens selection for each camera for written acceptance.

D. Camera housings in the interior of the facility shall be ceiling mount type housings, which will match the general design of the building. All camera housings will entirely enclose wiring and cameras and be tamper proof. Five of the cameras will be mounted in the five cellblocks. These camera mounts must be vandal resistant as well institutional and anti-ligature.

E. Cabling will be Cat Se or Cat 6. All cabling must be plenum rated. All necessary networking devices, particularly Power-over-Ethernet switches, must be included.

F. Video distribution is required to allow for individual view displays from each video decoder to each security monitor within the office (see CCTV Security Plan). Video distribution will be to four different locations on the first floor. The twelve vendor furnished Video monitors shall be 32" or larger color, flat panel televisions with the capability to support the resolution from the cameras, which equates to H1080P or better. All monitors shall be wall mounted adjacent to the celling to provide the best viewing by the primary users while protecting the view within the protected space. Use of an IP based ACTI ECD-1000-G amd the Next Level Security System’s NLSS DC-500 video decoder. The Guard locations shall have HDMI video extender from the video decoder. The vendor shall be responsible to pull the new video line to the guard locations. The DEA Shall provide the guard locations with a 32 inch static HDMI monitor. Please contact OEA/ISPS to discuss current equipment standards.

G. All power requirements for the equipment shall be coordinated with the electrical contractor on site. All breakers shall be marked and if dedicated circuits are required the security contractor is responsible for interfacing with the electrical contractor for the requisite circuits.

H. The computer and networking equipment must be protected from power spikes and brief power failures by an Uninterrupted Power Supply (UPS).

The UPS should provide approximately 15 minutes of runtime at half load and should be rack mountable.

I. Where the contractor replaces existing cameras, the existing equipment shall be remain the property of the DEA.

3.3 Recording Server

The Recording Server(s) shall be used for recording video feeds and for communicating with cameras and other devices. The Recording Server(s) shall communicate via network with the Management Server at another location.

A. The Recording server(s) is (are) to be provided by the contractor. DEA strongly recommends Castle Milestone XProtect Corporate system compatible as a provider video recording computers.

B. The Recording Servers, once configured, shall run independently of the Management Server, and continue to operate in the event that the Management Server is offline.

C. The following are the minimum requirements for the computer(s) running the

Recording Server application.

1. CPU - Minimum Intel" Core IS, Quad-Core, 2.8GHZ processor or better (more powerful CPU recommended for Client Viewer running higher numbers of cameras).

2. RAM - Minimum of 8 GB.

3. Network - Minimum 2 gigabit network ports.

4. Graphics Adapter - Minimum 1280x1024 (2560 x 1600 max), 1 HDMI, 2

DVI.

5. Hard Disk Space (minimum) - OS: 80GB+, Live: (2) 200GB+, Archive: 9TB on (3) 3TB drives+.

6. Hard Disk Drive Configuration - JBOD

7. Operating System - Windows 7 Enterprise 64 bit.

8. Software - Microsoft .NET 4.0. DirectX 9.0 or newer. Microsoft Internet

Explorer 7.0 or newer.

D. The Recording Server will record for a thirty day period or more, 24 Hours a

Day. Motion should be anticipated at 40%. Storage calculations should be based upon a 1.3 Megaplxel Camera at 1280 x 1024 resolution with a constant frame rate of 15KB and an average image size 30 KB. The vendor must provide Castle Milestone XProtect Corporate system or DEA acceptable equivalent as the recording server for all cameras.

E. Each Recording Server shall have a default storage area. The default storage area will be a dedicated Hard Disk Drive. A storage area is a directory where the database content, primarily recordings from the connected cameras is stored.

Recordings from the connected cameras shall be stored in individual camera databases. The system shall allow an unlimited amount of storage to be allocated for each connected device. The system shall have multiple, physically different, direct attached hard drives: Operating System, Live Database, and one or more Archive drives.

F. The Recording Server shall utilize high performance, direct attached SATA or

SAS lSK RPM (or better) disk drives for live recording storage, formatted with 64KB clusters. Live database array type JBOD. Use of tape-backup systems shall not be acceptable.

G. The system shall allow archiving to be enabled on a per camera basis and allow the user to define which archiving drive shall be used for each camera. The Hard Disk Drive storing the Archive Database will be direct attached, SATA 7.2K RPM (or better); formatted with 64KB clusters. Archive database array type

JBOD.

H. An Independent SATA or SAS 7.2K RPM (or better) Hard Disk Drive (or SSD drive) will be provided for the Operating System and Application Volume. It will not be used for the Live or Archive Database. OS/Application volume type

JBOD.

I. The Recording Server(s) shall have multiple Network Interface Cards (NIC) and support connection to the cameras on a network separate from the Client Viewer, Management Server and System Manager.

J. The Recording Server shall have the ability to accept the full frame rate supplied by the cameras, while recording a lower frame rate, yet still make the higher frame rate available to the Clients for live viewing.

K. The computer and networking equipment must be protected from power spikes and brief power failures by an Uninterrupted Power Supply (UPS). The UPS should provide approximately 15 minutes of runtime at half load and should be rack mountable.

L. The computer must be provided with LCD monitor or short depth rack mount

LCD monitor keyboard drawer.

M. Provide floor standing mini rack cabinet. All racks and recording servers will be installed in the DEA Miami Field Division office first floor located at 2100 N.

Commerce Parkway Weston, FL 33326 adjacent to base communications operations center.

N. Contractor shall program the field devices, and Instruct the designated DEA personnel how to perform all necessary and usual functions of the full and completed video system.

Additional Clarifications:

1. Work shall be completed at building 2200 N. Commerce Parkway, internal third and fourth floor location as shown on drawings at approximate existing locations.

Work shall be completed at building 2100 N. Commerce Parkway internal first floor and external perimeter security as shown on drawings at approximate existing locations. CCTV 28 cameras in both buildings shall be connected for monitoring in four locations

2. Unless otherwise noted, all 110 VAC power (free from interference) is provided by government to locations as specified. Vendor shall identify additional power requirements in their proposal

3. Vendor shall install wiring utilizing Plenum rated cable as required or rigid pipe and conduit and otherwise noted.

4. Government assumes existing wiring and/or security equipment to which the installation may connect are in good and operable condition, suitable for the purpose intended and compatible with industry standard equipment. Vendor shall reuse existing wiring or provide new wiring as needed.

5. All installation labor, final connections, and testing shall be performed during Government normal business hours of Monday through Friday 9:00 AM to 5:30 PM, except holidays.

6. Vendor shall provide, one session, of four (8) hours of system training for up to four students has been included. Additional training shall be priced as option.

7. Government shall provide available PDF copy of building. Vendor shall provide and submittal drawings.

8. Vendor shall obtain all, electrical, fire and work permits. Government understands these costs, if applicable, are not included.

9. Unless otherwise stipulated or agreed to, the installation should begin 30‐45 days after the receipt of a signed purchase order or contract. All equipment will be supplied in concert with Vendor standard lead times, which may influence the final project schedule and completion.

10. Government shall provide all necessary power, earth ground, and communications connections within 10 (ten) feet of control mounting.

Appendix 1: Example Bid Format

=====================================================================Qty Model Manufacturer Description Each Total

2 1076CG Big Company Door Contact, Recessed Steel $7.63 $15.26 Door Mount, ¾ inch diameter

12 RY-24L Little Company Form C Door Release Relay, $14.96 $179.52 24V DC Input

1 AX-084C Medium Company Central Exchange Unit for $892.64 $892.64 8 door and 4 masters

1 Labor Contractor Installation, programming, $12,000 $12,000 and testing

Appendix 2: Generic System Diagram