Sources_Sought.pdf

(Sources Sought/Request for Information)

The Office of Natural Resources Revenue (ONRR) has a requirement for Integrated Online Library Catalog Management System for the ONRR Library and Staff.

Specifically:

• The Commercial Off The Shelf (COTS) catalog must be web based with the Online Public Access Catalog (OPAC) residing on the ONRR virtual internal server;

• Customization of the ONRR catalog both in features available to the staff and the design of the external-facing site by the librarian and library staff;

• Available for use through all major internet browsers;

• Currently in use by other government agencies, with proven satisfaction;

• Records must be ANSI/NISO Z39.50 compliant;

• Have a digital document database element;

• Support multi-field and Boolean searching;

• Able to simultaneously search the OCR text of a PDF and the metadata attached to said PDF in the catalog system;

• Optional online journal and database integration and faceted searching;

• Must interface with OverDrive to provide access to ONRR’s e-books through the catalog;

• Technical support available Monday through Friday during operational hours with free direct (live) access to support staff via phone, email, or chat;

• Upon initial installation, training will be provided to the ONRR library staff and as necessary with updates and/or upgrades;

• User manuals available online and in print form;

• The company must demonstrate a high level of security for systems, regular (daily, weekly, and monthly) and multiple back-ups of information to be stored on-site and off-site;

• System access is customizable and defined by user roles;

• System updates occur at a minimum on a quarterly basis;

• Must allow for numerous reports to be designed, scheduled, prepared, and customized;

• The external facing website must be accessible to a majority of staff simultaneously without interruption in service;

• RSS feeds must be available for users to subscribe to directly from the OPAC;

• Must allow for social tagging, reviewing, and networking through the system while allowing the Librarian/Library

Team to approve tags and reviews;

• Internal tools for the Librarian/Library Team will have the ability to customize the status of items and adjust loan periods, patron types, and patron permissions;

• Software tools and menus must be easy to understand and use;

• Borrower adding and tracking should be integrated with Active Directory log-in;

• Must automatically generate, copy ,and item numbers inside multi-part records while being able to produce spine and book labels that allow for user-defined content;

• Users will be able to log-in to the system through a single sign-on, Activity Directory integration;

• Access to the catalog will be restricted to users who are not able to sign-on and not available to the general public;

• Record maintenance tools such as adding/hiding fields and adding suppliers/vendors quickly and easily must be available;

• The Librarian will be able to add unlimited notes to records;

• Barcodes for publications will be automatically generate by the system;

• Check-out, check-in, renewals, holds, and interlibrary loans must be able to be managed through the system;

• Late notices will be automatically generated by the system;

• The Librarian/Library Team must be able to customize all aspects of the catalog interface, including search menus, pre-scripted searches, and a clean, simple design;

• The Librarian must be able to create customize research materials and lists used by various work groups throughout The ONRR organization; and

• Users must be able to create lists of titles and have the capability to edit these lists, adding and deleting items without having to create a new list.