CTR079039_Determination__Form_104_-_Signed_.pdf

Docusign Envelope ID: 00FA3270-0BAF-4EF2-8707-C8373200CA69

Procu remen t Determi n ati on :

Off-Con tract Procu remen t Au th ori zati on A. A. C. R2-7-A301 (B )

SEC TIO N S I TH ROU GH I I I M U ST BE COM P L E T E D BY TH E REQU ESTOR

U SE AD D O TO ON AL PAG E AS N E CE SSARY

Arizona State Parks & Trails - Kartchner Caverns State Park

h. Requestor 3. .1aa l

Joseph Vacarro jvaccaro@azstateparks.gov

4. .a tl e q. .el ephone

Senior Ranger 520.586.4135

Page 1 of 6 SPO Form 1 04 - Off- Con tract ProcL remen t AL tror �at on Rev 08-22) mailto:jvaccaro@azstateparks.gov

SECTION II - Background

6. Service(s)/Material(s)

ATV parts, service and repairs.

7. Provide the number(s) of the mandatory state contract(s) that is/are not meeting the State Governmental Unit need

(3)

CTR066078 ON ANY MOTO LLC

CTR066075 Logisttics365 inc.

CTR066077 GO AZ Motorcycles

8. Suggested Supplier Name and Address

Sierra Cycles

555 S. AZ-92

Sierra Vista, AZ. 85635

9. Off-Contract Procurement

- Authorization request

10. Requesting Term

5 Years

B

11. Estimated Cost

$15,000.00

SPO Form 104 - Off-Contract Procurement Authorization (Rev 08-22)

SECTION HI - Justification

12. Rationale

- The state contract(s) designated as mandatory pursuant to A.AC. R2-7-A301 (B) does not/do not meet the need [3

13. Provide details of the procurement need, reason for the off-contract request, and how the proposed procurement is advantageous to the State

We need a vendor that can service and repair our particular ATV's that are in a reasonable distance. We purchased our ATVs from Sierra Cycles when they had a contract with the state.

This procurement will save time and money, due to time and travel expense. Also there is no other contracted vender in our area that sell or service our ATVs

14. Select the procurement method or process that will be used to award the off-contract

- Not practicable to quote (A.A.C. R2-7-D301(4))

Page 3 of6 SPO Form 104 - Off-Contract Procurement Authorization (Rev 08-22)

15_ 09i;cribe the procuremcmt process, efforts to locate other sources, and determination that the price ia fair and reai;om1ble

I checked all contracted vendors. None of them meet our needs. Sierra cycles seems to operate at a fair market value on parts and service. We have been doing business with them for many years and think they are a good match for our needs. The closest in Tucson "On Any Mato" does not service Kawasaki products.

17. Date of Request

05-15-2025 e note that only someone with a Delegated Procurement Authority or SubDelegated Procurement Authority is

- considered authorized for this signature

18. Requestor: Upon completion of Sections 1-111, send this signed form to the Contract Owner listed in the eProcurement system for their review and signature

In accordance with the Procurement Rules, the Arizona Uniform Terms and Conditions must be made a part of all Contracts. If you will be required to sign a software licensing agreement or sign any other agreement containing terms and conditions, these will need additional review to ensure that the terms and conditions do not invalidate the Arizona Uniform Terms and Conditions. Approval of this request does not allow for agencies to exceed their dollar acquisition amount of delegated authority.

Page 4 of 6 SPO Form 104 - Off-Contract Procurement Authorization (Rev 08-22)

9/22/2025

Mr. Barry Levitt at Sierra Cycles was presented with the current statewide contracts, CTR066077, CTR06678 – Motorcycles, Side by Side Vehicles, and ATV Quad bikes for review and the prospect of accepting a contract to serve Kartchner Cavern State Park vehicles. The primary need for ASPT is Service and Accessories for Side by Sides vehicles, and the price for each contract is as follows:

CTR066077: $116.25 Labor Rate per hour and various percentage discount for parts CTR066078 $145 Labor Rate per hour and 15% discount on parts.

In an email correspondence from Mr. Levitt, he states his labor Rate would not exceed $112 for motorcycles, ATV’s or Side by Sides, and the discounts would be quoted significantly better than the statewide contract. This is practical to determine that pricing is fair and reasonable when compared to current contracts.

Charles Stevens Procurement Specialist

TO BE CON PLETED BY TH E CON TRACT OWN ER

Due to the immediate need to have these ATV's repaired and serviced, and the delay and added costs to ship them to a contracted vendor, the procurement officer concurs and recommends approval of this off contract purchase request.

Docusign Envelope ID: 00FA3270-0BAF-4EF2-8707-C8373200CA69

SECTr ON r v - Con tract Own er Revi ew

1 9. Comments, condit ions, and restri cti ons (as appl i cable)

20. Pri n t Name 21 . Ti tl e

Thomas Kornell Senior Procurement Officer

22. Si ign atu re 2]. Date of Review

9/11/2025

24. Contract Owner: Upon complet ion of Section g W, send th i s si ign ed form to SPOCompliance@ azdoa. igov and cc Requestor for processinig

Page 5 of 6 SPO Form 1 04 - Off- Con tract Procu remen t Au tror �at on ( Rev 08-22)

Page 6 of 6 SPO Form 104 ‐ Off‐Contract Procurement Authorization (Rev 08-22)

TO BE COMPLETED BY PROCUREMENT AUTHORITY

SECTION V - Approval

25. Determination

26. Approved Expiration Date

27. Comments, conditions, or restrictions (as applicable)

28. Print Name 29. Title

30. Signature 31. Date of Approval

STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

David Steuber (Sep 26, 2025 12:41:10 PDT)

Five years from date of award

David Steuber State Procurement Administrator

- Request Authorized Pursuant to to A.A.C. R2-7-A301(B)

Sep 26, 2025 https://na1.documents.adobe.com/verifier?tx=CBJCHBCAABAANIVkVzLmCeFKFITv9JvvKCnKHVGd8q8z