CTR078890_Contract_Amendment_1.pdf
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- Attached to
- AZ|CTR078890
- Contract number
- CTR078890
- Issued by
- Arizona
About this file
This document is a Contract Amendment and accompanying Itemized Service Budget from the Arizona Department of Economic Security, involving Catholic Community Services of Southern Arizona. The contract (CTR078890) is for the Refugee Program, specifically covering Case Coordination and Housing services. The amendment modifies the existing contract for the period of October 23, 2025 through September 30, 2026.
The contract includes two primary budget allocations: $250,000 for Refugee Housing and $400,000 for Case Coordination. Key modifications include allowing up to 10% of housing coordinator expenses to be allocated as administrative costs and mandating that a minimum of 60% of program funding must be dedicated to direct services staffing. The budget covers various expenses such as personnel salaries, employee-related expenses, professional services, travel, space costs, materials and supplies, and indirect costs. The funding source is the ADES (Arizona Department of Economic Security) Refugee Program, with the total contract value matching the total allocation of $650,000. The budget is meticulously detailed, breaking down costs across multiple categories and ensuring full utilization of the allocated funds.
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Other files
| File | Type | Posted |
|---|---|---|
| CTR078890_Contract_Documents.pdf | ||
| myCOI_Instructions.pdf | ||
| CTR078890_Pre-Contract_Documents.pdf | ||
| CI26003_Determination.pdf |
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CONTRACT AMENDMENT
Arizona Department of Economic Security
1789 W Jefferson Street, Mail Drop 1541, Phoenix, AZ 85007
CONTRACT NUMBER: AMENDMENT NUMBER:
CTR078890 One (1)
DESCRIPTION/ LABEL: Refugee Program – Case Coordination
CONTRACTOR NAME: Catholic Community Services of Southern Arizona
THE ABOVE REFERENCED CONTRACT IS HEREBY MODIFIED AS FOLLOWS:
1. In accordance with the Uniform Terms and Conditions, Section 5, Contract Changes, the Scope of Work is being revised as follows:
• Scope of Work, Section 7. Case Coordination Services, Section 7.10, Housing, Subsection 7.10.2.1, is being added as follows:
7.10.2.1 The Contractor may allocate up to ten percent (10%) of the total cost associated with the Housing Coordinator's expenses under the Housing Support funds as an administrative cost.
All remaining salary, fringe benefits, and associated costs for this position must be charged to the RSS administrative funds under this contract.
• Scope of Work, Section 5, General Requirements, Section 5.11, Subsection 5.11.11, is being revised and replaced as follows:
5.11.11 Staffing structure: Maintain an organizational structure that ensures effective oversight, coordination, and delivery of all services under this contract. The staffing structure must include key personnel with clear roles, responsibilities, personal qualifications to support program implementation and meet performance expectations. The Contractor must maintain adequate staffing levels and submit a detailed staffing plan within forty-five (45) days of contract execution, including an organization chart, staff roles, and the percentage of time allocated to this program. A minimum of sixty percent (60%) of the total program funding must be allocated exclusively to direct services staffing, thereby ensuring that the majority of program resources are dedicated to client-facing service delivery.
2. In accordance with the Special Terms and Conditions, Section 28, Levels of Service, the purpose of this amendment is to add the initial Itemized Service Budgets for the period of October 23, 2025 through September 30, 2026. The funding allocations are as follows:
• The Refugee Housing total reimbursement ceiling is $250,000.00.
• The Case Coordination total reimbursement ceiling is $400,000.00.
The Itemized Service Budgets are attached as part of this amendment.
ALL OTHER REQUIREMENTS, SPECIFICATIONS, AND TERMS AND CONDITIONS REMAIN UNCHANGED
ACKNOWLEDGEMENT AND AUTHORIZATION
This Amendment shall be fully executed by means of electronic approval in APP.
Funding: State Agency: Catholic Community Svcs of Southern Arizona - Tucson
Service: RRP-Housing Contract #: CTR078890 Total Allocation: $250,000.00 Contract Period: 10/23/2025-09/30/2026
Agency UEI#:
Voucher (Y/N): No No Client Direct Svcs eligible (Y/N):
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) FTE Level Position Title
Total Salary for the Contract Period per FTE ERE Rate
% Billed to this Contract Personnel Subtotal
Employee Related Expenses Subtotal Total Cost
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL PERSONNEL & ERE: $0.00 $0.00 $0.00
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
ATTACHMENT
ITEMIZED SERVICE BUDGET
1. PERSONNEL & ERE
2. PROFESSIONAL AND OUTSIDE SERVICES
Revised 3.26.13
$0.00
TOTAL PROFESSIONAL AND OUTSIDE SERVICES: $0.00
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL TRAVEL: $0.00
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL SPACE: $0.00
4. SPACE
3. TRAVEL
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL EQUIPMENT: $0.00
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL MATERIALS AND SUPPLIES: $0.00
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
No Admin 1 Other Admin. Cost for Voucher
Distribution $25,000.00 1 Year $25,000.00 $0.00
5. EQUIPMENT
6. MATERIALS AND SUPPLIES
7. OPERATING SERVICES
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL OPERATING SERVICES: $25,000.00
Cost Category Total costs eligible for
Indirects Indirect % Total Cost Not Applicable -$ $0.00 Case Management -$ $0.00 Employment -$ $0.00 Admin -$ $0.00 Other -$ $0.00
TOTAL INDIRECT COSTS: $0.00
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Other 1 Other Housing Vouchers $1,500.00 150 Other $225,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL CLIENT DIRECT SERVICES: $225,000.00
8. INDIRECT COSTS
If there are no Indirect Costs, please provide an explanation/details in this box
9. CLIENT DIRECT SERVICES/VOUCHERS
Total Cost
Personnel $0.00
ERE $0.00
Professional & Outside Services $0.00 Travel $0.00 Space $0.00
Equipment $0.00
Materials & Supplies $0.00 Operating Services $25,000.00
Indirect Costs $0.00
Client Direct Services/Vouchers $225,000.00
TOTAL COSTS: $250,000.00
Revenue: Total Cost
ADES Refugee Program $250,000.00
TOTAL REVENUE: $250,000.00
Budget Check:
Total Allocation $250,000.00
Total Revenue ADES Cost $250,000.00 (Should equal zero) $0.00
Funding: State Agency: Catholic Community Svcs of Southern Arizona - Tucs
Service: RRP-Case Coordination Contract #: CTR078890 Total Allocation: $400,000.00 Contract Period: 10/23/2025-09/30/2026
Agency UEI#:
Voucher (Y/N): No No Client Direct Svcs eligible (Y/N):
Indirect Cost Eligible (dropdown) Cost Category (dropdown) FTE Level Position Title
Total Salary for the Contract Period per FTE ERE Rate
% Billed to this Contract Personnel Subtotal
Employee Related Expenses Subtotal Total Cost
Yes Case Management 1.00 Housing Coordinator $43,575.49 20.00% 100.00% $43,575.49 $8,715.10 $52,290.59 Yes Admin 0.05 Associate Director $80,141.03 20.00% 100.00% $4,007.05 $801.41 $4,808.46 Yes Case Management 0.9 Program Coord./ Case Manager $53,064.00 20.00% 100.00% $47,757.60 $9,551.52 $57,309.12 Yes Case Management 0.8 Case Manager/Intake Coord. $49,794.45 20.00% 100.00% $39,835.56 $7,967.11 $47,802.67 Yes Case Management 1 Case Manager $42,528.31 20.00% 100.00% $42,528.31 $8,505.66 $51,033.97 Yes Case Management 1 Case Manager $37,356.52 20.00% 100.00% $37,356.52 $7,471.30 $44,827.82 Yes Case Management 0.7 Admin Assistant/Case Aide $35,262.16 20.00% 100.00% $24,683.51 $4,936.70 $29,620.21
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL PERSONNEL & ERE: $239,744.04 $47,948.81 $287,692.85
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
No Admin 1 Hour Inerpretation Services $60.00 12 Month $720.00
No Admin 1 Other
Other Outside Professional may include: shredding, cleaning, Software, etc. $1,200.00 12 Month $14,400.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL PROFESSIONAL AND OUTSIDE SERVICES: $15,120.00
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
No Other 1 Other
Transportation services, including taxi or vehicle maintenance, fuel, and mileage reimbursement.
$6,000.00 1 Year $6,000.00
No Other 1 Other Mileage Reimbursement
$200.00 12 Month $2,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL TRAVEL: $8,400.00
ATTACHMENT
ITEMIZED SERVICE BUDGET
1. PERSONNEL & ERE
2. PROFESSIONAL AND OUTSIDE SERVICES
3. TRAVEL
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
No Other 1 Other Rent $1,000.00 12 Month $12,000.00 No Other 1 Other Utilities $500.00 12 Month $6,000.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL SPACE: $18,000.00
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL EQUIPMENT: $0.00
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
No Admin 1 Other Office Supplies $1,734.82 12 Month $20,817.86 No Admin 1 Other Copier Lease $500.00 12 Month $6,000.00 No Admin 1 Other Office Phone $300.00 12 Month $3,600.00 No Admin 1 Other Internet $200.00 12 Month $2,400.00 No Admin 1 Other Cell Phone Service $350.00 12 Month $4,200.00 No Admin 1 Other Meeting Expenses $416.67 12 Month $5,000.00
$0.00 $0.00
TOTAL MATERIALS AND SUPPLIES: $42,017.86
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL OPERATING SERVICES: $0.00
4. SPACE
5. EQUIPMENT
6. MATERIALS AND SUPPLIES
7. OPERATING SERVICES
Cost Category Total costs eligible for
Indirects Indirect % Total Cost Not Applicable -$ 10.00% $0.00 Case Management 282,884.39$ 10.00% $28,288.44 Employment -$ 10.00% $0.00 Admin 4,808.46$ 10.00% $480.85 Other -$ 10.00% $0.00
TOTAL INDIRECT COSTS: $28,769.29
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit Number of reoccurrences Rate of reoccurrence
(dropdown) Total Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL CLIENT DIRECT SERVICES: $0.00
Total Cost
Personnel $239,744.04
ERE $47,948.81
Professional & Outside Services $15,120.00 Travel $8,400.00 Space $18,000.00
Equipment $0.00
Materials & Supplies $42,017.86 Operating Services $0.00
Indirect Costs $28,769.29
Client Direct Services/Vouchers $0.00
TOTAL COSTS: $400,000.00
Revenue: Total Cost
ADES Refugee Program $400,000.00
TOTAL REVENUE: $400,000.00
Budget Check:
Total Allocation $400,000.00
Total Revenue ADES Cost $400,000.00 (Should equal zero) $0.00
8. INDIRECT COSTS
If there are no Indirect Costs, please provide an explanation/details in this box
9. CLIENT DIRECT SERVICES/VOUCHERS
| CTR078890 Contract Amendment 1- CCSv2 |
| APPROVED CCS_Refugee_-_ISB_Housing_10.27.2025 (1) |
| Original ISB |
| APPROVED CCS_Refugee_-CC _ISB__11.13.2025_(1) (2) |
| Original ISB |
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