CTR077924_Competition_Impracticable_Determination.pdf

Competition Impractical Authorization (03/2025)

Procurement Determination:

Competition Impracticable Authorization R2-7-E303

SECTIONS 1THROUGH 3 MUST BE COMPLETED BY THE REQUESTOR

USE ADDITIONAL PAGE AS NECESSARY

SECTION I - Requestor Information

Agency Arizona Department of Transportation Division/Unit ASD / Procurement

Requestor Sage Brenner Title Senior Procurement Specialist

Email sbrenner@azdot.gov Telephone 602.712.8860

SECTION II - Background

Provide full description of materials or services:

Temporary Concrete Barriers for I-10 Project-SR 202L to Gila River Bridge.

SECTION III - Justification

CI Type Authorization Request for new CI Justification Category Business Continuity

Contract No. CTR077924 Requesting

Term 24 months

Supplier Quail Construction Supplier ID IV0000058878

Estimated Cost $350,000.00 Commodity

46161515 – Crash Cushion

Rationale: Compliance with A.R.S. § 41-2533, 41-2534, 41-2538 or 41-2578 is: Impracticable

Provide justification details:

A contract for Temporary Concrete Barriers (TCB) was solicited and awarded on December 2, 2024 for the rental of TCBs required for the I-10 Project, from SR 202L to Gila River Bridge. However, due to unforeseen project delays, the construction will not be completed by the contract’s expiration date September 3, 2025. The barriers are already installed at an active construction site. Requiring the removal and replacement of barriers for the purpose of re-competing the contract would result in unnecessary disruption and would not serve the state's best interests.

Construction on the Gila River Project is now projected to continue for at least another year and nine months beyond the current contract term, resulting in an extended need for TCB services. No statewide contract exists for Temporary Concrete Barriers, and these materials are not available through the Central District Traffic Control contract. Awarding a direct contract to Quail Construction is essential to ensure public safety, maintain business continuity, and avoid project delays or additional costs. Retaining the current supplier at previously competed rates fulfills the Department’s requirements in a fair, reasonable, and transparent manner. The pricing has been determined to be fair and reasonable, supported by relevant historical pricing from the previous competitive award.

Fair and reasonable price determined pursuant to A.A.C. R2-7-702:

It has been determined that the price is fair and reasonable as supported by the relevant historical pricing data below:

Name Item reference Price Currency Unit Validity Start Date Validity End Date

TCB Crash Cushion Installation & Removal (to include both bounds) CTR072223-1 3000 USD Each 6/4/2024 9/3/2025

TCB Crash Cushion In Use CTR072223-2 50 USD Day 6/4/2024 9/3/2025

Temporary Concrete Barrier (Installation & Removal) CTR072223-3 28 USD Linear foot 6/4/2024 9/3/2025

Temporary Concrete Barrier (Relocate) CTR072223-4 7 USD Linear foot 6/4/2024 9/3/2025

Temporary Concrete Barrier In Use CTR072223-5 0.15 USD Day 6/4/2024 9/3/2025

Tax CTR072223-6 0 USD Each 6/4/2024 9/3/2025

I have determined no statewide contract is available for these goods / services ☒

PO Signature: Date:

SECTION IV – MANAGER AND DCPO REVIEW

Docusign Envelope ID: 5BD3F255-6AFD-48CE-B794-BBEBE9A18472

8/1/2025

Competition Impractical Authorization (03/2025)

PM Initials: Date: DCPO Initials: Date:

SECTION V – APPROVAL BY PROCUREMENT AUTHORITY

Determination:

☐ Request Authorized Pursuant to R2-7-E303 ☐ Request Authorized with Conditions/Restrictions R2-7-E303

☐ Request Returned for Additional Information ☐ Request Denied

Comments:

Approved by: Date:

Title: Signature:

Tracking No. ______ Initials ____

Docusign Envelope ID: 5BD3F255-6AFD-48CE-B794-BBEBE9A18472 8/1/2025

8/1/2025

Chief Procurement Officer

X

Christine Fruitman

8/1/2025

Sage Brenner <sbrenner@azdot.gov>

Updated Pricing CTR072223 Barry Buresh <bburesh@quailcorp.com> Fri, Aug 1, 2025 at 11:57 AM To: Sage Brenner <sbrenner@azdot.gov>

Hi Sage, Thank you for reaching out. Yes, I asked the President of our company yesterday if he had signed it yet, so your email is well timed.

We are agreeable with the current contract pricing to remain the same until 9/3/2026.

Please let me know if you need anything further from me on this.

Thank you, Barry Buresh

Branch Manager

C: 602.885.7750

O: 602.675.1256

D: 602.809.4003

2818 E Illini St., Phoenix, AZ 85040

8/1/25, 3:41 PM State of Arizona Mail - Updated Pricing CTR072223 https://mail.google.com/mail/u/0/?ik=2059c1cf41&view=pt&search=all&permmsgid=msg-f:1839280592482934693&dsqt=1&simpl=msg-f:1839280592482934693 1/6 https://www.google.com/maps/search/2818+E+Illini+St.,+Phoenix,+AZ+85040?entry=gmail&source=g

From: Sage Brenner <sbrenner@azdot.gov> Sent: Friday, August 1, 2025 11:27 AM To: Barry Buresh <bburesh@quailcorp.com> Subject: Re: Updated Pricing CTR072223

Hi Barry, You probably noticed we haven't sent the new version of the contract yet for you to sign. After a bit of internal discussion, we decided that we need this service to be under a 12 month contract, with the option to extend for an additional 12 months. Please confirm that you are okay with the pricing being active from 9/4/25 - 9/3/26, and then have the possibility of a price increase for the optional extension beyond that.

Thanks, Sage Brenner

Senior Procurement Specialist

PROCUREMENT

1655 West Jackson St. MD100P

Phoenix AZ 85007

602.712.8860 | azdot.gov

On Wed, Jul 9, 2025 at 8:57 AM Barry Buresh <bburesh@quailcorp.com> wrote:

I have reviewed this with our leadership team; the pricing is current and agreeable.

https://mail.google.com/mail/u/0/?ik=2059c1cf41&view=pt&search=all&permmsgid=msg-f:1839280592482934693&dsqt=1&simpl=msg-f:1839280592482934693 2/6 mailto:sbrenner@azdot.gov mailto:bburesh@quailcorp.com https://www.google.com/maps/search/1655+West+Jackson+St?entry=gmail&source=g http://azdot.gov/ mailto:bburesh@quailcorp.com

C: 602.885.7750

O: 602.675.1256

Sent: Wednesday, July 9, 2025 8:45 AM

Subject: Re: Updated Pricing CTR072223

I would appreciate having pricing by COB Thursday. The contract period will be for 6 months, but renewable for an additional 3 months at the same rate. The contract would take effect 9/4/25.

https://mail.google.com/mail/u/0/?ik=2059c1cf41&view=pt&search=all&permmsgid=msg-f:1839280592482934693&dsqt=1&simpl=msg-f:1839280592482934693 3/6 https://www.google.com/maps/search/2818+E+Illini+St.,+Phoenix,+AZ+85040?entry=gmail&source=g mailto:sbrenner@azdot.gov

On Tue, Jul 8, 2025 at 6:04 PM Barry Buresh <bburesh@quailcorp.com> wrote:

Thank you for reaching out!

Our company President, Colby Stumm reviewing the pricing, we will get back to you this week.

Does this timeline work for you, or does this require a more urgent response?

C: 602.885.7750

O: 602.675.1256 https://mail.google.com/mail/u/0/?ik=2059c1cf41&view=pt&search=all&permmsgid=msg-f:1839280592482934693&dsqt=1&simpl=msg-f:1839280592482934693 4/6 https://www.google.com/maps/search/1655+West+Jackson+St?entry=gmail&source=g http://azdot.gov/ https://www.google.com/maps/search/2818+E+Illini+St.,+Phoenix,+AZ+85040?entry=gmail&source=g

Sent: Monday, July 7, 2025 8:17 AM

Subject: Updated Pricing CTR072223

Hello Barry, The Department is interested in creating a succeeding contract to CTR072223 Temporary Concrete Barriers for I-10 Project-SR 202L to Gila River Bridge.

Below are the current line items and pricing. Please confirm this pricing is still current. If it is not, please advise new pricing.

TCB Crash Cushion Installation & Removal (to include both bounds) CTR072223- 1 3,000.0000 Each

TCB Crash Cushion In Use CTR072223- 2 50.0000 Day

Temporary Concrete Barrier (Installation & Removal) CTR072223- 3 28.0000 Linear foot

Temporary Concrete Barrier (Relocate) CTR072223- 4 7.0000 Linear foot

Temporary Concrete Barrier In Use CTR072223- 5 0.1500 Day https://mail.google.com/mail/u/0/?ik=2059c1cf41&view=pt&search=all&permmsgid=msg-f:1839280592482934693&dsqt=1&simpl=msg-f:1839280592482934693 5/6 mailto:sbrenner@azdot.gov

All information and attachments included in this email are confidential and intended for the original recipient only. If you are an unintended recipient, please notify the sender, and delete the email from your system. All information and attachments included in this email are confidential and intended for the original recipient only. If you are an unintended recipient, please notify the sender, and delete the email from your system.

All information and attachments included in this email are confidential and intended for the original recipient only. If you are an unintended recipient, please notify the sender, and delete the email from your system. All information and attachments included in this email are confidential and intended for the original recipient only. If you are an unintended recipient, please notify the sender, and delete the email from your system.

All information and attachments included in this email are confidential and intended for the original recipient only. If you are an unintended recipient, please notify the sender, and delete the email from your system. All information and attachments included in this email are confidential and intended for the original recipient only.

If you are an unintended recipient, please notify the sender, and delete the email from your system.

8/1/25, 3:41 PM State of Arizona Mail - Updated Pricing CTR072223 https://mail.google.com/mail/u/0/?ik=2059c1cf41&view=pt&search=all&permmsgid=msg-f:1839280592482934693&dsqt=1&simpl=msg-f:1839280592482934693 6/6 https://www.google.com/maps/search/1655+West+Jackson+St?entry=gmail&source=g http://azdot.gov/