CTR077709_Competition_Impracticable_Determination.pdf

Competition Impractical Authorization (11/2024)

Procurement Determination:

Competition Impracticable Authorization R2-7-E303

SECTIONS 1THROUGH 3 MUST BE COMPLETED BY THE REQUESTOR

USE ADDITIONAL PAGE AS NECESSARY

SECTION I - Requestor Information

Agency Arizona Department of Transportation Division/Unit ASD / Procurement

Requestor Patrick Breazeale Title Senior Procurement Specialist

Email PBreazeale@azdot.gov Telephone 602-712-8504

SECTION II - Background

Provide full description of materials or services:

Weigh in Motion (WIM) System Maintenance and Support, Services, and Parts

SECTION III - Justification

CI Type Authorization Request for new CI Justification Category Proprietary Product &/Or Service

Contract No. CTR050685 Requesting Term 5 years

Supplier International Road Dynamics Corp Supplier ID IV0000001549

Estimated Cost 650,000 over 5 years Commodity 41111511

Rationale: Compliance with A.R.S. § 41-2533, 41-2534, 41-2538 or 41-2578 is: Impracticable

Provide justification details:

The software equipment and systems used at the port of entries are IROC and ISYNC (IRD Roadside Operational Computers), in road sensors including weigh-in motion (WIM) scales, loops and compliance cameras. International Road Dynamics (IRD) systems are used to run this equipment and software to allow the POE staff to screen trucks at the port of entries. The system is used to weigh and sort trucks, displaying DMS messages instructing trucks to enter the port. Truck counts, weight and classification data collected by the system is used by ECD and ADOT MPD. The current hardware and software in use within the Ports of Entries is proprietary to International Road Dynamics (IRD) therefore parts and services cannot be provided for this equipment by any other company. Each year the hardware and software requires updating and maintenance services. The maintenance costs are billed monthly and it includes all hardware and software maintenance for the WIM's, in-road sensors, all roadside equipment and computer equipment at the ports or virtual sites. The maintenance includes periodic calibration of the WIM's.

Fair and reasonable price determined pursuant to A.A.C. R2-7-702:

CTR050685 was previously issued which showed Kingman having a monthly maintenance rate of $2972. The current quote shows a rate of $3270 which is a 10.03% increase. The Procurement IQ report for Pressure Measurement Instrumentation shows a 1.8% annual growth rate for 2025-2028. Based on Procurement IQ report for Pressure Measurement Instrumentation having a price trend for annual growth of 1.8% annual growth, a 10.03% increase from a rate 5 years ago is determined to be fair and reasonable as it is supported by Historical Pricing.

I have determined no statewide contract is available for these goods / services ☐

PO Signature: Date:

SECTION IV – MANAGER AND DCPO REVIEW

PM Initials: Date: DCPO Initials: Date:

SECTION V – APPROVAL BY PROCUREMENT AUTHORITY

Docusign Envelope ID: 1F0151D2-5650-4BD1-9692-8FC3C58D889F

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4/7/2025

4/7/2025

Competition Impractical Authorization (11/2024)

Determination:

☐ Request Authorized Pursuant to R2-7-E303 ☐ Request Authorized with Conditions/Restrictions R2-7-E303

☐ Request Returned for Additional Information ☐ Request Denied

Comments:

Approved by: Date:

Title: Signature:

Tracking No. ______ Initials ____

Docusign Envelope ID: 1F0151D2-5650-4BD1-9692-8FC3C58D889F

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Chief Procurement Officer

4/7/2025

Approved.

Christine Fruitman