CTR073341_Pre-Contract_Documents.pdf

PRS ID

PRS-4cb4107f Contract Title

Arizona Hospital and Healthcare Association Arizona (AzHHA) Coalition for Healthcare Emergency Response (AzCHER)

Bureau

BORR

Procurement Request Type

CI

Description

Arizona Hospital and Healthcare Association Arizona (AzHHA) Coalition for Healthcare Emergency Response (AzCHER) BP1 Request for a New Contract and to combined these within this contract

Supplier Name

CI - CTR073341 Arizona Hospital and Healthcare Association Arizona (AzHHA) Coalition for Healthcare Emergency Response (AzCHER) - 2800 N Central Avenue, Ste. 1450, Phoenix, AZ 85004 602 445-4300

Requestor sylvia.puente-araiza@azdhs.gov

Estimated Date Needed

10/12/2024 Estimated Annual Amount

$ 1,305,000.00

Funding Available?

Y

Funding Type

Federal

Major Program

Fixed Price or Cost Reibursement

Fixed Price

Funds for Sub-Recipient or Contractor

Sub-Recipient

2 CFR 200.332 Form

Y

Procurement Status

With Procurement Officer

Created Date

8/13/2024

Related Contracts 0

Add

Related Comments 89

View Add

Related Attachments 5

View

Roy Vasel <roy.vasel@azdhs.gov>

Significant Procurement Notification Form 2 messages

Google Forms <forms-receipts-noreply@google.com> Wed, Sep 24, 2025 at 11:22 AM To: roy.vasel@azdhs.gov

Thanks for filling out Significant Procurement Notification Form Here's what was received.

Edit response

Significant Procurement Notification Form The following information is required to be provided to the State Procurement Administrator by all state governmental units (SGU; agencies, boards, and commissions) as per Standard Procedure 003 - Significant Procurement Role (SP 003 link).

Notes about this Google Form to provide notification of a SPR:

• You will receive a copy of your response via email

• You may edit your response after it is submitted in two ways. To ensure there's no duplication of efforts, please do one of the following:

1) Once you submit the form, you may click on "Edit you response" in the same browser; or

2) If some time has passed and it's necessary to make edits, please check your email for the original submission as it will have an "Edit response" link. If you don’t remember when you originally submitted your SPR notification, you may check the date and time on the spreadsheet via https://spo.az.gov/contracts/significant-procurement-roles and match it to the email.

• If your entry needs to be deleted, email SPOCompliance@azdoa.gov to provide an explanation for the deletion. If accepted, SPO Compliance will delete the entry.

https://docs.google.com/forms/d/e/1FAIpQLSdxSzWnNvO30KUubljXrDSub3gfqJ1GX15weZF0kbYkDUx3Qw/viewform?usp=mail_form_link https://docs.google.com/forms/d/e/1FAIpQLSdxSzWnNvO30KUubljXrDSub3gfqJ1GX15weZF0kbYkDUx3Qw/viewform?edit2=2_ABaOnufwYadutidfaIChaXk1Fcf5jCegcR8H4-YbQ7mFMPtkTpEiv9xKVeXYOTiEPqIjT3E https://spointra.az.gov/resources/standard-procedures https://spo.az.gov/contracts/significant-procurement-roles https://spo.az.gov/contracts/significant-procurement-roles mailto:SPOCompliance@azdoa.gov

Please contact the State Procurement Office (SPO) at SPOCompliance@azdoa.gov for any questions.

Email * roy.vasel@azdhs.gov

What is the name of the person leading the procurement? *

Roy Vasel

Which agency is the procurement for? If it is a mandatory statewide contract, select your agency. *

Health Services, Dept. of

What is the title of the procurement? *

CTR073341 - BORR, CI - AZ Hospital and Healthcare Association

What is the procurement type? *

RFQ - Request for Quotation mailto:roy.vasel@azdhs.gov

IFB - Invitation for Bid

RFP - Request for Proposal

✓ CI - Competition Impracticable (SPO Form 101)

Emergency Procurement (SPO Form 102)

SS - Sole Source (SPO Form 103)

NPTQ - Not Practicable to Quote (Determination Template D301(4))

Other:

What is the date when the first procurement disclosure statement (PDS) was signed (i.e. SPO Form 120 or SPO Form 130)? *

MM

09 /

DD

09 /

YYYY

What is the actual date or estimated date that the purchased materials will be delivered or the purchase of services or construction will begin, per A.R.S. § 41- 753(D)? *

MM

09 /

DD

29 /

YYYY

What is your name (if different from above)?

What is your e-mail address (if different from above)?

Create your own Google Form

CONFIDENTIALITY NOTICE: This e-mail is the property of the Arizona Department of Health Services and contains information that may be PRIVILEGED, CONFIDENTIAL, or otherwise exempt from disclosure by applicable law. It is intended only for the person(s) to whom it is addressed. If you have received this communication in error, please do not retain or distribute it. Please notify the sender immediately by e-mail at the address shown above and delete the original message. Thank you.

Roy Vasel <roy.vasel@azdhs.gov> Wed, Sep 24, 2025 at 11:24 AM To: Gina Castner-Corwin <gina.corwin@azdhs.gov> Cc: Kristine Yaw <kristine.yaw@azdhs.gov>

Gina, SPR Notification for CTR073341 - BORR, CI - AZ Hospital and Healthcare Association.

Respectfully, Roy Vasel, CPPO Procurement Specialist, Sr.

ARIZONA DEPARTMENT OF HEALTH SERVICES

150 N 18th Ave, Ste. 530 Phoenix, AZ, 85007 480.601.8224 www.azdhs.gov

[Quoted text hidden] https://docs.google.com/forms?usp=mail_form_link http://www.azdhs.gov/

Roy Vasel <roy.vasel@azdhs.gov>

Significant Procurement Role Notice - BORR, BVR 1 message

Gina Castner-Corwin <gina.corwin@azdhs.gov> Fri, Sep 26, 2025 at 7:31 AM To: adhs_all@azdhs.gov Cc: Gina Castner-Corwin <gina.corwin@azdhs.gov>

WHAT IS THE PURPOSE OF THIS COMMUNICATION?

To let ADHS staff know that a significant procurement role period is taking place.

WHAT IS HAPPENING AND WHY?

As required by A.R.S. § 41-753(D), the Procurement Office is issuing this significant procurement role period notice to all employees.

A significant procurement role means any role that includes any of the following duties:

· Participating in the development of a procurement.

· Participating in the development of an evaluation tool.

· Approving a procurement or an evaluation tool.

· Soliciting quotes greater than ten thousand dollars for the provision of materials, services or construction.

· Serving as a technical advisor or an evaluator who evaluates a procurement.

· Recommending or selecting a vendor that will provide materials, services or construction to this state.

· Serving as a decision-maker or designee on a protest or an appeal by a party regarding an agency procurement selection or decision.

CI - BORR Arizona Hospital and Healthcare Association

CI - BVR Electronic Death Registry System

Thank you, ~Gina

Gina Corwin, CPPB, NIGP-CPP https://www.azleg.gov/viewdocument/?docName=https://www.azleg.gov/ars/41/00753.htm https://www.azleg.gov/viewdocument/?docName=https://www.azleg.gov/ars/41/02503.htm

Chief Procurement Officer Arizona Department of Health Services 150 N. 18th Avenues, Suite 530, Phoenix, AZ 85007 Direct: 602-689-8669 Email: Gina.Corwin@azdhs.gov

Office hours: TELEWORKING Monday - Friday 8:00 am - 5:00 pm

Health and Wellness for all Arizonans

How am I doing? Please take a moment to answer a few questions.

https://goo.gl/forms/sIIS6EMWT0TSWsJO2

Gina Corwin, CPPB, NIGP-CPP Chief Procurement Officer Arizona Dept of Health Services

150 N. 18th Avenue, Ste 530 Phoenix, AZ 85007

602.689.8669 gina.corwin@azdhs.gov www.azdhs.gov

CONFIDENTIALITY NOTICE: This e-mail is the property of the Arizona Department of Health Services and contains information that may be PRIVILEGED, CONFIDENTIAL, or otherwise exempt from disclosure by applicable law. It is intended only for the person(s) to whom it is addressed. If you have received this communication in error, please do not retain or distribute it. Please notify the sender immediately by e-mail at the address shown above and delete the original message. Thank you.

https://www.google.com/maps/search/150+N.+18th?entry=gmail&source=g mailto:Nicki.Strattard@azdhs.gov https://goo.gl/forms/sIIS6EMWT0TSWsJO2 https://goo.gl/forms/sIIS6EMWT0TSWsJO2 https://www.google.com/maps/search/150+N.++18th+Avenue,+Ste+530+Phoenix,+AZ+85007?entry=gmail&source=g https://www.google.com/maps/search/150+N.++18th+Avenue,+Ste+530+Phoenix,+AZ+85007?entry=gmail&source=g mailto:gina.corwin@azdhs.gov http://www.azdhs.gov/

ARIZONA DEPARTMENT OF ADMINISTRATION

STATE PROCUREMENT OFFICE

PROCUREMENT DISCLOSURE STATEMENT

Dear Employee:

You have been selected to participate in the particular procurement activity as referenced above. Your selection was based on your technical knowledge and expertise in this area. Your regular job duties may not include procurement activities but for the purpose of this process you may play a significant procurement role in one or more of the following: participating in the development of a procurement as defined in A.R.S. § 41-2503;

participating in the development of an evaluation tool; approving a procurement as defined in A.R.S. § 41-2503 or an evaluation tool; serving as a technical advisor or an evaluator who evaluates a procurement as defined in A.R.S. § 41-2503; or recommending or selecting a vendor that will provide materials, services or construction to this state.

It is essential that the integrity of the procurement process be maintained to ensure that each Offeror is given fair and equal consideration. Your familiarity with particular brands, types of equipment, material, services, individuals or firms may tend to influence your evaluation; however, you are required in this specific instance to be particularly objective and guard against any tendency that might slant your evaluation in favor of a personal preference.

You are required to report to the Procurement Officer, or person facilitating the above referenced procurement process, any actual or potential conflict of interest as defined in A.R.S. §§ 38-503, 41-2616(C), 41-753, and 41-2517. You are also subject to the Code of Ethics set forth in Section A.A.C. R2-5A-501 of the Arizona Department of Administration, Personnel Division, Administrative Rules, and Regulations.

An additional consideration is the legal mandate to maintain strict security and confidentiality regarding the content of any proposal, as well as the proceedings of the Evaluation Committee meetings during the evaluation process.

Once the evaluation process has started, it is essential that any contact with Offerors, other than that disclosed, be through, and by, the Procurement Officer or person facilitating the above referenced procurement.

In addition, the Employee shall not have any communication related in any way to the particular procurement, except during formal Committee meetings, with any Offeror or potential subcontractor to that Offeror prior to award, nor shall that Member discuss the proposal or their evaluation with anyone other than the Procurement Officer, or person facilitating the above referenced procurement and Evaluation Committee Members. This is mandatory.

A person who holds a Significant Procurement Role as defined by A.R.S. §§ 41-741 and 41-2503 for a particular procurement shall sign a statement before starting any participation that the person has no financial interest in the procurement other than that disclosed and will have no contact with any representative of a competing Offeror related to the particular procurement during the course of evaluation of proposals, except those contacts specifically authorized per A.R.S. §§ 41-2534, 41-2537, 41-2538, and 41-2578. The person shall disclose on this statement any contact unrelated to the pending procurement that the person may need to have with a representative of a competing offeror and any contact with a representative of a competing offeror during the evaluation of proposals except those contacts specifically authorized per A.R.S. §§ 41-2534, 41-2537, 41-2538, and 41-2578. A person who has been identified as having a significant procurement role for this procurement and fails to disclose contact with a representative of a competing Offeror or who fails to provide accurate information on this statement is subject to civil penalty of at least one thousand dollars but not more than ten thousand dollars per A.R.S. § 41-2616(C).

cc: Agency File Page 1 of 3 SPO Form 120 - State Employee Procurement Disclosure Statement (rev 05-23-25 v3)

As mandated by A.R.S. § 38-503, I, , have listed on this form all ownerships, employments, public and private affiliations, and relationships held by me and/or a relative1 which may have a substantial (pecuniary2 and proprietary3) interest as defined in A.R.S. § 38-502(11) in any contract, sale, purchase or service involving the agency. I understand that as my interests or those of my relatives change, I may need to modify this statement.

The substantial interests, both pecuniary and proprietary, held by me and/or a relative which may involve the State include (attach additional sheets as necessary):

During the course of my regular business, I may have contact, unrelated to this procurement, with the Offerors or potential Offerors/Bidders listed below, who have submitted, or may submit, proposals in response to this solicitation (attach additional sheets as necessary):

1 “Relative” means my spouse, child, child’s child, parent, grandparent, brother or sister (of the whole or half-blood) and their spouses and the parent, brother, sister or child of my spouse.

2 “Pecuniary” means money or economic or other benefits that can be valued in monetary terms

3 “Proprietary” means ownership or rights by virtue of ownership, whether public or private.

Citations listed above are available on the SPO website, https://spointra.az.gov/resources/standard-forms-and-documents.

Statements

The Undersigned attests to and agrees to abide by the following statements:

I have read and understand the above and agree to be bound by the rules and principles represented. If applicable, I have also received, read and understand the Evaluation Committee Instructions for this procurement.

I know of no conflict of interest on my part nor have I committed any indiscretion or accepted any gratuities or favors that would compromise my impartiality. Further, I will not accept an offer of employment from or have employment discussions with any person or entity lobbying for or potentially responding to a solicitation during the defined time frame stated in A.R.S. § 41-753. I will maintain all deliberations of the Evaluation Committee in strict confidence during the evaluation process. My recommendations shall be based upon an objective/ subjective review of the Offeror’s response and the appropriate award criteria from the solicitation in accordance with the Arizona Procurement Code. I have read and understand A.R.S. §§ 41-753, 41-2517, and 41-2616(C) and will fully comply with the requirements.

I have not and will not communicate with any potential Offeror or vendor in preparation of specifications/scopes of work, evaluation tool or other confidential information related to the above referenced Solicitation which would provide an unfair advantage or to prepare specifications/scopes of work which favor particular vendor(s).

I have not and will not provide insight, confidential information or assistance to any potential Offeror or vendor that might give an unfair advantage or inhibit fair competition for the above referenced Solicitation. My input regarding the development of the Solicitation documents, if any, has been and will be based solely on the State’s requirements. I have not and will not communicate those requirements or confidential information to any potential Offeror or vendor.

cc: Agency File Page 2 of 3 SPO Form 120 - State Employee Procurement Disclosure Statement (rev 05-23-25 v3) https://spointra.az.gov/resources/standard-forms-and-documents

I know of no conflict of interest on my part nor shall I take any action (e.g., commit an indiscretion or accept any gratuities or favors) that would compromise my impartiality or my responsibilities. Should a conflict of interest become known to me relevant to my role, I shall immediately disclose such conflict of interest.

I shall not receive any direct benefit from the utilization of confidential information, specifications, plans, scopes of work, or evaluation tools I prepared or assisted in the preparation of.

I understand that if any actions by a public officer or employee of the State of Arizona has acted in a way that is inconsistent with State of Arizona procurement law, the inconsistent actions should be reported to the Compliance Unit of the State Procurement Office (SPO) via the Compliance Hotline.

I shall maintain strict security and confidentiality regarding the content of any proposal, as well as the proceedings of the Evaluation Committee meetings during the evaluation process that I may be a participant or attend as a committee member or a technical advisor.

I shall maintain strict security and confidentiality regarding the process or decisions regarding any protest or appeal that I am a participant, advisor or decision maker.

Whether recommending or selecting a vendor that will provide materials, services or construction to the State, approving a procurement or an evaluation tool or soliciting quotes greater than ten thousand dollars for the provision of materials, services or construction, I shall maintain strict security and confidentiality regarding the process and decisions to ensure fair competition.

Upon termination of my employment with the State, for any reason, these provisions and statements remain in effect until such time as the solicitation has been successfully awarded by the State, or the State provides me a written release. These provisions and statements apply if I accept employment with any entity, its affiliates, subcontractors, or business partners that may submit an offer or are included in an offer to this solicitation. I shall not accept an offer of employment from or have employment discussions with any person or entity lobbying for or potentially responding to a solicitation for one year following the delivery of purchased materials or the purchase of services or construction begins.

I understand that if I knowingly violate the terms of this Agreement, I will be subject to suspension for not less than ninety days or dismissal from State service.

The Undersigned has read and understands the above and agrees to be bound by the statements, rules, and principles represented herein and in accordance with the provisions of the State Statutes and Rules regarding personnel, conflict of interest, confidentiality, and procurement.

Please check the applicable box below:

Yes No I am an architect or an engineer registered pursuant to section A.R.S. § 32-121

Yes No I am a State employee who was employed within the past year by a person or firm responding to a solicitation, pursuant to A.R.S. § 41-2517(F)

Signature Date Agency

Name Email Address

Title Telephone cc: Agency File Page 3 of 3 SPO Form 120 - State Employee Procurement Disclosure Statement (rev 05-23-25 v3) https://spointra.az.gov/compliance/compliance-hotline

Page 1 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

Procurement Determination:

Competition Impracticable Authorization A.A.C. R2-7-E303

SECTION I - State Governmental Unit Request

1. State Governmental Unit

ADHS PREP BUR of Operational Readiness and Response (BORR)

2. Requestor 3. Email

Susan Runcorn / Roy vasel susan.runcorn@azdhs.gov / roy.vase

4. Title 5. Telephone

Preparedness Program Mgr/Procurement Officer

480.599.8488 / 480.601.8224

SECTION II - Background

6. Service(s)/Material(s)

Provide emergency preparedness planning and emergency response activities to ADHS and it's partners.

7. Supplier

Arizona Hospital and Healthcare Association (AzHHA) - IV0000002527

8. Contract ID

CTR073341 BORR, CI - AZ Hospital and Healthcare Association (AzHHA), AZ Coalition for Healthcare Emergency Response (AzCHER)

9. CI Type

- Authorization Request for a new CI

10. Requesting Term 11. Estimated Cost

5 years $6,851,250.00

SECTIONS I THROUGH III MUST BE COMPLETED BY THE REQUESTOR

USE ADDITIONAL PAGE AS NECESSARY

mailto:susan.runcorn@azdhs.gov

Page 2 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

13. Provide details of the procurement need, reason for the competition impracticable, and how the proposed procurement is advantageous to the State

ADHS Bureau of Operational Readiness and Response (BORR) is the recipient of the Hospital Preparedness Program (HPP) federal grant funding from the Administration for Strategic Preparedness and Response (ASPR) under the U.S. Department of Health and Human Services (HHS). These funds are needed to ensure that each state has Healthcare Coalitions (HCCs) set up to respond to a public health emergency that strains the healthcare community beyond its capacity.

The Arizona Hospital and Healthcare Association (AzHHA) was founded in 1939 under the name the Ariz Hospital Ass’n, dedicated to serving the people of Arizona by advocating for high quality healthcare for all Arizonans. Over the years, the AzHHA has become the champion for hospital leadership in Arizona by taking lead roles to assist with advocacy and policy improvements addressing federal and state issues.

The AzHHA possesses an in-depth understanding of the state's health care landscape, the unique challenges faced by its partners, and the established processes that ensure swift and effective responses to emergencies. The AzHHA has unparalleled expertise, established network, and proven track record of success.

ADHS has previously worked with the AzHHA under CTR044010 to provide emergency preparedness planning and emergency response activities. The organization has demonstrated a consistent ability to adapt to new challenges, integrate lessons learned from past emergencies, and implement innovative solutions that enhance the state's overall readiness. The established trust and communication channels within the coalition are invaluable assets that ensure rapid and coordinated responses during times of crisis.

Because of this, the AzHHA is the only viable option for continuing this vital work as they play a critical strategic role in the support of planning, training, exercises, and workshops to our healthcare community in conjunction with ADHS.

Transitioning this role to another entity would not only disrupt these critical operations but also risk the loss of institutional knowledge, established relationships, and the proven methodologies that have been developed over years of collaboration. Therefore, it is in the

SECTION III - Justification

12. Rationale

- Compliance with A.R.S. §§ 41-2533, 41-2534, 41-2538, or 41-2578 is impracticable

Page 3 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

✔ 16. If needed, I have attached additional documents/clarifications/explanations to the request

15. I have conducted research and determined that no mandatory state contract is available for the service(s)/material(s) ✔

Roy C. Vasel Digitally signed by Roy C. Vasel Date: 2025.03.31 12:56:32 -07'00'

17. Signature 18. Date of Request

03/31/2025

14. Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable

ADHS received approval from ADOA to by-pass the RFGA solicitation process and to move forward with issuing a direct contract to AzHHA as set forth in A.R.S. § 41-2703(A) and (B), on March 24, 2025.

This contract is essential to maintain the state's emergency preparedness and response capabilities. The AzCHER’s expertise, combined with its established network of health care providers and emergency responders, cannot be replicated without significant time, resources, and potential disruption to the state's emergency preparedness and response efforts. The risks associated with attempting to transition these responsibilities to another entity would be significant, including potential delays in response times, loss of coordination, and a diminished capacity to effectively manage large-scale health emergencies.

Pricing is determined to be fair and reasonable based on historical costs and quarterly charges which have not increased since inception of each contract in 2019 (CTR044010 AzHHA) and 2021 (CTR056501 AzCHER) for services received.

In accordance with the Procurement Rules, the Arizona Uniform Terms and Conditions must be made a part of all Contracts. If you will be required to sign a software licensing agreement or sign any other agreement containing terms and conditions, these will need additional review to ensure that the terms and conditions do not invalidate the Arizona Uniform Terms and Conditions. Approval of this request does not allow for agencies to exceed their dollar acquisition amount of delegated authority.

Page 4 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

If anticipated expenditure is above State Governmental Unit's delegation, forward document to SPOCompliance@azdoa.gov.

Gina Corwin Date: 2025.04.01 13:27:27 -07'00' Digitally signed by Gina Corwin

SECTION IV - Approval

19. Determination

20. Approved Expiration Date

21. Comments, conditions, or restrictions (as applicable)

22. Print Name 23. Title

24. Signature 25. Date of Approval

4/01/2025

Chief Procurement Officer Gina Corwin

4/1/2030

- Request Authorized Pursuant to R2-7-E303

TO BE COMPLETED BY PROCUREMENT AUTHORITY

Page 5 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

26. Use section as necessary (or attach additional information and check box 16)

Katie Hobbs Arizona Governor

Elizabeth Alvarado-Thorson ADOA Director

March 24, 2025

Gina Corwin Chief Procurement Officer, Department of Health Services 150 North 18th Ave., Ste 530 Phoenix, Arizona 85007

Dear Ms. Corwin:

I have reviewed your request for authorization for waiver of the provisions of A.R.S. § 41-2702 solicitation and award of grant application process, as outlined in your request dated March 13, 2025. In your request the Arizona Department of Health Services (“ADHS”) requests consideration to waive the solicitation procedures for the distribution of funds to support the Arizona Healthcare Coalition (“HCC”) by issuing a direct contract via Competition Impracticable, to the Arizona Hospital and Healthcare Association (“AzHHA”).

By way of background you explain in your request that ADHS BORR Bureau of Operational Readiness and Response (“BORR”) is the recipient of the Hospital Preparedness Program (“HPP”) federal grant funding from the Administration for Strategic Preparedness and Response (“ASPR”) under the U.S. Department of Health and Human Services (“HHS”). You further explain, the ADHS has been allocated $5,195,124 for the Budget period running from July 1, 2024 thru June 30, 2025. Additionally, the Period of Performance for the HPP funds runs from July 1, 2024 thru June 30, 2029. This is a non-competitive grant that ADHS must reapply for annually. You state the main purpose of these funds is to ensure that each state has HCCs set up to respond to a public health emergency that strains the healthcare community beyond its capacity. Notably, you state in order for the ADHS BORR to meet grant deliverables for the HPP awards (Award Number 1 U3REP240740-01-00), funding must be obligated by March 31, 2025, and spent by June 30, 2026. Accordingly, you state ADHS BORR would like to issue a direct contract via a Competition Impracticable (CI) determination with AzHHA as this would be the most expeditious process available at this time, benefiting the citizens of the state of Arizona by supporting the state's Healthcare Coalition to prepare for and respond to public health emergencies in the healthcare sector.

Department of Administration | 100 N 15th Ave, Ste 302 Phoenix, AZ 85007 | doa.az.gov http://doa.az.gov

Gina Corwin, Chief Procurement Officer March 24, 2025

You further explain in your request that amongst other things, the AzHHA has developed unparalleled expertise and a well-established network that is vital to the ongoing success of the state's emergency preparedness and response efforts. Further, the association's long-standing relationship with the state's healthcare providers, public health agencies, and emergency management organizations has contributed to a robust and highly coordinated emergency response system. You state this system has been refined over the years through continuous collaboration, training, and real-world experience, making it uniquely equipped to address the specific needs of Arizona. Additionally, you state ADHS BORR would have to reinvest money to re-develop certain systems if another supplier were chosen to replace the existing subrecipient.

You further explain, the Arizona Coalition for Healthcare Emergency Response (AzCHER), a branch of AzHHA, acts as the HCC for the state of Arizona. As further justification, you state that AzHHA has been managing the Arizona HCC since 2019, and in that time AzCHER established a website, a mobile application, a network of local and federal healthcare leaders and emergency managers, required contracts, vendor relationships, and coalition specific meetings and training. Moreover, under AzHHA, AzCHER has established and continues to maintain this website for the Arizona HCC. You state, the website contains the coalition regional boundaries and statistics and contacts, emergency response plans, Arizona regional vulnerability assessment results, means to join the Arizona coalition, a calendar of events related to public health preparedness exercises and training, and resources for executing an exercise. Last, you confirmed via email dated 3/24/25 that the program has confirmed that there is no other organization that is already established that can continue to perform these services.

Therefore, since this request meets the standard for a waiver of solicitation and award procedures as set forth in A.R.S. § 41-2703(A) and (B), a waiver of the solicitation and award procedures is hereby granted.

Sincerely, Elizabeth Alvarado-Thorson Director cc: David Steuber, State Procurement Administrator

Jessica Klein, General Counsel, Arizona Department of Administration

ENTITY INFORMATION

Search Date and Time: 9/8/2025 2:15:45 PM

Entity Details

Entity Name:

ARIZONA HOSPITAL AND HEALTHCARE ASSOCIATION

Entity ID:

00455612

Entity Type:

Domestic Nonprofit Corporation

Entity Status:

Active

Formation Date:

8/26/1954

Reason for Status:

In Good Standing

Approval Date:

8/26/1954

Status Date:

10/16/2019

Original Incorporation Date:

8/26/1954

Life Period:

Perpetual

Business Type:

Other - Other - Other - HOSPITAL/HEALTH CARE

Last Annual Report Filed:

Domicile State:

Arizona

Annual Report Due Date:

10/26/2026

Years Due:

Original Publish Date:

8/26/1954

Statutory Agent InformationPrivacy Policy (http://azcc.gov/privacy-policy) ǀ Contact Us (http://azcc.gov/corporations/corporation-contacts) http://azcc.gov/privacy-policy http://azcc.gov/privacy-policy http://azcc.gov/privacy-policy http://azcc.gov/corporations/corporation-contacts http://azcc.gov/corporations/corporation-contacts

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Title Name Attention Address Date of Taking

Office

Last

Updated

Director Mimi Coomler

5301 E. Grant Road, TUCSON, AZ, 85712, Pima County, USA

10/1/2022 9/22/2023

Director Brian Sinotte

1980 W. Hospital Dr, TUCSON, AZ, 85704, Pima County, USA

10/1/2022 9/22/2023

Director Krystal Burge

3845 Stockton Hill Road, KINGMAN, AZ, 86409, Mohave County, USA

10/1/2022 9/22/2023

Chairman of the Board of Directors

Robert Trenschel

2400 SOUTH AVENUE A, YUMA, AZ,

85364, Yuma County, USA

1/1/2016 8/13/2025

Director

STEVE

PURVES

2601 E ROOSEVELT ST, PHOENIX,

AZ, 85008, Maricopa County, USA

1/1/2014 8/13/2025

Name:

CB SERVICE ENTITY LLC

Appointed Status:

Active 8/26/1954

Attention:

Address:

2800 N. CENTRAL AVENUE, SUITE 1900, Suite 1900, PHOENIX, AZ 85004, USA

Agent Last Updated:

8/13/2025

E-mail:

Attention:

Mailing Address:

County:

Maricopa

Principal Information

Address

Attention: Karla Hartline

Address: 2800 N. Central Avenue, Suite 1450, PHOENIX, AZ, 85004, USA

County: MaricopaPrivacy Policy (http://azcc.gov/privacy-policy) ǀ Contact Us (http://azcc.gov/corporations/corporation-contacts) javascript:$xhtml.paging(2) javascript:$xhtml.paging(3) javascript:$xhtml.paging(4) javascript:$xhtml.paging(2) http://azcc.gov/privacy-policy http://azcc.gov/privacy-policy http://azcc.gov/privacy-policy http://azcc.gov/corporations/corporation-contacts

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Document History Name/Restructuring History

Pending Documents Microfilm History

Last Updated: 8/13/2025

Entity Principal Office Address

Attention:

Address:

County:

Last Updated:

Privacy Policy (http://azcc.gov/privacy-policy) ǀ Contact Us (http://azcc.gov/corporations/corporation-contacts) http://azcc.gov/privacy-policy http://azcc.gov/privacy-policy http://azcc.gov/privacy-policy http://azcc.gov/corporations/corporation-contacts

ARIZONA HOSPITAL AND HEALTHCARE ASSOCIATION

Unique Entity ID

UAELEZBGU2M1

CAGE / NCAGE

41JC7

Purpose of Registration

All Awards

Registration Status

Active Registration

Expiration Date

Oct 18, 2025

Physical Address

2800 N Central AVE STE 1450

Phoenix, Arizona 85004-1054

United States

Mailing Address

2800 N Central Avenue Suite 1450

Phoenix, Arizona 85004-1054

United States

Business Information

Doing Business as

(blank)

Division Name

(blank)

Division Number

(blank)

Congressional District

Arizona 03

State / Country of Incorporation

Arizona / United States

URL

www.azhha.org

Registration Dates

Activation Date

Oct 21, 2024

Submission Date

Oct 18, 2024

Initial Registration Date

Jun 28, 2005

Entity Dates

Entity Start Date

Aug 26, 1954

Fiscal Year End Close Date

Dec 31

Immediate Owner

CAGE

(blank)

Legal Business Name

(blank)

Highest Level Owner

CAGE

(blank)

Legal Business Name

(blank)

Executive Compensation

Registrants in the System for Award Management (SAM) respond to the Executive Compensation questions in accordance with Section 6202 of

P.L. 110-252, amending the Federal Funding Accountability and Transparency Act (P.L. 109-282). This information is not displayed in SAM. It is sent to USAspending.gov for display in association with an eligible award. Maintaining an active registration in SAM demonstrates the registrant responded to the questions.

Proceedings Questions

Registrants in the System for Award Management (SAM.gov) respond to proceedings questions in accordance with FAR 52.209-7, FAR 52.209-9, or 2. C.F.R. 200 Appendix XII. Their responses are displayed in the responsibility/qualification section of SAM.gov. Maintaining an active registration in SAM.gov demonstrates the registrant responded to the proceedings questions.

Exclusion Summary

Active Exclusions Records?

No

SAM Search Authorization

I authorize my entity's non-sensitive information to be displayed in SAM public search results:

Yes

Entity Types

Business Types

Entity Structure

Corporate Entity (Tax Exempt)

Entity Type

Business or Organization

Organization Factors

(blank)

Profit Structure

Non-Profit Organization

Last updated by Karla Hartline on Oct 18, 2024 at 12:52 AM ARIZONA HOSPITAL AND HEALTHCARE ASSOCIATION

Sep 08, 2025 09:19:28 PM GMT https://sam.gov/entity/UAELEZBGU2M1/coreData?status=null Page 1 of 2

Socio-Economic Types

Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the

SBA supplemental pages during registration.

Financial Information

Accepts Credit Card Payments

No

Debt Subject To Offset

No

EFT Indicator

CAGE Code

41JC7

Points of Contact

Electronic Business

Karla Hartline, Vice President of Finance and

Operations

2800 North Central Avenue Suite 1450

Phoenix, Arizona 85004

United States

ANN-MARIE ALAMEDDIN, PRESIDENT AND CEO 2800 North Central Avenue Suite 1450

Phoenix, Arizona 85004

United States

Government Business

KARLA HARTLINE, Vice President of Finance and Operations

2800 North Central Avenue Suite 1450

Phoenix, Arizona 85004

United States

ANN-MARIE ALAMEDDIN, PRESIDENT AND CEO 2800 North Central Avenue Suite 1450

Phoenix, Arizona 85004

United States

Service Classifications

NAICS Codes

Primary

Yes

NAICS Codes

813910

NAICS Title

Business Associations

Disaster Response

Yes, this entity appears in the disaster response registry.

Bonding Levels Dollars

(blank) (blank)

States

Arizona

Counties

(blank)

Metropolitan Statistical Areas

(blank)

Last updated by Karla Hartline on Oct 18, 2024 at 12:52 AM ARIZONA HOSPITAL AND HEALTHCARE ASSOCIATION

Sep 08, 2025 09:19:28 PM GMT https://sam.gov/entity/UAELEZBGU2M1/coreData?status=null Page 2 of 2

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