CTR073341_CI_Determination.pdf

Page 1 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

Procurement Determination:

Competition Impracticable Authorization A.A.C. R2-7-E303

SECTIONS I THROUGH III MUST BE COMPLETED BY THE REQUESTOR

USE ADDITIONAL PAGE AS NECESSARY

SECTION I - State Governmental Unit Request

SECTION II - Background

1. State Governmental Unit

2. Requestor 3. Email

4. Title 5. Telephone

6. Service(s)/Material(s)

7. Supplier

8. Contract ID

9. CI Type

10. Requesting Term 11. Estimated Cost

Page 2 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

SECTION III - Justification

12. Rationale

13. Provide details of the procurement need, reason for the competition impracticable, and how the proposed procurement is advantageous to the State

Page 3 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

14. Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable

15. I have conducted research and determined that no mandatory state contract is available for the service(s)/material(s)

16. If needed, I have attached additional documents/clarifications/explanations to the request

17. Signature 18. Date of Request

In accordance with the Procurement Rules, the Arizona Uniform Terms and Conditions must be made a part of all Contracts. If you will be required to sign a software licensing agreement or sign any other agreement containing terms and conditions, these will need additional review to ensure that the terms and conditions do not invalidate the Arizona Uniform Terms and Conditions. Approval of this request does not allow for agencies to exceed their dollar acquisition amount of delegated authority.

Page 4 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

TO BE COMPLETED BY PROCUREMENT AUTHORITY

SECTION IV - Approval

19. Determination

20. Approved Expiration Date

21. Comments, conditions, or restrictions (as applicable)

22. Print Name 23. Title

24. Signature 25. Date of Approval

STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

If anticipated expenditure is above State Governmental Unit's delegation, forward document to SPOCompliance@azdoa.gov.

Page 5 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

26. Use section as necessary (or attach additional information and check box 16)

The Arizona Hospital and Healthcare Association (AzHHA) was founded in 1939 under the name the Ariz Hospital Ass’n, dedicated to serving the people of Arizona by advocating for high quality healthcare for all Arizonans. Over the years, the AzHHA has become the champion for hospital leadership in Arizona by taking lead roles to assist with advocacy and policy improvements addressing federal and state issues.

The AzHHA possesses an in-depth understanding of the state's health care landscape, the unique challenges faced by its partners, and the established processes that ensure swift and effective responses to emergencies. The AzHHA has unparalleled expertise, established network, and proven track record of success.

ADHS has previously worked with the AzHHA under CTR044010 to provide emergency preparedness planning and emergency response activities. The organization has demonstrated a consistent ability to adapt to new challenges, integrate lessons learned from past emergencies, and implement innovative solutions that enhance the state's overall readiness. The established trust and communication channels within the coalition are invaluable assets that ensure rapid and coordinated responses during times of crisis. Because of this, the AzHHA is the only viable option for continuing this vital work as they play a critical strategic role in the support of planning, training, exercises, and workshops to our healthcare community in conjunction with ADHS.

Transitioning this role to another entity would not only disrupt these critical operations but also risk the loss of institutional knowledge, established relationships, and the proven methodologies that have been developed over years of collaboration. Therefore, it is in the best interest of the state to move forward with continuing to work with the AzHHA for these on-going services.

This contract is essential to maintain the state's emergency preparedness and response capabilities. The AzCHER’s expertise, combined with its established network of health care providers and emergency responders, cannot be replicated without significant time, resources, and potential disruption to the state's emergency preparedness and response efforts. The risks associated with attempting to transition these responsibilities to another entity would be significant, including potential delays in response times, loss of coordination, and a diminished capacity to effectively manage large-scale health emergencies.

Pricing is determined to be fair and reasonable based on historical costs and quarterly charges which have not increased since inception of each contract in 2019 (CTR044010 AzHHA) and 2021 (CTR056501 AzCHER) for services received.