CTR071401 Post Award Documents.pdf
PDF 206 KB Posted
- Attached to
- Master Agreement AZ|CTR071401
- Contract number
- CTR071401
- Issued by
- Arizona
About this file
This document is a Post Award Agenda for an Arizona Department of Transportation (ADOT) Procurement contract covering Asbestos, Lead, and Mold Abatement Services. The contracts are numbered CTR071401, CTR071402, CTR017403, and CTR071404, and involve multiple ADOT departments including Procurement, Hazardous Materials, and Right of Way (ROW). Attendees from ADOT and several environmental service companies were present, including Kary Environmental Services Inc, Native Environmental LLC, Spray Systems Environmental, and Viking Specialty Contracting.
The post-award meeting agenda covers critical contract details such as contract deliverables, special terms and conditions, and federal provisions. Key requirements include DOORS (DBE & OJT Online Reporting System) registration for suppliers and subcontractors, incorporation of federal provisions in subcontractor agreements, and payment tracking. While there is no specific DBE goal for this contract, ADOT encourages DBE participation. The meeting addressed subcontractor registration processes, reporting requirements, and compliance obligations. The contract appears to be for environmental remediation services, with a focus on proper documentation, payment tracking, and regulatory compliance.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 1-Firm Description ADOT.pdf | ||
| 1-Key Personnel Bios.pdf | ||
| 1-Method of Approach.pdf | ||
| Contract_Amendment_Summary_1.pdf | ||
| 1-Subcontractors and Suppliers.pdf | ||
| 2025-03-12 COI GL AL WC CP.pdf | ||
| CTR071401_Contract_Amendment_2.pdf | ||
| CTR071401_Contract_Documents.pdf | ||
| CTR071401_Pricing_05-01-24.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Rev. 08/2023
Post Award Agenda, Asbestos, Lead and Mold Abatement Svs Contract: CTR071401, CTR071402, CTR017403, CTR071404
Procurement
Date: May 17, 2024 Time: 11:00am – 12:00pm MST Location: Google Meets Attendees: See attendance sheet
AGENDA TOPICS
Welcome/ Introduction
1. Primary Points of Contact Procurement Officer Department Representatives, Project Managers Suppliers
2. Contract Deliverables
Scope of Work Reporting – Exhibits Task Assignments
3. Special Terms and Conditions
Contract Term Eligible Agencies Ordering Invoicing & Payment Requirements Price Increase Requests Insurance Requirements License Requirements Key Personnel Subcontractors o Subs need to register in APP….and be added to the subcontractor tab.
o Any sub listed on a task assignment that is not on the contract can not be approved on the task assignment until they are formally added to the contract by an amendment.
Usage Report Requirements (if applicable) Task Assignments
Rev. 08/2023
Post Award Agenda, Asbestos, Lead and Mold Abatement Svs Contract: CTR071401, CTR071402, CTR017403, CTR071404
Procurement
4. Federal Provisions
Reporting Requirements – DBE & OJT Online Reporting System (DOORS) Inclusion of provisions in Subcontractor agreements (Federal Provisions; Title VI Appendix A & E).
o Various provisions and exhibits are required to be incorporated into all subcontractor agreements.
o DBE Goal – There’s no goal for this contract but ADOT always encourages the use of DBE participation whenever possible.
Entry and acknowledgement of payments in DOORS.
o DOORS registration is required for the suppliers awarded a contract and their subcontractors/suppliers.
o The group generating the PO will be responsible to enter the payments and perform audits in
DOORS.
o Contractors will be responsible to enter information in DOORS including but not limited to:
Adding subcontractors, Acknowledging payment received, Entering payments made to subcontractors, and Ensuring their contact information is up to date in the system.
Information can be updated at any time during the contract period.
Subcontractors are also required to acknowledge their payments in the system.
Submittal of Certified DBE Subcontractor changes.
5. Pricing
6. Vendor Performance Reports
OPEN DISCUSSION/ROUNDTABLE
ACTION ITEMS
DESCRIPTION PERSON RESPONSIBLE DEADLINE
Rev 04/2020
POST AWARD MEETING
CTR071401 - CTR071404/Asbestos, Lead and Mold Abatement Services May 17, 2024 • 11:00 am Google Meets
Please print clearly.
NAME ORGANIZATION SIGNATURE
Bambi Brenden ADOT Procurement Present
Gloria Paul ADOT Procurement Compliance Present
Robyn Caillouette ADOT Procurement Compliance Not Present
Ed Green ADOT/Hazardous Materials Present
Greg Rodriquez ADOT/ROW Present
Athena Santiago ADOT/ROW Present
Amy MacGregor ADOT/ROW Present
Jamie Barnes ADOT/Hazardous Materials Present
Rosie Stubbs ADOT/ROW Present
Pam Adame ADOT/ROW Present
Michael Craig ADOT/ROW Not Present
Corey Rowley Kary Environmental Services Inc Present
Rev 04/2020
POST AWARD MEETING
CTR071401 - CTR071404/Asbestos, Lead and Mold Abatement Services May 17, 2024 • 11:00 am Google Meets
Please print clearly.
NAME ORGANIZATION SIGNATURE
George S Kary Environmental Services Inc Not Present
Kim Riggs Native Environmental LLC Present
Randy Maddock Native Environmental LLC Present
Chad Cecil Native Environmental LLC Not Present
Jon Varrelman Spray Systems Environmental Present
Shawn Seery Spray Systems Environmental Present
Kayla Gray Viking Specialty Contracting Present
Jeff Burns Viking Specialty Contracting Present
| Post Award Agenda |
| Date: May 17, 2024 |
| Time: 11:00am – 12:00pm MST |
DESCRIPTION
Meeting Sign-In Sheet - Post Award
File details come from the government source that posted it. Updated .