CTR067773_Contract_Documents.pdf

Procurement

ATTACHMENT 1

OFFER AND ACCEPTANCE

OFFER

TO THE STATE OF ARIZONA:

The undersigned hereby offers and agrees to perform in compliance with all terms, conditions, specifications and amendments of this solicitation and any written exceptions in the offer. Signature also acknowledges receipt of all pages indicated in the Table of Contents.

Sunland Asphalt & Construction LLC

By signature in the Offer section above, the Offeror certifies that the submission of the Offer did not involve collusion or other anticompetitive practices.

ACCEPTANCE OF OFFER (FOR DEPARTMENT USE ONLY)

The Contractor is now bound to perform based upon Contract Number including all terms, conditions, specifications, amendments, etc., and the Contractor's offer as accepted by the state.

The Contractor is hereby cautioned not to commence any billable work or provide any material, service or construction under this contract until contractor receives a purchase order document.

State of Arizona

Effective this day of 20

Procurement Officer Awarded Date

Solicitation No: BPM005470 Available online at https://app.az.gov

Rev 09/2022

Offeror (Company) Name

1625 E. Northern Ave.

Signature of Person Authorized to Sign Offer

Chris Eischen 7/24/2023 Address

Phoenix AZ

85020

Printed Name

Division Manager

Date

City State ceischen@sunlandasphalt.com

Zip

602-291-3415

Title

Email Address mdieu@sunlandasphalt.com

Phone Number

602-830-3948 Company Email Address Fax Number

DocuSign Envelope ID: 2BF370F7-E28B-4791-800A-CFE49EA03F54

9/22/2023

CTR067773

September 2322 https://app.az.gov/ mailto:ceischen@sunlandasphalt.com mailto:mdieu@sunlandasphalt.com

Rev. 11/2022

STATE OF ARIZONA

ARIZONA DEPARTMENT OF TRANSPORTATION

1655 W. Jackson St.

Phoenix, AZ 85007

REQUEST FOR PROPOSAL

SOLICITATION NUMBER: BPM005470

DESCRIPTION: Concrete Repair and Replacement Services

QUESTIONS: Inquiries regarding the solicitation are to be submitted online through the State’s e-Procurement system, Arizona Procurement Portal (APP) (https://app.az.gov/) using the Discussion Forum tab.

OFFERORS ARE STRONGLY ENCOURAGED TO READ THE ENTIRE SOLICITATION.

Shaimaa Ahmed Procurement Officer Phone: 602.712.4458 Email: sahmed@azdot.gov

This solicitation is issued in accordance with A.R.S. §41-2534 and A.A.C. R2-7-C301 et seq., Competitive Sealed Proposals.

“An Equal Opportunity Agency”

The Arizona Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252.42 U.S.C. §§ 2000d-4) and the Americans with Disabilities Act (ADA), hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration for an award.

Persons that require a reasonable accommodation based on language or disability should contact ADOT’s Procurement Office by phone (602) 712-2089. Requests should be made as early as possible to ensure the State has an opportunity to address the accommodation.

Las personas que requieran asistencia (dentro de lo razonable) ya sea por el idioma o discapacidad deben ponerse en contacto con ADOT (602) 712-2089.

https://app.az.gov/

TABLE OF CONTENTS

SECTION PAGE

Notice 1

Table of Contents 2

Scope of Work 4

Special Terms and Conditions 25

Uniform Terms and Conditions 35

EXHIBITS

1 - Title VI/Non-Discrimination Assurances Appendix A 52

2 - Title VI/Non-Discrimination Assurances Appendix E 53

3 - Work Location Map 54

4 – Daily Work Report 55

5 – Traffic Control Activity and Usage Report 56

6 – Daily Recap of DPS Officer Services and Vehicle Usage 57

7 – Daily Recap of Civilian Flaggers 58

8 – Daily Recap of Law Enforcement Officers 59

9 – Monthly Recap of DPS Officer Services and Vehicle 60

10 – Task Assignment 61

11 – Vendor Performance Report 63

12 – Quarterly Usage Report 64

13 – Safety Plan Requirements 65

14 – Typical Desk Repair Detail Drawing 66

15 – A.R.S § 28-731 67

16 – A.R.S § 28-731 68

TABLE OF CONTENTS

17 – Road Closure Guidelines – Central District -Attached in APP

SCOPE OF WORK

1. Statement of Need

1.1. Pursuant to the Arizona Procurement Code, A.R.S. §41-2501 et seq., the State of Arizona Department of Transportation (Department), has a requirement for concrete repair and replacement services.

2. Introduction and Background

2.1. The Department’s Maintenance Districts require repair and/or replacement of existing incidental concrete features (curb & gutter, sidewalks, driveways, saw cut, asphaltic concrete, minor slab repairs, slope paving, catch basins, drainage aprons, ditch, channel lining and other miscellaneous concrete items); and installation and repair of existing storm drain pipes at various locations throughout the State.

2.2. Projects will be requested on an on-call basis. The Department’s Maintenance Districts have provided their estimated annual quantities in Exhibit 18, Estimated Annual Quantities. These quantities are for reference purposes only.

2.3. This contract will serve as the primary contract for future negotiated project related services, which will be assigned through a Task Assignments (Exhibit 10) and Purchase Orders. Each final Task Assignment will include a specific Scope of Services for each project, a negotiated cost based upon contracted rates, and a project schedule.

2.4. This contract contains line items with fixed prices that are identified as not-to-exceed or maximum unit price. For those line items, contractors may provide quotes on a task assignment request where the unit price is equal to or less than the unit price in the contract.

3. General Requirements

3.1. The following acronyms and definitions apply to the solicitation

Department Contact Representative

District Maintenance Superintendent, ADOT Engineer or person delegated responsibility for managing portions of, or the entire contract.

Contractor’s On‐Site Supervisor

Contractor's employee authorized to direct or oversee work operations and having authority to make day to day decisions concerning the work operations.

MUTCD Manual on Uniform Traffic Control Devices, current edition as adopted by the Department, including errata and addenda and ADOT Traffic Control Supplement current Edition of MUTCD. Refer to:

https://mutcd.fhwa.dot.gov/

Standard Specifications The Arizona Department of Transportation Standard Specifications for Road and Bridge Construction current Edition including errata, and addenda. Refer to: https://azdot.gov/business/contracts-and-https://app.az.gov/ https://mutcd.fhwa.dot.gov/ https://azdot.gov/business/contracts-and-specifications/specifications specifications/specifications

B Standards The State of Arizona, Department of Transportation, Construction Division of Highway Standard Drawings, current edition, including errata and addenda https://azdot.gov/business/engineering-and-construction/bridge/bridge-design-services/structure-detail-drawings

C Standards The State of Arizona, Department of Transportation, Construction Division of Highway Standard Drawings, current edition, including errata and addenda. https://azdot.gov/node/5376

3.2. The Contractor shall furnish all necessary labor, tools, materials, equipment, and supplies to effectively perform the required services. The Contractor shall commit to having sufficient local resources (materials, personnel and equipment) necessary to do emergency work.

3.2.1. The work to be performed under this contract will be defined on a project‐by‐project basis. The Department makes no guarantee regarding the use or non‐use of this contract or any portion herein.

3.2.2. When requested by the Department, the Contractor shall supply all traffic control services and devices.

3.2.3. All web links and personnel referenced throughout this solicitation are current as of the solicitation issue date, and are subject to change.

3.3. Work Locations

3.3.1. The work is at selected locations along various state and interstate highways throughout the state. Work Locations fall within the Maintenance Units of the Central, Southeast, Southwest, Southcentral, Northwest, Northcentral, and Northeast Districts.

Refer to Work Location Map, Exhibit 3.

3.4. Work Schedule

3.4.1. Work shall be performed during off-peak traffic hours, defined as 10:00 P.M. TO 4:00 A.M, excluding official State Holidays. The Department may allow work during peak hours; if it is determined the work shall not impede the traffic flow.

3.4.2. The Contractor shall provide the Department Contract Representative with a Work Schedule and an estimated work completion date in writing in accordance with Task Assignment. The schedule shall be defined prior to commencement of work, however, the Department reserves the right to make adjustments to the schedule at any time in order to avoid conflict with highway construction or maintenance operations, or to better serve the Department’s needs.

https://app.az.gov/ https://azdot.gov/business/contracts-and-specifications/specifications https://azdot.gov/business/engineering-and-construction/bridge/bridge-design-services/structure-detail-drawings https://azdot.gov/business/engineering-and-construction/bridge/bridge-design-services/structure-detail-drawings https://azdot.gov/node/5376

3.4.3. All Contractor generated plans and schedules are subject to the Department Contract Representative’s approval. Any significant change to the schedule and/or plan must be submitted in writing for review and approval. No work shall be scheduled or traffic control implemented without written prior approval from the Department Contract Representative.

3.4.4. The Contractor shall adhere to the approved work schedule and shall complete all work during the calendar week in which it is scheduled unless circumstances occur which are beyond the control of the Contractor. If work is not completed per the schedule and/or plan, a written report to the Department Contract Representative shall be made explaining why the work was not completed. This report shall be made within the first working day of the following week. A plan for getting back on schedule shall be contained within this report. If the Contractor’s action or non‐action is judged to be the reason for the problem, the Department may require the Contractor to assign additional personnel and equipment at no additional cost to the Department to get the project back on schedule.

3.5. Tribal Land

3.5.1. Some work areas will be located in Native American Tribal Communities. The Contractor shall adhere to all Tribal rules and regulations, including any labor requirements, taxes, fees, licenses, permits or conditions that may be imposed by the tribal community or reservation.

3.6. National Forest Land

3.6.1. Some work areas may be located in the National Forest. The Contractor must adhere to the National Forest Services rules and regulations.

3.7. Callout Notification

3.7.1. The Department shall notify the Contractors by phone or email when a repair is needed and issue a Task Assignment, Exhibit 10, advising the Contractors of the work location, the extent of the repairs and/or replacement required, and the Task Assignment Due Date and Time.

3.7.2. The Contractors shall respond to the Task Assignment request and provide the Department with a quote reflecting the number of estimated hours for the repairs, anticipated start work and completion date, equipment required, parts and supplies, and cost to perform the services, including any reduction in line item pricing.

3.7.2.1. If a Contractor does not intend to quote on a particular Task Assignment, they shall notify the Department prior to the Task Assignment Due Date and Time.

3.7.2.2. The Department shall identify the need for extra work items on the Task Assignment. The Contractor shall itemize any extra work expenses on the Task Assignment.

3.7.3. Once a Task Assignment is accepted by the Department, the Contractor shall not increase the total cost, which includes mobilization for that Task Assignment without an approved change order from the Department.

3.7.4. The Contractor shall begin repairs within fourteen (14) calendar days (including weekends and State holidays) upon receipt of the Department’s issued purchase order unless otherwise directed by the Department Contract Representative.

3.7.5. In emergency cases, the response time shall be within two (2) hours of notification and repairs shall begin within twenty‐four (24) hours of notification. Emergency work shall be indicated on the Task Assignment. Emergency work is defined as within twenty‐four (24) hours after notification by the Department.

3.7.6. A written Task Assignment, Exhibit 10, and Contract Purchase Order for each project are required before any work can proceed on any project.

3.7.7. No work shall begin until the quote is approved by the Department. Deviation from the amount reflected on the quote which results in an increased cost to the Department must be approved in writing prior to the commencement of work.

4. Specific Requirements

4.1. Concrete Repairs / Replacement

4.1.1. All material and labor cost shall be included in the repairing cost of structure as specified by the Department.

4.1.2. Price shall be all inclusive, to include backfill material, reinforcing steel, type of concrete, and strength in psi (28 day compressive), compaction requirements, drilling, epoxy, joint material, dust palliative, thrust blocks, and material hauling.

4.1.3. Concrete Minimum Callout Quantity

4.1.3.1. The minimum concrete quantity per callout will be two (2) cubic yards of material. This could be at various locations within a twenty (20) mile radius from the first repair location as determined by the Department. Anything beyond the twenty (20) mile radius would be paid at the five (5) mile increment rate.

4.1.3.2. Example: If a callout is at three (3) locations, two (2) of which are within a twenty (20) mile radius and the third is twelve (12) miles outside this radius then: The first two will be paid at the “within a 20 mile radius rate” as indicated on the line items tab. The third location would be paid three (3) times at the 5 mile increment rate “exceeding the 20 mile radius”, as indicated on the line items tab.

4.1.4. Asphaltic Concrete Material

4.1.4.1. Asphalt concrete shall meet the requirements of ADOT 409 Asphalt Concrete (Miscellaneous Structural). If ADOT 409 is not available from the local supplier at the time of need, the District may approve in writing the Contactor to utilize PAG or MAG mix.

4.1.5. Concrete repairs and replacement shall be accomplished in accordance with the ADOT Standard Specifications and the ADOT “B” and “C” Standards and all subsequent additions, deletions, changes, and amendments.

4.1.6. At the discretion of the Department Contract Representative, the Contractor shall provide a trailer mounted or truck mounted pump that may be required for concrete pumping in areas with access limitations.

4.1.7. The Department Contract Representative shall indicate this requirement on the Task Assignment.

4.1.8. The ADOT Standard Specifications for Road and Bridge Construction and ADOT “B” and “C” Standards can be obtained from:

ADOT

Engineering Records Section

1655 W. Jackson Street Room 175, MD 112F Phoenix, AZ 85007

(602) 712‐7498 or (602)712-8216 https://azdot.gov/business/engineering-and-construction/roadway-engineering/roadway-design/construction-standard

4.1.9. Pre‐cast concrete shall not be used without prior written approval of the Department Contract Representative.

4.1.10. Repairs shall be in accordance with Maricopa Association of Governments (MAG) https://www.azmag.gov/Programs/Public-Works/Specifications-and-Details and Pima County Association of Governments (PAG) http://apps.pagnet.org/standardspecifications/ Standards, current edition, only when noted on the Task Assignment by the Department Contract Representative.

4.2. Storm Drain Pipe Installation and Replacement

4.2.1. All aggregate bedding, pipe backfill, trench backfill, and pipe collars shall be incidental to the cost of the pipe.

4.2.2. Pipe excavation shall be performed per Section 501‐3.07 (B) of the ADOT Standard Specifications, current edition, including errata and addenda, and ADOT Standard Drawing C‐ 13.15.

4.2.3. All storm drain pipes shall be placed per Section 501 of the ADOT Standard Specifications, current edition, including errata and addenda, and ADOT Standard Drawing C‐13.15. All required pipe collars shall be placed per ADOT Standard Drawing https://app.az.gov/ https://azdot.gov/business/engineering-and-construction/roadway-engineering/roadway-design/construction-standard https://azdot.gov/business/engineering-and-construction/roadway-engineering/roadway-design/construction-standard https://www.azmag.gov/Programs/Public-Works/Specifications-and-Details http://apps.pagnet.org/standardspecifications/

C‐13.80. All aggregate bedding, pipe backfill, trench backfill, shall be incidental to the cost of the work.

4.2.4. Trench patch will be required for all pipes that are to be placed under any existing asphaltic pavement. Trench patch will be per Sections 303 and 501 of the ADOT Standard Specifications, current edition, including errata and addenda, and ADOT Standard Drawing C‐07.06, Type G. All AC paving will be placed per Section 409 of the ADOT Standard Specifications, current edition, including errata and addenda.

4.3. Spall Repair on Bridge Deck

4.3.1. The work under this item consists of furnishing all materials, equipment and labor necessary to identify, remove and dispose of all unsound material and all asphalt concrete patches on the existing bridge deck, thoroughly clean the repair area, and placing new deck patch material in accordance with the detail specified herein, and in conformity with the existing pavement cross‐section. Refer to Exhibit 14, Typical Deck Repair Detail Drawing.

4.3.2. The fixed rate for spall repair shall be per square foot and it shall include full compensation for the work, complete in place including removal and disposal of the old pavement; and repair or replacement of shoulder material which is removed damaged during spall repair work.

4.3.3. Spall Repair on Bridge Deck Materials: Patch repairs shall be constructed of Rapid Setting Patch or Epoxy Resin Grout Patch Material conforming to the requirements of Section 402 of the Standard Specifications, in accordance with the latest ADOT Approved Product List and with the approval of the Department Contract Representative. The patch material shall attain the required compressive strength prior to opening to traffic.

4.3.4. Spall Repair on Bridge Deck Construction Requirements: The Department Contract Representative shall identify, in the presence of the contractor, locations of all existing unsound patches and all asphalt concrete patches on the bridge deck. The contractor shall remove and dispose of unsound materials at the locations identified on the spall area in accordance with the appropriate repair detail specified herein without damaging the underlying intact concrete.

4.3.5. Equipment and tools shall not be used to remove unsound patches, which, in the opinion of the Department Contract Representative, cause the removal of excess quantities of sound concrete along with the unsound patch. Equipment used shall be fitted with suitable traps, filters, drip pans, or other devices to prevent oil or other deleterious matter from being deposited on the deck.

4.3.6. Exposed reinforcing steel shall be cleaned of deleterious materials, such as, rust and corrosive products including oil, dirt, concrete fragments, loose scale and other coatings, of any character, which would destroy or reduce the bond with the patch material.

4.3.7. Spalled areas shall be repaired in accordance with the applicable requirements of Section 402‐ 2.03(A) of the Standard Specifications.

4.3.8. Spall Repair on Bridge Deck Measurement: Spall repairs will be measured by the square foot for all patches constructed. Each patch will be measured to the nearest one‐tenth square foot. The total cumulative measurement of all patches will be rounded to the nearest square foot.

4.4. Bridge Deck Joint

4.4.1. All bridge deck joint work shall be completed in accordance with Structure Detail Drawing SD 3.01 and Structure Detail Drawing SD 3.02. Structure detail drawings may be obtained from:https://azdot.gov/business/engineering-and-construction/roadway-engineering/roadway-design/construction-standard

4.5. Manhole and Manhole Riser Repairs

4.5.1. Manholes and manhole risers shall be repaired in accordance with the applicable requirements of C Standard Drawing C-18.10, sheets one (1) through three (3).

4.6. Drainage Headwalls Repair and/or Replacement

4.6.1. Drainage headwalls shall be repaired or replaced in accordance with the applicable requirements of C Standard Drawing C-3.10 and Drainage Structure Detail Drawings, SeriesSD6.30https://azdot.gov/business/engineering-and-construction/bridge/structure-detaildrawings/sd-6-drainage-structures-sd630

4.7. Gabion Baskets

4.7.1. Gabion basket installation shall be performed per Section 913-1 of the ADOT Standard Specifications, current edition, including errata and addenda.

4.8. Spillway

4.8.1. Spillway work shall be in accordance with Section 917 of the ADOT Standard Specifications, current edition, including errata and addenda. Spillway type shall be specified on the Task Assignment.

4.9. Concrete Girder Repair

4.9.1. This work item covers minor repair of reinforced concrete bridge girders. The objective of this repair is to provide adequate bonding, protection to the reinforcement, and restore the original shape of the damaged girders and miscellaneous girder spall repair areas.

4.9.2. Concrete Girder Repair Material: The bridge girder repair material shall be polymer modified Portland cement concrete with minimum ultimate strength, F’c= 4500 psi at 28 days or equivalent and approved by ADOT Bridge Group. The material specification https://app.az.gov/ https://azdot.gov/business/engineering-and-construction/roadway-engineering/roadway-design/construction-standard https://azdot.gov/business/engineering-and-construction/roadway-engineering/roadway-design/construction-standard https://azdot.gov/business/engineering-and-construction/bridge/structure-detaildrawings/sd-6-drainage-structures-sd630 https://azdot.gov/business/engineering-and-construction/bridge/structure-detaildrawings/sd-6-drainage-structures-sd630 shall meet or exceed the requirements delineated in the Standard Specifications, Section 601.

4.9.3. The materials included in this solicitation shall meet the requirements of Standard Specifications, section 106. Any unapproved material used shall be rejected and shall not be allowed to remain in place. The Contractor will be responsible for any work related to removing and replacing unsatisfied material, at no additional cost to the Department.

4.9.4. Concrete Girder Repair Construction Requirements: Prior to start of any girder repair work, the Department Contract Representative shall obtain approval from ADOT Bridge Group to proceed with concrete girder repairs. Once approval is obtained the Department Contract Representative will coordinate with the Contractor. ADOT Bridge Group approval shall be documented on the Task Assignment, Exhibit 10.

4.9.5. The affected areas of the girder shall be cleaned of all loose particles till competent concrete is found. The Engineer shall inspect all reinforcement in the affected areas for possible damage. Any damage to the existing reinforcing steel by the Contractor shall be repaired or replaced at the discretion of the Engineer at no additional cost to the Department. All dirt, grease and other deleterious materials shall be removed from the repair areas and thoroughly wetted prior to placement of concrete in place.

After removal of loose and delaminated concrete, exposed reinforcing steel (either mild or pre-stressing) and concrete to be patched shall be coated with an approved bonding agent prior to application of the polymer-modified Portland cement concrete.

4.9.6. Hand held impact tools will be permitted for removal of concrete, if approved by the Engineer. The Contractor shall paint all repaired surfaces to restore to the original color, if directed by the Engineer. The Department shall provide the paint.

4.9.7. The contractor shall clean the worksite sufficiently prior to opening the roadway to traffic. Cleanup shall include, but is not limited to, removing all dirt and debris from the roadway and cleaning the repaired surface of loose concrete or foreign matter.

4.9.8. Concrete Girder Repair Measurement: Concrete girder repair will be measured by square yards and paid at the contract unit price of square yards, which shall be full compensation for the work, complete in place.

4.9.9. The Contractor shall provide certification that all materials used on the project are in accordance with the Standard Specifications for Road and Bridge Construction Current Edition, including all errata and addenda at time of delivery, along with a delivery ticket.

4.9.10. In an effort to expedite construction in high volume traffic areas and to minimize the impact to the traveling public, and promote the safety of all involved in construction, the District will request for the Contractor to utilize chemical admixture to achieve high early strength. When an accelerator is requested by the District, concrete shall achieve required compressive strength within eight (8) hours of concrete pour.

4.9.11. No additional payment shall be made to the Contractor for providing an ADOT‐ approved mix design; the cost for this task shall be included in the contract’s pricing.

4.10. Structural Concrete Material

4.10.1. Structural concrete shall meet the requirements of ADOT Standard Specifications, section 1006 Portland Cement Concrete and ADOT Standard Specifications section 601 Concrete Structures. If materials meeting ADOT Standard Specifications are not available from the local supplier at the time of need the District may approve, in writing, the use of PAG or MAG mix.

4.11. Grouted Riprap

4.11.1. Grouted riprap shall meet the requirements of ADOT Standard Specifications, section 913-2.01. If materials meeting ADOT Standard Specifications 913-2.01 are not available from the local supplier at the time of need the District may approve, in writing, the use of PAG or MAG mix.

4.11.2. Riprap shall be measured by the cubic yard by computing the volume of the rock-filled wire baskets used, which shall be full compensation for the work, complete in place, including excavation; preparing the ground area; furnishing and installing the rock, filter fabric, bedding material, metal items, concrete, sacks and grout; and backfilling as required.

4.12. Slurry

4.12.1. Slurry work shall be performed per Section 203-5 and Section 501-3 of the ADOT Standard Specifications, current edition, including errata and addenda.

4.13. Shotcrete

4.13.1. Shotcrete shall meet the requirements of ADOT Standard Specifications, section 912.

Payment for shotcrete will be made at the contract unit price per square yard, complete in place, including excavating, backfilling, fine grading, compaction, and reinforcement.

4.14. Hand Patching Concrete

4.14.1. Hand Patching Concrete shall be performed per Section 402 of the ADOT Standard Specifications, current edition, including errata and addenda.

4.15. Structural Excavation

4.15.1. Structural Excavation shall meet the requirements of ADOT Standard Specifications, Section 203-5.

4.16. Grout

4.16.1. Grout Shall Meet the requirements of ADOT Standard Specifications, Section 913-2.04 Payment for grout shall be paid at the contract unit price per cubic yard, complete in place.

4.16.2. The method of grouting may be jet grouting, and will be specified on the Task Assignment.

4.17. Structural Steel

4.17.1. Structural Steel Shall meet the requirements of ADOT Standard Specifications, Section 604-2.01

4.17.2. Structural steel shall conform to the requirements of ASTM A36, unless otherwise specified or shown on the plans.

4.18. Epoxy - Coated Reinforced Steel

4.18.1. The requirements of subsection 605-3.03 for epoxy-coated reinforcement are in addition to the previous requirements which apply to un-coated reinforcement.

4.19. Disposal and Removal of Material

4.19.1. The Contractor shall be responsible for the removal of structures, obstructions, demolition material. Removal of material shall be in accordance with Standard Specifications, section 202, and shall be paid at the contract unit price per cubic yard.

The Contractor shall be responsible for the legal disposal of existing and excess material. This shall also include material removed from the cleanout of concrete trucks. Dumpsites are the responsibility of the Contractor. There shall be no dumping within the Department’s right‐ of‐way. Illegal dumping of material may result in the termination of the contract. No additional payment will be made for disposal of material.

4.19.2. The Contractor shall not stockpile excess materials removed from the site on property adjacent to the Department’s right‐of‐way without the written consent of the property owner. Copy of the owner’s written consent shall be presented to the Department Contract Representative prior to use of property.

4.20. Confined and Non-Confined Space Requirements

4.20.1. The Contractor shall measure and record air quality/atmosphere readings of the confined space area prior to and during work operations. The Contractor is responsible to provide any necessary rescue equipment, safety monitoring equipment and Personal Protection Equipment (PPE).

4.20.2. Entry into confined spaces must comply with OSHA 1910.146 Permit Required Confined Spaces.

4.20.3. Contractor shall provide a written safety plan for work in Confined Spaces; the safety plan will address the hazards likely to be encountered. The safety plan shall be submitted for review to the Department Contract Representative prior to commencing work. Confined Space Entry procedures or procedures for recovery of inspection equipment without personnel entry into the confined space shall be defined in the written safety plan, see Exhibit 13.

4.20.4. The Department will not provide safety monitoring equipment.

4.21. Corrective Re-Work

4.21.1. Patch repairs that become necessary as a result of improper, unauthorized, unwarranted, or unnecessary construction activities shall be corrected at the contractor’s expense.

4.21.2. The Department will notify the Contractor, verbally and in writing, of any deficiencies found within the contract limits and of the need for corrective re‐work. If deficiencies are noted, a copy of the completed Vendor Performance Report, Exhibit 11, shall be forwarded to the Procurement Officer and a copy will be furnished to the Contractor.

4.22. Equipment

4.22.1. The Contractor shall provide and maintain during the entire period of this contract, equipment sufficient in number, operational condition and capacity to efficiently perform the work and render the services required by this contract. This includes sufficient “back up” equipment to provide uninterrupted service when equipment breakdown occurs. In case of an equipment failure, the Contractor has one (1) business day to resume operation.

4.22.2. The Contractor’s equipment shall comply with all applicable federal, state, tribal and local laws, statutes, ordinances, rules, and regulations, and the acts, codes, orders, and decrees of any administrative bodies, councils, or tribunals.

4.22.3. The Contractor's vehicles and mobile equipment shall be clearly marked with company name and/or logo and an identification number and shall be equipped with amber rotating beacons or strobe lights.

4.22.4. The Department reserves the right to inspect equipment at any time and require the replacement of any that does not meet minimum serviceability standards. Equipment, machinery, component or system failures that affect the safe operation of any equipment shall be corrected prior to using the equipment.

4.23. Maintenance & Protection of Traffic Control

4.23.1. Traffic control devices with a bid unit of “each” shall be measured by the unit, per day and paid at the appropriate contract bid price. The bid price shall include all costs related to placement, maintenance and removal of the devices.

4.23.2. If the Department determines that traffic control services are to be provided by the Contractor, the following provisions shall apply:

4.23.3. If requested by the Department, the Contractor shall maintain traffic control through the worksite and protected in accordance with the requirements of the MUTCD current edition as adopted by ADOT including errata and addenda, the ADOT Supplement to current Edition of MUTCD and ADOT Traffic Control Design Guidelines.

Refer to the below links and Exhibit 9:

● MUTCD Standards: http://mutcd.fhwa.dot.gov/pdfs/2009/pdf_index.htm

● Arizona Supplement to the current Edition of MUTCD: Arizona Supplement to the - Manual on Uniform Traffic Control Devices

● ADOT Traffic Control Design Guidelines: Temporary Traffic Control Design

Guidelines (link is external).

● Road Closure Guidelines – Central District: Exhibit, 17

4.23.4. In addition to the required Maintenance and Protection of Traffic Control, the use of a

TL 3 Truck Mounted Attenuator shall be required at all times during any work within clear/recovery zone with below exceptions:

4.23.5. Use of attenuators is not required for work on 2-lane highways with lane closures and flagging/pilot operations.

4.23.6. Use of attenuators may be omitted on shoulder work when the shoulder is so narrow, soft, etc. that vehicles cannot completely pull off the roadway, which would result in the side of the vehicle obstructing a travel lane. Determination of unsatisfactory shoulder conditions shall be determined on a site specific basis with the Department’s approval.

4.23.7. These manuals address only minimum standards for traffic control. If any conditions exist, that are judged by the Department, that require additional or special traffic control methods or signing, the Contractor shall supply such traffic control at no additional cost to the Department.

4.23.8. All traffic control and traffic control devices shall be furnished by the Contractor and must be in place/set up prior to the commencement of work.

4.23.9. If traffic is being maintained in an adjacent lane, the work area shall be coned to discourage vehicle intrusion on the newly laid markers.

4.23.10. Additionally, proper patch material curing time shall be allowed for in all traffic control plans.

4.23.11. Where pavement markers are being installed and where traffic is being maintained, an approved traffic-control plan will be necessary. For markers installed adjacent to traffic, cones or similar devices, shall be placed at reasonable intervals to protect the markers from traffic.

4.23.12. The marker installation vehicle, traffic control vehicle(s), with TMA, and traffic control vehicles shall have self-contained flashing arrow panels.

4.23.13. All moving installation operations shall stop at a regular interval, as determined by the Department for the clearing of the queued vehicles.

https://app.az.gov/ http://mutcd.fhwa.dot.gov/pdfs/2009/pdf_index.htm https://azdot.gov/sites/default/files/2019/07/arizona-supplement-to-the-manual-on-uniform-traffic-control-devices-2009-mutcd-edition.pdf https://azdot.gov/sites/default/files/2019/07/arizona-supplement-to-the-manual-on-uniform-traffic-control-devices-2009-mutcd-edition.pdf https://azdot.gov/sites/default/files/2019/09/TrafficControlDesignGuidelines2019.pdf https://azdot.gov/sites/default/files/2019/09/TrafficControlDesignGuidelines2019.pdf

4.23.14. The Contractor shall have variable message boards in place one (1) week in advance of the proposed work in order to alert the public of the work location, possible delays, and closures. At a minimum, one (1) message board shall be placed at each end of the limits of the work zone, for a total of two (2) message boards. Actual location and times shall be as directed by the Department.

4.23.15. All traffic control devices shall meet the requirements set forth in the MUTCD for size, color, reflectivity, and construction, and shall be maintained in a clean and serviceable condition at all times. All traffic control devices shall be kept free from dirt, mud, and roadway grime. Scratched, rips, and tears in reflective sheeting shall be promptly corrected by the Contractor.

4.23.16. Any unsuitable or unserviceable devices shall be replaced immediately, upon demand of the Department. The Department shall be the sole authority in determining the serviceability of the traffic control devices.

4.23.17. Traffic control set-ups shall be continually observed and maintained by the Contractor’s personnel when requested by the Department.

4.23.18. The Contractor is responsible to ensure that all traffic control devices are in place and functional at all times.

4.23.19. No traffic control devices shall be stored within thirty (30) feet of the roadway.

4.23.20. Requirements for National Cooperative Highway Research Program (NCHRP-350) and the AASHTO Manual for Assessing Safety Hardware (MASH) Crashworthy Work Zone Traffic Control Devices can be located in the following links:

● NCHRP-350 https://ops.fhwa.dot.gov/wz/resources/final_rule.htm

● MASH Barrier Terminals & Crash Cushions – NCHRP 350 - Safety | Federal

Highway Administration

4.23.21. During work periods where lane closures are necessary, the Contractor shall maintain a minimum of one (1) lane of traffic. Where no lane closure is necessary but where there is construction alongside the roadway, the Contractor shall place 48” X 48” “ROAD WORK AHEAD” (W20-1) and “SHOULDER WORK AHEAD” (W21-5C) signing as directed by the Department to alert the public to the construction activities.

4.24. Traffic Control Plan

4.24.1. The Contractor shall provide the Department with a traffic control plan for each location along with a detailed schedule showing the work activities, duration of work and quote for approval within 72 hours upon receipt of the approved Task Assignment for routine work and (5) five business days for major interstate closures.

4.24.2. Any Department requested revisions to the Contractor’s traffic control plan shall be revised and submitted to the Department within 48 hours. This shall include a revised quote, if applicable.

https://app.az.gov/ https://ops.fhwa.dot.gov/wz/resources/final_rule.htm https://safety.fhwa.dot.gov/roadway_dept/countermeasures/reduce_crash_severity/listing-archived.cfm?code=cushions https://safety.fhwa.dot.gov/roadway_dept/countermeasures/reduce_crash_severity/listing-archived.cfm?code=cushions

4.24.3. The individual developing the traffic control plan shall be trained and certified by the American Traffic Safety Services Association (ATSSA) as a traffic control supervisor.

The certification must be current and must be valid throughout the duration of the project and life of the contract.

4.24.4. The Contractor shall provide regulatory signs as directed by the Department.

4.24.5. The Contractor’s Traffic Control Plan shall include a flag person when the site is a two-way roadway.

4.25. Barricades

4.25.1. The Contractor SHALL stabilize or ballast barricades by placing sandbags on the lower parts of the frame or stays. Ballast (sandbags) shall not be placed on top of any barricade rail. When used, barricade warning lights shall conform to the requirements of Section 6E Lighting Devices of MUTCD.

4.26. Lane Closures

4.26.1. Certain phases of work (loading and unloading equipment) and work sites (ramps, traffic interchanges, and urban areas), may require lane closures. Lane closures or restrictions will only be allowed during off-peak traffic hours. Off-Peak traffic hours are between 9:00 A.M. and 3:00 P.M. and 9:00 P.M. to 5:00 A.M. or as directed by the Department. There shall be no Friday lane closures or peak hour closures unless approved by the Department. The Contractor should plan for this possibility in the preparation of this offer package.

4.26.2. Prior to establishing any lane closures, the Contractor shall present a written Traffic Control Plan to the Department (weekends and holidays excluded), for the Department’s approval. At the discretion of the Department, and once the Traffic Control Plan has been approved for a specific location that approval may be sufficient for future lane closures at that location, providing that lane closures are established in strict accordance with the approved plan.

4.27. Arrow Board Panels

4.27.1. When used, arrow panels shall conform to the requirements and standard of the MUTCD, current Edition as adopted by the Department in accordance with the applicable subsection of the Standards. Arrow panels shall be truck or trailer mounted and shall be of the sequential Chevron type.

4.28. Traffic Control Technician

4.28.1. The traffic control technician(s) shall be certified by the American Traffic Safety Services Association (ATSSA), be flagger certified and have experience necessary to perform the traffic control services in a safe, effective manner in accordance with all requirements of the ADOT Traffic Control Manual, Work Site Traffic Control, MUTCD, and as directed by the Department. Traffic control technicians shall be certified by the American Traffic Safety Services Association (ATSSA).

4.29. Off-Duty Uniformed Law Enforcement Officer and Vehicle Usage

4.29.1. Law Enforcement is defined as sworn uniformed off-duty police officers with a properly identified and marked police vehicle that has working blue and red flashing lights. The intent of having law enforcement included in a project is to assist with setting up traffic control and monitoring the work zone.

4.29.2. Pilot Vehicle with Operator

4.29.2.1. Payment shall be measured by the hour and paid at the offered unit price for Pilot Vehicle with Operator. Payment under this item shall include the pilot vehicle, fully maintained with appropriate sign(s) and warning lights, and the Operator.

4.29.3. In utilizing law enforcement in ADOT work zones, the officers should be encouraged to be alert and monitor the entire work zone. The officers should not conduct personal business while on the job site. The officer should be encouraged to spend part of their time outside the vehicle, being visible to the public.

4.29.4. Patrols shall be scheduled when workers are present without positive barrier protection (temporary concrete barrier) or when exceptional hazards exist, such as during set up of traffic control.

4.29.5. Upon request and approval of the Department, the Contractor or their subcontractor will coordinate with DPS for the utilization of their officers. The current coordinators for DPS are:

● Jackie James – (602) 223-2342

● Brandy Reissner – (602) 223-2855

4.29.6. Arrangements shall be made at least two (2) days prior to the event. Contact hours will be from 8:00 A.M. to 5:00 P.M.

4.29.7. The only firms (referred to above as Contractor or subcontractor) that can contact DPS and arrange for officer/vehicle coverage are those approved by DPS and have executed an Off-Duty Law Enforcement Officers Agreement. The current list can be obtained by contacting DPS at (602) 223-2342 or (602) 223-2855.

4.29.8. All Off-Duty Uniformed Law Enforcement personnel utilized under this contract must be certified by the Arizona Law Enforcement Officer Advisory Council (ALEOAC).

4.29.9. The Contractor shall be responsible for ALL scheduling, contacting, and coordination as well as the payment of Off-Duty Uniformed Law Enforcement Officers used on this contract. Acceptance of the Contractor’s request for approval of Off-Duty Uniformed Law Enforcement Officers by the Department shall not be construed as relieving the Contractor of its obligation to contact the law enforcement agency for any changes in scheduling or coordination.

4.30. Mobilization

4.30.1. Mobilization includes, but is not limited to , the movement of personnel, equipment, supplies and incidentals to the project site; the establishment of all offices, buildings and other facilities necessary for work on the project, and for all other work and operations that must be performed and costs incurred prior to beginning work on the various items on the project site.

4.30.2. The Contractor shall not charge more than one (1) mobilization charge per task assignment. If there are multiple projects on one (1) task assignment, the Contractor may include the mileage from one project to the other.

4.30.3. The mobilization rate shall be inclusive of all mobilization costs per mile from the Contractor’s nearest yard or jobsite to the jobsite listed on the Task Assignment. This rate will be a not-to-exceed line item and the Contractors may offer mobilization rates less than the fixed price to gain a competitive advantage.

4.31. Extra Work

4.31.1. Extra work may include work that itself is not included within the normal scope of the contract, but is necessary for the satisfactory completion of the project.

4.31.1.1. An example of extra work may be the removal or replacement of a box culvert grate on a drainage repair project.

4.31.2. The Department shall indicate any extra work needed on the task order prior to receiving quotes from the Contractor.

4.31.3. Extra work shall be billed at the cost for the labor, materials, and equipment plus the Markup percentage identified in the contract pricing. This markup percentage shall account for any overhead and profit.

4.31.4. Evidence of the cost shall be supplied to the Department.

4.31.5. All work done under the extra work line item shall be incidental in comparison to the overall task order. The total cost for extra work, including the markup percentage, shall not exceed five (5) % of the total project cost.

4.32. Reports

4.32.1. The Contractor shall complete a Daily Work Report, Exhibit 4, a Traffic Control Activity and Usage Report, Exhibit 5 and other reports as required, and deliver them daily to the Department Contract Representative. These reports may be modified at any time to meet the needs of the Department.

4.32.2. The Daily Work Report, Exhibit 4, shall include, but is not limited to, the following:

● Contract name

● Contract number

● Date

● Route

● Milepost markers

● Time Details of unusual activity (such as accidents and vandalism)

4.32.3. All available information regarding accidents, incidents, unusual occurrences that take place in the work locations should be recorded. A sample Traffic Control Activity and Usage Report, Exhibit 5 is attached. This information may include:

● Name

● Address

● Physical description

● Age

● License plate number and/or equipment number

● Vehicle descriptions

4.32.4. Additional information shall include circumstances, time location, and other pertinent information regarding the situation.

4.32.5. The “Daily Recap of DPS Officer Services and Vehicle Usage”, Exhibit 6, “Monthly Recap of DPS Officers Services and Vehicle Usage” Exhibit 9, “Daily Recap of Local Law Enforcement Officers” Exhibit 8 and “Daily Recap of Civilian Flaggers” Exhibit 7, reports should be completed by the Contractor.

4.33. Safety, Sanitary, Health Conditions

4.33.1. At all times while working with the Right-of-Way, the Contractor shall wear OSHA approved hard hats; high-visibility, OSHA approved safety vests (Type III), steel toed footwear, and full length pants.

4.33.2. The Contractor shall provide and maintain in a neat and sanitary condition such accommodations for the use of the Contractor’s employees as may be necessary to comply with the requirements and regulations of the Arizona State Department of Health Services or other authorities having jurisdiction therein.

4.33.3. The Contractor shall comply with all applicable laws and regulations governing safety, health and sanitation. Attention is directed to Federal, State, and local laws, rules and regulations concerning construction safety and health standards. The Contractor shall not require any workers to work in surroundings or under conditions that are unsanitary, hazardous or dangerous to their health or safety.

4.33.4. The Department shall be notified immediately of any incidents or conditions relative to the public health or safety.

4.33.5. The Contractor or subcontractor will designate a capable person as a Safety Supervisor/Leader. This designated person will be responsible for conducting safety meetings, and maintaining job site housekeeping.

5. Contractor’s Responsibilities

5.1. The Contractor shall comply with the Social Security Act, Workers’ Compensation laws, and Unemployment laws of the State of Arizona as well as all State, Local and Federal legislation, rules and regulations associated with maintenance and construction relevant to the Contractor’s business.

5.2. The Contractor shall be responsible for contacting AZ 811, U.S. Forest Service, oversized vehicle, or other entity, for obtaining all necessary guidelines, clearances and permits prior to beginning any work.

5.3. The Contractor shall carry on their operations in such a manner that damage is not inflicted to existing grounds, utilities, highway milepost markers, signs, delineators or other structures.

5.4. Damage to stop signs, yield signs, railroad crossing or other regulatory signs shall be reported to the Department Contract Representative and the District Regional Signing and Striping Supervisor immediately. Immediate is considered to be within one (1) hour of occurrence.

Damage to delineators shall be repaired within forty‐eight (48) hours of occurrence.

5.5. The Contractor shall repair or replace any highway property damaged by work operations at their own expense and as directed by the Department. If the damage has to be repaired or replaced by the Department, the cost of such work shall be deducted from the Contractor’s final payment.

5.6. In the event that damage occurs to highway property by reason of the Traffic Control Services, the Contractor shall replace or repair the same at their own expense in like kind and as directed by the Department.

5.7. No…