CTR063058_Itemized_Service_Budget.pdf
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- Attached to
- Master Agreement AZ|CTR060358
- Contract number
- CTR060358
- Issued by
- Arizona
About this file
This document is an Exhibit A Itemized Service Budget for Homeless Youth Outreach and Drop-in Center Services, prepared by Human Services Campus, Inc. for the Arizona Department of Economic Security (ADES). The contract period is estimated from 05/01/2022 to 04/30/2023, with the contract number and specific details yet to be determined.
The budget totals $174,726.00, with $148,436.00 funded by ADES-Homeless program. The services include street outreach with three full-time equivalent (FTE) positions: two Street Outreach staff and one Street Outreach Navigator. Essential client services cover employee training, mileage, cell phones, and provisions for homeless youth such as food, water, pet food, clothing, and hygiene kits. The budget includes $15,210 for mileage, $15,000 for food and supplies, and $2,100 for laptops. Additional funding sources include $15,471 in contributions/donations and $10,000 in in-kind support. Indirect costs are calculated at the 10% de minimis rate. The organization will provide company vehicles and focus on minimizing administrative work to maximize direct youth assistance.
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TOTAL FTE Level
(i.e., 1.0, 0.5, 0.25)
Service Code
(O or D) Position Title TOTAL COST ADES COST
2 O Street Outreach 78,336.00 78,336.00
1 O Street Outreach Navigator 47,424.00 47,424.00
TOTAL # of FTEs: [ 3 ] 125,760.00 125,760.00
Service Code
(O or D) Basis TOTAL COST ADES COST
O Employee Training 3,000.00 3,000.00
O Mileage 15,210.00 0.00
O Cell Phones 1,080.00 0.00
O Food, Water, Pet Food, Clothing, Hygiene Kits 15,000.00 5,000.00
O x3 Laptops 2,100.00 2,100.00
36,390.00 10,100.00
Service Code
(O or D) Basis TOTAL COST ADES COST
0.00 0.00
0.00 0.00
Basis TOTAL COST ADES COST
0.00 0.00
TOTAL: 0.00 0.00
EXHIBIT A
Homeless Youth Outreach and Drop-in Center Services
ITEMIZED SERVICE BUDGET
CONTRACT SERVICE PROVIDED: 05/01/2022 - 04/30/2023 (estimated) ORGANIZATION: Human Services Campus, Inc.
CONTRACT NUMBER: TBDCONTRACT PERIOD: TBD
SERVICE CODES: O = Street Outreach D = Drop-in Center
1) TOTAL PERSONNEL & EMPLOYEE RELATED EXPENSES FOR DIRECT SERVICES (One Service Code Per Line)
Compensation directly related to carrying out the activities of the identified Service Code as well as other costs such as insurance, workers compensation, etc.
TOTAL:
2) TOTAL ESSENTIAL CLIENT SERVICES FOR STREET OUTREACH AND/OR DROP-IN CENTER
Case Management, child care, education services, employment assistance (i.e., fingerprint clearance card, uniforms, ID), life skills training, transportation, mileage, vehicle lease (vehicles cannot be purchased with these funds), emergency health services, emergency mental health services, hygiene items, food, water, pet food, clothing, cell phone service/usage charges, and services for special populations (e.g., services for people living with HIV/AIDS and victim services). These are non-employee expenses.
TOTAL:
3) TOTAL DROP-IN CENTER OPERATIONS EXPENSES
Maintenance, rent, security, fuel, equipment, insurance, utilities, phones, internet, shower, laundry, storage lockers, pet cages, furnishings, food, cell phone charging stations, staff training, supplies necessary for operation of a Drop-in Center.
TOTAL:
4) HMIS EXPENSES
Purchasing or leasing computer system equipment, obtaining technical support; paying a portion of utilities, and high-speed data transmission necessary to operate or contribute data to the HMIS; paying salaries for operating HMIS, i.e. data entry, monitoring and reviewing data quality, and data analysis
5) INDIRECT COSTS
Costs incurred for the benefit of multiple programs, functions, or other cost objectives, and therefore, cannot be identified readily and specifically with a particular program or other cost objective. Indirect costs typically support administrative overhead functions such as fringe benefits, accounting, payroll, purchasing, facilities management, utilities, etc. If the subrecipient elects to use a federally negotiated indirect cost rate, they must provide a copy of the rate agreement with the ISB. If the federally approved indirect cost rate changes or is allowed to expire within the contract period, the subrecipient must notify DES of the changes. If the subrecipient elects to use the 10% de Minimis rate for indirect costs, they must complete and submit the Exhibit B Certification of De Minimis Indirect Cost Rate form.
Indirect Cost Rate
(i.e. 10% de minimis rate or
Federally negotiated rate)
Service Code
(O or D) Basis TOTAL COST ADES COST
10% de minimis rate O 10% de minimis rate 12,576.00 12,576.00
12,576.00 12,576.00
174,726.00 148,436.00
TOTAL COST ADES COST
6) 174,726.00 148,436.00
7) 0.00 0.00
8) Calculate total HMIS COST 0.00 0.00
9) TOTAL COSTS BY SERVICE CODES: 174,726.00 148,436.00
* If red, ensure the total matches the Total Cost above
* If red, ensure the total matches the ADES Cost above
10) REVENUE SOURCES: TOTAL COST ADES COST
ADES-HOMELESS 148,436.00 148,436.00
Government Funding - City
Government Funding - County
Gov. Funding - Federal
Foundation & Corporate Support
United Way
Contributions / Donations 15,471.00
Special Events / Fundraising
Legacies / Bequests / Investments
Program Service Fees & Reimbursements
In-Kind Support 10,000.00
Other Revenue*
* Identify Other Revenue Sources Here TOTAL REVENUE: 173,907.00 148,436.00
Manually Calculate Total Street Outreach (O) COST
Manually Calculate Total Drop-in Center (D) COST
Government Funding – State (Do not include ADES Homeless Program funding listed above)
TOTAL:
Total Costs by Above Budget Categories
Homeless Youth Outreach and Drop-in Center Services
HSC ITEMIZED SERVICE BUDGET NARRATIVE
1. Total Personnel and ERE includes:
a. Two Street Outreach at $17 per hour and 20% ERE. Because the two Street Outreach positions are new to Human Services Campus (HSC) the total salaries were reduced to reflect a start date 20 work days after the beginning of the grant period of May 1st, 2022. (2,080-160=1,920 hours x 17 rate x 2 positions x 20% ERE = $78,336)
b. One Street Outreach Navigator, calculated at a rate of $19 per hour and 20% ERE for the full grant term or 2,080 hours. This position is also new to the HSC, however we have internal candidates.
2. Essential Client Services includes the following:
a. Employee Training which is estimated at $1,000 per employee for the various required credentials outlined in the Homeless Youth Outreach and Drop-in Center Services RFP.
Mileage is calculated per the below.
b. Mileage will be covered by HSC in an effort to limit the amount of administrative work for Outreach staff allowing them to focus on assisting youth experiencing homelessness.
Company vehicles are provided and mileage expense will not be billed to this DES contract.
c. Cell phones assumes employees will opt for a stipend at $30 per month and utilize software available to them that masks their private number. HSC will cover the expense as it is immaterial in the grand total of the budget.
d. Food, Water, Pet Food, Clothing and Hygiene Kits are exclusively for youth experiencing homelessness. The ADES Cost includes five (5) pallets of water at approximately $350 per pallet and 9,000 granola bars (or other nonperishable food) at approximately $0.40 each. The ADES Total for this category was rounded down to $5,000. Pet Food, Clothing and Hygiene Kits will be provided from the HSC’s inventory of Gift In-Kind donations and is estimated at $10,000.
e. Laptops for each staff are estimated at $700 each. Employees may check out an HSC hotspot or use the personal hotspot on their cell phones for connectivity in the field.
3. Indirect is calculated at the 10% de minimis rate as the HSC does not have an approved federal rate.
| Revised Itemized Service Budget - Attachment 11.pdf (p.1-2) |
| Homeless Youth Outreach ISB Narrative 4.21.22 sd.pdf (p.3) |
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