CTR012642-A1_ITB012642_Contract_V1.pdf

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: NORTHWEST OHIO GROUNDS MAINTENANCE SERVICES

CONTRACT No.: ITB012642

CONTRACT ID: 12642

EFFECTIVE DATES: 7/1/2023 to 11/30/2024

*RENEWAL THROUGH: 11/30/26

SUPPLIER: Cutting Time LLC

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No. SRC0000008469. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed 11/30/27 unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to Ohio Department of Natural Resources, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://supplier-emarketplace.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _____________________________________________________________________

Kathleen C. Madden, Director Date

*Indicates renewal through 11/30/26.

1 - SPECIFICATIONS AND REQUIREMENTS

1.1 SCOPE:

1.1.1 Background:

DAS, on behalf of the Ohio Department of Natural Resources (ODNR), would like to establish a state term contract for general grounds maintenance, including mowing, trimming, spraying, and litter pick-up, on specific fishing access areas in Ottawa, and Erie, Counties, starting in July, 2023. The contract is expected to be for two (2) mowing seasons, with the possibility of up to three (3) additional years of renewals.

The specific locations of the fishing access areas are listed, below. Aerial View Maps are provided to define the exact mowing areas covered by the Contract. Additional areas within Ottawa and Erie Counties of Ohio may be added in the future.

1.1.2 Locations:

This Invitation to Bid (ITB) seeks to retain a Contractor to provide general grounds maintenance, mowing, trimming, spraying, and litter pick-up services, according to these specifications, for agencies and locations indicated herein.

1.1.2.1 The Contractor will provide mowing services at the specified mowing locations, below:

1.1.2.1.1 Mazurik Access (Ottawa Co.) - 8.5 miles east of Port Clinton off SR 163 on North Shore Blvd.

1.1.2.1.2 Portage River Access (Ottawa Co.) - 2 miles west of Port Clinton on SR 163.

1.1.2.1.3 Sandusky Bay Bridge (Ottawa Co.) - 6 miles E. of Port Clinton off of SR 2 on East Bayshore Road

1.1.2.1.4 Dempsey Sandusky Bay (Ottawa Co.) - CR 135 (Bay Shore Rd.) at TR 140 (Hartshorn RD) 5 miles east of SR 269 on East Bayshore Rd.

1.1.2.1.5 Willow Point Fishing Access (Erie Co.) - Wahl Road on Sandusky Bay

1.1.2.1.6 Resthaven Pond #8 (Erie Co.) - SR 269 North of Castalia

1.1.2.2. TABLE 1, “Mowing Detail Table,” contains the current locations and estimated annual number of times they are to be mowed. These estimated numbers are for evaluation purposes only. The actual number of times the locations will be mowed will be determined by the agencies and may change.

The specific mowing locations listed in TABLE 1 correspond to the line items are under the tab heading of “Mowing and Cleanup” in the price schedule. These are line item numbers I1_1, I1_2, I1_3, I1_4, I1_5, and I1_6.

TABLE 1

Mowing Detail Table

Line Item No. Location Name Address or Closest Intersection

Estimated Area

(Acres)

Estimated Annual Mowing

Instances

(includes Trash

Cleanup)

Mowing Location

Coordinates

1. Mazurik Access 8.5 miles east of Port Clinton off SR 163 (Ottawa County) 5.1 32 41.54101, -

82.76348

2. Portage River Access

2 miles west of Port Clinton on SR 163 (Ottawa County) 2.6 32 41.52089, -

82.97524

3. Sandusky Bay Bridge

6 miles E. of Port Clinton off of SR 2 on R 269 (Ottawa County)

1 (12,000 feet of guard rail) 32 41.49840, -

82.83345

4 Dempsey Sandusky Bay

CR 135 (Bay Shore Rd.) at TR 140 (Hartshorn RD) 5 miles east of SR 269 (Ottawa County)

12.5 32 41.50828, - 82.76160

5 Willow Point Fishing Access

Wahl Road on Sandusky Bay (Erie County) NA 32 41.43448, -

82.87195

6 Resthaven Pond #8

SR 269 North of Castalia (Erie County) 4.5 32 41.42155, -

82.81835

1.1.2.3. Should additional areas within Ottawa and Erie Counties of Ohio be added in the future, these would be covered under the Time and Materials Pricing.

The Time and Materials Pricing line items are under the tab heading of “Rates” and “Material Markup” in the price schedule. These are line item numbers I1_7, I1_8, I1_9, I1_10, and I1_11.

The time and materials items are only for additional work above and beyond the included services of the specific locations.

If the need arises for additional mowing or grounds maintenance services, and the Agency approves the Contractor to perform these services, the Contractor may bill the Agency Time and Materials Prices, as awarded. No additional charges will be allowed under this Contract for Time and Materials Price.

1.1.3 The State Holiday Schedule is defined below:

STATE OF OHIO

HOLIDAY SCHEDULE

HOLIDAY DATE

New Year’s day January 1 Martin Luther King day Third Monday in January Washington-Lincoln day (President’s day) Third Monday in February Memorial day Last Monday in May Juneteenth day June 19 Independence day July 4 Labor day First Monday in September Columbus day Second Monday in October Veterans’ day November 11 Thanksgiving day Fourth Thursday in November Christmas day December 25

Notes: Holidays which fall on Saturday or Sunday may be rescheduled to a weekday, as determined by each using Agency. Contractor shall confirm exact date(s) with each Agency’s facility contact person.

The above State Holiday Schedule shall follow any change to Ohio Revised Code 1.14.

Generally, Contractor shall consult with the Agency about avoiding high traffic days such as holidays and weekends.

1.1.4 Experience:

1.1.4.1 Bidder shall have experience with providing services of similar scope and size, within the last five (5) years.

Bidder shall submit Bidder Prior Projects and References Form, ATTACHMENT ONE, to document its experience with projects/contracts of similar scope and size, providing services at a minimum of three locations, (not necessarily at the same time) within the last 5 years. Bidder shall provide a complete list of equipment available to the Bidder, that will be used to perform the mowing services. Information provided by the Bidder may be used to determine if the Bidder is responsive and/or responsible. Failure to provide Bidder Prior Projects and References Form, ATTACHMENT ONE with the information required, may deem the Bidder not responsive. Additional pages may be added to provide the equipment list.

1.1.4.2 Bidder must have been in the business of providing mowing and grounds maintenance services for a minimum of three (3) years within the last five (5) years. Failure to provide evidence of this may deem the Bidder not responsive.

1.1.5 Should services from a State Use Program (Ohio Revised Code Sections 4115.31 to 4115.34), e.g., Community Rehabilitation Program, become available to meet the agency’s need during the contract term, the agency must give first consideration to procuring services from such resource.

1.2 DEFINITIONS

1.2.1 Obstacles: barriers, buildings, drainage structures, feeders, fences, guardrails, guys, mailboxes, Ornamental Plants, pipes, poles, posts, signs, trees, walls, and any object of value that is intended to be maintained;

1.2.2 Ornamental Plants: Wildflower plots, any prepared plant bed, ornamental trees and shrubs, fruit trees, vegetables, gardens;

1.2.3 Mowing: The mowing of vegetation on relatively flat terrain and accessible to the use of conventional mowing equipment.

1.2.4 Restorative Maintenance: Restorative Maintenance shall be requested and scheduled at least three weeks in advance by the Agency. This may include stump removal, filling holes, raking or removing dead and cut vegetation, applying granular fertilizer, planting grass seed, and manual lawn care offered by the Contractor.

1.2.5 Trash: Non-vegetation debris that should be removed from the mowing area, preferably before mowing and trimming.

1.2.6 Trimming: The mowing/trimming of Vegetation from the edge of roads, paths, and walkways. Trimming of paved pedestrian walkways shall be performed with a powered string trimmer (to “whip”).

1.2.7 Vegetation: Vegetation consists of overgrown planted and/or natural grasses, weeds, and other vegetation within the area to be mowed.

1.3 GENERAL GUIDELINES FOR ALL AREAS

Mowing and trash pickup will be completed once each week on all areas. Weekly mowing should be completed on Friday (or Thursday with notification). You must have sufficient equipment and manpower to mow all areas in this time frame. If the ground is too soft to mow in spots, you may mow around the wet spots for that week. If the wetness persists for more than one week, the wet area must be weed whipped. You have the option of trimming or spraying around parking posts, bumper blocks, trees, boat ramps, and other obstacles. If you spray, it should be completed as needed, but plan on a minimum of twice each year (usually in April and again in July). Running into posts, culvert pipes, trees, or hooking our fence with your mowing equipment is not tolerated.

Trash pickup will be completed in conjunction with mowing unless otherwise specified in the site-specific instructions. You will be responsible for picking up all visible litter on each area, including around latrine and dumpster enclosures, breakwalls, pier access lanes, boat ramps, trash along fences, in areas mowed and along tall grass or tree lines that are mowed areas. You may dispose of litter in one of the dumpsters located on our access areas. Trash piled up around the dumpsters must be picked up and put into a dumpster. Large items that will not fit in a dumpster, such as furniture, do not have to be picked up. Call Mike (419-429-8375) or Matt (614-578-7067) and we will dispose of large items.

1.4 GENERAL REQUIREMENTS

Mowing services must maintain a good appearance level. During high growth months, the mowing should be more frequent, as not to exceed the maximum height determined by the agency. Contractor is to submit for approval a tentative mowing schedule for the entire 32-week season (April through October). Such a schedule will be subject to periodic review and modification by the facility manager or designee. The Price per Mowing includes scheduled mowing services, mobilization, trash cleanup and disposal, and trimming, as specified, for the listed locations.

1.4.1 Preparation

1.4.1.1 Prior to mowing, trash will be removed and disposed of from the mowing area. This includes any debris that would be torn, ripped, or scattered by the mower and result in an objectionable appearance. If this removal process (excluding disposal) takes more than thirty (30) minutes of labor per acre of area, Contractor will stop trash removal and advise agency of estimated additional time needed to complete the task. If approved by agency, Contractor shall finish debris removal according to the Time and Materials pricing for actual labor performed and materials used.

1.4.1.2 Do not mow grassed areas saturated with standing water to the point standard mowing equipment may not be used without excessive damage to the turf. A prorated deduction will be made from the invoice for any wet area not mowed or whipped, if the total exceeds one acre. Prorated deduction quantities will be agreed-upon prior to beginning work in any area in question.

1.4.2 Mowing

1.4.2.1 Contractor shall properly install and maintain safety devices at all times when the equipment is in use and maintain the mowing equipment so as to produce a clean, sharp cut and uniform distribution of the cuttings.

1.4.2.2 The mowing equipment used will have the capability of cutting a height from 4 inches to 12 inches.

Cutting height shall be performed as per prior agreement with the Agency.

1.4.2.3 The Contractor shall mow in the same direction of traffic; mowing against traffic is prohibited.

1.4.2.4 Contractor will mow its contracted location(s) as per the areas identified in ATTACHMENT TWO, “Aerial View Maps”, unless Agency provides differing instructions, or to comply with items 5 through 10, below.

1.4.2.5 Hand-mowing and trimming with smaller equipment will be performed as necessary around obstacles, Ornamental Plants, and walkways.

1.4.2.6 The area and limits of mowing have been previously established and should be distinguishable in the field. Where landscaping has been established or natural landscaping has been preserved, Contractor will maintain the boundaries, conforming to the established mowing contours and right-of-way.

1.4.2.7 All mowed areas shall be uniform in appearance and free from scalping and skips.

1.4.2.8 The Contractor shall perform mowing with great care and in a manner that will limit the volume of vegetative debris that is discharged onto the paved shoulder / roadway. Discharge on pedestrian walkways shall be swept away by the Contractor.

1.4.2.9 Wildflower plots or naturally occurring wildflowers are to be avoided when in bloom and when re-seeding. A prorated deduction will be made from the invoice for any wildflower area not mowed, only if the total exceeds one acre. Prorated deduction quantities will be agreed-upon prior to beginning work in any area in question.

1.4.2.10 The Contractor will pay special attention not to mow Ornamental Plants. Any Ornamental Plant material or Obstacle that the Contractor damages, destroys or causes to prematurely die shall be replaced by the Contractor, at the Contractor’s expense.

1.4.3 Mowing Evaluation and Post Inspection

1.4.3.1 After mowing, Contractor should note any damaged areas such as holes or bare spots in a report, recommended remedies, and submit to the ODNR contact person.

1.4.3.1.1 Restorative Maintenance shall be performed if Agency has approved and scheduled with the Contractor at least three weeks in advance, and should be scheduled to coincide with the mowing day. Contractor shall invoice according to the Time and Materials pricing and shall document the itemized details of the actual work performed.

1.4.3.1.2 Vegetation debris as a result of the mowing, larger than two feet in length and/or one inch in diameter, must be removed from the mowing area and disposed of.

1.4.3.2 Waste Disposal

1.4.3.2.1 All debris and trash shall be disposed of properly, according to all applicable laws and regulations. Normally this means liquid disposal into a sanitary sewer system, and when hazardous materials (HAZMAT) may be involved, at a licensed disposal facility. State trash containers on-site may be used only with prior approval (see section 1.3, above, regarding dumpsters).

1.4.3.2.2 If Contractor utilizes a grinder or chipper, disposing of wood chips/mulch at an on-site designated plot may be possible with the State contact person’s approval.

1.4.3.2.3 In the event that debris and trash disposal is not possible on location, the waste should be returned to the company facility for proper disposal.

1.5 SPECIAL REQUIREMENTS

1.5.1 Mazurik Fishing Access:

1.5.1.1 Mow all existing mowed grass areas on Friday each week. See the red shaded areas on the aerial view maps. A strip of mowing must occur on the outside of the parking blocks and along pavement edge (red lines on the aerial view maps) in the most western parking area.

1.5.1.2 Trim or spray around all posts, parking lot bumpers, trees, the boat ramp area, ditches, and obstacles on the area as needed (no tall grass).

1.5.1.3 Trim along the east fence line, only on the State property side, at least once every 30 days.

1.5.1.4 Keep brush and weeds cut down along the shoreline between boat ramp and the pier.

1.5.1.5 Routinely prune any tree branches that are growing in the way of mowing. Contact Mike or Matt if a large tree falls or is causing you problems. You are only expected to prune smaller branches.

1.5.1.6 Pick-up all visible litter or trash on the area on Friday each week including the entire length of the breakwall (this includes between the rocks), on fishing platforms and in tree line around parking area.

1.5.1.7 Spray breakwall rocks for vegetation twice per year (usually in May and late July).

1.5.1.8 This area will all also require an extra thorough spring cleaning of liter on the area prior to the start of the fishing season. Contractor should plan on completing this in late March or after snow melt has occurred.

1.5.2 Portage River Fishing Access:

1.5.2.1 Mow all existing mowed grass areas on the access including the road along the river on Friday each week (see the red shaded areas on the aerial view maps). Contractor must cut at least 1 mower width along access road. If not able to mow areas due to wet ground (areas at this site can often sit wet), those areas shall be trimmed every other week. This is especially true in the grassed island near the boat ramp.

1.5.2.2 Trim or spray around all posts, trees, boat ramp, and obstacles on the area.

1.5.2.3 Trim along both fence lines on State property side only, at least once every 30 days.

1.5.2.4 Routinely prune any tree branches that are in the way of mowing. Contact Mike or Matt if large trees fall or are causing you problems. You are only expected to trim smaller branches.

1.5.2.5 Pick-up all visible litter from the access parking lot area, boat ramp area, and the road along the river on Friday each week.

1.5.2.6 We will take care of maintenance of fence along the river.

1.5.2.7 This area will all also require an extra thorough spring cleaning of liter on the area. Contractor should plan on completing this in late March or after snow melt has occurred.

1.5.3 Sandusky Bay Bridge:

1.5.3.1 Mow entrance area (see red shaded areas on aerial view maps, and along guard rails (see red lined areas on aerial view maps) to the end of road each week. Trimming around the area signposts must be completed with each mowing event. Guard rails areas can be weed whipped or mowed, but vegetation must be controlled.

1.5.3.2 Pick-up all visible litter around the front entrance and along the roadway and guard rails. Trash pickup should be done from the parking lot to the water’s edge on Friday each week. This includes trash caught between the rocks. Trash must be removed from the entire area but particular attention should be given to the major fishing area near the end of the access road (see yellow shaded area on aerial view maps).

1.5.3.3 This area will all also require an extra thorough spring cleaning of liter on the area. Contractor should plan on completing this in late March or after snow melt has occurred.

1.5.4 Willow Point Fishing Access Sandusky Bay:

1.5.4.1 Mowing (or weed whipping) only required around sign on Wahl Road for this location.

1.5.4.2 Pick-up all visible litter especially in fishing areas near the water’s edge each week. You will need to walk down along the shoreline and entrance drive to the access (see red line on aerial view map).

Collected trash can be hauled away or placed in the dumpster located at the Willow Pt. Fish Unit located ½ mile to the west. Contact Mike or Matt about large items dumped at this location.

1.5.5 Resthaven Pond #8:

1.5.5.1 Mow the top of the entire dike around the pond and the entrance and parking areas off SR 269 each week. A strip of mowing must occur on the outside of the parking blocks in the parking areas (alternatively these areas can be sprayed). See the red shaded areas on the aerial view maps. Notify Mike or Matt if tree falls occur that block passage along the dike.

1.5.5.2 Pick-up all visible litter along dikes and parking areas (including the brush line) on Friday each week.

Collected trash can be hauled away or placed in the dumpster located at the Willow Pt. Fish Unit on Wahl Road.

1.5.6 Dempsey Fishing Access:

1.5.6.1 Mow all existing mowed grass areas each week (see red shaded areas on the aerial view maps). A strip of mowing must occur on the outside of the parking blocks (see red lines on aerial view maps) and asphalt drives in the parking areas (this could also be sprayed).

1.5.6.2 Trim or spray around all posts, trees, bumpers, boat ramp and obstacles on the area including all ditch areas.

1.5.6.3 Trim along both sides of the western boundary fence line at least once every 30 days.

1.5.6.4 Routinely prune any tree branches that are growing in the way of mowing. Contact Mike or Matt if a large tree falls or is causing you problems. You are only expected to prune smaller branches.

1.5.6.5 Pick-up all visible litter or trash on the area including the entire length of the breakwall (this includes between rocks) on Friday each week.

1.5.6.6 Spray breakwall rocks for vegetation twice per year (usually in May and late July).

1.5.6.7 This area will all also require an extra thorough spring cleaning of litter on the area. Contractor should plan on completing this in late March or after snow melt has occurred.

1.6 OTHER REQUIREMENTS

Should the agency needs services at locations not listed in the Contract, but still within the Counties specified in the Contract, Contractor will provide services according to the Time and Materials pricing at any place within the awarded counties.

2 - STANDARD TERMS AND CONDITIONS

State of Ohio Standard Terms and Conditions (revised 10/18/22) will apply to this Contract.

3 - CONTRACT SPECIFIC TERMS AND CONDITIONS

3.1 - ORDER OF PRIORITY

The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract Specific Terms and Conditions; 3) Standard Terms and Conditions.

3.2 - AMENDMENT TO CONTRACT TERMS AND CONDITIONS

The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

3.3 - DELIVERY

Services will be performed as set forth in the Contract. The location of performance will be noted on the purchase order issued by the participating agency.

3.4 - FIXED PRICE WITH ECONOMIC ADJUSTMENT

The contract prices(s) will remain firm for the first twelve (12) months duration of the contract. Thereafter, the Contractor may submit a request to increase their price(s) to be effective thirty (30) calendar days after acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from its suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost, due to increases in the cost of raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions”.

https://procure.ohio.gov/static/pdf/About_Procurement/Procurement_Policies/Standard_T_C_10_15_22.pdf

4 - INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

5 - SPECIAL INSTRUCTIONS TO BIDDERS

5.1 – SITE INFORMATION

TABLE 1, “Mowing Detail Table,” contains essential information needed for bidding. The site-specific information includes location names, estimated area, and location coordinates information.

In preparing its bid, Bidder should consider the information in TABLE 1 and ATTACHMENT TWO (Aerial View Maps) to understand the geographical locations of the specified mowing areas.

ATTACHMENT TWO, Aerial View Maps is available as a PDF file in Ohio Buys.

The specified locations are open to the public, and the Bidder may visit the locations to better understand the physical characteristics.

5.2 - DESCRIPTIVE LITERATURE

The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within seven (7) calendar days after request/notification by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their bid response or within the time specified herein will deem the bidder not responsive.

5.3 - BID PRICE SCHEDULE

The specific locations items are under the price schedule tab heading of “Mowing and Cleanup.”

The time and materials items are under the price schedule tab heading of “Rates” and “Material Markup.”

When submitting your pricing for the specific locations, this price should include the cost of mowing, trash pick-up, spraying, and if specified a special trash pick-up in March. The unit measure (QTY) is per each mowing instance. Mowing and trash pickup will occur from April through October (32 weeks). Agency reserves the right to cancel mowing for any week if grass is dormant due to weather conditions. Agency also reserves the right to cancel mowing during construction/maintenance events or if the area is closed to the public for any other reason.

Estimated Annual Usages are for evaluation purposes only, Estimated Annual quantities will be multiplied by the rates offered for each line item. The sum of Time and Material line item totals will be added to the price per mowing totals of all the locations.

5.4 - REFERENCES

Bidders will be required to provide at least three (3) references (names of contact persons and phone numbers) of similar sized and scoped contracts during the past twenty-four (24) months. Bidders should submit this information using the ATTACHMENT ONE, Bidder Prior Projects and References Form. This form is available in Ohio Buys as a PDF file.

https://procure.ohio.gov/pdf/OhioBuys_ITB_Instructions_to_Bidders_030921.pdf

5.5 - EVALUATION

Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the state will: multiply the Estimated Annual quantities by the unit price, rate, or percentage, resulting in the line item total. The line item totals will be added together to arrive at a lot total. Failure to bid all line items may result in the bidder being deemed not responsive.

5.6 - CONTRACT AWARD

The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a lot total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

6 - SUMMARY OF AMENDMENTS

Amendment

Number

Effective

Date Description

1 12/01/24

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 24 months, effective 12/01/24 through 11/30/26.

Additionally, this amendment is issued to add the Summary of Amendments to the Contract.

All other prices, terms and conditions remain unchanged.