CSS 36C78625Q50370.pdf

COMBINED SYNOPSIS/ SOLICITATION

Solid Waste Removal for Fort Smith National Cemetery

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

ii. Solicitation 36C78625Q50370 is issued as a Request for Quote.

iii. This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Circular 2025-04 effective 12 May 2025.

iv. This is a Small Business (SB) set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 562111 with a small business size standard of 47 million dollars.

v. National Cemetery Administration (NCA), Contracting Services, intends to award a Firm Fixed Price Base plus 4 IDIQ Contract for Solid Waste Removal for Fort Smith National Cemetery.

vi. Place of performance:

Fort Smith National Cemetery 522 Garland Ave.

Fort Smith, AR 72901

vii. SOLICITATION QUESTIONS:

All solicitation questions must be submitted through email to the Contracting Officer:

david.hester@va.gov. Vendor questions must be received by 11:00 am EST on Aug 22, 2025, and will be answered via solicitation amendment no later than Aug 26, 2025.

Questions submitted after the Q&A due date will not be answered.

This is a new requirement, there is no incumbent contractor or contract.

viii. The following clauses and provisions are applicable to this combined synopsis/solicitation: 52.212-1, Instructions to Offerors; 52.212-3 Offeror Representations and Certifications—Commercial Items; 52.212-4 Contract Terms and Conditions—Commercial Items; 52-212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items.

a. The FAR may be obtained at: Home | Acquisition.GOV

ix. The Government intends to evaluate offers and award without discussion but reserves the right to conduct discussions. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer https://www.acquisition.gov/

COMBINED SYNOPSIS/ SOLICITATION

Solid Waste Removal for Fort Smith National Cemetery to be necessary. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

The right to make multiple or no award is reserved in the event it is advantageous to the Government to do so.

x. Submission Due: 8/31/2025 at 11:00 a.m. EST

xi. Point of Contacts:

a. David Hester, david.hester@va.gov

xii. It is the responsibility of the offeror to review the posting for any changes or amendments that may occur concerning this RFQ. It is the responsibility of the offeror to ensure all proposals and/or questions are submitted in a timely manner by specified due date.

xiii. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM). If this requirement is a SB set aside, the Offeror shall have an active and current registration in the SBA, at the time of submission and will maintain its status throughout the performance of the contract.

xiv. Notice to Offeror. The Government reserves the right to cancel this RFQ, either before or after suspense date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make, payments for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.

mailto:david.hester@va.gov https://sam.gov/content/home https://sam.gov/content/home

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Table of Contents

Section Description Page Number

1 Continuation Sheet 1 Waste Mgmt SOW 1 CLIN Sheets 1 Evaluation Criteria 2 Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (Jan 2025) 52.216-22 Indefinite Quantity (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) 52.237-3 Continuity of Services (Jan 1991)

852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (MAY

2020)

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

3 Documents, Exhibits, or Attachments 4 Solicitation Provisions

52.204-7 System for Award Management (Nov 2024) 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024)

852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

EOD Wage Determination 2015-5141.pdf

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Section 1 - Continuation Sheet

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

22.000000 EA

Description: Rental, pick-up and dispose of general waste, 15 yd container (every week)

Period of Performance: 09/14/2025 - 04/30/2026

Reference Line: F367116-25-2000004 - 0001

Pricing Options: Base

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0002 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

5.000000 EA

Description: Rental, pick-up and dispose of general waste, 30 yd container As Needed

Period of Performance: 09/14/2025 - 04/30/2026

Reference Line: F367116-25-2000004 - 0002

Pricing Options: Base

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0003 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

52.000000 EA

Description: Rental, pick-up and dispose of general waste, 15 yd container (every week)

Period of Performance: 05/01/2026 - 04/30/2027

Reference Line: F367116-25-2000004 - 1001

Pricing Options: 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0004 See Description Below

PSC: S205

5.000000 EA

Document Number: 36C78625Q50370 PROCESSED Page 5 of 62

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

Description: Rental, pick-up and dispose of general waste, 30 yd container (Optional)

Period of Performance: 05/01/2026 - 04/30/2027

Reference Line: F367116-25-2000004 - 1002

Pricing Options: 0002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0005 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

52.000000 EA

Description: Rental, pick-up and dispose of general waste, 15 yd container (every week)

Period of Performance: 05/01/2027 - 04/30/2028

Reference Line: F367116-25-2000004 - 2001

Pricing Options: 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0006 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

5.000000 EA

Description: Rental, pick-up and dispose of general waste, 30 yd container (Optional)

Period of Performance: 05/01/2027 - 04/30/2028

Reference Line: F367116-25-2000004 - 2002

Pricing Options: 0002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0007 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

52.000000 EA

Description: Rental, pick-up and dispose of general waste, 15 yd container (every week)

Period of Performance: 05/01/2028 - 04/30/2029

Reference Line: F367116-25-2000004 - 3001

Pricing Options: 0001

Document Number: 36C78625Q50370 PROCESSED Page 6 of 62

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0008 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

5.000000 EA

Description: Rental, pick-up and dispose of general waste, 30 yd container (Optional)

Period of Performance: 05/01/2028 - 04/30/2029

Reference Line: F367116-25-2000004 - 3002

Pricing Options: 0002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0009 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

52.000000 EA

Description: Rental, pick-up and dispose of general waste, 15 yd container (every week)

Period of Performance: 05/01/2030 - 04/30/2031

Reference Line: F367116-25-2000004 - 4001

Pricing Options: 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0010 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

5.000000 EA

Description: Rental, pick-up and dispose of general waste, 30 yd container (Optional)

Period of Performance: 05/01/2030 - 04/30/2031

Reference Line: F367116-25-2000004 - 4002

Pricing Options: 0002

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Fort Smith National Cemetery

Solid Waste Removal Contract

Statement of Work

1. Introduction

The National Cemetery Administration is looking for interested parties who wish to submit an offer for the collection and disposal of solid waste that are generated on Government owned, and Government operated premises at Fort Smith

National Cemetery, 522 Garland Avenue, Fort Smith, AR 72901.

The contractor shall provide all management, supervision, labor, tools, materials, supplies equipment and any other items necessary to perform solid waste disposal for the National Cemetery. Contractor shall plan, schedule, coordinate and assure effective and economical completion of all contract actions described herein. This contract is for base period with the opportunity of four (4) option years.

2. Requirements

a. Requirement One - General Waste – One (1) 15 Yard Roll-Off Dumpster:

i. The contractor shall provide one (1) fifteen-yard roll-off dumpster for the disposal of general waste.

ii. The contractor shall perform pick-up (empty dumpster) weekly (52 pick-ups per year)

iii. The dumpster shall be located near the cemetery maintenance building. The contractor shall contact

Fort Smith personnel to ascertain the proper location for dumpster placement.

b. Requirement Two - General Waste On-Call - One (1) 30 Yard Roll-Off Dumpster (On-Call)

i. Upon notification of cemetery personnel, the contractor shall deliver, and pickup of one thirty-yard roll-off dumpster on an as needed basis. The government estimates that this service will be required 5 times (5 jobs) during each performance period of 12 months.

ii. The Contracting Officer Representative (COR) will contact the contractor to request the delivery of the dumpster. The contractor shall deliver the dumpster within 24 hours of receiving the call from the government. Cemetery personnel shall determine dumpster placement upon delivery of the dumpster.

iii. The Contracting Officer Representative (COR) will contact the contractor to request the retrieval of the dumpster. The contractor shall retrieve the dumpster within 24 hours of receiving the call from the government.

iv. Upon receipt, the government shall hold the on-call dumpster no longer than five (5) business days.

3. Goals

The primary goal of this contract is for an experienced Contractor to successfully perform the “Required Service”, which is to collect and dispose of solid waste, as designated in this Statement of Work.

4. Required Service

Services of this requirement will be on a fixed schedule. On occasion, the Contractor may be required to make additional pick-ups for a location on the fixed schedule. The Contracting Officer’s Representative (COR) or the designated

Cemetery Staff will notify the Contractor by telephone. The Contractor shall perform within 24 hours of notification.

5. Option Line Items.

a. Option line items for the following years will be evaluated for award purposes. But only those line items that are for the base period total will be awarded for the base period. Future exercise of line-item options will be made by the Contracting Officer (CO) after a determination of satisfactory performance by the Contractor. If exercised, the Contracting Officer will exercise the option through a modification to the contract. All line items, once exercised, will be added, and considered a "required service". The Government does not guarantee the

Contractor all option years.

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b. The Contracting Officer may add additional service to this contract by modification throughout the life of this contract. The line items of the additional service may extend throughout the following option years if approved by the Contracting Officer.

6. Contractor Requirements

a. Contractor Qualifications

Prime Contractor shall have the necessary knowledge, skills, abilities, and resources to perform the work herein; within the best industry standards and practices; and have a minimum of three (3) years prior experience in the business of waste services. Furthermore, the Prime Contractor represents that it is familiar with the scope and nature of the work required by the National Cemetery and understands the conditions under which it will be obligated to operate. The Prime Contractor shall identify and submit with quote, to the Contracting Officer, the following information for the key personnel working directly on the project:

name, title, role in the project and phone number. The Prime Contractor shall make no substitutions or subcontracts without obtaining prior Contracting Officer’s approval of the persons. The Prime Contractor shall describe the educational background, directly related work experience, professional development, and demonstrated performance record of key personnel.

b. Personnel Qualifications

i. Qualified personnel are essential for the performance of this contract to assure that requests for pick-ups are responded to in a prompt, responsive, and safe manner. All Contractor personnel performing under this contract shall be able to speak English and communicate effectively.

ii. The Contractor shall provide drivers, as well as other employees necessary to work under this contract, that have participated in organizational driver training and OSHA required safety programs. Every driver performing under this contract shall possess a current, valid Commercial Driver’s License

(CDL) with the appropriate endorsements when operating vehicles that require such licenses.

Operators of any equipment or vehicles with-in the Cemetery shall follow all traffic rules and regulations such as but not limited to speed limits and weight restrictions.

iii. The individual proposed by the Contractor must be acceptable to the National Cemetery. There shall be no change in personnel holding this position without prior written approval of the National Cemetery.

This individual is always subject to the rules and regulations of the National Cemetery Administration while on National Cemetery property. Dress and appearance must be neat and reflect the professional image of the Contractor’s company. The selected individual shall always carry proper identification on them while on National Cemetery property.

c. Contractor Uniforms

All workers on site shall be recognizable as employees of the contractor by wearing distinctive clothing bearing the name of the company, or by wearing appropriate badges which display the Contractor’s company and employee name.

d. Contractor Vehicles

i. The name or logo of the Contractor shall be clearly displayed on all vehicles used on the job site.

ii. The contractor shall use vehicles constructed to prevent loss of waste, or fluid/gray water from vehicle beds during transport and vehicles shall be covered or enclosed to prevent contents from escaping. Any material thrown from or falling off the truck shall be immediately collected and returned to the truck by the Contractor. Any property damage resulting from an unsecure load or from material being thrown shall be the responsibility of the contractor and must be reported immediately.

iii. The COR will inspect the Contractor’s vehicles, all containers, and surrounding areas for quality of service performed as stated in this contract.

iv. All vehicles shall have required standard safety equipment, spill kits and current valid state inspection, DOT and/or other endorsements/requirements.

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7. Contractor’s Representative

Upon contract award, the Contractor shall furnish to the Contracting Officer the name of the person that has been designated and assigned to this contract as the Contractor’s Representative. The Contractor’s Representative will exercise overall management responsibility for the contract effort, receive technical direction, and handle problems arising under the contract, as well as serve as the primary point of contact for day-to-day operations of the program.

The Contractor’s Representative is further responsible for coordinating matters of mutual concern with the

Government representatives. The Contractor’s Representative may designate an inspector for purposes of this contract who may work with the contractor regarding extra pick-ups or minor issues if they arise.

8. Supervision

a. The Contractor shall supervise the removal, transportation, and disposal of the solid waste materials to ensure compliance with the terms and conditions of this contract.

b. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. The Contractor shall be responsible for taking disciplinary actions with respect to

Contractor’s employees as may be necessary.

c. The Contracting Officer may require removal from the job site any employee of the Contractor deemed to be unsuitable or otherwise objectionable or whose continued employment under this contract is deemed to be contrary to the public interest or inconsistent with the best interests of the Government.

9. Regulatory Compliance, Permits, Licenses.

a. The Contractor shall have applicable licenses and permits necessary to perform the work required under this contract prior to the start of performance. Copies of all such permits and licenses shall be current and valid. The

Contractor shall provide to the Contracting Officer when requested, specifically, but not limited to, proof of all licenses, state, and local permits, as well as copies of organizational participation in driver training and safety programs. The Contractor shall provide evidence that every driver performing under this contract has a current and valid CDL with the appropriate endorsements if the vehicles they operate require such certification.

b. Contractor shall, without expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and municipal laws, codes, and regulations.

c. The Contractor shall submit to the Contracting Officer proof of insurance. The Contractor shall notify the

Contracting Officer if the insurance coverage is terminated or modified below the limits originally provided to the Contracting Officer.

d. The Contractor shall perform operations associated with this contract in accordance with all current

State/Federal environmental protection regulations applicable to the management of solid waste.

10. Disposal Sites and Facilities

a. The Contractor shall identify all sites/facilities to be used for waste disposal before contract performance. The

Contractor shall inform the Contracting Officer at time of contract award, if any past or ongoing violations have occurred at disposal sites/facilities to be used by the Contractor. The Contractor shall notify the Contracting

Officer of the specific violations, how they were rectified, if violations are ongoing, and whether the Contractor is still using that particular disposal site or facility.

b. If at any time during the course of the contract, a disposal site/facility is used by the Contractor receives a

Notice of Violation, the Contractor shall immediately notify the Contracting Officer.

c. Contractor shall utilize only disposal sites/facilities that are certified by Federal, State, local agencies, and the

Environmental Protection Agency. Contractor shall submit a listing (by company name, address and type of material accepted), with quote, of all disposal sites/facilities intended to be utilized under this contract to the

Contracting Officer.

11. Billing

a. All payments are completed in the Tungsten e-Invoice Network. Fort Smith National Cemetery will pay the

Contractor once per month for services performed.

b. For waste pickups, the Contractor shall submit an itemized invoice monthly. Invoices shall reflect the following:

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i. Name and Address of the Contractor.

ii. Invoice date.

iii. Contract order number and line item(s).

iv. Description, quantity, unit of measure, unit price, and extended price of services performed.

v. Driver name(s).

vi. Truck number.

vii. Pick-up date(s).

viii. Number of containers.

ix. Container pick-up location; and

x. Name, title, phone number and mailing address of person to be notified in the event of a defective invoice.

c. All Contractor’s service tickets for trash services shall be given as proof of service performed to the COR and the designated Cemetery Staff. The Contractor shall indicate on the ticket their company name, truck number, date, and container pickup locations. Both the Contracting Officer’s Representative or designated

Cemetery Staff and the Contractor’s driver shall sign the ticket upon completion of the pickup(s). The

Contractor shall leave 1 copy of the ticket with the Contracting Officer’s Representative. Another copy shall be submitted with the Contractor’s monthly invoice.

d. The Contractor shall be accountable for the delivery tickets. If a ticket is voided or lost, the Contractor shall furnish the Contracting Officer with the voided ticket or a written explanation for the lost ticket.

e. The Contracting Officer will work with Contractor, after award, for the most efficient way to bill that will be agreeable to both the Government and to the Contractor. The Government will accept invoices only after services are rendered. Invoices received before the performance of service will be rejected and returned to the Contractor.

f. All quantities are estimated and not binding to the Government. The Contractor will be paid for actual services approved by the Contracting Officer and successfully performed by the Contractor.

12. Verification of Service

a. The Contractor shall forward all monthly invoices to the Contracting Officer.

b. Copies of each invoice shall be forwarded to the COR and Cemetery Director.

a. The COR will be responsible for checking the invoice against contract requirements and verifying service items indicated on the invoice. If service was not delivered or incorrectly invoiced, the COR will document in writing the discrepancies and will forward to the CO. The CO will contact the Contractor and/or return the invoice.

b. If the CO does not contact the Contractor, it will be assumed the invoice is correct and has been approved for payment. The cemetery will retain copies of the approved invoice for their records and for future reference if questions should arise.

c. Invoices will then be paid by way of electronic funds transfer.

13. Containers/Dumpsters

a. Container/Dumpster Type

The containers/dumpsters shall be painted in a single uniform color. All trash containers shall be pre-approved by the COR, washable, without holes, leak-proof with tight fitting lids, durable workable wheels and with all operable drain plugs (if applicable to the container).

b. Delivery of Containers/Dumpsters

After the Contractor submits a proposed delivery schedule of containers to the Contracting Officer, the

Contractor shall contact the Contracting Officer’s Representative (COR) to establish the container delivery schedule. If the COR is not available to be onsite for the delivery, the COR can designate the Cemetery Staff to work with the contractor on the establishment of delivery schedule. The exact location of the placement and the approval of all container styles and types prior to placement of container(s) should be provided to the

Contractor by the COR. The Contractor shall notify the COR, or the designated inspector of any problems associated with the delivery of containers/dumpsters to resolve any logistical problems or misinformation.

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c. Contractor’s Responsibility for Containers

1. The Contractor shall be responsible for the delivery, maintenance, and removal of containers/dumpsters and equipment, throughout the contract period. All containers shall be kept free from holes, vermin, or foreign matter which might cause personal injury or damage to clothing. The containers must not emit unpleasant odors, as identified by the COR or Cemetery representative. Unpleasant odors shall be immediately corrected by the Contractor at the Contractor’s expense. The Contractor must have approval in writing from the COR prior to any chemical or biological agent application or use on government land/facilities prior to application. Contractor shall provide in advance to the COR an SDS sheet for any such agent prior to approved use. Failure by the Contractor to take action to correct a container(s) defective condition will be grounds for finding the Contractor in default and could cause the termination of this contract.

2. Containers/dumpsters shall always be kept in proper repair, cleaned, and sanitized in accordance with sanitation codes (Federal or County). Container’s exterior painted surfaces, lettering and decals shall be maintained in good condition without fading or missing components or information. Containers shall be generally free of graffiti, any graffiti containing profanity or offensive material will not be acceptable.

Wastewater shall be emptied into the Contractor’s truck. All containers serviced by Contractor, under the terms of this contract, shall be pressure washed with a disinfecting Green Product twice a month during the period of April, May, June, July, August, and September and once a month during the period of October, November, December, January, February, and March. The inside should be sprayed with an EPA and COR approved deodorizer after emptying. The Contractor shall submit in writing to CO the method and product proposed for deodorizing containers for approval. All containers shall be steam cleaned on a quarterly basis. The Contractor shall submit to CO the method and any product proposed for the pressure washing and steam cleaning of the containers. The Contractor shall furnish to the CO, for approval, a schedule of deodorizing and steam cleaning containers, with the submittal of intended deodorizer and intended method of use within 30 days after contract award.

3. Containers/dumpsters shall be both picked up and returned/replaced empty on the same day. Lids shall be placed tightly on all containers that are equipped with lids, after emptying. Also, all containers shall be returned substantially on the landing pad after emptying (for those areas with landing pads).

4. The Contractor shall provide substitute containers/dumpsters within 24 hours of notification of defective container/dumpster, including weekends and holidays, for areas that the CO determines to be critical. The

Contractor shall provide a substitute container within 72 hours for areas determined to be non-critical by the CO.

5. All containers/dumpsters shall be approved by the COR before use.

6. The Government will not be held responsible for damage to the Contractor's equipment. All Contractor equipment shall be properly maintained by the Contractor to minimize mechanical problems and breakdowns. All vehicles shall have required standard safety equipment, spill kits and current valid state inspection, DOT and/or other endorsements/requirements. The contractor will be responsible for the immediate clean-up, proper disposal and reporting of all hazard waste spills with-in the Cemetery. All spills shall be reported to the COR and the Cemetery Director immediately for action and documentation. Failure to do so may result in criminal or civil action and grounds for finding the Contractor in default and could cause the termination of this contract.

7. Contractor shall remove all containers belonging to the Contractor from the site upon expiration of this contract.

14. Facility Rate Increases for Materials

a. After award, but before performance, the Contractor shall submit to the Contracting Officer unit price that correlates exclusively to the facilities rate for each unit price given for solid waste materials removal stated on this contract schedule. Also, the Contractor shall submit to the Contracting Officer written evidence of the current rates for all the facilities to be used with the performance of this contract.

b. If a significant increase in the rate dominated by the disposal facility rises and there are no less expensive substitute facilities available, the Contractor shall submit to the Contracting Officer written evidence of the facility’s new rate with a request for a price adjustment in the form of a claim in accordance with FAR

52.233-1, Disputes Clause. The CO will render a determination for the Government based on the claim. If

Document Number: 36C78625Q50370 PROCESSED Page 12 of 62 the decision is made to agree with the Contractor, each of the Contractor’s unit prices will be evaluated using the Contractor’s own percentage of each unit price for solid waste materials and the difference with the new rate minus the old rate. The unit price will increase only in the difference in the change times the

Contractor’s own percentage rate.

15. Inspection of Services – Fixed Price.

a. Definitions- “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

b. The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

c. The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

d. If the Government performs inspections or tests on the premises of the Contractor or subcontractor, the

Contractor shall furnish, and shall require subcontractors to furnish, without additional charge, all reasonable facilities and assistance for the safe and convenient performance of these duties.

e. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements at no increase in contract amount. When the defects in services cannot be corrected by performing the work again, the Government may (1) require the

Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

f. If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

g. The COR will inspect the Contractor’s vehicles, all containers, and surrounding areas for the quality of service performed.

16. General Conditions

a. Negotiating Season Pick-Up/Pull Dates.

a. Where the Cemetery’s ability to provide a safe and healthy area will not be impaired, the specific days of the week that the Cemetery has specified for service may not be negotiated after award.

b. Maintaining the Container/Dumpster Sites.

a. The Contractor shall leave the service loading area in a clean and orderly condition. Contractor shall pickup debris/trash that is in immediate area (10 feet) of receptacle after each pickup. Lids shall be left in the closed position on all containers/dumpsters, where applicable, after being emptied by the contractor.

c. Receive Telephone Notification.

a. The Contractor shall receive telephone notification from the COR or designated Cemetery Staff for unscheduled pickup. Upon notification, the Contractor shall make all arrangements with the COR and the Cemetery Staff for pickup. The Contractor shall have 24 hours from the time of telephone notifications to provide the requested container/dumpster pull.

d. In Case of Damage.

a. Contractor shall be responsible for all damage to persons or property that occurs because of

Contractor’s fault or negligence. The Contractor shall take proper safety and health precautions to protect the worksites, workers, the public and property of the Government and others. Any incidents/accidents involving the operation of the contractor’s vehicles or equipment shall be immediately reported to the COR and Cemetery Staff. Failure to do so may result in criminal or civil action and grounds for finding the Contractor in default and could cause the termination of this contract.

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b. Contractor shall be responsible for the repair or replacement of any portion of loading docks, building structure, or landscape features, damaged by the Contractor in the performance of this contract. All substantial damage to docks and or buildings may require NHPA compliance, documentation, and repair by historic methods. Damaged areas or materials shall be restored, repaired, or replaced to the original condition, and to the satisfaction of the Contracting Officer, at no expense to the Government.

The Government reserves the right to perform work, deemed of historical value, itself for which the contractor will be billed.

e. Access to Government Facilities.

a. During the life of the contract, the rights of ingress and egress to and from Government facilities for the Contractor will be made available between the hours of 7:30 a.m. and 3:30 p.m. in all areas The

Government reserves the right to require Contractor’s employees to sign in upon ingress and sign out upon egress to and from Government facilities. For security purposes, keys to government facilities will not be issued to the contractor.

f. Contents

a. The trash generated are usually found at cemetery grounds, administrative offices, maintenance areas and in households.

g. Failure by the Contractor to remove the waste within the time specified or to not comply with all other terms of the contract may result in the Contractor’s default in performance of this contract.

End of Scope

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B.1 SUPPLIES OR SERVICES AND SCHEDULE OF PRICES

Base Year: Date of award through April 30, 2026

CLIN

No.

Description:

Waste Collection Services Quantity Unit Unit Cost Est. Total Cost

Rental, pick-up and dispose of general waste, 15 yd container

(every week)

22 EA $ ________ $ ____________

Rental, pick-up and dispose of general waste, 30 yd container (On

Call)

5 EA $ ________ $ ____________

Total Estimated

Cost:

Option Year 1: May 1, 2026 through April, 2027

CLIN

No.

Description:

Waste Collection Services Quantity Unit Unit Cost Est. Total Cost

Rental, pick-up and dispose of general waste, 15 yd container

(every week)

52 EA $ ________ $ ____________

Rental, pick-up and dispose of general waste, 30 yd container (on call)

5 EA $ ________ $ ____________

Total Estimated

Cost:

Option Year 2: May 1, 2027 through April 30, 2028

CLIN

No.

Description:

Waste Collection Services Quantity Unit Unit Cost Est. Total Cost

Rental, pick-up and dispose of general waste, 15 yd container

(every week)

52 EA $ ________ $ ____________

Rental, pick-up and dispose of general waste, 30 yd container (on call)

5 EA $ ________ $ ____________

Total Estimated

Cost:

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Option Year 3: May 1, 2028 through April 30, 2029

CLIN

No.

Description:

Waste Collection Services Quantity Unit Unit Cost Est. Total Cost

Rental, pick-up and dispose of general waste, 15 yd container

(every week)

52 EA $ ________ $ ____________

Rental, pick-up and dispose of general waste, 30 yd container (on call)

5 EA $ ________ $ ____________

Total Estimated

Option Year 4: May 1, 2029 through April 30, 2030

CLIN

No.

Description:

Waste Collection Services Quantity Unit Unit Cost Est. Total Cost

Rental, pick-up and dispose of general waste, 15 yd container

(every week)

52 EA $ ________ $ ____________

Rental, pick-up and dispose of general waste, 30 yd container (on call)

10 EA $ ________ $ ____________

Total Estimated

Total Cost

Base Year – date of award thru 4/30/26: $_______________________

Option Year 1 – 5/1/26 – 4/30/27: $ ______________________

Option Year 2 – 5/1/27 – 4/30/28: $ ______________________

Option Year 3 - 5/1/28 – 4/30/29: $ ______________________

Option Year 4 - 5/1/29 – 4/30/30: $ ______________________

Grand Total (Base + all Option Years): $ ______________________

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NOTE: Contract Line Items Numbers (CLINs) and Associated Price.

Offerors shall enter unit cost and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.

Offerors shall enter the Total Cost for each year in the “Summary Totals” where indicated. Offeror shall calculate the Grand Total for all years and enter where indicated.

Ft Smith National Cemetery Contacts

Mr. Jason Shelton, Cemetery Director (479) 783-5345

Mr. John Barnett, Foreman (479) 783-5345

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Source Selection Plan

Fort Smith National Cemetery – Waste Management Services

I. BACKGROUND

A. Purpose. The purpose of this Source Selection Plan is to set forth the process by which the NCA

Contracting Office will evaluate offers received in response to Ft Smith Waste Management

Services Solicitation

B. Source selection approach. This plan covers the approach for soliciting and evaluating offers, provides the source selection organizational structure, and designates persons who will perform the evaluation.

II. BASIS OF AWARD: This procurement is being conducted pursuant to FAR Part 13 procedures.

The Government intends to award a contract resulting from this solicitation to the responsible offeror who offers the lowest price, whose quoted price is found to be reasonable, and whose quote is found to be technically acceptable when considering the non-price evaluation factors described below. Offerors who fail to meet any technical acceptability evaluation factors below will not be eligible to receive contract award.

III. EVALUTION FACTORS

1) Factor 1: Technical Approach and Understanding of the Work: Proposal shall be evaluated in accordance with the criteria contained in the Statement of Work and on how well the technical and performance plan approach meets the Government requirements. The proposal shall be more than restating the SOW. Technical and performance plan approach will be evaluated for the following:

a) Contractor-provided statements and/or literature that clearly explains their experience, approach and/or abilities to perform the tasks described in the Statement of Work.

b) Prime Contractor has the necessary knowledge, skills, abilities, and resources to perform the work herein; within the best industry standards and practices; and have a minimum of three (3) years prior experience in the business of waste services.

c) Offerors shall describe the proposed staffing plan to include with any subcontracting.

d) The Contractor shall identify all sites/facilities to be used for waste disposal and single stream recycling disposal before contract performance.

e) Qualifications of any proposed subcontractors and percentage of work they will perform.

2) Factor 2: Past Performances: Past performance shall be evaluated based on the Contractor’s technical qualifications on projects within the last 3 years that are comparable in size, complexity, and scope. Past Performance information shall be obtained by the following methods.

a) The Contracting Officer’s knowledge of previous experience with the service being acquired.

b) Contractor’s past performance descriptions.

c) The Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov

d) Any other reasonable basis.

3) Factor 3: Price: Proposed price will be evaluated for LPTA and accuracy in the provided CLIN structure.

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Section 2 - Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/ these address(es):

www.acquisition.gov/browse/index/far (FAR) www.va.gov/oal/library/vaar/index.asp (VAAR) [Insert one or more Internet addresses]

(End of clause)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee's employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor's employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

(End of clause)

52.204-13 System for Award Management Maintenance (Oct 2018)

(a) Definitions. As used in this clause--

"Electronic Funds Transfer (EFT) indicator" means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management (SAM) records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

"Registered in the System for Award Management (SAM)" means that--

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the EFT indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in SAM;

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(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record "Active".

"System for Award Management (SAM)" means the primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes. It includes--

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR subpart 4.12; and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.

"Unique entity identifier" means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity.

See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b) If the solicitation for this contract contained the provision 52.204-7 with its Alternate I, and the Contractor was unable to register prior to award, the Contractor shall be registered in SAM within 30 days after award or before three days prior to submission of the first invoice, whichever occurs first.

(c) The Contractor shall maintain registration in SAM during contract performance and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement. The Contractor is responsible for the currency, accuracy and completeness of the data within SAM, and for any liability resulting from the Government's reliance on inaccurate or incomplete data.

To remain registered in SAM after the initial registration, the Contractor is required to review and update on an annual basis, from the date of initial registration or subsequent updates, its information in SAM to ensure it is current, accurate and complete. Updating information in SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(d) (1) (i) If a Contractor has legally changed its business name or "doing business as" name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to--

(A) Change the name in SAM;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor shall provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (d)(1)(i) of this clause, or fails to perform the agreement at paragraph (d)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in SAM record to reflect an assignee for the purpose of assignment of claims (see FAR subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the EFT clause of this contract.

(3) The Contractor shall ensure that the unique entity identifier is maintained with the entity designated at www.sam.gov for establishment of the unique entity identifier throughout the life of the contract. The Contractor shall communicate any change to the unique entity identifier to the Contracting Officer within 30 days after the change, so an appropriate modification can be issued to update the data on the contract. A change in the unique entity identifier does not necessarily require a novation be accomplished.

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(e) Contractors may obtain additional information on registration and annual confirmation requirements at https://www.sam.gov.

(End of clause)

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance.