CSP905220_OIC001_Rev.pdf

Index No.: OIC001

Eff. Date: 07/01/25 Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: UNIFORMED ARMED SECURITY GUARDS

CONTRACT NUMBER: CSP905220 EFFECTIVE DATES: 07/01/20 TO 06/30/23

* Renewal through 06/30/26

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

CSP905220 that opened on 02/21/20 and RFP No. CSP906320 that opened on 02/21/20. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Ohio Industrial Commission (OIC) as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

www.ohio.gov/procure

Partial Minority Business Enterprise Award in accordance with ORC CH. 125.081

*Indicates renewal through 06/30/26.

Index No. OIC001 Eff Date: 07/01/20

TABLE OF CONTENTS

CONTRACT ITEMS PAGE NO.

Special Contract Terms and Conditions 3

Facility Locations 4

Price Schedule – OPEN and MBE market locations 5

Contractor Index 6

Eff Date: 07/25/22

SPECIAL CONTRACT TERMS AND CONDITIONS

EDGE Certification: The Office of Procurement Services has identified those Contractors who were E.D.G.E. certified at the time of award of the Contract. It is possible that a Contractor’s certification status may change during the term of the Contract.

Agencies should refer to the Equal Opportunity Division website at http://www.das.ohio.gov/eod/mbesearch/edgeindex.asp to verify E.D.G.E. Certification status of the Contractor.

AMENDMENT 1

MUTUALLY AGREED TO CHANGES

The following amendment items reflects a mutually agreed upon changes.

*PROHIBITION OF THE EXPENDITURE OF PUBLIC FUND FOR OFFSHORE SERVICES

No State Cabinet Agency, Board or Commission will enter into any contract to purchase services provided outside of the United States or that allows State data to be sent, taken, accessed, tested, maintained, backed-up, stored, or made available remotely outside (located) of the United States, unless a duly signed waiver from the State has been attained.

Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid for services the Contractor performs outside of the United States for which it did not receive a waiver. The State does not waive any other rights and remedies provided to the State in the Contract.

Further, no State agency, board, commission, State educational institution, or pension fund will make any purchase from or investment in any Russian institution or company. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid to Contractor for purchases or investments in a Russian institution or company in violation of this paragraph. The provisions of this paragraph will expire when the applicable Executive Order is no longer effective.

The Contractor must complete the Contractor/Subcontractor Affirmation and Disclosure Form affirming the Contractor understands and will meet the requirements of the above prohibition. During the performance of this Contract, if the Contractor changes the location(s) disclosed on the Affirmation and Disclosure Form, Contractor must complete and submit a revised Affirmation and Disclosure Form reflecting such changes.

* ECONOMIC PRICE ADJUSTMENT. The Contract prices(s) will remain firm throughout the first eighteen (18) months duration of the Contract. Thereafter, prior to Contract renewal, the Contractor may submit a request to adjust their price(s) to be effective on the effective date of the Contract’s renewal. No price adjustment will be permitted prior to the effective date; on purchase orders that are already being processed; or on purchase orders that have been filled.

Price increases must be supported by a general price increase in the cost of the materials/services rendered due to documented increases in the cost of related materials/services. Detailed documentation, to include a comparison list of the Contract items and proposed price adjustments must be submitted to support the requested adjustment. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding adjustment, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the adjusted costs in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the Contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the Contract pricing will be returned to the pricing in effect prior to the temporary decrease. Failure to comply with this provision will be considered as a default and will be subject to the Suspension and Termination section contained herein.

l. SCOPE OF WORK.

3. Contractor's Requirements:

*U. The OIC will not be responsible for any overtime expenses, unless OIC has approved overtime occurrence(s) in writing. Otherwise, all overtime costs will be at the Contractor’s sole expense, which will make all necessary accommodations to avoid incurring such expenses.

*Denotes change with amendment 1.

FACILITY LOCATIONS

This Contract covers the following facilities leased by the OIC:

1. Akron Regional Office:

161 S. High St., Ste. 301 Akron, OH 44308-1602

2. Cambridge Office:

2130 E. Wheeling Ave.

Cambridge, OH 43725

3. Cincinnati Office:

125 East Court Street, Ste. 600 Cincinnati, OH 45202-1211

4. Cleveland Office:

615 Superior Ave. NW Cleveland, OH 44113-1898

5. Columbus Office:

William Green Bldg.

30 West Spring Street, 7th Floor Columbus, OH 43215-2233

6. Dayton Office:

1242 E. Dayton Yellow-Springs Road Fairborn, OH 45324-6326

7. Lima Office:

2025 E. Fourth Street Lima, OH 45804-0780

8. Logan Office:

12898 Grey Street Logan, OH 43138

9. Mansfield Office:

240 Tappan Dr. N, Ste. A Ontario, OH 44906

10. Portsmouth Office:

1005 Fourth Street Portsmouth, OH 45662-4315

11. Toledo Regional Office:

One Government Center, Ste. 1500 640 Jackson Street Toledo, Ohio 43604

12. Youngstown Office:

242 W. Federal Plaza West Youngstown, OH 44503-1206

Should the OIC acquire additional facilities during the term of this contract, and the Contractor will be required to provide security coverage for the new facility, at the same hourly rates as the nearest facility of the original Contract. In addition, the OIC reserves the right to remove any facilities from this contract as necessary.

Eff Date: 02/16/24

PRICE SCHEDULE

UNIFORMED ARMED SECURITY GUARDS

CONTRACT NUMBER: CSP905220

UNSPSC CATEGORY CODE: 92121504

Notes:

All costs must be in U.S. Dollars.

All rates above are per hour.

The State will not be responsible for any costs not identified.

There will be no additional reimbursement for travel or other related expenses.

Any approved overtime will be paid at time and a half. Approved holidays and weekends are paid at the standard hourly rate unless pre-approved by the agency.

OIC reserves the right to request payroll records throughout the contract period to ensure the pay rate to employee remains compliant with this contract.

* To advise of price (rate) changes effective for work performed on or after 02/16/24.

Item ID Number Contract No.

Market Type Location

Hourly Pay Rate to Employee

Hourly Pay Rate by the State (Price per Hour)

38200 CSP905220-1 OPEN Armed Security Guards for Cambridge Office * $19.98 * $27.74

38205 CSP905220-1 OPEN Armed Security Guards for Lima Office * $19.98 * $27.74

38207 CSP905220-1 OPEN Armed Security Guards for Logan Office * $19.98 * $27.74

38209 CSP905220-1 OPEN Armed Security Guards for Mansfield Office * $19.98 * $27.74

38210 CSP905220-1 OPEN Armed Security Guards for Portsmouth Office * $19.98 * $27.74

38211 CSP905220-1 OPEN Armed Security Guards for Toledo Regional Office * $19.98 * $27.74

38212 CSP905220-1 OPEN Armed Security Guards for Youngstown Office * $19.98 * $27.74

38199 CSP905220-2 MBE Armed Security Guards for Akron Regional Office * $21.15 * $29.52

38201 CSP905220-2 MBE Armed Security Guards for Cincinnati Office * $21.15 * $29.52

38202 CSP905220-2 MBE Armed Security Guards for Cleveland Office * $21.15 * $29.52

38203 CSP905220-2 MBE Armed Security Guards for Columbus Office * $21.15 * $29.52

38204 CSP905220-2 MBE Armed Security Guards for Dayton Office * $21.15 * $29.52

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO.: CSP905220-1

Encouraging Diversity, Growth & Equity (EDGE) (OPEN market locations only - see Price Schedule)

0000096300 American Services and Protection, LLC TERMS: Net 30 Days 2572 Oakstone Dr., Ste. 1 Columbus, OH 43231 DELIVERY: As Specified

CONTRACTOR’S CONTACT:

Philana Harper Office: (614) 369-4873

E-mail: philana@asapllc.us Fax: (614) 737-9803

CONTRACTOR AND TERMS: CONTRACT NO.: CSP905220-2

Minority Business Enterprise (MBE) (MBE market locations only - see Price Schedule)

0000096300 American Services and Protection, LLC TERMS: Net 30 Days 2572 Oakstone Dr., Ste. 1 Columbus, OH 43231 DELIVERY: As Specified

CONTRACTOR’S CONTACT:

Philana Harper Office: (614) 369-4873

E-mail: philana@asapllc.us Fax: (614) 737-9803

Eff Date: 07/01/25

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

5 07/01/25

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 12 months, effective 07/01/25 through 06/30/26. All other prices, terms and conditions remain unchanged.

4 07/01/24

This amendment is issued to renew the subject contract an additional twelve (12) months, effective 07/01/24 through 06/30/25, as a result of mutual agreement between the State of Ohio and the Contractor.

All other prices, terms and conditions remain unchanged.

3 02/16/24 This amendment is issued to advise of price (rate) changes effective for work performed on or after 02/16/24.

All other prices, terms and conditions remain unchanged.

2 07/01/23

This amendment is issued to renew the subject contract an additional twelve (12) months, effective 07/01/23 through 06/30/24, as a result of mutual agreement between the State of Ohio and the Contractor.

All other prices, terms and conditions remain unchanged.

1 07/25/22

This amendment is issued to notify of a price increase effective with all orders issued on or after the effective date of this amendment.

Additionally, this amendment is issued to include updated language regarding the Prohibition of the Expenditure of Public Funds for Offshore Services, modification to the Economic Price Adjustment language, modification to the Scope of Work Contractor requirements item U, and to repaginate.

This amendment is effective 07/25/22.