CSP903922_EDU023_Revised_Contract.pdf

Index No.: EDU023

Eff. Date: 03/01/25

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Statewide, Longitudinal Data Systems Project Outcome 4: Building Resources for Regional Data Leads

CONTRACT NUMBER: CSP903922 EFFECTIVE DATES: 10/15/21 TO 02/28/24

* Renewal through 02/28/26

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

CSP905221 that opened on 05/28/21. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Ohio Department of Education and Workforce (DEW)** as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency.

The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

www.ohio.gov/procure

* Indicates contract renewal per amendment, effective 03/01/25.

** Indicates an update to the Department’s name, effective 03/01/25.

MUTUALLY AGREED UPON CHANGES

1. All work requirements related to Training Strand D, Value-Added (EVAAS tool), is removed. This training strand was also referred to as Strand 4 in the Deliverables Schedule, on the Cost Summary Form, and in Supplement One.

2. The work requirement to maintain records of training is changed. The Contractor will only be responsible to record attendance at each training session offered by the Contractor and then forward that information to a designated staff member at DEW *. This shall be accomplished via a mutually agreed upon format (i.e., an Excel spreadsheet or Word document) with the name and contact information of each attendee (name, address, phone number, and email address).

3. The remaining training strands are now to be funded from different sources; this will require a strict separation of invoices by the Contractor. The DEW program ** or procurement team will work with the Contractor to establish invoicing procedures and to ensure adequate documentation as required by the individual funding source.

Training Strands A, B, and C will be funded separately from Training Strands E, F, and G. These training strands were also referred to as Strands 1, 2, & 3 (A, B, & C) and 5, 6, & 7 (E, F, & G) in the Deliverables Schedule, on the Cost Summary Form, and in Supplement One.

*** 4.

5. Additional Deliverables: The Contractor will work with DEW * to develop a list of updates required for a specific training strand. Once the list is generated, the Contractor will assess the scope of work and provide an estimated time commitment for completing the requested updates. The Contractor will then include the hourly contract rate as a new line item for transparency and billing purposes.

**** 6. All training modules must be converted to asynchronous and transition to the Agency’s Learning Management System.

This will also include the transfer of Attendance and Gauging Student Readiness specifically.

**** 7. The Contractor must collaborate with the Agency’s Subject Matter Experts (SMEs) who will approve all work prior to issuance or finalization.

**** 8. Invoices, at a minimum, must be submitted quarterly.

* Indicates an update to the Department’s name, effective 03/01/25.

** Indicates the addition of “program,” effective 03/01/25.

*** Indicates the removal of the agreed upon change 4, effective 03/01/25.

**** Indicates additional mutually agreed upon changes per amendment, effective 03/01/25.

Eff. Date: 12/01/23

COST SUMMARY

Statewide, Longitudinal Data Systems (SLDS) Project Outcome 4: Building Resources for Regional Data Leads (RDLs)

CSP905221

UNSPSC CATEGORY CODE: 86132000

The costs listed below shall be the total for each identified deliverable phase. Quarterly invoices will be accepted per deliverable phase based upon the proportion/sub-item completed during the quarter.

OAKS

item number

DESCRIPTION

YEAR

DUE

UNIT OF

MEASURE

COST,

original funding source

COST,

additional funding source

Total item Cost

40194 1.Mobilization Effort

• Kickoff Meeting Presentation

First

Each

$9,122.00 $8,340.00 $17,462.00

• Project Plan

40195 2.Credentialing (program and credentialing matrix)

• Co-develop a Credentialing Program for training strands 1-3 and 5-7 with the Department First $58,185.00 $53,199.00 $111,384.00

• Co-develop and finalize the Credentialing Matrix

40197 3.Training Strands 5-7

• Curriculum

First

Each

$208,553.00

$625,658.99

• Materials designed for each course

• Course evaluation plan and forms

• Finalized course materials and sign-off approval

• Initial delivery of training strands (except for OTES) Second $139,035.33

• Course registration and proof of attendance

• Course materials at the completion of all training sessions per strand

Third * $104,276.50 *

• Completed course evaluations for all completed sessions per strand

• Evaluation process Fourth * $104,276.50 *

• Sign-off document for evaluation process

• Training Enhancement Report for recommended training improvements

Third & Fourth

$69,517.66

• Sign-off document for training enhancement

* Indicates the addition of deliverables per amendment, effective 12/01/23.

** Indicates contract extension per amendment, effective 12/01/23.

Eff. Date: 12/01/23

COST SUMMARY (CONT’D)

40198

4.Training Strands 2:

Progress Toward Graduation, and 3: Early Warning System

– Data Use Courses

• Curriculum

Third & Fourth *

Each

$68,429.50

$136,859.00

• Materials designed for each course

• Course evaluation plan and forms

• Finalized course materials and sign-off approval

• Initial delivery of training strands

Third & Fourth *

$45,619.67

• Course registration and proof of attendance

• Course materials at the completion of all training sessions per strand

• Completed course evaluations for all completed sessions per strand

• Evaluation process

• Sign-off document for evaluation process

• Training Enhancement Report for recommended training improvements $22,809.83

• Sign-off document for training enhancement

40199 5.Training Strand 1:

Interactive Equitable Access Analysis Reporting Tool

• Curriculum

Third & Fourth *

Each

$91,239.50

$182,479.00

• Materials designed for each course

• Course evaluation plan and forms

• Finalized course materials and sign-off approval

• Initial delivery of training strands

$60,826.33

• Course registration and proof of attendance

• Course materials at the completion of all training sessions per strand

• Completed course evaluations for all completed sessions per strand

• Evaluation process

• Sign-off document for evaluation process

• Training Enhancement Report for recommended training improvements $30,413.17

• Sign-off document for training enhancement

* Indicates contract extension per amendment, effective 12/01/23.

COST SUMMARY (CONT’D)

40200

6.Training Strands 2:

Progress Toward Graduation, and 3: Early Warning System

– Data Tools

• Curriculum

Third & Fourth

Each

$68,429.50

$136,858.99

• Materials designed for each course

• Course evaluation plan and forms

• Finalized course materials and sign-off approval

• Initial delivery of training strands

$45,619.67

• Course registration and proof of attendance

• Course materials at the completion of all training sessions per strand

• Completed course evaluations for all completed sessions per strand

• Evaluation process

• Sign-off document for evaluation process

• Training Enhancement Report for recommended training improvements $22,809.82

• Sign-off document for training enhancement

40201 7.Periodic Status Reports

• Quarterly Status Reports First

Each

$4,857.67 $4,441.67

$27,898.02 • Quarterly Status Reports Second $4,857.67 $4,441.67

• Quarterly Status Reports Third $4,857.67 $4,441.67

40202 8.Project Closeout End of Fifth *

Each $1,673.00 $1,530.00 $3,203.00

Totals by funding source

$748,303.00 $493,500.00

Grand Total

$1,241,803.00

DESCRIPTION

UNIT OF

MEASURE

COST,

original funding source

COST,

additional funding source

Updates to Training and/or Materials

Modifications to update training/materials produced for earlier phases in order to offer the most current and accurate training.

Hour $200.00 **

*** LMS Platform A one-year extension of the Learning Management System established for the Contract.

Each $113,549.00

* Indicates a renewal of one year per amendment, effective 03/01/25.

** Indicates a price increase per amendment, effective 03/01/25.

*** Indicates an additional line item per amendment, effective 03/01/25.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: BID CONTRACT NO.: CSP903922

DELIVERY: per Contract requirements

TERMS: net 30 days

CONTRACTOR'S CONTACT:

0000075170 The Educational Service Center of the Western Reserve Telephone: (440) 350-2563 8221 Auburn Road FAX: (440) 352-6066 Concord Township, OH 44077 E-Mail: jfelker@escwr.org

SUBCONTRACTORS:

Brown County Educational Service Center 9231-B Hamer Rd Georgetown, OH 45121

Darke County Educational Service Center 5279 Education Dr Greenville, OH 45331

Educational Service Center of Central Ohio 2080 Citygate Dr Columbus, OH 43219

Educational Service Center of Northeast Ohio 6393 Oak Tree Blvd Independence, OH 44131

Hamilton County Educational Service Center 11083 Hamilton Ave Cincinnati, OH 45231

Madison-Champaign Educational Service Center 2200 South US Hwy 68 Urbana, OH 43078

Montgomery County Educational Service Center 200 S Keowee St Dayton, OH 45402

North Central Educational Service Center 928 W. Market St Tiffin, OH 44883

Pickaway County Educational Service Center 2050 Stoneridge Dr Circleville, OH 43113

Putnam County Educational Service Center 124 Putnam Pkwy Ottawa, OH 45875

* Butler County Educational Service Center 400 North Erie Blvd Ste A Hamilton, OH 45011

* Dignified Learning 4350 Glendale Milford Rd Cincinnati, OH 45242

* Northern Buckeye Education Council 209 Northern Pkwy Archbold, OH 43502

* Indicates additional subcontractors per amendment, effective 03/01/25.

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date

Description

2 03/01/25

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 12 months, effective 03/01/25 through 02/28/26.

Additionally, this amendment updates the Mutually Agreed Upon Changes and the pricelist, effective with all orders issued on or after 03/01/25.

This amendment also updates the Department’s name and the list of subcontractors.

All other prices, terms and conditions remain unchanged.

1 12/01/23

This amendment is issued to update the pricelist and deliverables, effective with all orders issued on or after 12/01/23. These updates include the addition of deliverables as listed on the Contract's Cost Summary.

Additionally, this amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 12 months, effective 02/29/24 through 02/28/25.

This amendment includes the addition of the Summary of Amendments page.

All other prices, terms and conditions remain unchanged.