CSP902521_EDU078_Revised_Contract.pdf

Index No.: EDU078 Eff. Date: 07/01/24

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: ASSESSMENT OF READING AND MATHEMATICS FOR DROPOUT PREVENTION

AND RECOVERY COMMUNITY SCHOOL STUDENTS

CONTRACT NUMBER: CSP902521 EFFECTIVE DATES: 01/07/2021 TO 06/30/2024

* Renewal through 06/30/2026

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

CSP902521 that opened on 07/29/20. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Ohio Department of Education as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

www.ohio.gov/procure

* Indicates contract renewal from 07/01/24 through 06/30/26, per Amendment 2, effective 07/01/24.

Eff. Date: 01/07/21

MUTUALLY AGREED UPON CLARIFICATIONS

The following have been mutually agreed upon by the Department of Education and the Contractor:

1. Renaissance agrees to remove their Assumption that pricing is fixed for the 2020-2021 school year only and remove the Assumption that pricing for 2022 fiscal year, 2021-2022 school year is subject to change. Pricing will be firm for the initial term of the contract; thereafter, pricing changes shall be subject to the Economic Price Adjustment language of the Contract.

2. Renaissance agrees to remove the note listed in the Assumptions that the pricing is only valid 120 days after the proposal due date.

3. Renaissance agrees to remove the note that the cost is based on a minimum purchase of Star Reading and Star Math Assessments for 63 Schools and 25,197 Students.

Eff. Date: 07/01/24

COST SUMMARY

Assessment of Reading and Mathematics for Dropout Prevention and Recovery Community School Students

UNSPSC CATEGORY CODE: 86000000

Oaks Item # Description Unit of

Measure

Fiscal Year

Fiscal Year

* Fiscal Year 2023-

38956

Assessment of Reading and Mathematics for Dropout Prevention and Recovery Community School Students. Cost per Student.

Includes the appropriate services to complete the work as detailed in this RFP, the Scope of Work and the Technical Proposal Evaluation including but not limited to test administration, pre-administration preparation, Help Desk Support, data transfer to both the community schools and ODE (at a minimum, data fields will include SSID, test name, test date, scale score and subject).

EA $7.00 $7.00 $7.00

38957

Professional Learning/Professional Development Program.

Cost per one-day event. One program to be held per region.

Includes professional learning/professional development (PL/PD) programs to Dropout Recovery Schools in the DOPR Program in the five regions of Ohio (NE, NW, SE, SW and Central Ohio). A minimum one-day event in regional sites in Ohio will provide opportunity for support in areas such as Test Administration and Working with Student Score Report Data Results.

EA $0.00 $0.00 $0.00

38958

Project Management

Includes Face-to-Face annual meetings, Onsite meeting minutes, Weekly conference calls, Weekly status report, Monthly meetings, Annual status report, Project management support, and Technical support.

EA $100,000 $100,000 $100,000

All costs must be in U.S. Dollars.

The State will not be responsible for any costs not identified.

There will be no additional reimbursement for travel or other related expenses.

* Indicates update to Cost Summary to reflect the contract renewal, per Amendment 2, effective 07/01/24.

Eff. Date: 08/08/24

CONTRACTOR INDEX

CONTRACTOR AND TERMS: BID CONTRACT NO.: CSP902521

96055 TERMS: Net 30 Days Renaissance Learning Inc PO Box 8036 Wisconsin Rapids, WI 54495-8036

CONTRACTOR’S CONTACT:

* Michael Hurst Office: (800) 338-4204

* Vice President, Proposal Solutions and State Partnerships * E-Mail: proposals@renaissance.com

* Amended to update the contact information, per Amendment 3, effective 08/08/24.

mailto:proposals@renaissance.com

Eff. Date: 08/08/24

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

3 08/08/24 This amendment is issued to update the contact information for Renaissance Learning Inc, effective 08/08/24.

2 07/01/24

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty-four months, effective 07/01/24 through 06/30/26. The amendment is also issued to update the Cost Summary to reflect the renewal. All other prices, terms and conditions remain unchanged.

1 02/14/24 This amendment is issued to update the contact information for Renaissance Learning Inc and to add a Summary of Amendments page, effective 02/14/24.

CONTRACT FOR: ASSESSMENT OF READING AND MATHEMATICS FOR DROPOUT PREVENTION AND RECOVERY COMMUNITY SCHOOL STUDENTS