CSP034459_Contract.pdf

State of Ohio Department of Administrative Services State Employee Drug and Breath Alcohol Testing – RFP #SRC0000033294

RFP Version 6/1/25

A CONTRACT BETWEEN

THE OHIO DEPARTMENT OF ADMINISTRATIVE SERVICES

AND

eScreen, Inc.

This Contract (CSP034459), resulting from Request for Proposals #SRC0000033294 titled State Employee Drug and Breath Alcohol Testing (RFP), is between the State of Ohio, through the Department of Administrative Services, and eScreen, Inc. (Contractor).

This Contract is the result of agreed upon changes to the RFP including all exhibits and written amendments to this RFP and the Contractor's negotiated and accepted Proposal. It will also include any materials incorporated by reference in the above documents. The terms and conditions for this Contract are contained in Parts 2-4 of the RFP. If there are conflicting provisions between the documents that make up the Contract, the order of precedence for the documents is as follows:

1. This one-page Contract;

2. Contract Part 6;

3. This RFP, including all sections, parts, and exhibits, as amended; and

4. The Proposal dated 9/26/25.

Once awarded, the term of the Contract will be effective upon the State’s signature through December 31, 2029. The State may solely renew this Contract at its discretion for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the State. The parties may renew this Contract for up to three additional years. Any such renewal of all or part of the Contract is also subject to the satisfactory performance of the Contractor and the needs of the State of Ohio.

To show their agreement, the parties have executed this Contract as of the dates below.

eScreen, Inc. STATE OF OHIO, DEPARTMENT OF ADMINISTRATIVE SERVICES

By: _________________________________ By: ____________________________________

Name: Elizabeth Johnston-Owens_________ Name: __________________________________

Title:__DVP____________________________ Title: Director

Part 6 – Mutually Agreed Upon Changes

1. The Contractor agrees to comply with Parts 1-4 as written in the RFP #SRC0000033294.

2. The Contractor must comply with training plan set forth in Exhibit 4.

EXHIBIT 4

Training Plan for State of Ohio – Transition to eScreen Platform

1. Training Strategy Overview

A. Objective: To ensure a smooth transition from lab-direct processes to the eScreen platform, this training plan outlines a comprehensive approach to educating State of Ohio users on the functionality, navigation, and operational use of www.myescreen.com.

B. Audience: State of Ohio agency users responsible for drug testing program administration.

C. Platform: www.myescreen.com D. Delivery Methods:

i. Live virtual training sessions

ii. On-demand training materials (PDF guides, video tutorials)

iii. Dedicated support and Q&A sessions

iv. Optional in-person training (if requested)

2. Training Phases

A. Phase 1: Pre-Implementation Preparation

i. Identify key user groups and roles

ii. Schedule kickoff call to align on training goals and timelines

iii. Distribute introductory materials (overview of eScreen platform and benefits)

B. Phase 2: Core Training Sessions

i. Session Topics:

ii. Logging in and user setup

iii. Ordering drug tests

iv. Viewing results and managing notifications

v. Reporting and analytics tools

vi. Troubleshooting common issues

Format: 60-minute live webinars with interactive Q&A Frequency: Multiple sessions to accommodate schedules and shifts

C. Phase 3: Post-Training Support

i. Provide access to recorded sessions and quick-reference guides

ii. Assign dedicated account manager for ongoing support

3. Training Materials Provided

A. User manuals and quick-start guides B. FAQs and troubleshooting documents

4. Evaluation and Feedback

A. Follow-up sessions based on feedback B. Continuous improvement loop for training materials

5. Timeline

A. Week 1: Kickoff call, user identification B. Week 2: Core training sessions begin C. Week 3: Follow-up sessions and support D. Week 4+: Ongoing support and optimization

6. Points of Contact

A. Training Lead: eScreen Implementation Consultant II or III http://www.myescreen.com/ http://www.myescreen.com/

B. Implementation Manager: Amy Lear

7. Train-the-Trainer Methodology

A. To ensure scalable and sustainable training across all departments, a Train-the-Trainer methodology will be implemented. Selected agency representatives will undergo in-depth training on the eScreen platform, enabling them to effectively train others within their respective teams.

B. These representatives will participate in extended training sessions that cover:

i. Advanced platform functionality

ii. Role-based workflows and troubleshooting

iii. Best practices for user onboarding and support