CSP031588_LDC032_-_Contract.pdf

A CONTRACT BETWEEN

THE OHIO DEPARTMENT OF ADMINISTRATIVE SERVICES

ON BEHALF OF THE

THE OHIO DEPARTMENT OF REHABILITATION AND CORRECTIONS AND THE

OHIO DEPARTMENT OF YOUTH SERVICES

AND

MID AMERICA HEALTH OF OHIO, INC

This Contract CSP031588, which results from Request for Proposals #SRC0000025893 titled Statewide Comprehensive Dental Services (RFP), is between the State of Ohio, through the Department of Administrative Services, on behalf of the Ohio Department of Rehabilitation and Corrections and the Ohio Department of Youth Services, and Mid America Health of Ohio, Inc (Contractor).

This Contract is the result of agreed upon changes to the RFP including all exhibits and written amendments to this RFP and the Contractor's negotiated and accepted Proposal. It will also include any materials incorporated by reference in the above documents. The terms and conditions for this Contract are contained in Parts 2-4 of the RFP. If there are conflicting provisions between the documents that make up the Contract, the order of precedence for the documents is as follows:

1. This one-page Contract;

2. Contract Part 6;

3. This RFP, including all sections, parts, and exhibits, as amended; and

4. The Proposal.

Once awarded, the term of the Contract will be from August 1, 2025 through June 30, 2027. The State may solely renew this Contract at its discretion for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the State. The parties may renew this Contract for additional terms up to 60 months total. Any such renewal of all or part of the Contract is also subject to the satisfactory performance of the Contractor and the needs of the State of Ohio.

To show their agreement, the parties have executed this Contract as of the dates below.

MID AMERICA HEALTH OF OHIO, INC STATE OF OHIO,

DEPARTMENT OF ADMINISTRATIVE SERVICES

By: _________________________________ By: ____________________________________

Name: ______________________________ Name: __________________________________

Title:________________________________ Title: Director

Date: ________________________________ Date: ___________________________________

Contract Part 6

Mutually Agreed Upon Changes

A. Mid America Health of Ohio (MAHO) must evaluate, develop and document a definitive treatment plan, and initiate treatment of an eligible incarcerated individual within four months of the incarcerated individual’s initial complaint of a non-emergent, routine dental problem (e.g., small

[Removed] with minor or no pain involved, requests for full dentures as permitted by Agency policy, routine dental exams as permitted by Agency policy).

B. MAHO will take the following steps to ensure that Institutional Dental Directors will be properly trained and equipped to perform their duties:

Institutional Dental Directors are responsible for the clinical oversight of the dental clinics. They complete two days of training upon hire that includes both clinical and operational orientation.

They also complete training updates periodically, as needed. The training is provided by the

MAHO Statewide Dental Director and the MAHO Project Manager. They ensure the Institutional

Dental Directors remain equipped to perform all their duties as required and expected.

Clinical orientation training provided by the MAHO Statewide Dental Director includes the following:

1. Protocols for clinical operations and appropriate dental treatment through review of ODRC

Policy 68-MED-12 and ODRC Health Care Protocols F1-F9;

2. Hands-on training in clinical documentation within the EHR;

3. Fostering of collegial and collaborative leadership in their clinics and the institutions’ Site

Medical Directors and HCAs;

4. Referral processes for oral surgery and biopsy diagnoses; and

5. Documentation reviews of EHRs on a focused case-by-case basis.

Operational orientation training provided by the MAHO Project Manager includes the following:

1. Understanding the Rules & Regulations as they pertain to the chain of command within

ODRC and MAHO;

2. Ensuring dental staff are knowledgeable of the ODRC Rules of Conduct for Contractors;

3. Adherence to HIPAA and Patient Confidentiality Standards;

4. Participation in the facilities CQI program;

5. Oversight of safety and health practices and procedures within the dental clinic;

6. Reviews of the monthly Contract Monitoring Compliance Report;

7. Ensuring that equipment meets operational viability and that the dental clinic has appropriate supplies and dental instrumentation to meet the dental care needs of the patients; and

8. Maintaining the dental clinic contact for dental emergencies 24/7.

C. The initial term is modified to be August 1, 2025 through June 30, 2027.

D. The Cost Proposal’s hourly rates will be modified to:

DESCRIPTION

COST PER HOUR

(EFFECTIVE 08/01/25)

COST PER HOUR

(EFFECTIVE 07/01/26)

Dentist - Per hour rate $154.79 $162.53

Registered dental hygienist - Per hour rate $71.19 $74.75

Dental assistant - Per hour rate $42.07 $44.17

Expanded function dental assistant – Per hour rate $54.78 $57.52

E. The following understandings are associated with the Cost Proposal modifications denoted above:

1. Supplies, Equipment, and Repairs will be reimbursed to MAHO on an actual cost basis as described in Section D of the RFP.

2. The above 5% increase per fiscal year does NOT include any renewals, just the initial term of the contract. Any increases beyond the two 5% increases will be handled as request(s) from

MAHO for an increase of hourly rates in accordance with RFP page 36, 4. ECONOMIC

PRICE ADJUSTMENT. Any future increases would be formalized via amendment.