CSP024244_Contract.pdf

A CONTRACT BETWEEN

THE OHIO DEPARTMENT OF ADMINISTRATIVE SERVICES

ON BEHALF OF THE

DEPARTMENT OF ADMINISTRATIVE SERVICES, OFFICE OF PROPERTIES AND

FACILITIES

AND

CARD TECHNOLOGIES & SERVICES, LLC

This Contract, which results from Request for Proposals SRC0000029167 titled Life Safety System Services (RFP), is between the State of Ohio, through the Department of Administrative Services, on behalf of the Department of Administrative Services, and Card Technologies & Services, LLC (Contractor).

This Contract is the result of agreed upon changes to the RFP including all exhibits and written amendments to this RFP and the Contractor's negotiated and accepted Proposal. It will also include any materials incorporated by reference in the above documents. The terms and conditions for this Contract are contained in Parts 2-4 of the RFP. If there are conflicting provisions between the documents that make up the Contract, the order of precedence for the documents is as follows:

1. This one-page Contract;

2. Exhibit 1 - Mutually Agreed Upon Changes;

3. This RFP, as amended; and

4. The Proposal.

Once awarded, the term of the Contract will be from the date of the State’s signature through June 30, 2028. The State may solely renew this Contract at its discretion for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the State. The parties may renew this Contract for a cumulative time not to exceed three years. Any such renewal of all or part of the Contract is also subject to the satisfactory performance of the Contractor and the needs of the State of Ohio.

To show their agreement, the parties have executed this Contract as of the dates below.

CARD TECHNOLOGIES & SERVICES, LLC STATE OF OHIO,

DEPARTMENT OF ADMINISTRATIVE SERVICES

By: _________________________________ By: ________________________________

Name: Andrew T. Gleissner Name: Kathleen C. Madden

Title: President Title: Director

Date: ________________________________ Date:

Exhibit 3 Mutually Agreed Upon Changes and Clarifications

The following pages contain the mutually agreed upon changes and clarifications that become a part of the contract.

No.

No.

The only Assumption Card Technologies & Services makes is that both sides will work together within the letter of the contract to make sure that all tasks are performed satisfactory to the State.

The Contractor assumes both parties will work together within the contract's terms to ensure all tasks are performed to the State's satisfaction. The Contractor does not assume that the State is liable for any of the Contractor's responsibilities.

DAS045 Assumptions & Clarifications State of Ohio Initiated Clarifications Supplier Response

In response to RFP SRC0000029167 for Life Safety System Services the State would like to clarify that Card Technologies & Services has read and understands the RFP and that their cost proposals for Region 1 & Region 2 include all requires services, materials, etc., to fully comply with the contract specifications and requirements.

Supplier Assumptions

For Region 1 - Building Surface Rd. Line Items #21 Fire Alarm Detection Systems: Heat Detector and #25 Kitchen Hoods: Kitchen/Hoods/Suppression Systems the Quantity amount on the spreadsheet was 0 which is True there are no Heat Detectors or Kitchen Hoods at the Surface Rd. location.

Looking back at the spreadsheet other items that had a quantity of 0 had the columns for Cost Each Event and Average Annual Cost blacked out and these two (2) did not so we should have filled that out to be $0.00.

For Region 2 - Building Rhodes

Line Items #49/50 Gauges we had entered the price of $2,400.00 into the "Cost Each Event" column and thought that since this is an item that does not occur every year that was the reason that it had not populated into the "Average Annual Cost" column so did not change the spreadsheet.

Line Item #51 Dry and Pre-Action Sprinkler System we entered the price of $300.00 into the "Cost Each Event" column but it appears that we missed seeing that it did not transfer over to the "Average Annual Cost" column like the other lines did.

Both of these items are definitely being offered as part of our proposal and the total that should have been in the "Average Annual Cost" columns are

Line #49/50: Gauges - $2,400.00 Line #51: Dry and Pre-Action Sprinkler System - $300.00

State Response

I am Confirming that Card Technologies & Services has read and understands the RFP and the cost proposals for Region 1 & Region 2 includes all required services, materials, etc. to fully comply with the contract specifications and requirements.

The State seeks clarification of the following Cost Proposal line item which were left blank. Please clarify if these line items will be completed at no cost, if these items are not being offered as part of your proposal, or some other scenario.

COST SUMMARY

Please reference the pricelist in Ohio Buys for this information.