CSP022869_Contract.pdf

Index No.: KID001

Eff. Date: 07/09/24

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Early Childhood Central Intake and Referral System for the Help Me Grow System of Supports

CONTRACT NUMBER: CSP022869 EFFECTIVE DATES: 07/09/24 TO 06/30/29

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

SRC0000008579 that opened on 04/17/24. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Department of Children and Youth as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

https://procure.ohio.gov/

MUTUALLY AGREED CLARIFICATIONS

A. As a result of mutual agreement between the State and Contractor, the Support Requirements submitted with the

Contractor’s proposal are removed and replaced with the following:

1. The Agency will provide contact information for appropriate Agency staff member(s) who will support the Contractor with any issues throughout the life of the Contract, including but not limited to:

a. Data system issues for OCHIDS, EIDS, and any other State required data system implemented including deletion requests, troubleshooting glitches, and testing of new features/functionality;

b. Referral and service provision questions and situations needing addressed from parents/caregivers; Home

Visiting, Universal Newborn Home Visiting, and Early Intervention providers; and/or referral sources;

c. Trainings of any new services, data systems, and/or procedures implemented/required by the State; and

d. Fiscal and contracting questions.

2. Agency staff member(s) provided as contacts to the Contractor will meet the following qualifications:

a. Staff will be trained on the State-required data systems, including but not limited to OCHIDS and EIDS;

b. Staff will have access to the State-required data systems and the capability to make edits to the data;

c. Staff will understand the referral process and services provided under this Contract;

d. Staff will have experience with Home Visiting, Universal Newborn Home Visiting, and Early Intervention service provision and be knowledgeable of all rules and regulations associated with these services;

e. Staff will have the ability to provide trainings as needed; and

f. Staff will have applicable knowledge of fiscal and contracting requirements and access to appropriate fiscal and contracting information.

3. Additional continuing support will be provided by the Agency as necessary. This support may include monthly check-in meetings, contact information for all appropriate Agency staff, etc. The Contractor should request assistance through their assigned Agency staff member contact(s) when needed.

B. As a result of mutual agreement between the State and Contractor, the Assumptions regarding the universal newborn home visiting services is removed and replaced with the following:

The first phase of universal newborn home visiting services provided by the Agency will encompass 11 counties. The Agency hopes to expand the coverage area for universal newborn home visiting services over the next biennium. If the universal newborn home visiting services are expanded in future years, the Agency and the Contractor will review and prioritize outreach activities to support the universal newborn home visiting services. The Agency and the Contractor will also review Contractor's role and responsibilities in existing and expanded coverage area, related costs, and reach a mutually agreed-upon revised budget as needed.

C. As a result of mutual agreement between the State and Contractor, the Assumptions regarding the Ohio State Fair booth is removed and replaced with the following:

A booth at the Ohio State Fair for the Help Me Grow system of supports or the Ohio Department of Children and Youth is not a requirement of the contract. The Agency reserves the right to negotiate the setup and operation of a booth with the Contractor as a mutually agreed addition. The booth would be included in outreach funding.

Index No. KID001

COST SUMMARY

Early Childhood Central Intake and Referral System for the Help Me Grow System of Supports

SRC0000008579

UNSPSC CATEGORY CODE: 80101500

DESCRIPTION UNIT OF

MEASURE COST

Service Fee – System Referrals for Early Intervention Quarterly $ 536,000.00

Service Fee – System Referrals for Home Visiting Programs Quarterly $ 577,000.00

Creation and Maintenance – Community Resources Directory Quarterly $ 35,000.00

Implementation – Ages & Stages Questionnaire Quarterly $ 367,025.50

Maximum Budget – Early Intervention Outreach Annual $ 546,000.00

Maximum Budget – Home Visiting Outreach Annual $ 1,742,158.00

All costs must be in U.S. Dollars.

The State will not be responsible for any costs not identified.

There will be no additional reimbursement for travel or other related expenses.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: BID CONTRACT NO.: CSP022869

0000325404 TERMS: Net 30 Days ESCNEO Bright Beginnings 6393 Oak Tree Blvd, Suite 200 Independence, OH 44131

CONTRACTOR'S CONTACT:

Melissa Bixel, Central Intake & Referral Manager Telephone: (216) 236-0813 Fax: (216) 391-6106 E-Mail: mbixel@brightbeginningskids.org

SUBCONTRACTORS:

1) Action for Children

2) Butler County Educational Service Center

3) Lucas County Family and Children First Council

4) Educational Service Center of Eastern Ohio

5) Greater Dayton Area Hospital Association/Help Me Grow Brighter Futures

6) Noble County Health Department

7) Pike County Board of Developmental Disabilities mailto:mbixel@brightbeginningskids.org

CONTRACT FOR: Early Childhood Central Intake and Referral System for the Help Me Grow System of Supports