CSP018339_Contract.pdf

Index No.: DNR041

Eff. Date: 02/07/24

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: CUSTOM BUILT 55' FISHERIES RESEARCH VESSEL

CONTRACT NUMBER: CSP018339 EFFECTIVE DATES: 02/07/2024 TO 09/30/2025

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

SRC0000009586 that opened on 08/09/23. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Ohio Department of Natural Resources as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

https://procure.ohio.gov/

Index No. DNR041

MUTUALLY AGREED UPON CLARIFICATIONS

CONTRACTORS’ TIMELINE.

DNR and Andersen Boat Works (ABW) have agreed to the following Timeline.

Milestone Week Month Section Reference

1 3 1

Contract signed, Proprietary Material take off and RFQ's Final Design Approval Proprietary Develop cut files

101/230 Material & Propulsion order

2 9 2 Proprietary Set up strong back frame layout fixture

101 Receive plating and process frames 116/ 117 Set frames, keel, girders

3 14 3

131 Plating Bottom and topsides 161 Struts and tubes 103 production weld seams

Proprietary Flip hull

4 18 4 103 Production weld frames 180 Engine/generator foundations 131 Deck framing not in way of machinery, Non Destructive Testing

5 22 5 230 Receive main engines 256 Machinery installation 311 Genset installation

6 28 6-7 261 Fuel tank construction and foundations 250 Engine cooling pipe work 259 Engine/ Genset exhaust

7 36 8-9 180 Equipment foundations for Hydraulic systems, Sea water, MSD 304 Install wire raceways, bulkhead penetrations

8 41 10 595 Order Hawboldt equipment 131 Complete deck framing 103 Production weld deck

9 50 11-12 103 Complete hot work under deck 300 Order cabling and electric panels and electrical devices/lighting 321 Locate and install electrical device foundations

10 56 13-14 635 Install thermal and sound insulation 560 Steering (hydraulic) system install 240 Shafting and rudder install (after hull/production welding)

560 Hydraulic routing and installation for deck gear (below deck) 150 Deck house construction 505 Fabricate air trunks and engine ventilation system

63 16

625 Order window and doors 500 Foundations for deck equipment and assoc. fabrications.

624 Install hatches and deck penetrations 250 Engine control systems

510 HVAC installations 259 Engine/generator exhaust systems 163 Complete deck penetrations for Oil, Water and Air

69 18 611 Install hull protection rub rails trawl reinforcements, anodes 580 Anchor handling and windless and bow thruster

13 71 19 630 Sandblast and prime hull, deck and house 630 Strike off boot lines, final color, name an markings 630 Painting complete

MUTUALLY AGREED UPON CLARIFICATIONS CONT’

14 72 20 624 Window/door install 590 Deck and fishing gear install

15 79 21 595 Final hydraulic control installations above deck 600 Cabin joiner wok

650 Galley installation 660 Wheel house electronic install

580/422 Complete deck gear and navigation lighting

86 23 680 Final fitting out 090 Launch and machinery commission 093 Sea trial

17 95 24

050 Address outstanding items 042 Complete documentation and enrollment 092 Incline 094 Deliver and acceptance

Note: The section reference numbers are referencing the “Specifications for 55 Foot Aluminum Fisheries Research Vessel” document within the RFP. The green highlighted line items are the milestones that are best for DNR site visits.

DNR EXTERNAL REPRESENTATIVE

A. ABW agrees and understands that DNR will provide an independent contractor to oversee this project. The independent contractor dedicated to oversight will participate in the following:

1. Initial site visit and a kickoff meeting.

2. Routine site visits, minimum of at least five, during the project.

3. General consulting throughout the process.

4. A two-day site visit for sea trials and stability test.

5. Have open communication with ABW staff (including attendance at virtual monthly status meetings with ABW).

B. The independent contractor will be a Principal Engineer (P.E.) or Naval Architect with intimate knowledge of the design and its rationale. DNR will require and confirm that this party will carry the required Marine Engineers Professional Liability coverage.

C. ABW will not be responsible to carry Marine Engineer Professional Liability.

SITE VISITS, MEETINGS AND COMMUNICATION

A. ABW has stated that they have an open-door policy for on-site visits during the building process.

B. ABW agrees to schedule monthly update meetings (phone or virtual conference) for DNR.

C. ABW agrees to mandatory site visits at 50% and 90% of the build.

D. ABW has provided the following detailed plan for communicating process updates & changes to the Agency. Building a custom research vessel requires constant dialogue with not only the crew but the biologists to ensure proper ergonomics for a variety of data gathering operations done in a compromising marine environment. As an observer on completed vessels there is often a mismatch between biologists’ needs and assumptions during the building process. Constant and open communication is of paramount importance.

DOCUMENTATION AND WARRANTY

A. ABW will provide DNR with the tonnage certificate, certificate of documentation, warranties, and equipment manuals in accordance with the “Specifications for 55-foot Aluminum Fisheries Research Vessel” document number 080. In addition, ABW will provide the National Vessel Documentation Center with the following:

1. CG-1258 Application for initial issue (including coastwise endorsement)

2. CG-1261 Builders Certificate

3. CG-5397 Application for Admeasurement

4. CG-1340 Bill of Sale

B. Upon delivery of the vessel, ABW will provide DNR with all manuals in an agreed upon manner.

MUTUALLY AGREED UPON CLARIFICATIONS CONT’

SEA TRIALS AND TESTING

DNR and ABW have agreed on the provided detailed plan on how ABW will conduct testing, sea trials, including DNR participation. When the vessel is launched system commissioning begins when cooling water is available. Main propulsion is commissioned by the manufacturer’s rep. and sea trials are conducted under their direction and control. After propulsion is signed off and hydraulics are available the other systems will be commissioned. It is of course imperative that the DNR crew is available with whatever agreed fishing gear can be deployed to evaluate equipment.

DELIVERY AND ACCEPTANCE

DNR has accepted and understands that a detailed delivery and acceptance plan is not available until the vessel is fully commissioned, weather criteria evaluated, ports of call and refuge established. In addition, it is agreed that the research vessel delivery will be on her own bottom with ABW crew. ABW recommends that DNR personnel be in attendance to familiarize themselves with the operation and provide any critique. DNR crew may join the vessel at any time. At a minimum the DNR crew should make the last leg of the voyage. DNR may adjust the delivery schedule due to the length of the negotiations process.

VESSEL BUILDING AND TESTING LOCATION

Andersen Boat Works, Inc 216 St. Peters Dr.

Douglas, MI 49406

CONTINGENCY STAFFING PLAN

6. DNR has agreed and accepted the Contingency plan showing the ability to add staff if needed and the ability to provide replacement staff the ABW has provided below.

1. Over the past 40 years of boatbuilding, we have developed a network of the most qualified marine professionals. In addition, we have agreement with a partnering commercial boat builder to exchange supervisory and production personnel:

Diversified Marine Construction 4189 58th St.

Holland, MI 49423

Also, for specialized installations Safe Harbor Tower Marine 216 St Peters Dr.

FINAL DESIGN DRAWING

ABW has clarified that the Final Design Drawing will be completed Within 30 days of the effective date of contract. Historically, upon award and acceptance we are provided the drawing files as a dwg and we may then proceed with our final evaluation and codifying of the Final Design Drawing.

MATERIAL AND PROPULSION QUOTE

ABW agrees to provide the quotes for materials and propulsion they obtained for milestone 1.

COST SUMMARY

Custom Built 55' Fisheries Research Vessel

CSP018339

UNSPSC CATEGORY CODE: 25111725

Deliverables (Milestones correspond with the Contractor’s Timeline table)

Cost

Milestone 1 $299,880.00

Milestone 2 $84,921.38

Milestone 3 $84,921.38

Milestone 4 $61,827.94

Milestone 5 $222,939.36

Milestone 6 $116,390.03

Milestone 7 $130,728.94

Milestone 8 $164,405.64

Milestone 9 $121,915.50

Milestone 10 $268,464.00

Milestone 11 $178,905.20

Milestone 12 $201,087.39

Milestone 13 $59,765.63

Milestone 14 $126,139.70

Milestone 15 $217,382.66

Milestone 16 $140,998.94

Milestone 17 $128,345.94

Final Acceptance $391,352.94

TOTAL (All Deliverables):

New, Custom Built 55’ Fisheries Research Vessel

$3,000,372.57

All costs are in U.S. Dollars.

The State will not be responsible for any costs not identified.

There will be no additional reimbursement for travel or other related expenses.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO.: CSP018339

0000318555 TERMS: Net 30 Days Andersen Boat Works, Inc.

216 St. Peters Dr.

CONTRACTOR’S CONTACTS:

David Andersen Telephone: 616-836-2502 Email: dave@askiff.com

CONTRACT FOR: CUSTOM BUILT 55' FISHERIES RESEARCH VESSEL