CSP016415_Contract_REV.pdf

Index No.: DOH107

Eff. Date: 07/01/25

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: WASTEWATER NETWORK COURIER SERVICES

CONTRACT NUMBER: CSP016415 EFFECTIVE DATES: 08/23/23 TO 06/30/24

* Renewal through 06/30/26

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

SRC0000006003 that opened on 06/07/23. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Ohio Department of Health as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

https://procure.ohio.gov/

*Denotes a 12-month renewal, per amendment 2.

Eff. Date: 08/23/23

MUTUALLY AGREED TO CLARIFICATIONS / MODIFICATIONS TO THE RFP

The following are mutually agreed upon clarifications and modifications to the RFP:

• Mercury Service’s request to withdraw their BAFO and return to the original proposed rate.

• The following portions of the Work Plan submitted with Mercury Services proposal have been removed and replaced with the following:

o 1. Scope of Work, A. General Requirements, 3. Mercury Track – Electronic Tracking System for the Ohio

Department of Health

a. Process for scanning, tracking and reporting of ODH Wastewater Network specimens:

i. Each location will be provided with a Location Barcode. This Location Barcode will be placed where the specimen pickup occurs.

ii. When the courier arrives for pickup, the location barcode is scanned verifying that the courier was physically at the wastewater treatment facility location. This provides the arrival time scan for reporting purposes.

iii. The driver will also scan the envelope bar code for each envelope picked up at the wastewater treatment facility location.

iv. After route completion, the driver will deliver all specimens to the transfer facility point. All the specimens will be scanned at the transfer facility.

v. Each transfer facility has a route that arrives at the Columbus facility where all specimen envelopes are collected.

vi. At the Columbus facility, all the packages are recorded on a manifest which reports all envelopes received for that day.

vii. One driver will deliver all the specimens to the ODH laboratory between 7:00AM – 7:30AM Monday- Saturday.

viii. Upon arrival at the ODH lab, the Mercury driver scans each specimen bar code to provide a delivery time for verification and reporting purposes.

ix. From the pickup time scanned and the delivery time scanned, reporting will be able to provide a time elapsed column on the scan report if necessary.

o 1. Scope of Work, A. General Requirements, 5. The Mercury Service team will coordinate a pickup time with each of the participating wastewater treatment facilities as designated by the RFP.

• Mercury Service understands that the Support Requirements and Assumptions proposed related to the use of the Change Order process for the addition and removal of pick up locations will not be incorporated into the contract.

• Mercury Service mutually agrees to the terms, conditions, and requirements of RFP SRC0000006003 as written.

COST SUMMARY

Wastewater Network Courier Services

UNSPSC CATEGORY CODE: 78102200

DESCRIPTION ESTIMATED

ANNUAL

USAGE

UNIT

OF MEASURE

UNIT

COST

Cost per delivery of samples from each individual pick up facility location to the ODH Public Health Laboratory, which includes the delivery of sample collection supplies from the Public Health Laboratory to the pick up facility locations.

6,553 Per delivery of samples from each individual pick up facility location to DOH Public Health Laboratory

$ 55.00

Note: The “Estimated Annual Usage” provided shall be used as an approximate baseline for evaluation purposes only and not a guarantee of work to be performed under the resulting Contract. However, the “Unit Cost” shall be used as the all-inclusive unit cost per deliverable which includes all tasks, deliverables, and responsibilities of the Contractor under the resulting Contract, including the delivery of sample collection supplies to the pick up facility locations from the Public Health Laboratory.

This Unit Cost must include all ancillary costs associated with those tasks/activities (in order to successfully perform the work) whether delineated in the Scope of Work or not.

All costs must be in U.S. Dollars.

The State will not be responsible for any costs not identified.

There will be no additional reimbursement for travel or other related expenses.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CSP016415

0000197812 TERMS: Net 30 Days Mercury Service 3472 Stop Eight Road Dayton, OH 45414

PAYMENT ADDRESS:

Mercury Service ATTN: Accounts Payable P.O. Box 13644 Dayton, OH 45413-0644

CONTRACTOR’S CONTACT: Ms. Becky Atcheson Telephone: 614-787-9991 Fax: 937-898-7301 Email: batcheson@mercuryservice.com

Eff. Date: 07/01/25

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date

Description

2 07/01/25

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 12 months, effective 07/01/25 through 06/30/26.

All other prices, terms and conditions remain unchanged.

1 07/01/24

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 12 months, effective 07/01/24 through 06/30/25.

All other prices, terms and conditions remain unchanged.