CSP013368_DPS006_Revised_Contract.pdf

Index No.: DPS006

Eff. Date: 07/19/24

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: PUBLIC INFORMATION MEDIA CAMPAIGNS SERVICES

CONTRACT NUMBER: CSP013368-1 * EFFECTIVE DATES: 05/01/23 TO 03/31/26

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

SRC0000006073 that opened on 02/03/24. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Ohio Department of Public Safety as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

https://procure.ohio.gov/

* Indicates changes associated with the Contract assignment to Fahlgren Mortine, LLC, per amendment, effective 07/19/24.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: BID CONTRACT NO.: CSP013368-1 *

DELIVERY: as determined by project 0000324130 * Fahlgren Mortine, LLC * 4030 Easton Station Ste 300 Columbus, OH 43219 TERMS: Net 30

CONTRACTOR'S CONTACT: Telephone: 614-383-1508 * Brent Holbert * E-Mail: blhobert@fahlgren.com *

* Indicates changes associated with the Contract assignment to Fahlgren Mortine, LLC, per amendment, effective 07/19/24.

mailto:blhobert@fahlgren.com

Eff. Date: 05/01/23

COST SUMMARY FORM

Public Information Media Campaigns Services

SRC0000006073

UNSPSC CATEGORY CODE: 80170000 (80171500, 80171600, 80171800, 80172000)

DESCRIPTION UNIT OF MEASURE COST

CREATIVE DEVELOPMENT * HR $125.00

PROJECT EXECUTION * HR $125.00

PROJECT MANAGEMENT * HR $125.00

* The Offeror is responsible for assigning required work functions to one of these three categories. The Offeror shall include in the Cost summary a breakdown of their work functions assigned to each category.

All costs must be in U.S. Dollars.

The State will not be responsible for any costs not identified.

Reimbursable Expenses.

I. Reimbursable expenses will be limited to media spots and materials for printed items (e.g. brochures, leaflets, direct mail handouts, etc.), which will be reimbursed at cost. The Agency will provide the Contractor with the quantities needed in printed materials. Reimbursable expenses should be invoiced to the Agency once a month. The Contractor is to submit an itemized invoice to the Agency and include copies of invoices from their suppliers for media buys and any printed items.

II. Travel may be required twice annually for out-of-state National Highway Traffic Safety Administration (NHTSA) training or conferences for two (2) people for a maximum of four (4) days per training/conference. The NHTSA training and conferences may provide good opportunities for the Contractor to fully understand the social marketing concept and expectations from NHTSA as a media buyer. A minimum of thirty (30) days’ notice of each required meeting will be given.

Travel expenses should be detailed on the following months invoice. These mutually agreed upon expenses will include transportation, lodging and meals as pursuant to OBM guidelines Rule 126-1-02 of the Ohio Administrative Code. There will be no reimbursement of wages.

There will be no additional reimbursement for travel or other related expenses.

Performance Bond Cost **

Performance Bond Cost $16,200.00

** This cost will not be included in the evaluation of the cost proposals.

PERFORMANCE BOND: The Director of Administrative Services does require the Offeror to furnish a performance bond in the amount of ten (10) percent of the estimated award amount ($4,000,000/full fiscal year) prior to award of the contract. The Offeror will be required to provide said performance bond to the Office of Procurement Services within ten (10) calendar days after notification. Failure to provide the performance bond within the stated time period will result in the Offeror being deemed not responsive.

The purpose of the bond is to ensure that the Offeror/Contractor will faithfully execute the terms of the contract and promptly make delivery of the supplies or services purchased by the State of Ohio. A standard bond form from any company authorized to do business within the State of Ohio is acceptable. The bond shall be made payable to the Ohio Treasurer, referencing the applicable bid number.

The bond shall become effective upon issuance of the signed contract by the Director of Administrative Services. Unless determined otherwise by the Director of Administrative Services, the bond shall remain in effect for the duration of the contract and any renewals thereto. Any action on the part of the Contractor or their bonding company to cancel the bond prior to the expiration of the contract or renewal thereto, will be considered as an event of default and subsequent breach of contract and will result in immediate cancellation of the contract. Should this occur, the Contractor will be held liable for any additional costs incurred by the State in seeking replacement supplies or services.

The State agrees to pay only the actual cost of the performance bond and may request a copy of the invoice from the bonding company for documentation. If the cost of the bond on the price proposal page and the cost shown on the bonding company’s invoice do not match, the State will pay whichever is less.

http://www.nhtsa.gov/ http://codes.ohio.gov/oac/126-1-02

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date

Description

1 07/19/24

This amendment is issued to assign Fahlgren Mortine, LLC to the Contract and to remove Fahlgren Mortine, Inc. from the Contract.

Additionally, this amendment adds the Summary of Amendments page.

All prices, terms, and conditions remain unchanged.