CSP-2026-0005 - Solicitation.pdf

Docusign Envelope ID: 018062F0-1DC5-8D1C-8307-68F1C171707F

Pre-Proposal Conference: September 30, 2026 @ 10:00 a.m. (CT) Microsoft Teams Meeting Join on your computer or mobile app via:

https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting Meeting ID: 230 938 717 495 486 Passcode: RQ3nk7rC Or call in (audio only) Conference Number: 1 936-755-1521 Conference ID: 106 028 779# (Please mute your phone for the duration of the call)

Solicitation Due Date: October 15, 2026 @ 10:00 a.m. (CT)

PART 1 - COMPETITIVE SEALED PROPOSALS (CSP)

SOLICITATION TITLE: Local Drainage Program and Storm Water Action Team Program – Work Orders – Multiple Projects

SOLICITATION NO.: CSP-2026-0005

Date Issued: September 18, 2026

Pre-Proposal Questions Deadline: October 5, 2026 @ 4:00 p.m. (CT)

Solicitation Contact Person: Patricia Guerrero

Patricia.guerrero@houstontx.gov 832-393-6697

Project Summary: The City of Houston (“City”) seeking proposals from qualified firms to provide services across multiple projects involving the repair, rehabilitation, removal, disposal, and/or replacement of storm sewer infrastructure, including storm sewer lines, leads, outfalls, manholes, inlets, and other associated drainage improvements. This solicitation also encompasses work under the SWAT Program, which requires the preservation, repair, rehabilitation, or reconstruction of storm water drainage assets to ensure effective performance in addressing localized drainage issues identified by Infrastructure Rehabilitation. This procurement consolidates six individual projects into a single solicitation. The resulting contract(s) will be issued as Work Order Contracts.

Estimated Construction Budget: Please refer to Part 2, Section 1.0 of the solicitation

NIGP Code: 968-33, 988-00, 988-08

W/SBE: Please refer to Part 2, Section 1.0 of the solicitation

Important Notice About the City’s Early Payment Discount Program: The City’s standard payment term is to pay 30 days after the receipt of invoice or receipt of goods or services, whichever is later, according to the requirements of the Texas Prompt Payment Act (Tx. Gov’t Code, Ch. 2251). However, the City may pay in less than 30 days, at its option, in return for an early payment discount from the vendor.

For Jedediah Greenfield, Chief Procurement Officer

9/17/2026

Date https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting mailto:Patricia.guerrero@houstontx.gov

PART 2 – GENERAL INFORMATION

1.0 General Information

The City is seeking proposals from experienced and qualified Proposers (hereinafter, “Proposer”, “Contractor”, or “Firm”) to provide services across multiple projects involving the repair, rehabilitation, removal, disposal, and/or replacement of storm sewer infrastructure, including storm sewer lines, leads, outfalls, manholes, inlets, and other associated drainage improvements. This solicitation also encompasses work under the SWAT Program, which requires the preservation, repair, rehabilitation, or reconstruction of storm water drainage assets to ensure effective performance in addressing localized drainage issues identified by Infrastructure Rehabilitation. This procurement consolidates six individual projects into a single solicitation. The resulting contract(s) will be issued as Work Order Contracts.

The City intends to award multiple contracts under this CSP to qualified Proposers for the projects listed below. Contract awards will be made sequentially based on the Evaluation Committee’s final ranking of the Proposers. The highest-ranked Proposer will be awarded Project No. 1, the second-highest-ranked Proposer will be awarded Project No. 2, and awards will continue in descending order of final ranking through Project No. 6. Each selected Proposer will be eligible to receive only one project under this CSP. All awards are subject to City Council approval, where required, and the successful negotiation and execution of a contract. The City reserves the right to award fewer than all six projects if it determines that doing so is in the City’s best interest.

The Contractor awarded Project No. 1 shall achieve Substantial Completion within 1,095 days after the Date of Commencement. Contractors awarded Project Nos. 2 through 6 shall achieve Substantial Completion within 730 days after the Date of Commencement. The completion periods are subject to any approved adjustments to the Contract Time as provided in the contract.

Each project no. is identified by its corresponding WBS number, estimated construction budget, and participation goals as follows:

Project No. 1: WBS No. M-430006-0040-4 – FY26 Drainage Rehab (SWAT) Work Orders #3 - 1095 Days - Estimated Construction Budget: $15,000,000.00 - Participation Goals: WBE 5% and SBE 16%

Project No. 2: WBS No. M-430006-0039-4 – FY26 Drainage Rehab (SWAT) Work Orders #2 - 730 Days

- Estimated Construction Budget: $10,000,000.00 - Participation Goals: WBE 5% & SBE 16%

Project No. 3: WBS No. M-420126-0150-4 - FY27 Local Drainage Program – Work Orders #3 - 730 Days - Estimated Construction Budget: $7,000,000.00 - Participation Goals: WBE 5% & SBE 18%

Project No. 4: WBS No. M-420126-0151-4 - FY27 Local Drainage Program – Work Orders #4 - 730 Days - Estimated Construction Budget: $7,000,000.00 - Participation Goals: WBE 5% & SBE 18%

Project No. 5: WBS No. M-430006-0045-4 – FY27 Drainage Rehab (SWAT) Work Orders #1 - 730 Days

- Estimated Construction Budget: $7,000,000.00 - Participation Goals: WBE 5% & SBE 16%

Project No. 6: WBS No. M-420126-0146-4 - FY27 Local Drainage Program – Work Orders #2– 730 Days Estimated Construction Budget: $5,000,000.00 - Participation Goals: WBE 5% & SBE 18%

2.0 City of Houston Background

The City is the fourth largest City in the United States and is composed of 23 departments with multiple physical locations throughout the geographical boundaries of the City. The City has approximately 23,000 employees with approximately 500 employees involved in the procurement and/or contracting process. Contracts where the City must pay in excess of $100,000 are routed to City Council for approval. The annual volume of contracts and purchase orders issued by the City in the last five years has ranged from 19,000 to 23,000.

3.0 Texas Public Information Act

All information submitted to the City is subject to the provisions of the Texas Public Information Act (TPIA), located in Chapter 552 of the Texas Government Code. Proposers may mark any information submitted, including their financial information, as confidential, trade secret, proprietary, or any other designation of choice. The City will notify any proposer should their information be requested under the TPIA and proposers will have an opportunity to assert their own arguments to the Texas Attorney General as to why their information should be excepted from public disclosure.

4.0 Solicitation Schedule

Listed below are the important dates for this CSP.

EVENT DATE

CSP Issuance September 18, 2026

Pre-Proposal Conference September 30, 2026 Deadline for Questions October 5, 2026 Solicitation Due Date October 15, 2026 Notification of Intent to Award (estimated) December 2026 Council Agenda Date (estimated) January 2027 Contract Start Date (estimated) February 2027

5.0 Contract Pricing Information

Annual Price Adjustment

Unit prices, labor rates, and other compensable amounts under this Contract can escalate on each anniversary of the Contract effective date by a fixed rate of 15% per year ("Escalation Rate"). The Escalation Rate is intended to account for anticipated increases in labor, materials, equipment, and overhead costs. This adjustment shall apply upon request of the contract and approval of the Chief Procurement Officer, provided the Contract remains in effect, and shall be reflected in the Contractor's invoices submitted on or after each anniversary date.

Appropriations Contingency. Notwithstanding any price escalation provision herein, all payments are subject to the availability of lawfully appropriated funds. This Contract does not create a debt or obligation of the Owner beyond funds appropriated for the current fiscal year, consistent with Texas Government Code § 2269 and applicable provisions of the Texas Constitution, Article XI, § 7.

Change Order Requirement. Any escalation adjustment that increases the total Contract value beyond the amount authorized in the original procurement shall require a written change order approved in accordance with the City’s procurement policies and, where applicable, City Council approval.

Cap on Escalation. In no event shall cumulative price adjustments under this Contract exceed 25% of the original Contract value without re-procurement or additional competitive procurement procedures as required by applicable law.

PART 3 – SCOPE OF WORK

The Scope of Work for this solicitation is included in the Project Manuals, which are hereby incorporated as part of this solicitation.

Proposers are responsible for reviewing the Project Manuals in its entirety to understand the full scope and requirements of the Work.

1.0 GENERAL PROJECT OVERVIEW

The scope of work consists of providing services across multiple projects involving the repair, rehabilitation, removal, disposal, and/or replacement of storm sewer infrastructure. This includes storm sewer lines, leads, outfalls, manholes, inlets, and other associated drainage improvements. This solicitation also supports the Storm Water Action Team (SWAT) Program, which focuses on preserving, repairing, rehabilitating, or reconstructing storm water drainage assets to ensure they perform effectively in addressing localized drainage issues identified by Infrastructure Rehabilitation. This procurement consolidates six individual projects into a single solicitation. The resulting contract(s) will be issued as Work Order Contracts.

2.0 ATTACHMENTS

Project Manuals:

• WBS No. M-430006-0040-4 – FY26 Drainage Rehab (SWAT) Work Orders #3

• WBS No. M-430006-0039-4 – FY26 Drainage Rehab (SWAT) Work Orders #2

• WBS No. M-420126-0150-4 - FY27 Local Drainage Program – Work Orders #3

• WBS No. M-420126-0151-4 - FY27 Local Drainage Program – Work Orders #4

• WBS No. M-430006-0045-4 – FY27 Drainage Rehab (SWAT) Work Orders #1

• WBS No. M-420126-0146-4 - FY27 Local Drainage Program – Work Orders #2

PART 4 – EVALUATION AND SELECTION PROCESS

1.0 EVALUATION COMMITTEE

An evaluation committee shall evaluate Proposers’ submissions in accordance with the evaluation criteria listed in Section 5.5 below. Upon completion of the evaluation, the committee may develop a short list of Proposer(s) meeting the technical competence requirements. Shortlisted Proposers will be evaluated to determine whether each is responsible, as defined below. The shortlisted Proposer(s) may be scheduled for a structured oral presentation, demonstration, and interview. Following these City-to-Proposer(s) meetings, the evaluation committee will summarize their findings and recalculate their scores, if needed. However, the evaluation committee reserves the right to issue letter(s) of clarification when deemed necessary to any or all Proposer(s). The oral presentations, demonstrations, and/or interviews may be recorded and/or videotaped.

2.0 INTERVIEWS/ORAL PRESENTATIONS/DEMONSTRATIONS

The City reserves the right to request that Proposer(s) provide a final presentation handout of its Proposal at their scheduled meeting. No Proposer may attend presentations of any other Proposer. If necessary, Proposers may be scheduled for more than one presentation, demonstration, or interview.

3.0 SELECTION PROCESS

The City intends to select a Proposal(s) that best meets the needs of the City and that provides the best overall value. The City reserves the right to check references on any projects performed by Proposers, whether provided by Proposers or known by the City. Upon review of all information provided by Proposers, the evaluation committee will make a recommendation for selection to City officials. Upon approval of the selected Proposer(s), the City will enter into negotiations with the selected Proposer(s).

Pending successful contract negotiations with the selected Proposer(s), a contract(s) shall be executed by the appropriate City officials.

4.0 BEST AND FINAL OFFER (“BAFO”)

The City reserves the right to request a BAFO(s) from one or more finalist.

5.0 EVALUATION CRITERIA

5.1 RESPONSIVE (PASS/FAIL)

A Proposer that responds to all material requirements of any solicitation will be deemed responsive.

The submission shall be responsive to all material requirements that will enable the evaluation committee to evaluate it in accordance with the evaluation criteria and make a recommendation to City officials.

5.2 RESPONSIBLE (PASS/FAIL)

A business entity or individual who has the integrity and reliability as well as the financial and technical capacity to perform the requirements of the solicitation and subsequent contract will be deemed responsible. This assessment will include a review of all references on any projects performed by a business entity or individual, whether provided by the business entity or individual or known by the City.

5.3 FINANCIAL STABILITY (PASS/FAIL)

If Proposer is an entity that is required to prepare audited financial statements, Proposer shall submit an annual report that includes:

5.3.1 Last two years of audited accrual-basis financial statements, including an income statement, cash flow statement, and balance sheet.

5.3.2 If applicable, last two years of consolidated statements for any holding companies or affiliates;

5.3.3 An audited or unaudited accrual-basis financial statement of the most recent quarter of operation;

and

5.3.4 A full disclosure of any events, liabilities, or contingent liabilities that could affect Proposer’s financial ability to perform this contract.

If Proposer is a privately-owned entity or sole proprietorship for which audited financial statements are not required, Proposer shall submit an annual report that includes:

5.3.5 Last two years of un-audited accrual-basis financial statements, including an income statement, cash flow statement, and balance sheet;

5.3.6 An audited or un-audited accrual-basis financial statement of the most recent quarter of operation;

and

5.3.7 A full disclosure of any events, liabilities, or contingent liabilities that could affect Proposer’s financial ability to perform this contract;

OR

5.3.8 Other financial information sufficient for the City, in its sole judgment, to determine if Proposer is financially solvent or adequately capitalized.

5.4 W/SBE PARTICIPATION (PASS/FAIL)

Quality of proposed W/SBE participation aligned with the project scope.

5.5. TECHNICAL COMPETENCE REQUIREMENTS (60 POINTS)

5.5.1 Qualifications of Key Personnel/Team Structure (35 points)

5.5.1.2 Key Personnel. Provide a resume for each Key Personnel of the overall team, including subcontractors, demonstrating their qualifications and experience to perform the Work and roles in the Project Approach as defined below. Resumes shall include a description of training and related work experience in their respective areas of expertise, including their education, professional licensing, and other work experience over a minimum of ten (10) years. (0-15 points)

5.5.1.3 Key Personnel. Provide a list of current and projected Projects and projected Completion Date under the supervision of each Key Personnel. Demonstrate that Key Personnel have capably managed multiple projects or provide assurance that existing projects will be reassigned. Project information should include names and telephone numbers for references. (0-5 points)

5.5.1.4 Team Structure. Explain your organization's structure and why it has the necessary expertise and resources to execute a project of this scope. For Key Personnel, provide a summary describing how each individual has experience working together as a project leadership team on previous projects; describe roles and interaction with the client and design consultant. If a JV

Partnership or significant subcontractor is proposed, provide: (0-15 points)

a) Explanation of why your firm decided to partner

b) Your previous relationship history of working together.

c) The strength each key firm brings to this relationship.

d) Narrative of division of work between Proposer and subcontractor. Information to be provided should include:

i. Proposed subcontractor;

ii. Key Personnel;

iii. Proposers estimated percentage of contract; and

iv. Project experience.

5.5.2 Experience with Similar Projects/References/Safety (10 points)

5.5.2.1 Experience. Provide a list of completed projects by the Proposer over the last ten years of a similar nature to the work proposed on the project. Provide a list of similar sample projects that are currently underway or completed. Also, identify roles and responsibilities for key personnel on the projects. Provide references including name, owning authority, email and phone number.

(0-5 points)

5.5.2.2 Safety & OSHA Records. Experience Modification Rate (EMR): Proposer must have an

Experience Modification Rate (EMR) at or below 0.95 for the previous past 12 months (based on the submittal date of the proposal). This information will be validated in a provided letter from the proposer’s insurance carrier. Proposer and if a Joint Venture, each member of the Joint Venture shall provide an OSHA Form 300A Summary of Work – Related Injuries and Illnesses for all company activities in the past five (5) years.

OSHA Records. Proposer or any member of the Joint Venture must not have received citation from OSHA in excess of serious (i.e. willful violation) within the previous five (5) years. The Proposer must disclose if it has or has not received citations. If citations have been received, please provide details. (0-5 points)

5.5.3 Project Approach (15 points)

5.5.3.1 Quality Assurance & Quality Control. Describe the Proposer’s quality management program.

Explain the methods used to ensure quality assurance/control during the Project. Provide specific examples of how these techniques or procedures were used from any of the projects listed in the Proposal. (0-5 points)

5.5.3.2 Quality Control. Describe what tools the Proposer uses for risk management and how the Proposer’s quality management team will measure the quality of construction performed by subcontractors, and how non-conforming work will be addressed, the methodologies that will enable successful delivery of the project, including any key assumptions, exclusions, constraints, innovations, and opportunities to be realized. (0-5 points)

5.5.3.3 Controls. Explain the controls that will be utilized to ensure the timely completion of each Work Order. Describe how multiple work crews will be managed to complete multiple Work Orders at the same time and provide an estimated number of crews and staff that can be available, around the clock, for emergency Work Orders. Provide the strategy for the procurement of long-lead items. For any projects referenced, provide examples of how these techniques were used, including specific scheduling challenges/requirements and actual solutions. Describe detailed construction cost estimating methods, including historical benchmarking data that will be used to ensure Proposal bid price compliance. (0-5 points)

5.6 COST PROPOSAL (40 POINTS)

Proposer(s) shall submit their Price Proposal electronically through Beacon Bid. The City will receive, publicly open, and read aloud the names of the proposers and any monetary proposals made by the Proposers. The Lowest Adjustment Factor will receive a maximum of forty (40) points.

5.7 LOCAL PREFERENCE POINTS

To be eligible for the preference, a company must be designated as a City Business (CB) or Local Business (LB) under the Hire Houston First Program prior to submittal of proposal. Proposers must provide Declaration of Hire Houston First Designation with proposal submission. At the conclusion of scoring Proposals, preference points shall be distributed in the following manner:

• 5 Points: For Proposer firm designated as a Hire Houston First “City Business” (CB);

• 3 Points: For Proposer firm designated as a Hire Houston First “Local Business” (LB);

• 0 Points: For proposer firm not designated as either a “City Business” (CB) or a “Local Business” (LB).

Note: A Proposer designated as both a CB and an LB shall receive only the CB preference points and shall not receive cumulative or additional preference points based on multiple designations.

6.0 EVALUATION MATRIX

Evaluation Criteria Max Points

5.1 Responsive Pass/Fail

5.2 Responsible Pass/Fail

5.3 Financial Stability Pass/Fail

5.4 W/SBE Participation Pass/Fail

5.5 Technical Competence Requirements 60

5.6 Cost Proposal 40

5.7 Local Preference Points 5

TOTAL AVAILABLE POINTS 105 POINTS

7.0 ADDITIONAL RELATED SERVICES

In submitting its Proposal, Proposer(s) shall indicate a willingness to negotiate future potential additional services deemed appropriate for the scope of work, as provided herein, or deemed necessary and/or desirable by the City.

8.0 INTERLOCAL AGREEMENT

Under the same terms and conditions, the resulting contract may be expanded to other government entities through inter-local agreements between the City and the respective government entity that encompasses all or part of the products/services provided under this contract. Separate contracts will be drawn to reflect the needs of each participating entity.

PART 5 – SUBMISSION OF PROPOSAL

1.0 INSTRUCTIONS FOR SUBMISSION

All documentation shall be submitted in accordance with the specifications below.

1.1 Required information and documents. In the appropriate sections within the Submission Requirements attach the required information and documents. No printed copies are required to be submitted within the Proposal.

The City shall bear no responsibility for submitting responses on behalf of any Proposer. Proposer(s) may submit their Proposal any time prior to the stated deadline.

1.2 Time for Submission. Proposals shall be submitted no later than the date and time indicated for submission in this CSP. Late submittals will not be considered.

1.3 Format. Material shall be organized following the order of the submission requirements outlined in Section 2.0.

1.4 Complete Submission. Proposers are advised to carefully review all the requirements and submit all documents and information as indicated in this CSP. Incomplete proposals may lead to a proposal being deemed non-responsive. Non-responsive proposals will not be considered.

1.5 Proposer’s Responsible for Timely Submission. Proposer remains responsible for ensuring that its Proposal is received by the time and date specified. The City assumes no responsibility for any Proposal not received, regardless of whether the delay is caused by some other act or circumstance.

2.0 SUBMISSION REQUIREMENTS

This section details the requirements for submitting all required information to the City. Adherence to these submission requirements will provide a degree of uniformity in submissions. Therefore, please tab sections accordingly and follow the format below. All documents must be organized as follows.

Tab 1 - Cover Letter: The cover letter shall be signed by an authorized representative of the Proposer.

The letter should indicate the Proposer’s commitment to provide the services proposed.

Tab 2 - Executive Summary: The executive summary should include a brief overview of the proposed plan to achieve the City’s objective, the overall strategy for implementing the plan, and the key personnel who will be responsible for seeing the project through completion.

Tab 3 - General Company Information: Provide the name of Proposer’s company (including the name of any parent company), business address, e-mail address, Federal Tax ID number, and telephone number.

Tab 4 – Qualifications of Key Personnel/Team Structure: Proposer’s statement to requirements as described in Part 4 – Evaluation and Selection Process, 5.0 Evaluation Criteria, 5.5 Technical Competence, 5.5.1 Qualifications of Key Personnel/Team Structure.

Tab 5 – Experience with Similar Projects/References/Safety: Proposer’s statement to requirements as described in Part 4 – Evaluation and Selection Process, 5.0 Evaluation Criteria, 5.5 Technical Competence, 5.5.2 Experience with Similar Projects/References/Safety.

Tab 6 – Project Approach: Proposer’s statement to requirements as described in Part 4 – Evaluation and Selection Process, 5.0 Evaluation Criteria, 5.5 Technical Competence, 5.5.3. Project Approach.

Tab 7 - Legal Actions: Provide a list of any pending litigation and include a brief description of the reason for legal action.

Tab 8 - Conflict of Interest: Provide information regarding any real or potential conflict of interest(s).

Failure to disclose any potential conflict of interest at the outset may be cause for rejection of the Proposal.

Tab 9 - Forms and Certifications: Complete and return all forms and certifications provided in Part 8

– Required Forms to be Submitted with Proposal.

Tab 10 - Financial Stability documents: Complete and return the Financial Stability documents referenced in Part 4 – Evaluation and Selection Process, 5.0 Evaluation Criteria, 5.3 Financial Stability.

Part 6 – SPECIAL CONDITIONS

1.0 NO CONTACT PERIOD

Neither Proposer(s) nor any person acting on Proposer(s)'s behalf shall attempt to influence the outcome of the award by the offer, presentation or promise of gratuities, favors, or anything of value to any appointed or elected official or employee of the City, their families or staff members. All inquiries regarding the solicitation are to be directed to the designated City Representative identified on the first page of the solicitation.

With the exception of Proposer’s formal response to the solicitation and written requests for clarification during the period officially designated for such purpose by the City Representative, neither Proposer(s) nor persons acting on their behalf shall communicate with any appointed or elected official or employee of the City, their families, or staff through written or oral means in an attempt to persuade or attempt to persuade or influence the outcome of the award or to obtain or deliver information intended to or which could reasonably result in an advantage to any Proposer from the time of issuance of the solicitation through the pre-award phase and up to the date the City Secretary publicly posts notice of any City Council agenda containing the applicable award. However, nothing in this paragraph shall prevent a Proposer from making public statements to the City Council convened for a regularly scheduled session after the official selection has been made and placed on the City Council agenda for action, or to a City Council committee convened to discuss a recommendation regarding the solicitation.

2.0 WOMAN AND SMALL BUSINESS ENTERPRISES (“W/SBE”)

It is the City of Houston’s policy to ensure that Women and Small Business Enterprises (W/SBE) have full opportunity to compete for and participate in City Contracts. Contractor shall comply with the City’s W/SBE Program as set forth in Chapter 15, Article V of the City of Houston Code of Ordinances, as well as the Policies and Procedures of the Office of Business Opportunity (OBO) found on OBO’s website at https://www.houstontx.gov/obo/policies-procedures.html. The Contractor shall make good faith efforts to award subcontracts and supply agreements to certified firms in accordance with the applicable participation goals identified in Part 2, Section 1.0 of this solicitation. If the Contractor is a certified WBE or SBE, Contractor may count its self-performance to meet a portion of the overall goal. Contractor acknowledges that they have reviewed the requirements for good faith efforts on file with OBO, available at https://www.houstontx.gov/obo/docsandforms/goodfaithefforts.pdf, and will comply with the set forth requirements.

Contractor shall maintain records of subcontracts and supply agreements with certified W/SBEs, containing language required herein. In addition, Contractor shall submit all disputes that may arise with W/SBE subcontractors/supplies to mediation provided by OBO if other attempts do not result in a resolution.

3.0 PROTESTS

Protests shall be filed in accordance with the City of Houston Administrative Policy No. 5-12 http://www.houstontx.gov/adminpolicies/5-12.pdf.

4.0 CANCELLATION

The City has sole discretion and reserves the right to cancel this CSP, or to reject any or all Proposals received prior to contract award.

5.0 EXECUTIVE ORDER 1-56 ZERO TOLERANCE FOR HUMAN TRAFFICKING IN CITY SERVICE

CONTRACTS AND PURCHASING

https://www.houstontx.gov/obo/policies-procedures.html https://www.houstontx.gov/obo/docsandforms/goodfaithefforts.pdf http://www.houstontx.gov/adminpolicies/5-12.pdf

The City has a zero tolerance for human trafficking and, per Executive Order 1-56, City funds shall not be used to promote human trafficking. City vendors are expected to comply with this Executive Order and notify the City’s Chief Procurement Officer of any information regarding possible violation by the vendor or its subcontractors providing services or goods to the City. The Executive Order is available on the City’s website: http://www.houstontx.gov/execorders/1-56.pdf.

6.0 PRESERVATION OF CONTRACTING INFORMATION

The requirements of Subchapter J, Chapter 552, Texas Government Code, may apply to this solicitation and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter.

7.0 COMPLIANCE WITH CERTAIN STATE LAW REQUIREMENTS

Anti-Boycott of Israel. Vendor certifies that vendor is not currently engaged in and agrees for the duration of this Agreement not to engage in, the boycott of Israel as defined by Section 808.001 of the Texas Government Code.

Anti-Boycott of Energy Companies. Vendor certifies that Vendor is not currently engaged in and agrees for the duration of this Agreement not to engage in, the boycott of energy companies as defined by Section 809.001 of the Texas Government Code.

Anti-Boycott of Firearm Entities or Firearm Trade Associations. Vendor certifies that vendor does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, or will not discriminate against a firearm entity or firearm trade association for the duration of this Agreement, as defined by Section 2274.001 of the Texas Government Code.

Certification of No Business with Foreign Terrorist Organizations. For purposes of Section 2252.152 of the Code, Vendor certifies that, at the time of this Agreement neither vendor nor any wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of vendor, is a company listed by the Texas Comptroller of Public Accounts under Sections 2252.153 or 2270.0201 of the Code as a company known to have contracts with or provide supplies or to a foreign terrorist organization.

8.0 EQUAL EMPLOYMENT OPPORTUNITY CLAUSE

The Contractor shall comply with the City’s Equal Employment Opportunity Ordinance as set forth in Section 15-17 of the Code of Ordinances.

9.0 DRUG-FREE WORKPLACE COMPLIANCE

Proposer shall maintain a drug-free workplace and ensure that its employees, agents, and subcontractors engaged in the performance of work on this award are free from the unlawful use, possession, distribution, or manufacture of controlled substances and alcohol while on duty or on City premises. The requirements and terms of City of Houston Executive Order 1-31, as revised from time to time, relating to drug-abuse deterrence for City contractors, are incorporated into this award for all purposes. Proposer agrees it has reviewed Executive Order No. 1-31, as revised, and will comply with it.

10.0 SECURITY DEPOSIT

The Contractor shall be required to provide and submit, along with the bid, a Bid Bond or a certified or cashier’s check (each a “Security Deposit”) in the amount of 10% of the total bid amount. The certified or cashier’s check shall be made payable to the City of Houston. The Bid Bond must be in the same http://www.houstontx.gov/execorders/1-56.pdf form as that distributed by the City and attached to this Solicitation. It must be duly executed by the Bidder (as "Principal") and by a corporate surety company licensed to do business in the State of Texas.

The Bid Bond must be valid and enforceable, signed by a surety that complies with all applicable requirements set out by law. The Bid Bond must name the City of Houston as the obligee and be signed by the Bidder as Principal and signed and sealed by the surety. Security Deposits will be retained until after the Contract is awarded or all Bids/Proposals are rejected. Recommend Vendor forfeits its Security Deposit if it fails to timely and properly submit the documents required in the section titled “Required Forms to be Submitted by Recommended Vendor Only”.

The City may disqualify a Proposal if the Proposer fails to provide the required Security Deposit in the proper amount.

PART 7 – INSTRUCTIONS TO PROPOSERS

1.0 PRE-PROPOSAL CONFERENCE

A Pre-Proposal Conference will be held at the date, time, and location indicated on the first page of the CSP document. Interested Proposer(s) are encouraged to attend. It will be assumed that potential Proposer(s) attending this meeting have reviewed the CSP in detail and are prepared to bring up any substantive questions not already addressed by the City.

2.0 ADDITIONAL INFORMATION AND SPECIFICATION CHANGES

Requests for additional information and questions shall be addressed to the Finance Department, Strategic Procurement Division, Patricia Guerrero, preferably by e-mail to Patricia.guerrero@houstontx.gov or by telephone at (832) 393-6697, no later than the date and time shown on page one of this document. The City shall provide written responses to all questions received by Proposers prior to the CSP submittal deadline. Questions received from all Proposer(s) shall be answered by the City and made available to Proposer(s) who are listed as having obtained the CSP.

Proposer(s) shall be notified in writing of any changes in the specifications contained within this CSP.

3.0 LETTER(S) OF CLARIFICATION

3.1 All Letters of Clarification and interpretations to this Solicitation shall be in writing. Any Letter of Clarification(s) or interpretation that is not in writing shall not legally bind the City. Only information supplied by the City in writing or in this CSP shall be used in preparing Proposal responses.

3.2 The City does not assume responsibility for the receipt of any Letters of Clarification sent to Proposer(s).

3.3 Proposers may submit no more than 25 questions relating to this solicitation. Should more than 25 questions be received from a single Proposer, the City will only respond to the first 25 questions received.

4.0 EXAMINATION OF DOCUMENTS AND REQUIREMENTS

4.1 Each Proposer shall carefully examine all CSP documents and familiarize themselves with all requirements prior to submitting a Proposal to ensure that the Proposal meets the intent of this CSP.

4.2 Before submitting a Proposal, each Proposer shall be responsible for making all investigations and examinations that are necessary to ascertain conditions and affecting the requirements of this CSP.

Failure to make such investigations and examinations shall not relieve the Proposer from obligation to comply, in every detail, with all provisions and requirements of the CSP.

5.0 POST-SUBMISSIONS DISCUSSIONS WITH PROPOSER(S)

It is the City’s intent to commence final negotiation with the Proposer(s) deemed most qualified in accordance with the criteria provided herein in, at the City’s sole discretion. The City reserves the right to conduct post-submission discussions and/or interviews with any Proposers.

mailto:Patricia.guerrero@houstontx.gov

PART 8 – REQUIRED FORMS TO BE SUBMITTED WITH PROPOSAL

1. Offer and Submittal, List of References, and List of Proposed Subcontractors (Exhibit I)

2. MWSBE Forms:

• Document 00470 – Bidder’s W/SBE Participation Plan (required unless no W/SBE participation goal is provided in Document 00800 (the “Goal”).

• Document 00471 – Bidder’s Record of Good Faith Efforts (required if the goal in Bidder’s Participation Plan–Document 00470 is lower than the Goal).

• Document 00472 – Bidder’s Goal Deviation Request (required if the goal in Bidder’s Participation Plan–Document 00470 is lower than the Goal).

3. Declaration of Hire Houston First Designation (Exhibit II – Attachment “D”)

4. City of Houston Ownership Information Form (Exhibit III)

5. Anti-Collusion Statement (Exhibit IV)

6. Conflict of Interest Questionnaire (Exhibit V)

7. Document 00430 – Bidders Bond

8. Pay or Play Acknowledgement Form (POP-1)

9. Document 00604 - History of OSHA Actions and List of On-the-job Injuries

PART 9 – REQUIRED FORMS TO BE SUBMITTED BY RECOMMENDED VENDOR ONLY

This section lists other documents and forms that should be viewed/downloaded from the City’s website but are not required to be submitted with the proposal. The City will request these forms, as applicable, to be completed and submitted to the City by the recommended/successful Proposer.

1. Insurance Requirements and Insurance Certificate

2. Requested information outlined in the scope of work and other additional relevant/supporting information.

3. Texas Ethics Commission, Certificate of Interested Parties (Form 1295). Create a certificate at https://www.ethics.state.tx.us/filinginfo/1295/.

4. Certification of Compliance with Pay or Play Program (POP-2) pop2.pdf (houstontx.gov), and List of Participating Subcontractors (POP-3) pop3.pdf (houstontx.gov).

5. MWSBE Letter of Intent

6. Document 00501 - Resolution of Contractor

7. Document 00520 – Rename to Agreement or Work Order Agreement

8. Document 00600 - List of Proposed Subcontractors and Suppliers, Part B - Schedule of Non- MWBE/PDBE/DBE/SBE Subcontractors and Suppliers https://www.ethics.state.tx.us/filinginfo/1295/

9. Document 00610 - Performance Bond

10. Document 00611 - Statutory Payment Bond

11. Document 00612 - One-year Maintenance Bond

9.1 ADDITIONAL REQUIRED FORMS TO BE SUBMITTED BY RECOMMENDED VENDOR ONLY

This section lists other documents and forms that should be viewed/downloaded from the City’s website but are not required to be submitted with the Bid. The City will request these forms, as applicable, to be completed and submitted to the City by the recommended/successful Bidder.

1. ☒ Document 00613 - One-year Surface Correction Bond

2. ☐ Document 00623 - Contractor's Act of Assurance (SRF Form ED-103)

3. ☐ Document 00625 - SRF Participation Summary

4. ☐ Document 00626 - SRF Affirmative Steps Solicitation Report

5. ☐ Document 00627 - SRF Prime Contractor Affirmative Steps Certification and Goals

6. ☐ Document 00628 - Affidavit of Compliance with Disadvantaged Business Enterprise (DBE)

Program for Project Funded By AIP Grant (HAS AIP Only)

7. ☐ Document 00629 - Affidavit for FAA Form 7460-1 (HAS AIP Only)

8. ☒ Document 00820, Exhibit “B” – Certificate from Contractor Appointing Officer or Employee to

Supervise Payment of Employees and Exhibit “C” - Certificate from Subcontractor Appointing Officer or Employee to Supervise Payment of Employees

9. ☐ Document 00821, Exhibit “B” – Certificate from Contractor Appointing Officer or Employee to

Supervise Payment of Employees and Exhibit “C” - Certificate from Subcontractor Appointing Officer or Employee to Supervise Payment of Employees