CSP-2026-0004 PLBs.pdf

CITY OF HOUSTON

HOUSTON AIRPORT SYSTEM (HAS)

COMPETITIVE SEALED PROPOSALS (CSP)

SOLICITATION NO.: CSP-2026-0004; PROJECT NO.: 946C

ADDITIONAL PASSENGER LOADING BRIDGES REPLACEMENT

AT GEORGE BUSH INTERCONTINENTAL AIRPORT (IAH)

Project Summary: The Houston Airport System (HAS) is seeking a contractor capable of meeting the HAS design standards for PLBs, providing and performing turn-key manufacturing, shipping, facility modifications, installation, training and commissioning.

NIGP Codes: 035-78, 120-25;

DBE Goal: 0%

Jedediah Greenfield Chief Procurement Officer City of Houston

Date Issued: July 3, 2026

Pre-Bid Conference:

(In-Person)

Site Visit(s):

July 16, 2026, at 10:00 A.M., CT

HAS Infrastructure Division Office (IDO) Building Wright Brothers Conference Room 111 Standifer Drive, Humble, Texas 77338

A site visit will take place immediately after the pre-proposal to view the terminals. A safety vest and a valid ID which has not expired are required.

Questions Deadline: July 23, 2026, at 12:00 P.M., CT

Bid Due Date: August 13, 2026, at 10:00 A.M., CT

Bid submissions are no longer received at the Office of the City Secretary. All bids must be submitted electronically via Beacon Bid, https://www.beaconbid.com/solicitations/city-of-houston/open.

Solicitation Contact Person:

Jorge Ardines Sr. Procurement Specialist

(281) 233-1620 jorge.ardines@houstontx.gov

GENERAL INFORMATION

1.0 GENERAL OVERVIEW

HAS is seeking a contractor capable of meeting the HAS design standards for PLB, providing and performing turn-key manufacturing, shipping, facility modifications, installation, training and commissioning.

1.1 The City shall bear no responsibility for submitting responses on behalf of any Proposer.

1.2 Award shall be made only to a Proposer that is responsive and responsible, as defined in below.

RESPONSIVE (PASS/FAIL)

A Proposer that responds to all material requirements of any solicitation will be deemed responsive.

The submission shall be responsive to all material requirements that will enable the evaluation committee to evaluate it in accordance with the evaluation criteria and make a recommendation to City officials.

RESPONSIBLE (PASS/FAIL)

A business entity or individual who has the integrity and reliability as well as the financial and technical capacity to perform the requirements of the solicitation and subsequent contract will be deemed responsible. This assessment will include a review of all references on any projects performed by a business entity or individual, whether provided by the business entity or individual or known by the City.

1.3 SOLICITATION SCHEDULE

1.3.1 Below are dates of significance for this CSP. Pre-Proposal Site Tour Registration Form

(Attachment B) via email to Jorge Ardines, Sr. Procurement Specialist, no later than 2:00 p.m. CT on July 13, 2026.

Description Scheduled Date Date Issued 07/03/2026

Pre-Proposal Site Tour Registration Form Due 07/14/2026

Pre-Proposal Conference and Site Visit 07/16/2026

Questions from Respondents Due to City 07/23/2026

Proposals Due from Respondents 08/13/2026 Council Agenda Date (Estimated) 11/10/2026 Contract Start Date (Estimated) 12/01/2026

SCOPE OF WORK/TECHNICAL SPECIFICATIONS

2.0 OVERVIEW:

2.1 HAS is seeking a Contractor that shall provide a turnkey proposal for services, management, supervision, labor, parts, equipment, materials, tools, instruments, supplies, expendable items, incidentals, transportation, installation, testing, and waranty for new Passenger Loading Bridges and associated equipment at IAH.

2.2 By submitting a proposal, the Proposer certifies that the Equipment/Systems it shall provide, shall perform all functions required by the specification and that all components are properly sized for the overall satisfactory performance of the equipment/system for its intended purpose and shall be complete and ready for operation at the time of occupancy by the Owner.

2.3 SUMMARY OF WORK

2.3.1 This Project will continue the PLB improvement program utilizing available Federal Aviation Administration (FAA) grant funding.

The scope includes the installation of fourteen (14) new PLBs at IAH Terminal B South, where new PLBs are required to replace ground-loading operations. In addition, the Project will enhance accessibility and operational efficiency by installing thirty-eight (38) bridge mounted electric wheelchair lifts at existing gates, consisting of twenty (20) gates at IAH Terminal A and eighteen (18) gates at IAH Terminal D.

The addition of bridge mounted electric wheelchair lifts will support the proper and safe transfer of passenger wheelchairs and other mobility devices between the aircraft and ramp, reducing the risk of damage associated with manual handling and improving the overall passenger experience.

The PLB scope of work will include turnkey manufacturing, shipping, required facility modifications, installation, training, and commissioning. The bridge mounted electric wheelchair lifts scope will similarly include turnkey manufacture, shipping, facility modifications, installation, training, provision of spare parts, and commissioning.

The Contractor acknowledges that this Project is funded, in whole or in part, through grant funding that expires on January 26, 2028. Timely completion of the Work is a material requirement of this Contract and is essential to the Owner’s ability to obtain reimbursement for eligible project costs. The Contractor shall plan, staff, schedule, and perform the Work in a manner that achieves Substantial Completion no later than September 30, 2027, thereby allowing sufficient time for final inspections, closeout, and reimbursement prior to grant expiration. The Contractor assumes the risk of any loss of grant reimbursement directly resulting from its unexcused failure to achieve the required Contract Completion Date.

2.3.2 Related Sections: See Attachment A Technical Specifications (IAH PN 946C)

3.0 SECURITY AND BADGING

3.1 If required, HAS will escort Contractor to the work area. HAS may elect to have a representative of HAS remain with the Contractor's personnel during the performance of the work. Contractor shall conform to all HAS and FAA security directives, rules, and regulations. Contractor shall comply with applicable FAA and Transportation Security Administration (TSA) rules governing security at the airport, as may be amended from time to time.

4.0 INVOICING

4.1 Contractor shall submit monthly invoices for work completed at each airport on a form(s) approved in advance by the Director and/or designee. Invoices must be accompanied by support documents requested by the Director and/or designee. HAS will certify the correctness of each invoice and arrange for payment. The invoice must be identified by the agreement name and agreement number.

Certification and/or payment does not preclude HAS from indicating that a particular certification or payment was incorrect. In addition, it does not preclude HAS from recovering excess payments.

4.1.1 Each invoice submitted shall be in duplicate and each copy must include required attachments.

The invoice must be identified by the Agreement name and Agreement number. All invoices shall be delivered or mailed to the following location:

City of Houston Houston Airport System Finance Division / Accounts Payable P.O. Box 60106 Houston, Texas 77205-0106

4.1.2 HAS will accept invoices submitted electronically along with required support information, such as Outline Agreement Number(s), Service Release Orders (SRO) Numbers, etc. Each invoice should be in a PDF or TIFF format. Multiple invoices can be submitted in a single e-mail.

4.1.2.1 Requirements are as follows:

11.1.2.1.1 Submit invoices in “PDF” or “TIFF” format.

11.1.2.1.2 Submit to has.accountspayable@houston.tx.gov

4.1.2 Invoices submitted for services performed as the result of change orders require copies of the applicable change order to be attached to the original and each of two (2) invoice.

4.1.3 Invoices submitted for services performed as the result of Other Work/Services require a copy of the Director’s and/or designee’s written request to be attached to the original and each of the two (2) invoice copies.

4.1.4 No payment for services shall be payable by HAS for any services for which the Contractor fails to complete all the scheduled work as specified, or fails to obtain an approved work schedule prior to beginning work.

5.0 PRE-PROPOSAL CONFERENCE

5.1 A Pre-Proposal Conference will be held at the date, time, and location as indicated on the first page of the CSP document. Interested Proposer(s) should plan to attend. It will be assumed that potential Proposer(s) attending this meeting have reviewed the CSP in detail, and are prepared to bring up any substantive questions not already addressed by the City.

5.2 Site Visit: A site visit will take place immediately after the pre-bid to view the terminals. A safety vest and a valid ID which has not expired are required.

6.0 ADDITIONAL INFORMATION AND SPECIFICATION CHANGES

6.1 Requests for additional information and questions should be addressed to the Supply Chain Management Senior Procurement Specialis, Jorge Ardines, at: jorge.ardines@houstontx.gov, no later than, July 23, 2026 at 12:00 P.M. The City shall provide written response to all questions received in writing before the submittal deadline. Questions received from all Proposer(s) shall be answered and sent to all Proposer(s) who are listed as having obtained the CSP. Proposer(s) shall be notified in writing of any changes in the specifications contained in this CSP.

mailto:has.accountspayable@houston.tx.gov mailto:jorge.ardines@houstontx.gov

7.0 LETTER(S) OF CLARIFICATION

7.1 All Letters of Clarification and interpretations to this Solicitation shall be in writing. Any Letter of Clarification(s) or interpretation that is not in writing shall not legally bind the City. Only information supplied by the City of Houston in writing or outlined in this CSP should be used in preparing proposers responses.

7.2 The City does not assume responsibility for the receipt of any Letters of Clarification sent to Proposer(s).

8.0 EXAMINATION OF DOCUMENTS AND REQUIREMENTS

8.1 Proposer shall carefully examine all CSP documents and thoroughly familiarize themselves with all requirements prior to submitting a proposers to ensure that the proposers meets the intent of this CSP.

8.2 Before submitting a proposal, each Proposer shall be responsible for making all investigations and examinations that are necessary to ascertain conditions and requirements affecting the requirements of this CSP. Failure to make such investigations and examinations shall not relieve the Proposer from obligation to comply, in every detail, with all provisions and requirements of the CSP.

9.0 EXCEPTIONS TO TERMS AND CONDITIONS

9.1 A proposers that takes exception to a material requirement of any part of the Solicitation, including terms and conditions, or is otherwise non-compliant with the provisions herein, may be rejected.

10.0 ACCEPTANCE AND REJECTION OF PROPOSERS

10.1 The City reserves the right to accept or reject, in whole or in part, any or all proposers received to the extent non-compliant with the provisions herein and to make award on the basis of individual items or combination of items, as it is deemed most advantageous or in the best interest to the City.

10.2 The City may accept this proposers by issuance of a Contract covering award of said proposers to this Proposer at any time on or before the 180th day following the day this official proposers Form is opened by the City. This proposers shall be irrevocable for 180 days, but shall expire on the 181st day unless the parties mutually agree to an extension of time in writing.

11.0 GENERAL CONDITIONS

11.1 This CSP does not commit the City to award a Contract, issue a Purchase Order, or to pay any costs incurred in the preparation of a proposers in response to this request.

11.2 The proposers will become part of the City’s official files without any obligation on the City’s part. All proposers shall be held confidential from all parties other than the City until after the proposers are opened and publicly read. Afterward, the proposers shall be available to the public.

11.3 The City shall not be held accountable if material from responses is obtained without the written consent of the Proposers by parties other than the City, at any time during the proposers evaluation process.

11.4 In the event a Proposer submits trade secret information to the City, the information must be clearly labeled as a “Confidential.” The City will maintain the confidentiality of such trade secrets to the extent provided by law.

11.5 Proposer(s) shall not offer any gratuities, favors, or anything of monetary value to any official or employee of the City (including any and all members of the proposers evaluation committees).

11.6 Proposer(s) shall not collude in any manner, or engage in any practices, with any other Proposer(s), which may restrict or eliminate competition, or otherwise restrain trade. This is not intended to preclude subcontracts and joint ventures for the purposes of: a) responding to this CSP; or b) establishing a project team with the required experience and/or capability to provide the goods or services specified herein.

11.7 Proposer(s), their authorized representatives and their agents are responsible for obtaining, and will be deemed to have, full knowledge of the conditions, requirements, and specifications of the CSP at the time a proposers is submitted to the City.

11.8 Clerical support and reproduction of documentation costs shall be the responsibility of the Prime Contractor.

11.9 Prime Contractor personnel essential to the continuity, and the successful and timely completion of the project should be available for the duration of the project unless substitutions are approved in writing by the City Project Director.

11.10 The Prime Contractor will be expected to adhere to all standard contractual requirements of the City which shall include, but are not limited to, provisions for: Time Extensions; Appropriation of Available Funds; Approvals; Term and Termination; Independent Contractor; Business Structure and Assignments; Subcontractors; Parties in Interest; Non-Waiver; Applicable Laws; Notices; Use of Work Products; Equal Employment Opportunity; Force Majeure; and Inspections and Audits.

11.11. Prime Contractor must promptly report to the City Project Director any conditions, transactions, situation, or circumstances encountered by the Prime Contractor which would impede or impair the proper and timely performance of the Contract.

11.12 The City reserves the right to waive any minor informality concerning this CSP, or to reject any or all proposers or any part thereof to the extent non-compliant with the terms herein.

11.13. The City reserves the right to request clarity of any proposers after they have been received.

11.14 After Contract execution, the successful Proposer shall be the Prime Contractor and responsible party for contracting and communicating the work to be performed to subcontractors, and for channeling other information between the City and subcontractors. Any subcontracting must be specified in the CSP. Any subcontracting not specified in the CSP will need prior written approval from the Chief Procurement Officer.

11.15. Prime Contractor assumes total responsibility for the quality and quantity of all work performed, whether it is undertaken by the Prime Contractor or is subcontracted to another organization.

11.16. If subcontractor involvement is required in the use of license, patent, or proprietary process, the Prime Contractor is responsible for obtaining written authorization from the subcontractor to use the process, or provide another process comparable to that which is required and which is acceptable to the City, all at no additional cost or liability to the City.

11.17 The City reserves the right to inspect the Proposer’s current place of business to evaluate equipment condition and capabilities, staff experience, training and capabilities, and storage capabilities as they relate to the performance of this contract.

11.18 The Proposer must be able to demonstrate upon request that it has satisfactorily performed services similar to the services specified herein. The Proposer will provide records of warranty and repair services upon request by City. The City shall be the sole judge as to whether the services performed are similar to the scope of services contained herein and whether the Proposer is capable of performing such services.

12.0 SPECIAL CONDITIONS

12.1 PROTEST

Protests should be filed in accordance with the City of Houston Administrative Policy (A.P. No. 5-

12) http://www.houstontx.gov/adminpolicies/5-12.pdf.

12.2 NO CONTACT PERIOD

Neither Proposer(s) nor any person acting on Proposer(s)'s behalf shall attempt to influence the outcome of the award by the offer, presentation or promise of gratuities, favors, or anything of value to any appointed or elected official or employee of the City, their families or staff members. All inquiries regarding the solicitation are to be directed to the designated City Representative identified on the first page of the solicitation.

With the exception of Proposer’s formal response to the solicitation and written requests for clarification during the period officially designated for such purpose by the City Representative, neither Proposer(s) nor persons acting on their behalf shall communicate with any appointed or elected official or employee of the City, their families, or staff through written or oral means in an attempt to persuade or attempt to persuade or influence the outcome of the award or to obtain or deliver information intended to or which could reasonably result in an advantage to any Proposer from the time of issuance of the solicitation through the pre-award phase and up to the date the City Secretary publicly posts notice of any City Council agenda containing the applicable award.

However, nothing in this paragraph shall prevent a Proposer from making public statements to the City Council convened for a regularly scheduled session after the official selection has been made and placed on the City Council agenda for action, or to a City Council committee convened to discuss a recommendation regarding the solicitation.

12.3 ZERO TOLERANCE POLICY FOR HUMAN TRAFFICKING AND RELATED ACTIVITIES

The requirements and terms of the City of Houston’s Zero Tolerance Policy for Human Trafficking and Related Activities, as set forth in Executive Order 1-56, as revised from time to time, are incorporated into this Agreement for all purposes. Contractor has reviewed Executive Order 1-56, as revised, and shall comply with its terms and conditions as they are set out at the time of the Countersignature Date.

Contractor shall notify the CPO, City Attorney, and the Director of any information regarding possible violation by Contractor or its subcontractors providing services or goods under this Agreement within 7 days of Contractor becoming aware of or having a reasonable belief that such violations may have occurred, have occurred, or are reasonably likely to occur.

12.4 COMPLIANCE WITH CERTAIN STATE LAW REQUIREMENTS

Anti-Boycott of Israel. Vendor certifies that Vendor is not currently engaged in and agrees for the duration of this Agreement not to engage in, the boycott of Israel as defined by Section 808.001 of the Texas Government Code.

Anti-Boycott of Energy Companies. Vendor certifies that Vendor is not currently engaged in and agrees for the duration of this Agreement not to engage in, the boycott of energy companies as defined by Section 809.001 of the Texas Government Code.

Anti-Boycott of Firearm Entities or Firearm Trade Associations. Vendor certifies that Vendor does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, or will not discriminate against a firearm entity or firearm trade association for the duration of this Agreement, as defined by Section 2274.001 of the Texas Government Code.

http://www.houstontx.gov/adminpolicies/5-12.pdf

Certification of No Business with Foreign Terrorist Organizations. For purposes of Section 2252.152 of the Texas Government Code, Vendor certifies that at the time of this Purchase Order neither Vendor nor any wholly-owned subsidiary, majority-owned subsidiary, parent company, or affiliate of Vendor, is a company listed by the Texas Comptroller of Public Accounts under Sections 2252.153 or 2270.0201 of the Texas Government Code as a company known to have contracts with or provide supplies to a foreign terrorist organization.

12.5 PRESERVATION OF CONTRACTING INFORMATION

The requirements of Subchapter J, Chapter 552, Texas Government Code, may apply to this proposers [or solicitation] and the Contractor or vendor agrees that the contract can be terminated if the Contractor or Vendor knowingly or intentionally fails to comply with a requirement of that subchapter.”

12.6 EQUAL OPPORTUNITY EMPLOYMENT

The Contractor shall comply with the City’s Equal Employment Opportunity Ordinance as set forth in Section 15-17 of the Code of Ordinances.

12.7 SECURITY ADDENDUM

Section 12.7.1. Definitions:

“City’s Information” or “City Information” means any and all City information or data, including but not limited to, City-specific information, user information, data, materials, processes, documents, citizen information, and any other information, materials, or data Vendor receives or to which Vendor has access to, in any form whatsoever including oral, written, and machine-readable form, video, audio, phonorecord, recorded media, drawings, schematics, samples, devices, software, formulas, services, processes, procedures, protocols, trade secrets, intellectual property, and business or strategic plans.

“Incident” means as defined in Section 12.7.5 of this Security Addendum.

“Mitigate” means deployment of security controls as necessary to reduce the adverse effects of threats and reduce risk exposure to a level reasonably acceptable by City.

“Remediation” or “Remediate” means, as applicable, that Vendor has completely resolved a security exposure or Incident, such that the vulnerability no longer poses a risk to City Information, Vendor systems in which City Information is stored or transferred through, and City systems.

Section 12.7.2. Vendor’s General Obligations and Responsibilities:

12.7.2.1 Vendor shall maintain the security of all City Information, including but not limited to, all City-specific data, user data, citizen data, and any other data that is provided to or made accessible to Vendor by City, by any user, by any citizen, or that Vendor generates, creates, compiles, or analyzes for the City, as further described below and in this Agreement. Vendor shall regularly test and audit the systems, controls, and procedures outlined in this Agreement, which tests and audits shall occur at least once per calendar month. Vendor shall implement and maintain, at least at industry standards, administrative, technical, and physical controls, safeguards, measures, and procedures to (i) protect and safeguard the privacy, security, integrity, and confidentiality of the City’s Information, (ii) prevent, detect, contain, and correct security breaches in, involving, or against the City’s Information, and (iii) ensure that the City’s Information is not accessed, processed, stored, transmitted, transferred, copied, disposed of, archived, or disclosed contrary to the provisions of this Agreement or applicable laws concerning information technology security, network or data security, and privacy laws. At a minimum, Vendor shall develop, implement, and maintain a reasonable written security program that includes appropriate administrative, technical, organizational, and physical safeguards and security measures that: (i) maintain user identification and access controls designed to limit access to authorized users;

(ii) protect the City’s Information from unauthorized activity; (iii) use encryption technology, and (iv) comply with any specifications as requested by the City.

12.7.2.2 Vendor shall be responsible and liable for the acts and omissions of Vendor’s personnel, temporary employees, agents, contractors, representatives, counsel, and subcontractors in connection with the provision of the services required under this Agreement, as if such acts or omissions were Vendor’s acts or omissions. With respect to any of Vendor’s personnel, temporary employees, agents, contractors, representatives, counsel, and subcontractors who process, store, transmit, access, dispose of, or have access to the City’s Information or the Software in so far as it relates to or is the result of Vendor’s performance of this Agreement, Vendor shall: (i) Advise these persons of and require that they comply with the provisions of this Agreement, which includes this Security Addendum, applicable to each person, including without limitation, the provisions relating to the privacy, security, integrity, and confidentiality of the City’s Information; (ii) Require these persons to execute and deliver to Vendor written agreements that are a direct flow-down of, or substantially similar to (or no less restrictive than) the terms of this Agreement, including this Security Addendum, and including without limitation, with respect to privacy, security, integrity, and confidentiality of the City’s Information; and

(iii) With respect to Vendor’s personnel, temporary employees, agents, contractors, representatives, counsel, and subcontractors with access to the City’s physical property or premises, Vendor shall advise these persons of applicable visitor policies and require that they comply with them and only access authorized areas. Pursuant to this Agreement, Contractor shall be responsible for any fraudulent or dishonest acts committed by Contractor’s employees, personnel, temporary employees, agents, contractors, representatives, counsel, subcontractors, directors, or officers.

12.7.2.3 Vendor shall ensure that, at all times, all of the City Information shall remain in networks, systems, facilities, data centers, gateways, hosting facilities, and cloud facilities physically located solely in the continental United States. Vendor shall not transmit, disclose, have access to, or process City Information outside of the continental United States of America. At all times, Vendor shall provide support calls from within the boundaries of the continental United States of America.

12.7.2.4 Vendor represents and warrants it has used and will use commercially reasonable efforts utilizing generally accepted industry tools and practices to provide services under this Agreement that does not contain any time bombs, worms, viruses, Trojan horses, protect codes, data destruct keys, or other programming devices that are intended to access, modify, delete, damage, deactivate, or disable software or services. Furthermore, Vendor shall utilize up-to-date and comprehensive virus and malware protection capabilities, and commercially reasonable practices, including but not limited to, detection, scanning, and removal of known viruses, worms, and other malware on any Vendor-controlled, owned, or hosting systems. These cyber protection and detection capabilities shall be in force on all computers, equipment, and/or devices utilized in connection with the services provided under this Agreement, as well as scanning data files or other transfers that have access or are connected to Vendor’s hosting systems. Vendor shall mitigate security vulnerabilities through the use of perimeter and host countermeasures such as intrusion prevention, web application firewall, IP address shunning, and other measures designed to prevent exploitation of vulnerabilities.

12.7.2.5 Vendor shall use best efforts to prevent, monitor, mitigate, and remediate against: (i) services that sends or stores infringing, obscene, threatening, libelous, or otherwise unlawful or tortious material, including material harmful to children or violative of third party privacy rights; (ii) any upload to the services or use the services to send or store viruses, worms, time bombs, Trojan horses or other harmful or malicious code, files, scripts, agents, or programs; (iii) interference with or disruption of the integrity or performance of the services or the data contained therein; attempts to gain unauthorized access to the services or its related systems or networks; or (iv) export, re-export, transfer, or make available, whether directly or indirectly, any regulated item or information to anyone outside of the United States in connection with this Agreement without first complying with all applicable export control laws and regulations that may imposed by the U.S. Government and any country or organization of nations within whose jurisdiction Vendor operates or does business, and shall not Cause City to violate the same.

12.7.2.6 Vendor shall proactively address security risks by applying released security patches, including, but not limited to, Windows security patching and updates to patch known vulnerabilities in an applicable operating system.

12.7.2.7 Vendor shall provide City and Director with the vendor’s name, location, and any other security information of any third-party hosting or cloud facility that will be utilized to hold, store, transmit, or otherwise have access to City Information within two (2) days of the Director’s request. Vendor shall provide City and Director with at least 90 days’ prior written notice of any relevant material changes to Vendor’s information technology infrastructure, facilities (including but not limited to, vendor or location changes of any third-party hosting or cloud facility), or resources associated with information security governance and oversight, security, network, and infrastructure operations and any key personnel responsible for ensuring a secure environment spanning Vendor, any of its subcontractors, and the City.

Section 12.7.3. Vendor’s Security Assessment Requirements:

12.7.3.1 Vendor shall maintain an information security program that provides for the security and protection of the City Information, including, but not limited to, processes and procedures to respond to security incidents. Vendor shall operate in conformance with the physical, technical, operational and administrative measures and protocols regarding data security as set forth in its then current Standards for Attestation Engagements (“SSAE”) No. 18 SOC2 Report (or equivalent report), received from its third-party auditors. Vendor shall, upon written request, provide City with copies of then-current SSAE No. 18 report issued by its third-party independent auditors in relation to the data security policies and procedures designed to meet the requirements set forth in this Agreement, which includes this Security Addendum. This provision shall survive the expiration or termination of this Agreement so long as Vendor holds or has access to City Information.

Section 12.7.4. Security Monitoring and Response:

12.7.4.1 Vendor shall maintain formal processes to detect, report, respond to, and mitigate and remediate Incidents in a timely manner. If Vendor learns or has reasonable suspicion that any person (including without limitation, Vendor’s personnel and third parties) has gained unauthorized access to City Information, or any person has gained unauthorized access to Vendor’s network and/or data storage facilities such that any City Information is obtained by an outside party, or the City Information has otherwise been disclosed to unauthorized parties (other than in the proper performance of those services or support therefor), each an “Incident”, then Vendor shall promptly (within 24 hours) (i) notify the City Attorney and Director in writing of the nature and extent of the Incident; (ii) conduct an investigation to determine when and, if possible, how the Incident occurred, and then (iii) assist the City in investigating and assessing the extent and nature of the Incident; (iv) use all reasonable endeavors to promptly remedy the Incident and prevent the occurrence of any similar Incident; and (v) inform the City upon request as to the current status of such endeavors. Vendor shall be liable for such data breach or unauthorized access, including but not limited to, any related costs or expense (including cost of notification) and any notification required by law or regulation.

Section 12.7.5. Incident Remediation:

12.7.5.1 Upon becoming aware of an Incident, Vendor shall Mitigate or Remediate any Incident within 48 hours from the time Vendor becomes aware of the Incident. With respect to Incidents that are Mitigated (but not Remediated), Vendor shall Remediate such Incidents within five business days after being Mitigated. If Vendor fails to Mitigate or Remediate any Incident within the required timeframe: (a) such failure shall be deemed a material breach of this Agreement; and (b) City may immediately terminate this Agreement or Vendor’s access to City Information, including any system interfaces, connectors, or links without cost or penalty, and Vendor shall not be relieved of its obligation to continue to provide services under this Agreement, except to the extent such services are directly impacted by the termination of access.

Section 12.7.6. Data Recovery:

12.7.6.1 If as a result of Vendor’s performance under this Agreement, any City Information is lost or corrupted, Vendor shall restore the data to the previous day's uncorrupted state. Loss or corrupted data means data that is inaccessible, and not merely one that contains inaccurate data due to service defects or other reasons.

12.7.6.2 Vendor shall maintain and implement disaster recovery and avoiding procedures to ensure that the services provided by Vendor are not interrupted during any disaster and the City’s Information is not lost or destroyed during any disaster. For any of the City’s Information that is managed, maintained, stored, or hosted by or on behalf of Vendor, Vendor shall execute nightly database or systems backups to a backup server.

Section 12.7.7. Confidentiality Obligations and Information Disposal Procedures

12.7.7.1 Vendor and its personnel, temporary employees, agents, contractors, representatives, counsel, and subcontractors shall hold all City Information that they receive, or to which they have access, in strictest confidence. Vendor and its personnel, temporary employees, agents, contractors, representatives, counsel, and subcontractors shall not disclose, disseminate, or use the City Information unless the Director authorizes it in writing prior to such disclosure, dissemination, or use.

Vendor shall obtain written agreements from its personnel, temporary employees, agents, contractors, representatives, counsel, and subcontractors which bind them to the terms in this Security Addendum and shall provide a copy of such written agreement to City upon request by City or the Director. The placement of a copyright notice on any City Information will not be construed to mean that such information has been published and will not release Vendor from its obligation of confidentiality hereunder. The terms and conditions of this Confidentiality section shall survive the expiration or termination of this Agreement for any reason.

12.7.7.2 Upon request by the Director at any time during the Term of this Agreement and upon expiration or termination of this Agreement, Vendor shall retain, migrate, or dispose of the City’s Information as directed by the Director. Within two (2) days of Vendor’s receipt of the Director’s written request to retain, migrate, or dispose of the City’s Information, Vendor shall notify the Director in writing of the estimated storage size and types of data to be retained, migrated, or disposed of. Within thirty

(30) days of Vendor’s receipt of the Director’s written request to retain, migrate, or dispose of the City’s Information, Vendor shall perform the following to the extent applicable unless otherwise directed by the Director at no additional cost to the City:

(1) deliver the City’s Information (in whole or in part, as directed by the Director) and physical media owned or provided by the City to the Director, in the format and on the media requested by the Director;

(2) destroy the City’s Information (in whole or in part, as directed by the Director) and provide a certified statement of destruction to the Director;

(3) destroy physical media using secure industry standard methods;

(4) remove the City’s Information (in whole or in part, as directed by the Director) from the hosted database, storage device, server, or other repository or storage means; or

(5) retain the City’s Information (in whole or in part, as directed by the Director) and migrate the designated information to a mutually agreed upon, secure location, database, or storage device for storage and retention of City Information.

12.7.7.3 In the event the Director directs the Vendor to destroy City Information without the destruction of the physical media, then Vendor shall destroy City Information in a manner that prevents attempts to restore that City Information.

13.0 SELECTION PROCESS

13.1 The award of this Contract(s) will be made to the Proposer(s) offering the best value to the City. The City may make investigations, as it deems necessary, to determine the capabilities of the Proposer(s) to supply the required goods and/or services. The Proposer(s) shall furnish to the City such data as the City may request for this purpose. The City reserves the right to reject any proposers if the evidence submitted by or the investigation of the Proposer(s) fails to satisfy the City or the Proposer(s) is deemed unqualified to provide the services contemplated. Each Proposer will be evaluated on the basis of the following evaluation criteria matrix that are listed in order of importance below:

A Technical Competence Requirements 40 points

B Price Proposal 35 points

C Schedule and Milestone Commitment 25 points

D Financial Stability Pass/Fail

Total 100 points

13.2 An evaluation committee shall evaluate Proposers’ submissions in accordance with the evaluation criteria listed in Section 13.1 above. Upon completion of the evaluation, the committee may develop a shortlist of Proposer(s) meeting the technical competence requirements. The shortlisted Proposer(s) may be scheduled for a structured oral presentation, demonstration, and/or interview. Following these City-to-Proposer(s)’ meetings, the evaluation committee will summarize their findings and recalculate their scores, if needed. However, the evaluation committee reserves the right to issue a letter(s) of clarification when deemed necessary to any or all Proposer(s). The oral presentations, demonstrations, and/or interviews may be recorded and/or videotaped.

13.3 The City reserves the right to request that Proposer(s) provide a final presentation handout of their Submission at their scheduled meeting. No Proposer may attend presentations of any other Proposer.

If necessary, Proposer may be scheduled for more than one presentation, demonstration, or interview.

14.0 SUBMITTAL REQUIREMENTS

To simplify the review process, the Proposer(s) must provide the responses to the items set forth below and include this information as requested in their proposers packet to allow for the evaluation committee to conduct a thorough assessment of the Proposer(s) experience and capabilities. Moreover, Proposer(s) are encouraged to include additional relevant and supporting information to demonstrate their qualifications.

14.1 TECHNICAL COMPETENCE REQUIREMENTS (40 POINTS)

14.1.1 Proposer’s Experience (20 points)

Demonstrate the Proposer’s experience and capability to successfully perform projects of similar scope, size, and complexity. Provide descriptions of relevant projects completed within the last five (5) years including project name, location, construction value, scope performed, and completion date.

Evaluation will consider:

• Experience with projects of similar type and complexity.

• Successful completion of projects within schedule and budget.

• Experience coordinating construction activities in active public facilities.

• Demonstrated ability to manage subcontractors, safety requirements, and project coordination.

14.1.2 Proposed Key Personnel Experience (10 points)

Demonstrate the qualifications and relevant experience of the proposed Key Personnel assigned to the project. Identify key staff members and their respective roles and responsibilities, including the Project Manager, Superintendent, Safety Representative, and other personnel critical to successful project delivery. Evaluation will consider the qualifications, experience, availability, and overall capability of the proposed team to successfully complete the project.

14.1.3 Safety (10 points)

Demonstrate the Proposer’s commitment to workplace safety and ability to implement effective safety practices throughout the duration of the project. Provide a summary of the company’s safety program, including safety policies, training procedures, incident prevention measures, and compliance with applicable federal, state, and local safety regulations.

14.2 PRICE PROPOSAL (35 POINTS)

Proposer(s) shall submit their Price Proposal electronically through Beacon Bid.

VENDOR’S SUBMITTAL

• Evaluate based on overall price of the offer - Lowest price gets Maximum Points Formula: Lowest Price/Higher Price = % * Maximum Points = Awarded Points

• Failure to price all aspects gets 0 ranking.

14.3 SCHEDULE AND MILESTONE COMMITMENT (25 POINTS)

Demonstrate the Proposer’s understanding of the Project’s grant funding constraints and its commitment to timely and compliant delivery. Acknowledge that the Project is funded, in whole or in part, through grant funding that expires on January 26, 2028, and that timely completion of the Work is a material requirement of the Contract and essential to the Owner’s ability to secure reimbursement for eligible project costs. Describe the Proposer’s approach to planning, staffing, scheduling, and executing the Work to achieve Substantial Completion no later than September 30, 2027, thereby allowing adequate time for final inspections, project closeout, and reimbursement processing prior to grant expiration.

14.4 FINANCIAL STABILITY (PASS/FAIL)

Proposer must provide audited financial statements if they are available. If audited financial statements are not available, Proposer must provide tax returns with unaudited or reviewed financials. Provide a brief statement of the Proposer’s bonding ability to fulfill the obligations.

15.0 BONDS

15.1 PROPOSERS BOND

The Contractor shall be required to provide and submit with the proposers a Proposers Bond in the amount of 10% of the total amount proposers by the Contractor. The Proposers Bond shall be in the same form as that distributed by the City, and attached hereto, all duly executed by this Proposer (as “Principal”) and by a corporate surety company licensed to do business in the State of Texas, and if the amount of the bond is greater than $100,000.00 the surety must hold a certificate of authority from the United States Secretary of the Treasury, or a Cashier’s or a Certified check in a like amount. Company or personal checks are not acceptable.

15.2 PERFORMANCE BOND and PAYMENT BOND

The successful Contractor(s) shall be required to provide a Performance and Payment Bond in the total amount (100%) of the Contract if the award is in excess of $25,000.00.

The Performance and/or Payment Bond shall be in the same form as that distributed by the City, and attached hereto, all duly executed by this proposer (as “Principal”) and by an incorporated surety company licensed to do business in the State of Texas. If the amount of the bond is greater than $100,000.00 the surety must hold a certificate of authority from the United States Secretary of the Treasury.

The Contractor(s) shall be required to provide a Performance and/or Payment Bond as outlined above, which will be delivered to the City Purchasing Agent of the City, on or before the tenth (10th) day following the day the proposer receives notice from the City.

15.3 MAINTENANCE BOND:

The Contractor shall furnish a maintenance bond in the total (100%) proposers amount in the form required by the City (sample attached). One bond, also referred to as the One Year Maintenance Bond, will be conditioned upon Contractor’s repair, replacement or restoration of any work or any portion of the work which is found to be defective or fails in any way to comply strictly with this contract or the plans and specifications for such work within a period of one (1) year from the date of acceptance of such work by the City Council or after the date that the “CO”, or his designee in writing, determines, in a written notice to the Contractor, to be the date upon which the project is both substantially complete and available for the full and beneficial occupancy or use of the City.

16.0 QUALITY AND WORKMANSHIP

The proposer must be able to demonstrate upon request that it has performed satisfactorily, services similar to the services specified herein. The proposer will provide records of warranty and repair services performed for others upon request. The City of Houston shall be the sole judge whether the services performed are similar to the scope of services specified herein.

17.0 SITE INSPECTION

The City of Houston reserves the right to inspect the proposer’s current place of business to evaluate equipment condition and capabilities, staff experience, training and capabilities, and storage capabilities as they relate to the performance of this contract.

18.0 RELATED DOCUMENTS

REFER TO SECTION 35.0 CITY REQUIRED DOCUMENTS AND ATTACHMENTS.

19.0 DEFINITIONS

19.1 The terms defined in Document 00700 – General Conditions and the Project Manual shall have the same meaning in this Competitive Sealed Proposals (CSP).

19.2 In addition to the terms defined in the Document 00700 – General Conditions and the Project Manual, the following terms are defined as follows:

19.2.1.1 Addendum: Written or graphic instrument issued prior to the opening of the Proposals, which clarifies, modifies, corrects, or changes the Competitive Sealed Proposals.

19.2.1.2 Alternatives: The total amount proposed for additions to work, as described in Section 01110 – Summary of Work. The City may accept or reject Alternatives. Each Alternative includes cost of effects on adjacent or related components, and Proposer's overhead and profit.

19.2.1.3 Code: Code of Ordinances, Houston, Texas.

19.2.1.4 Director: Director of the Houston Airport System, the City of Houston’s Department of Aviation.

19.2.1.5 Project Manual: Volume assembled for the Work that includes the proposal requirements, sample forms, Conditions of the Contract (General and Supplemental), and Specifications.

19.2.1.6 Project Manager: Person designated to ensure execution of the work after City Council awards a contract.

19.2.1.7 Proposal: A complete submittal in response to the Competitive Sealed Proposals in accordance with this solicitation document.

19.2.1.8 Proposal Submittal Date: Date and time set for receipt of Proposals as stated in Section

1.2 in Part 1 General Information of this document or as modified by Letter of Clarification or Addenda.

19.2.1.9 Proposal Supplements: The proposal submittals that are required in Beacon Bid as part of the E-Bid submittal documents.

19.2.1.10 Proposer: Person or firm, identified in Attachment C – Signature Page, including its successors, and its authorized representative offering to perform the Work in accordance with the Competitive Sealed Proposals.

19.2.1.11 Security Deposit: A bid bond in the amount of 10 percent of the Total Proposal Price.

19.2.1.12 Selected Proposer: The Proposer that is selected by the City based on the published selection criteria and ranking system set out – Evaluation Criteria and Selection Process of this document.

19.2.1.13 Total Proposal Price: Total amount proposed for performing the Work as identified by Proposer in Attacment C.

20.0 NOTICE TO PROPOSERS

20.1.1 The City is accepting Competitive Sealed Proposals for a construction contract, pursuant to

Chapter 2269, Subchapter D, of the Texas Government Code, in accordance with the terms set forth in this CSP. This CSP provides sufficient information for interested parties to prepare and submit Proposals for consideration by the City.

20.1.2 PROPOSERS ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN THIS CSP

CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL CSP REQUIREMENTS

AND QUESTIONS AS DIRECTED.

20.1.3 The description of the Project, scope, estimated budget, schedule and other information related to the Project are set out in CSP.

21.0 COMPETITIVE SEALED PROPOSALS

21.1.1 The CSP may be obtained electronically at the following Beacon Bid website:

https://www.beaconbid.com/solicitations/city-of-houston/open

21.1.2 On receipt of CSP, Proposer shall verify that documents are legible and complete, compare contents of Project Manual with Document 00010 - Table of Contents, and compare Index of Drawings with Document 00015 - List of Drawings. Proposer shall notify the contact Sr.

Procurement Specialist identified on the front page of this solicitation if documents are incomplete.

21.1.3 City of Houston Standard Specifications and/or Standard Details are required as indicated by the Project Manuals and Project Drawings.

22.0 EXAMINATION OF DOCUMENTS, SITE, AND LOCAL CONDITIONS

22.1.1 Proposer shall examine the Project site, become familiar with local conditions under which the Work shall be performed, conduct appropriate investigations, and correlate personal observations with requirements of the CSP before submitting a Proposal.

22.1.2 Proposer shall make site investigations to the extent Proposer deems necessary to ascertain extent of subsurface conditions.

22.1.3 Failure of Proposer to perform the investigations prior to submitting a Proposal does not relieve Proposer of…