Amendment 0001- Response to offeror's Questions.pdf

1. CONTRACT ID CODE PAGE OF PAGES AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 4

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable) 0001 May 10, 2011

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE Court Services and Offender Supervision Agency Office of Procurement 633 Indiana Avenue, NW, Suite 880 Washington, D.C. 20004

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

CSOSA -11-Q-0001

9B. DATED (SEE ITEM 11)

May 4, 2011

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning _1_ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

NA

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return ____ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

1. The purpose of this amendment is provide responses to questions received as a result of the solicitation.

2. This amendment is hereby incorporated and made part of the Request for Quotation identified in blocks 9 above..

SEE ATTACHED CONTINUATION PAGES

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

30-105 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Elijah Anderson, Contracting Officer

Continuation Page Amendment 0001, CSOSA-11-R-0001

Page 2 of 4 May 10, 2011

3. THE SUBMISSION DATE FOR PROSPECTIVE OFFEROR’S PROPOSALS REMAINS

UNCHANGED. PROPOSALS SHALL BE RECEIVED AT THE LOCATION IDENTIFIED IN

SOLICATION PIROR TO MAY 12, 2011 AT 2:00 P.M. EASTERN STANDARD TIME (EST).

4. The following are questions and the government’s answers submitted in response to the Court Services and Offenders Supervision Agency (CSOSA), solicitation for Investigation support services.

Question 1: Is there an incumbent (s) who previously provided or is currently providing the requested services?

Answer: There is currently an incumbent for these services.

Question 2: If so, is the incumbent(s) eligible to re bid?

Answer: Yes, The incumbent is eligible to compete or bit for the services required by solicitation CSOSA-11-R-0001

Question 3: If so, please provide the name of the incumbent(s) Answer: The Incumbent is JL Zopp and Associates.

Question 4: What is the current value of each incumbent's contract?

Answer: The following are the amounts obligated against the single incumbent contract by fiscal year Fiscal Year 2011 $16,385 Fiscal Year 2010 $66,442.00 Fiscal Year 2009 $36,138.00 Fiscal Year 2008 $35,000.00 Total: $153,965.00

Question 5: Are there EEO investigator(s) or other staff currently performing the services under the current contract?

Answer: No, there are no EEO investigators or other staff currently performing the services.

Only administrative investigations required by the Agency’s Office of Professional Responsibility (OPR) are performed as a result of the existing contract.

Question 6: Will the investigator be allowed to work off site for any portion of the work or will all work be required to be completed on site?

Answer: Yes, the bulk of the contractor’s work is performed off site.

Question 7: Will the Investigator be required to complete each investigation in 4 day increments of 8 hours each on site?

Answer: No, the contractor’s personnel will be required to work on an investigation until it is complete or given direction from the COTR to suspend additional work on the investigation.

The hour estimated to complete investigation provide in the solicitation is based on past history of investigations performed in the agency.

Question 8: Section 4.0 Description of services, please confirm that the Reports of Investigation will not require any legal analysis but limited to the requirements contained under this section i.e., administrative investigations.

Answer: The Report of Investigation ((ROI) will not require any legal analysis by the contractor. All ROI will receive a review by CSOSA OPR

Page 3 of 4 May 10, 2011

Question 9: E.1 Proposal Instructions, please confirm whether you will accept electronic copies of the proposal.

Answer: Unfortunately, the Agency will not accept electronic copies of an offeror’s proposal.

Only paper copies delivered to:

Elijah Anderson, Contracting Court Services and Offender Supervision Agency 633 Indiana Ave., NW, Suite 880 Washington, DC 20004

Question 10: In reference to this solicitation, do you currently have a vendor conducting this service? If so, who are they and at what price are they performing the services? Additionally, will there be any weight given to certified minority owned companies?

Answer: Please see answers to questions 1 through 4 above. Weight or special consideration will not be given to certified minority owned companies.

Question 11: We respectfully request that consideration be given to extending the response date of the solicitation for a period of no less than 30 days.

Answer: Based on the scope of services required by this solicitation and market research, the Agency believes the amount of time allotted for this solicitation is adequate to receive reasonable responses from prospective offerors. Therefore, the Agency respectfully decline to extend the solicitation beyond the due date.

Question 12: Regarding solicitation number CSOSA-11-Q-0001, will the Government consider using GSA Schedule as a contracting Vehicle?

Answer: Unfortunately, The government will not consider using GSA Schedules.

Question 13: What are the basic legal qualifications if any to perform the services.

Answer: The solicitation does not identify any specific legal qualification to perform the services required; however, in accordance section E.7 Technical Rating, “the Agency will assess the offeror’s technical expertise, qualifications, and experience” in its evaluation and selection of an offeror contract award.

Question 14: What is the expected award date for the services?

Answer: The target date for contract award is June 1, 2011.

Question 15: What is the estimated time of completion to perform the services?

Answer: The contractor’s personnel will be assigned specific administrative investigations by the COTR to perform. The time to complete each investigation will vary based on the number of issues and the circumstances surrounding the investigation. The thirty two (32) hours identified in the solicitation have been the average hours needed to complete an investigation. Some investigations may require far less than thirty two (32) hours and some investigation may require significantly more hours.

Question 16: If additional time beyond the 32 hours per investigation is necessary or warranted in order to do a thorough job in investigating the particular issue, is that permissible or are you limited to the thirty two hours and that is it?

Answer: Additional time is permissible to complete an investigation. Also see the response to question number seven (7) above.

Question 17 Does the 32 hours per investigation encompass preparation of the investigation report, or is additional time being allotted for that?

Answer: The thirty two (32) hours does include preparation of the ROI.

Page 4 of 4 May 10, 2011

5. Offeror shall provide a copy of this amendment with their proposal submittal in accordance with section 11 of the Standard Form 30 above.

6. All other terms and conditions of the RFP shall remain unchanged