CS269002_Exhibit_A-Scope_of_Work.pdf

CS269002

EXHIBIT A

SCOPE OF WORK

1. GENERAL SCOPE

Contractor agrees to provide Canyon Springs with the minimum requested supply of Microfiber Bar Mop Cleaning Cloths, 36” fiberlock dust mop heads, 21oz microfiber wet mop heads, microfiber flat wet mop heads and other requested textiles. See Exhibit B for specific list. Contractor will make a minimum of two weekly deliveries, at least three days apart, to Canyon Springs to provide clean items, and pick up soiled items.

Department of Developmental Services (DDS) reserves the right to modify the State’s Scope of Work, as mutually agreed to by the Contractor, to include additional work related to the Scope of Work in the event such work is identified, considered necessary to fulfill program requirements, and funds become available. The State also reserves the right to add additional funds during the term of the agreement. Any changes to the Scope and/or funding must be done in writing as an amendment.

2. TERM OF THIS CONTRACT

The term of this contract is July 01, 2026, or when fully approved by the Department of General Services, whichever is later, through June 30, 2029.The State retains the option to renew the contract with a one (1), one (1) year option to extend at original rates submitted by the Proposer. This contract may be terminated by Department of Developmental Services (DDS) with thirty (30) days written notice to the contractor.

3. CONTRACT MANAGERS

The Contract Managers during the term of this Agreement will be:

Canyon Springs (DDS)

Les Berkey, Procurement Officer I

(760) 770-6242 Leslie.berkey@cs.dds.ca.gov

CONTRACTOR:

(TBD)

mailto:Leslie.berkey@cs.dds.ca.gov

4. QUALITY STANDARDS

All items provided by Contractor shall meet the industry’s quality standards for cleaning cloths, dust mops, wet mops and requested textiles.

5. AUTO REPLENISHMENT OF INVENTORY SUPPLIES

Contractor agrees to review returned soiled items and remove from the inventory any items that are too degraded for additional use. Contractor agrees to remove degraded items from circulation and replenish the inventory supply with new items (auto replenishment).

6. CONTAMINATED/BIOHAZARDOUS CLEANING SUPPLIES

Contaminated/Biohazardous cleaning supplies shall be placed by Canyon Springs’ staff in hot water dissoluble bags and yellow plastic laundry bags, which will then be placed in a dirty laundry bag prior to placement in the soiled linen carts. Contractor shall ensure that contaminated items are laundered separately at a minimum temperature of 71 degrees centigrade (160 degrees Fahrenheit) for at least 24 minutes. Items shall be handled, stored and processed in a manner that precludes cross contamination of clean laundry with soiled laundry.

Contaminated items shall be counted and added to the count total when the wash and dry cycle has been completed.

7. BIO-HAZARDOUS WASTE DISPOSAL

It is recognized by the parties to this contract that the introduction of contraband, particularly bio-hazardous waste, poses a significant threat to staff working in the Contractor’s facility. Canyon Springs will take all possible action to ensure that the procedures for bio-hazardous waste disposal are followed.

8. LAUNDRY CARTS

a. Contractor shall provide Canyon Springs with carts for transport, collection and distribution of dirty cleaning supplies.

b. All carts shall be jointly inspected, at least quarterly, by Contractor and

Contract Manager for the purpose of determining quantities and condition.

Carts for Canyon Springs’ use will be replaced and/or repaired by Contractor as appropriate to maintain the number of carts required for efficient operations. Any carts required by Canyon Springs beyond the number required for transportation to and from Contractor’s facility and collection and distribution in Canyon Springs will be maintained and replaced by Canyon Springs. Contractor will provide the necessary cart covers in adequate quantities and colors.

c. The dry weight of the items in carts shall not exceed 500 pounds.

d. All carts upon delivery shall have the dry weight listed/posted.

e. Contractor will clean and disinfect all carts used for transportation of dirty items before carts are placed back in circulation for use.

f. Carts used for the transportation, collection and distribution of dirty items shall not be used in any manner for the transportation or distribution of clean items.

9. TRANSPORTATION CONSTRAINTS

Canyon Springs will have only one location for the delivery of clean and pickup of soiled items by Contractor. Title 22 establishes sanitation constraints for vehicles transporting laundry. Canyon Springs will comply with those requisites in the collection of soiled and distribution of clean laundry. Contractor will transport soiled and clean items between Canyon Springs and the Contractor’s facility in compliance with Title 22 regulations.

10. DELIVERY/PICKUP SCHEDULE

Contractor will provide a reasonable frequency of transport a minimum of twice per week, with at least three days apart to be agreed upon by Canyon Springs and the Contractor. Changes to this schedule must be approved in advance by the Contract Manager.

Contractor will provide additional transportation of clean/dirty items more frequently as needed by Canyon Springs in case of unplanned excessive use or emergencies (communicable disease outbreak, internal flooding, etc.), that resulted in depletion of the supply of available items at Canyon Springs.

Contractor will provide a written listing/inventory of clean items, upon delivery to Canyon Springs. The written listing/inventory shall include at least the date of delivery, and the quantity of items delivered by type of items.

11. WORK STOPPAGES

a. Contractor shall immediately notify the Contract Manager of any work stoppage situation.

b. Contractor shall provide Contract Manager a listing of contact names and alternate contract names with the appropriate telephone numbers of Contractor’s supervising staff available Monday through Saturday, between the hours of 7:00 a.m. to 4:30 p.m. at the Contractor’s facility

c. Contractor shall provide Contract Manager a listing of emergency contact names and alternate contact names with the appropriate telephone numbers who may be contacted after regular business hours, in case of emergency needs.

d. In the event of a work stoppage at Contractor’s facility, Contractor agrees to continue to provide services to Canyon Springs without interruption.

This may be accomplished through alternatives such as operation of the Contractor’s facilities by supervisory personnel or subcontracting with another private vendor by Contractor. It is mutually agreed that Canyon Springs cannot function with any break in services. If the remedies listed above fail and Canyon Springs’ services are interrupted, Canyon Springs will contract the nearest commercial facility and arrange for services as needed. All billing for such service will be forwarded to Contractor for payment.

12. LICENSING STANDARDS

Title 22 establishes standards for laundry services, which must be met in order to retain Canyon Springs’ licensure. Contractor agrees that it shall meet the standards of Title 22 in providing the specified services to Canyon Springs.

13. LICENSING CITATIONS

If a citation(s) or deficiency(s) is issued from a state licensing agency or environmental health agency regarding the services specified in this agreement, Canyon Springs will request a review of the Contractor’s facilities that provides Canyon Springs’ services. Copies of all citations or deficiencies for non-compliance from a licensing agency shall be provided to Contractor. Contractor agrees that any deficiencies noted by the state of licensing surveyors shall require immediate corrective action by Contractor. Failure to provide any corrective action for compliance will result in initiation of termination of this contract.